F) OO (F .: Philippine Health Insurance Corporation
F) OO (F .: Philippine Health Insurance Corporation
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PHILHEALTH CIRCULAR
No. 2018- f)OO(f .
I. RATIONALE
Section 11 of the Revised Implementing Rules and Regulations of the National Health
Insurance Act of 2013 of RA 7875 as amended by RA 10606, states that remittance of
contributions shall be ma;,datory for all members. It shall be made to PhilHealth offices
or to any of its Accredited Collecting Agents (ACAs). Failure to timely remit the
appropriate premium contribution shall be subject to interest and surcharges as
prescribed by the Corporation without prejudice to other applicable penalties herein
provided.
II, OBJECTIVES
III. SCOPE
This Circular shall cover the Accredited Collecting Agents (ACAs) submitting per day
abstract collection report (RF2) in textfile format.
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D. Deficient File- a detailed report of transactions with errors generated from ECRS.
G. Bank Routing Symbol Transit Number (BRSTN) - the popular term for a Bank
Identifier Code (BIC) used among banks in the Philippines to transfer funds. It is a
nine-digit code identifying your country, city, and bank.
H. Branch Code (BC) - a unique code not more than nine (9) characters assigned by
Phi!Health for the branch of an Accredited Collecting Agent (ACA) in lieu/ absence
of the BRSTN.
v. GENERAL GUIDELINES
To support the National Health Insurance Program in providing the members access to
quality health care services through proper and timely reporting and posting of premium
contributions of members, the use of Electronic Collection Reporting System (ECRS)
shall be mandated.
In line with the above, all A CAs are advised to adhere to this Circular and observe the
follo,ving:
2. The ACA shall submit the duly-signed NDA (attached as Annex A) to Phi!Health
together with the following: .
a. Names of nomin!l"te.i:l: u~ers (maximum of five) and their respective contact
details (telephone number and email address);
b. Copies of company identification (ID) cards of the nominated users;
c. Device information of designated computers which digital certificate shall be
installed/ stored.
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4. The ACA shall regularly update Phi!Health of the list of users and their details
whenever possible and needed.
2. The user shall access the ECRS using the link, http://ecrs-svr/ or through the
Phi!Health website, www.philhealth.gov.ph.
3. The user shall log-in to ECRS using the user account granted by Phi!Health.
2. The user shall ensure the following details in the RF2 file to be uploaded to avoid
errors or deficient file during uploading:
a. The file format of the RF2 should be in accordance with the prescribed
textfile format provided by Phi!Health.
b. The ACA code and ACA acronym are matched in the data library of
Phi!Health.
c. The Bank Routing Symbol Transit Number (BRSTN)/Branch Code (BC)
used is/are active and matched in the data library of Phi!Health.
d. Only one transaction date is used.
e. No blank field/ column, except if SPA Number is provided under the Payor's
Name, Member Type and Applicable Period are allowed to be blank.
f. SPA Number should be provided under the Payor's Name for employer
payments.
g. SPA Number should be valid and unique, and must compose of the prefix
SPA+12 digit.
h. Phi!Health Number must be 12-digit and compliant with the PIN
algorithm/Phi!Health Number convention.
1. Member Types shall be P, G, V, I, S, F, L, H, K, E, M, D or Q only.
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w J· Applicable period must not be less than January 1997 and not more than five
fl. (5) years from the current year.
~ k. If ACA is issuing Phi!Health Agents Receipt (PAR), PAR Number should
start with 3 and consist of 9 digits, and within the series number of PARs
distributed to the ACA pranch.
I. Transaction Amolin't should be 0.00 or above.
m. If reporting a cheek payment, drawee bank and check number should be both
present.
n. No similar or duplicate transaction/ s.
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3. The user shall select the RF2 file to be uploaded and click the Upload button to
start the uploading process.
5. The user shall click the OK button to display the result of the uploading.
Otherwise, a remark will prompt for file that was already uploaded or has incurred
error. The user must screenshot the message and sends it to Phi!Health through
email for record and reference.
6. For uploaded RF2 with deficiencies, user shall click the Download Files with
Deficiencies button and save the file for correction.
2. The user shall correct the error or complete the deficiency in the file without
deleting of adding a transaction.
3. The user shall access the ECRS. Refer to letter B of the General Guidelines.
4. Upon logged-in to ECRS, the user shall click the RF2 File with Deficiencies
button. Then, click the Select File button to search and select the corrected RF2
file to be uploaded.
6. The user shall click the OK button to display the result of the uploading.
Otherwise, a remark will prompt for file that was already uploaded or has incurred
error. The user must screenshot the message and sends it to Phi!Health through
email for record and reference.
In the event that a part or provision of this Circular is declared unauthorized or rendered
invalid by any court of Law or competent authority, those provisions not affected by such
declaration shall remain valid and effective.
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Tills Circular shall be published in any newspaper of general circulation and shall be
deposited thereafter with the National Administrative Register at the University of the
Philippines Law Center.
IX. ANNEXES
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NON-DISCLOSURE AGREEMENT
-and-
- WITNESSETH-
b) As defined in PhiiHealth Office Order No. 0050, s-2011 regarding the PhiiHealth Policy
on Confidentiality and Security of Protected Health Information, Confidential
Information shall include, but not limited to, protected health information, personal
financial information, patient records, or information gained from committee meetings,
hospitals or facility visits during accreditation and investigation, inquiries from
members, patients or other PhiiHealth employees.
(1) was known by the Receiving Party prior to receiving the Confidential Information
from the Disclosing Party;
(2) becomes rightfully known to the Receiving Party from a Third-Party source not
known by the Receiving Party to be under an obligation to Disclosing Party to
maintain confidentiality;
(3) is or becomes publicly available through no fault or failure to act by the Receiving
Party in breach of the Agreement;
From time to time, the Disclosing Party may disclose Confidential Information to the Receiving
Party. The Receiving Party will:
(a) limit disclosure of any Confidential Information to its directors, officers, employees, agents
or representatives (collectively "Representatives") who have a need to know such
Confidential Information in connection with the current or contemplated
transaction/relationship between the parties to which this Agreement relates, and only for
that purpose;
(b) advise its Representatives of the proprietary nature of the Confidential Information and the
obligations set forth in this Agreement and require such Representatives to keep the
Confidential Information confidential;
(c) shall keep all Confidential Information strictly confidential by using a reasonable degree of
care, but not less than the degree of care, used by it in safeguarding its own confidential
information;
(d) not disclose any Confidential Information received by it to any third parties without the
Disclosing Party's consent or as otherwise provided for herein.
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Each party shall be responSible fqr any breach of this Agreement by any of their respective
Agents and/or Representatives.
The Receiving Party agrees to use the Confidential Information solely in connection with the
current or contemplated business relationship between the parties and not for any purpose
other than as authorized by this Agreement. No other right or license, whether expressed or
implied, in the Confidential Information is granted to the Receiving Party hereunder. Title to the
Confidential Information will remain solely in the Disclosing Party. All use of Confidential
Information by the Receiving Party shall be for the benefit of the Disclosing Party and any
modifications and improvements thereof by the Receiving Party shall be the sole property of the
Disclosing Party.
Notwithstanding anything in the foregoing to the contrary, the Receiving Party may disclose
Confidential Information pursuant to any judicial or administrative order, subpoena, discovery
request, regulatory request or similar method, provided that the Receiving Party promptly
notifies, to the extent practicable, the Disclosing Party in writing of such demand for disclosure
so that the Disclosing Party, at its sole expense, may seek to make such disclosure subject to a
protective order or other appropriate remedy to preserve the confidentiality of the Confidential
Information; provided in the case of a broad regulatory request with respect to the Receiving
Party's business (not targeted at Disclosing Party), the Receiving Party may promptly comply
with such request provided the Receiving Party give (if permitted by such regulator) the
Disclosing Party prompt notice of such disclosure.
The Receiving Party agrees that it shall not oppose and shall cooperate with efforts, to the
extent practicable, by the Disclosing Party with respect to any such request for a protective
order or other relief. Notwithstanding the foregoing, if the Disclosing Party is unable to obtain or
does not seek a protective order and the Receiving Party is legally requested or required to
disclose such Confidential Information may be made without liability.
5. Term
This agreement shall take effect on the date of signing and shall subsist despite termination of
the principal contract covered by this agreement.
6. Remedies
Therefore, both parties hereby agree that the Disclosing Party shall be entitled to injunctive
relief preventing the dissemination of any Confidential Information in violation of the terms
hereof. Such injunctive relief shall be in addition to any other remedies available hereunder
whether at law or in equity including damages. Disclosing Party shall be entitled to recover its
costs and fees, including reasonable attorneys' fees incurred in obtaining any such relief.
Further, in the event of litigation relating to this Agreement, the prevailing party shall be
entitled to recover its reasonable attorney's fees and expenses.
Receiving Party shall immediately return to the other all tangible material embodying the
Confidential Information provided hereunder and all notes, summaries, memoranda, drawings,
manuals, records, excerpts or derivative information deriving there from and all other
documents or materials ("Notes" and all copies of any of the foregoing including "copies" that
have been converted to computerized media in the form of image, data or word processing files
either manually or by image capture) based on or including any Confidential Information in
whatever form of storage or retri~va1,'JJ'Pon the:
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(a) completion or termination of the dealings between the parties contemplated hereunder;
Receiving Party shall use the same care to avoid disclosure or unauthorized use of the
confidential information as it uses to protect its own confidential information, but in no event
less than reasonable care. It is agreed that:
(a) All confidential information shall be retained by the Receiving Party in a secure place with
access limited only to the Receiving Party's employees or agents who need to know such
information for purposes of this Agreement, and
(b) Confidential Information will be disclosed only to each party's respective employees who
are involved in the Potential Transaction and to third party consultants or advisers who
have been engaged for the purpose of discussing the Potential Transaction, which the
Disclosing Party has prior notice of such engagement, provided that in the event of such
disclosure to any third person or entity not employees or retained by the Receiving Party,
the Receiving Party shall nonetheless remain liable for any unauthorized disclosure by such
person or entity.
It is further agreed that the Receiving Party shall ensure that all of the employees and
consultants (including employees and consultants of its parent, subsidiaries and affiliates)
having access to Confidential information adhere to the terms and conditions of this Agreement
as if they were parties hereto.
9. No Gift Policy
The contracting parties undertake to comply with the Office Order No. 0018-2015 entitled
"Reiteration of Philhealth No Gift Policy (Revision 1)" which is deemed incorporated into this
Contract. No Philhealth personnel shall solicit, demand or accept, directly or indirectly, any gift
from any person, group, association, or juridical entity, whether from the public or private
sector, at anytime, on or off the work premises where such gift is given in the course of official
duties or in connection with any transaction which may affect the functions of their office or
influence the actions of directors or employees, or create the appearance of a conflict of
interest.
Receiving Party shall notify the Disclosing Party immediately upon discovery of any unauthorized
use or disclosure of Confidential Information by Receiving Party or its Representatives, or any
other breach of this Agreement by Receiving Party or its Representatives, and will cooperate
with efforts by the Disclosing Party to help the Disclosing Party regain possession of
Confidential information and prevent its further unauthorized use .
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Neither Party hereto shall in anyway or in any form disclose, publicize, or advertise in any
manner the discussions that gave rise to this Agreement nor the discussions or negotiations
covered by this agreement without prior written consent of the other Party.
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12. No Binding Agreement for Trans!'~tig~
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The parties agree that neither p~rty will be under any legal obligation of any kind whatsoever
with respect to a Transaction by virtue of this Agreement, except for the matters specifically
u agreed to herein. The parties further acknowledge and agree that they each reserve the right in
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their sole and absolute discretion, to reject any and all proposals and to terminate discussions
and negotiations with respect to a Transaction at any time. This Agreement does not create a
joint venture or partnership between the parties. If a Transaction goes forward, the non-
disclosure provisions of any applicable transaction documents entered into between the parties
(or their respective affiliates) for the Transaction sball supersede this Agreement. In the event
such provision is not provided for in said transaction documents, this Agreement shall control.
NO WARRANTIES ARE MADE BY EITHER PARTY UNDER THIS AGREEMENT WHATSOEVER. The
parties acknowledge that although they shall each endeavor to include in the Confidential
Information all information that they each believe relevant for the purpose of the evaluation of
a Transaction, the parties understand that no representation or warranty as to the accuracy or
completeness of the Confidential Information is being made by either party as the Disclosing
Party. Further, neither party is under any obligation under this Agreement to disclose any
Confidential Information it chooses not to disclose. Neither Party hereto shall have any liability
to the other party or to other party's Representatives resulting from any use of the Confidential
Information except with respect to disclosure of such Confidential Information in violation of
this Agreement and the Data Privacy Act.
(a) This Agreement constitutes the entire understanding between the parties and supersedes
any and all prior or contemporaneous understandings and agreements, whether oral or
written, between the parties, with respect to the subject matter hereof. This Agreement can
only be modified by a written amendment signed by the party against whom enforcement
of such modification is sought.
(b) Any failure by either party to enforce the other party's strict performance of any provision
of this Agreement will not constitute a waiver of its right to subsequently enforce such
provision or any other provisio·n of this Agreement.
(c) Although the restriction contained in this Agreement are considered by the parties to be
reasonable for the purpose of protecting the Confidential Information, if any such restriction
is found by a court of competent jurisdiction to be unenforceable, such provision will be
modified, rewritten or interpreted to include as much of its nature and scope as will render
enforceable. If it cannot be so modified, rewritten or interpreted to be enforceable in any
respect, it will not be given effect, and the remainder of the Agreement will be enforced as if
such provision was not included.
(d) This Agreement is personal in nature, and neither party may directly or indirectly assign or
transfer it by operation of law or otherwise without the prior written consent of the other
party. All obligations contained in this Agreement shall extend to and be binding upon the
parties to this Agreement and their respective successors, assigns and designees.
14. Notices
All such notices or communications shall be deemed to have been given and received as follows:
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(a) In case of personal delivery ah'tl·r"e!cognized reputable private courier, on the date of receipt
by Receiving Party of such delivery:
15. Venue
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0 . In case of lawsuit arising from breach of this contract, the complaint or petition shall be filed
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IN WITNESS WHEREOF, the parties hereto have caused this Mutual Non-Disclosure Agreement to
be executed this_ day of at _ _ _ _ __
By: By:
ACKNOWLEDGMENT
BEFORE ME, a Notary Public for and in ______ this_ day of_ _ _ ___, personally appeared
the following:
known to be the same persons who executed the foregoing Non-Disclosure Agreement consisting of
_ _ pages including this page where this acknowledgement is written and they acknowledged before
me that the same is their free and voluntary act and deed as well as those of the corporations they herein
represent.
WITNESS MY HAND AND SEAL on the date and in the place above mentioned.
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