Hivos Salary Regulations

IMPLEMENTATION REGULATIONS 08 SALARY (Article 5.
1)
Description: The monthly salary is based on the job classification (Appendix 1) and the
related salary scale. This salary grading system can be found on the Hivos
intranet. The employer follows the BBRA (Civil Servants’ Salary Decree) for salary
indexation. The year-end bonuses, on the other hand, are based on the employment
conditions negotiations between the employer and the Staff Council. The monthly
salary of the employees is determined by the employer. The actual monthly salary
(M) is the product of the hourly wage (HW) and the official working week (W),
converted to a monthly figure as follows: M = HW x W x 52/12.
Application: On appointment, the employee’s position is graded according to the salary scale on
the basis of relevant professional experience. If the employee has already qualified
for this job previously, a number of increments will be awarded equal to the number
of relevant years of professional experience. This is at the employer’s discretion.
Starting scale: If the employee does not (yet) satisfy the experience requirements considered
relevant for the job, the employer may decide to place the employee in the starting
scale. This will apply until the employee meets the experience requirements relevant
to the job. The employee’s performance will be assessed according to the
“Performance and Assessment” procedure. The Board of Directors will grade the
employee’s position according to the applicable salary scale based on the results of
this assessment.
Increments: The employee is entitled to an annual increment as of 1 January according to the

applicable salary steps up to the maximum in that salary scale. If there is insufficient
progress in job performance, the employer may decide not to grant the employee the
increment. The employee may be granted one or more additional increments based
on extraordinary progress in job performance. If an employee has reached the final
increment in the salary scale, the employer may decide to put him/her in a higher
salary scale if the employee’s extraordinary performance justifies this.
Assessment/
Performance: A decision as mentioned above should be based on the report of a formal
assessment or performance interview. This is on the understanding that if the
assessment is negative, the employer may decide to refuse an increment. The
procedures for this are explained in Hivos’s performance and assessment system,
which can be found on the Hivos intranet. One year after employment and
subsequently once every 2 years, the employee’s immediate supervisor holds an
assessment interview with the employee. After discussing the assessment with the
employee concerned it is adopted by the employer.
Bonus The employer may decide, at the immediate supervisor’s recommendation, to give a
one-off bonus to the employee based on extraordinary performance. The amount of
the bonus is half a month’s salary and is based on the month before the bonus is
given.
Subject : IR 08 Salary
Status : Final
Date : March 2009
Author : IZ
Appendix 1 to the IMPLEMENTATION REGULATIONS ON SALARY
HIVOS job categories
The job to be performed by the employee is classified in one of the following job categories, Each job title in the
job category is assigned a job grade based on the weight and content of the job. The listed job titles reflect the
situation on January 2009. The grade listed with the job title is the job grade. Job titles that are temporary in
nature are indicated with a (T).
Group l:
Positions that involve a specific set of tasks at the basic level for which some professional knowledge and
experience are required. These tasks are geared to general, facilitatory and administrative work. The employee
has a certain degree of autonomy and works according to a prescribed method.
Job titles: Facilities Service Assistant 1 S4

Facilities Service Assistant 2 S5
Receptionist S5
HR/Internal Affairs Secretary S6
Assistant S6
Concierge S6
Group II:
Positions that involve a multiple set of tasks at all-round and professional levels for which specific professional
knowledge and experience are required. These tasks pertain to the actual work or are geared to technical,
administrative or organisational support of policy implementation. The employee has a large degree of
autonomy in determining the required method within the assigned tasks.
Job titles: Executive Secretary S7

Accountant S7
Staff Council Secretary S7
Bureau Assistant / Bureau of External Affairs Assistant S7
HR Assistant S7
TEC Secretary S7
RE&I (TEC) Assistant S8
SBA Secretary S8
Helpdesk Assistant S8
RI&C (TEC) Officer S9
System Administrator S9
Administrator S9
Financial Officer S9
Junior Programme Officer S9 (T)
Management Assistant S9 (T)
Group Ill:
Positions at the professional and generalist level that require extensive and specialised expertise and/or
experience to work in a team with a high degree of autonomy and responsibility. Tasks at this level are aimed at
preparing, developing and implementing the policy of a department in the organisation, or involve positions with
high requirements in the general policy area.
Status : Final
Date : March 2009
Author : IZ
Job titles: Secretary to the Board S10
Web Editor S10
L&N/ C/ F&M/ Campaign Officer S10
Netherlands Projects Officer S10
Webmaster S10
HR Consultant S10
PO/PO BER/PO ODR/ S 11
KS Officer S 11 (T)
Project Manager L 11
TEC Policy Officer S 11
Financial Inspector S 11
C/L&N/F&M/SKA Coordinator L 11
Group lV:
Positions where the employee, in addition to the Group IV description, has a supervisory position in a
department, or coordinates the activities in a specific policy area at the generalist level. Tasks at this level
involve participating in the preparation and implementation of general Hivos policy, or involve positions with
explicit requirements in the general policy area.
Job titles: Programme Manager S12

Internal Affairs Coordinator S12
Controller S12
Campaigner S12
Head of Bureau CIM, DRAG, SED S13
Head of External Relations S13
Head of TEC S13
Group V:
Management, and Board of Directors. Employment contracts for these positions only partly fall under the Hivos
Legal Status Regulations, as they are mainly subject to the Hivos Company By-Laws and the Hivos Regulations
on Appointing and Dismissing Board Members. The salary scale for these positions is in line with the BBRA
(Civil Servants’ Salary Decree).
Job titles: Executive Director S17

Director of Programmes & Projects S15
Status : Final
Date : March 2009
Author : IZ

Hivos Salary Regulations

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IMPLEMENTATION REGULATIONS 08 SALARY (Article 5.

Increments: The employee is entitled to an annual increment as of 1 January according to the

HIVOS job categories

Job titles: Facilities Service Assistant 1 S4

Job titles: Executive Secretary S7

Job titles: Programme Manager S12

Job titles: Executive Director S17

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