The memorandum announces the implementation of a cash blind drop report starting January 9, 2020. It outlines the cash box process where cashiers must secure a cash box daily and log pickups and drop offs. It details the blind drop process where cashiers anonymously drop cash into the box throughout their shift without knowing the total. Any shortages or overages will be the responsibility of the cashier. Only the general cashier can open the box and deposit the funds, notifying management of any issues. Suggestions to improve the process are welcome.
The memorandum announces the implementation of a cash blind drop report starting January 9, 2020. It outlines the cash box process where cashiers must secure a cash box daily and log pickups and drop offs. It details the blind drop process where cashiers anonymously drop cash into the box throughout their shift without knowing the total. Any shortages or overages will be the responsibility of the cashier. Only the general cashier can open the box and deposit the funds, notifying management of any issues. Suggestions to improve the process are welcome.
Original Description:
Manual Cashiering Internal Control to eliminate dishonesty
The memorandum announces the implementation of a cash blind drop report starting January 9, 2020. It outlines the cash box process where cashiers must secure a cash box daily and log pickups and drop offs. It details the blind drop process where cashiers anonymously drop cash into the box throughout their shift without knowing the total. Any shortages or overages will be the responsibility of the cashier. Only the general cashier can open the box and deposit the funds, notifying management of any issues. Suggestions to improve the process are welcome.
The memorandum announces the implementation of a cash blind drop report starting January 9, 2020. It outlines the cash box process where cashiers must secure a cash box daily and log pickups and drop offs. It details the blind drop process where cashiers anonymously drop cash into the box throughout their shift without knowing the total. Any shortages or overages will be the responsibility of the cashier. Only the general cashier can open the box and deposit the funds, notifying management of any issues. Suggestions to improve the process are welcome.
MEMORANDUM DATE : JANUARY 5, 2020 TO : SHIPPING CASHIERS FROM : DHARB S. CABAHUG, General Manager Subject : CASH BLIND DROP REPORT
For better 2020 we are moving forward to straitening our internal control, with this I would like to start the implementation of CASH Blind Drop Report start on Jan 9, 2019 and therefore I am urging our cashiers please ask question if you are not sure to the process and flow.
CASH BLIND DROP Process and Flow
CASH BOX Process & Flow: Step 1) Shipping cashier must secure a CASH BOX every day. 2) Every after the operation the CASH BOX must be turnover to the General Cashier. 3) Cashier must log and signed the daily cash box drop report at the General Cashier Table. 4)Then Cashier will grab another empty CASH BOX to prepare for the next day operation and log it to the Pick-up CASH BOX report.
THE BLIND DROP Process & Flow:
Step 1) When Shipping Cashier start their duty they must secure that they have the CASH BOX and place it in the safe area. 2) Cashiers will start dropping the 1,000 peso notes from their sales to the CASH BOX. 3) When cashier about to close their shift they must count their sales first and separate The change fund and the remaining cash will be drop to the CASH BOX. 4) Cash sales must be drop to the cash box first before proceeding to the closing report or doing the daily sales report. 5) All cashier should not have Idea of how much is the cash inside the CASH BOX. 6) They will only know how much their sales of the day base on the sold ticket the Bill of lading and freight invoice. 7) For the Surigao Ticketing the CASH BOX will be pick-up by the Shipping Crew then exchange with new CASH BOX and Submit it in the office and pick-up an empty cash box.
Shortage/Overage Procedure: Step 1) In an event that the cashier is short or over to their sales VS the actual cashier report They will pay the shortage and the overage will treated as sales and will not be returned to the cashier. 2) If the incident of shortage and overage become excessive the cashier will be ask to explain for what happen.
Opening the CASH BOX:
Step 1) Only the General Cashier can open the CASH BOX. 2) The cash will be actual count and sales report will be given to the manager. 3) Sales will be deposit to the Bank every afternoon. 4) Any findings the manager will be notify and letter to be sent to the cashier.
I am looking forward for the implementation of this CASH BLIND DROP report, if you have suggestions to improve the process and flow you are more than welcome to give your suggestions.
CC: Mr. Noli R. Dagalia, Coop Operation Manager
Mr. Rodrigo M. Masongsong, Shipping Operation Manager Capt. Ariston G. Ecoben, M/V Cab-ilan Master Vessels Mr. Joselito R. Igcasama, Water Refilling Manager Mrs. Susana B. Senining, Distribution & Store Manager
