AP Draft Foster Care Guidelines 2019

ANDHRA PRADESH DRAFT GUIDELINES FOR FOSTER CARE - 2019
ANDHRA PRADESH DRAFT FOSTER CARE GUIDELINES – 2019
Be the sunshine in a child’s

life, Foster a child
The Department of Women Development and Child Welfare, Andhra Pradesh, Guntur
has placed the draft foster care guidelines in the Department Website:
www.wdcw.ap.gov.in and invites suggestions from the public, NGOs, Government
Organizations, Civil Society and other stakeholders which will help the Children in need
of care and protection to have a family environment and grow to their full potential. The
suggestions may be sent before 23.11.2019 to the following email ID:
wdcwchildrenhomes@gmail.com or Postal Address: O/o the Director, Women
Development and Child Welfare Department, # 4-16-243 & 244, Jampani Towers,
Amaravathi Road, Guntur, A.P.. Pin Code: 522006.
Department for Women Development & Child Welfare, Govt. Of Andhra Pradesh Page 1
GOVERNMENT OF ANDHRA PRADESH

DEPARTMENT FOR WOMEN, CHILDREN, DIFFERENTLY ABLED & SENIOR CITIZENS
ANDHRA PRADESH DRAFT GUIDELINES FOR FOSTER CARE – 2019
Preamble / Back ground:
India has a well developed and strong family system. In many areas the traditional joint
family system is still very strong and so a child grows up in the company of his/her own
siblings, cousin and grandparents. The term “joint family” is used more commonly than
“extended family” in the country. In situations where parents are unable to take care of
children due to illness or any other reason, children are taken care of by the joint family i.e by
the kins/relatives.
The Guidelines are not aimed at institutionalising such informal family systems embedded in
our socio cultural milieu and therefore do not cover such arrangements. In case, the
extended family requires financial support for the care of the child, the same may be provided
through sponsorship of the child as provided for in the Juvenile Justice (Care and Protection
of Children) Act, 2015 itself or the family may be referred to other Schemes and Programs of
the Government that strengthen families.
The present Guidelines for Foster care aim to protect the well-being of children who are
deprived of family care or who are at risk of being so. Such children in need of care and
protection are to be placed in unrelated family foster care or group foster care.
The Guidelines derive strength from Sec.44 of the Juvenile Justice (Care & Protection of
Children) Act 2015, Rule 23 of the JJ Rules, 2016 and the United Nations Convention on
the Rights of the Child (1989). These Guidelines do not include pre adoptive foster care
as Regulations for Adoption 2016 framed under JJ Act, will apply in such cases.
These Guidelines are developed based on the Model Guidelines on Foster Care issued
by the Ministry of WCD, Govt. of India.
Chapter I: Preliminary
1. Short Title
These Guidelines may be called the ANDHRA PRADESH GUIDELINES FOR FOSTER
CARE, 2019
2. Definitions
A. In these Guidelines, unless the context otherwise requires:
(i) “Abandoned Child” means a child deserted by his biological or adoptive
parents or guardians, who has been declared as abandoned by the Committee
after due inquiry;
(ii) "Act" means the Juvenile Justice (Care and Protection of Children) Act,
2015;
(iii) “Adoption” means the process through which the adopted child is permanently
separated from his biological parents and becomes the lawful child of his
adoptive parents with all the rights, privileges and responsibilities that are
attached to the biological child;
(iv) “Aftercare” means making provision of support, financial or otherwise, to
persons, who have completed the age of eighteen years but have not
completed the age of twenty-one years, and have left any institutional care to
join the mainstream of the society;
(v) “Best Interest of child” means the basis for any decision taken regarding the
child, to ensure fulfillment of his basic rights and needs, identity, social well-
being and physical, emotional and intellectual development ;
(vi) “Care Givers” means a staff appointed for providing care and protection to
children placed in fit facility for Group foster care;
(vii) “Child Care Institution” means Children’s Home, Open Shelter, Observation
Home, Special Home, Specialised Adoption Agency and a Fit facility recognised
under the Juvenile Justice (Care and Protection of Children) Act, 2015 for
providing care and protection of children, who are in need of such services;
(viii) “Child” means a person who has not completed eighteen years of age; as
defined under the Act;
(ix) “Committee” means the Child Welfare Committee (CWC) constitute

under section 27 of the Act;
(x) “Convention on the Rights of the Child” means the United Nation’s
Convention on the Rights of the Child 1989;
(xi) District Child Protection Unit” means a Child Protection Unit for a District,
established by the State Government under section 106 of the Act;
(xii) “Fit Facility” means a facility run by a governmental organisation or a
registered voluntary or non- governmental organisation, prepared to temporarily
own the responsibility of a particular child for a specific purpose and such
facility is recognised as fit for the said purpose by the Committee.
(xiii) “Foster Care” means placement of a child, by the Committee for the purpose of
alternate care in the domestic environment of a family, other than the child’s
biological family, that has been selected, qualified, approved and supervised for
providing such care;
(xiv) “Foster family” means a family found suitable by the District Child Protection
Unit to keep children in foster care under section 44 of the Act;
(xv) “Group Foster Care” means a family like care in a fit facility for children in
need of care and protection who are without parental care with the aim to
provide personalised care and a sense of belonging and identity;
(xvi) “Guardian”, in relation to a child, means his natural guardian or any other
person, having, in the opinion of the Committee, the actual charge of the child,
and recognised by the Committee as a guardian in the course of proceedings;
(xvii) “Home Study Report” means a report containing details of the prospective
foster family which includes social and economic status; family background;
description of home; standard of living; current relations amongst the members
of family; health status etc.
(xviii) “Kinship Care” is family-based care within the child’s extended or joint family
(xix) “Orphan” means a child –
i. who is without biological or adoptive parents or legal guardian or
ii. whose legal guardian is not willing to take, or capable of taking care of
the child;
(xx) “Pre–adoption foster care” means a stage when the custody of a child is given
to prospective adoptive parents, pending adoption order from the court as per
Regulations Governing Adoption of Children, 2016.
(xxi) “Specialised Adoption Agency” means an institution established by the
State Government or by a voluntary or non-governmental organisation and
recognised under section 65, of the Act for housing orphan, abandoned and
surrendered children, placed there by order of the Committee, for the purpose
of adoption;
(xxii) “State Adoption Resource Agency” means the agency setup by the State
Government for dealing with adoption and related matters under section 67 of
the Act;
(xxiii) "State Government" in relation to a Union Territory means the Administrator of
that Union Territory appointed by the President under Article 239 of the
Constitution;
(xxiv) “Surrendered Child”, means a child, who is relinquished by the parent or
guardian to the Committee, on account of physical, emotional and social factors
beyond their control, and declared as such by the Committee;
B. Definitions from Model JJ Rules, 2016

(i) “Case Worker” means a representative from a registered voluntary or non –
governmental organization who shall accompany the child to the Board or the
Committee and may perform such tasks as may be assigned to him by the
Board or the Committee;
(ii) “Child Adoption Resource Information and Guidance System” means an online
system for facilitating and monitoring the adoption program;
(iii) “Child Study Report” means the report which contains details about the child,
such as his date of birth and social background;
(iv) “Individual care plan” is a comprehensive development plan for a child based on
age and gender specific needs and case history of the child, prepared in
consultation with the child, in order to restore the child’s self-esteem, dignity
and self-worth and nurture him into a responsible citizen and accordingly the
plan shall address the following, including but not limited to, needs of a child,
namely:-
a. Health and Nutrition needs, including any special needs;
b. Emotional and psychological needs;
c. Educational and training needs;
d. Leisure, creativity and play;
e. Protection from all kinds of abuse, neglect and maltreatment;
f. Restoration and follow up;
g. Social mainstreaming;
h. Life skill training.
C. All words and expressions used but not defined in these Guidelines shall have the
same meaning as assigned to them in the Juvenile Justice (Care and Protection of
Children) Act, 2015.
National Policy for Children, 2013
The National Policy for Children adopted in 2013 recognises that all children have the
right to grow in a family environment, in an atmosphere of happiness, love and
understanding. The family or family environment is most conducive for the all-round
development of children and they should not to be separated from their parents, except
where such separation is necessary in their best interest.
3. Premise
Kinship Care
In India, non- formal kinship care is strong. Children without families or with families who are
unable to take care of them are provided care by the members of the joint/extended family
members. The Model Guidelines did not formalize this arrangement as such care is
embedded in our social milieu and such non formal kinship will continue as it is traditionally
practiced in the country and will not be covered under these guidelines. The Model
Guidelines also stated that in case such non formal Kinship care requires financial support it
shall be considered under sponsorship program as provided for under the Act or any
other program of the State Government.
Kinship care is when children are looked after by relatives or family members who are not
their biological parents. This can be either short-term or long-term.
Kinship care can also be applicable to someone who is not a blood relative but is considered
to have the same family-like ties and obligations toward the child and where the child remains
within the same community that he or she would if staying with a member of the biological
family. Such arrangements may be necessary when a biological mother and/or father die or
when it is felt to be in the best interests of the child.
In order to promote de-institutionalization of children, the same foster care guidelines will also
be applicable for kinship care in Andhra Pradesh.
The priority shall be given for placing the eligible children of 6-18 years under Kinship Care. In
case the blood relatives, family members are not available / not willing to look after the
children, the next option will be Foster Care.
4. Foster care
Foster care according to Section 44 of the JJ Act, 2015 children in need of care and
protection may be placed in foster care, including group foster care for their care and
protection through orders of the Committee. Placement may be
(a) in a family which does not include the child’s biological or adoptive parents i.e in an
unrelated family recognised as suitable for a short or extended period of time;
(b) in a fit facility recognised under the Act for group foster care
4.1. Foster Care is an arrangement whereby a child is placed for the purpose of alternate
care in the domestic environment of a family, usually on a short term or extended
period of time, with unrelated family members for purpose of care and protection.
4.1.1. While placing a child in foster care, preference is given to those families that share
similar cultural, tribal and /or community connection. Foster care can be short term or
for extended period of time depending upon the needs of the child. The situations
under which Foster care can be given will rest on the CWCs based on their
assessment of the individual case presented before them.
Definition
a. Foster care for short term period means for a period of not more than one year.
b. Foster care for extended period of time is placement of a child by the Committee for a
period exceeding one year. The duration whether short or long term will also be based
on the assessment of the compatibility of the child with the foster care parents the period
of placement can be periodically extended by the Committee till child attains 18 yrs of
age.
4.1.2. Group foster care is defined as a family like care in a fit facility for children in need of
care and protection who are without parental care. The aim is to provide personalised
care and a sense of belonging, identity and emotional security.
Group foster care is also practiced as an intermittent arrangement suitable for

children picked up from streets before placing them in family foster care. Such
placements help to make seamless transition from group to family care. This
placement aims to wean the children from street life. It can also help in de-
institutionalising a child in providing alternate care to the child. Hence, Group Foster
care is practiced as a family setting where a group of unrelated children are placed
under the care of foster care givers in a fit facility.
4.1.3. There are various models of group foster care which are being practiced across the
Country. These models are providing both short term and extended security and
stability to a limited number of children in as close as possible family like settings or
atmosphere. But they all must be registered as fit facility under J J Act and the
placement of children is to be as per the orders of CWCs.
5. Fundamental Principles of Foster Care

(1) Family or a family like environment is most conducive for a child and every child
has the right to grow in such an environment;
(2) Recognizing that every child has the right to grow in a family environment, every
attempt must be made to reunite the child with his biological family by strengthening
the biological family through a planned process;
(3) All decisions, initiatives and approaches falling within the scope of the present
Guidelines are to be made on a case-by-case basis, based on the principles of
necessity and appropriateness with a view, to ensure the child’s safety and security,
and must be grounded in the best interests of the child; He/she should be informed
and prepared throughout the process;
(4) All decisions, initiatives and approaches falling with in the scope of the present
guidelines must respect the child’s right to be consulted and to have child’s views duly
taken into account in accordance with his evolving capacities; with full participation of
families and legal guardians where available;
(5) Siblings and twins should be placed in one family or fit facility; the limit on number of
children tobe placed in a single family or fit facility can be relaxed in such a case.
(6) The saperation of siblings may be considered in certain situations,
(a) If One of the siblings is unwilling to go for Kinship / Foster Care.
(b) If one of the siblings is a special need child.
(c) If age difference of the siblings is far apart.
6. Placement of the child in family or group foster care

(i) The appropriateness of placement of a child in family foster care or in group foster
care in a fit facility may be determined by CWC. Some of the factors to be borne
in mind while taking the decision are given below:
 level of trauma experienced by a child,
 history of drug addiction,
 level and type of disability,
 social behavior,
 requirement of any specialized care, terminal illness etc. And
 need to de institutionalize a child
 availability of facilities including
(ii) Preference and consent of the child, or parents or guardians, as the case
may be
(iii) Availability of the option
(iv) Suitability of the option
7. Children eligible for foster care

Children in the age group of 0 to 6 years who are being considered by the Committee as
legally free for adoption and those who have been declared legally free for adoption
shall not as far as possible be considered for placement in foster care. Such children
shall be provided a permanent family through adoption as per Adoption Regulations.
A. Children who are not being adopted after being declared legally free for
adoption by CWC
1) The following categories of such children may be considered for Foster Care
in following circumstances:
(i) If adoptable children between the age of 6 to 8 years do not get a family either
in in-country adoption or in inter-country adoption within a period of two years
after they are declared legally free for adoption by Child Welfare Committee,
such children to be eligible to be placed in family foster care or group foster
care, as the case may be, by the Committee on the recommendation of
District Child Protection Unit or Specilized Adoption Agency.
(ii) Children in the age group of 8 to18 years, who are legally free for adoption
but have not been selected by any Prospective Adoptive Parent (PAP) for one
year are eligible to be placed in family foster care or group foster care, as the
case may be, by the Committee on the recommendation of District Child
Protection Unit or Specialised Adoption Agency.
(iii) Children with special needs, irrespective of the age, who do not get a family
either in in-country adoption or in inter-country adoption within a period of one
year after they are declared legally free for adoption by Child Welfare
Committee, such children are eligible to be placed in family foster care
or group foster care, as the case may be, by the Committee on the
recommendation of District Child Protection Unit or Specialised Adoption
Agency, provided the Home Study Report of the foster family supports their
fitness and group setting has facilities for care of such children.
a) The capacities of the foster family to manage the child shall determine the
placement of special need children in that family.
b) Similarly, the placement of special need children in a fit facility shall

be determined by the availability of facilities required for such children
in a fit facility.
(iv) Where the child has remained with a foster family for a minimum of five years
other than in pre-adoption foster care, the foster family may apply for
adoption of the child. Such foster parents will have to register on a
separate page created on Child Adoption Resource Information and
Guidance System under the Adoption Regulations, 2016.
B. Children who may be deinstitutionalized and placed in Group Foster care

i) Children in the age group of 6-18 years who have been staying in child care
institutions and have not been declared legally free may be placed in foster
care based on their individual care plan developed in the institution;
ii) Children whose parents are terminally ill and have submitted a request to the
Committee or the District Child Protection Unit for taking care of their child as
they are unable to take care of their child; Such children may be preferably
placed in group foster care in a fit facility;
iii) Children identified by DCPU such as those
 whose parents are mentally ill and are unable to take care of the child;
 whose one or both parents are in jail;
 who are victims of physical, emotional or sexual abuse, natural
/manmade disasters, agrarian distress and domestic violence etc.
8. Rights and Responsibilities of foster family/ care givers of the fit facility
8.1. Rights of a Child under Foster care

i) Child Welfare Committee, in conjunction with district and state functionaries shall
ensure that the foster child’s best interest is upheld and his views are taken into
consideration as far as possible in his placement as well as the individual care plan
developed;
ii) Child shall have access to information on the situation of his biological family;
iii) Child shall have information/ access regarding government schemes and
programs for his/her development.
8.2. The foster parents have following rights:

i) Right to be heard and respected;
ii) Right of non – discrimination on the basis of their social origin.
iii) Right to adopt the same child follwing procedure prescribed in JJ Rule 44(v).
8.3. The care givers of the fit facility have following rights:
i) Right to be heard and respected;
ii) Right of non-discrimination on the basis of their social origin
iii) Right to undergo trainings and counseling
iv) Right to resign as per the terms and conditions of appointment and entitled to pay
PF/retirement allowances.
9. The foster family has the following responsibilities towards the child placed in
their care:
9.1. The Foster family shall
 provide adequate food, clothing, shelter and education
 provide care, support and treatment for child’s overall physical, emotional and
mental health;
 provide vocational training according to the age, developmental needs and
interests of the child;
 support higher education requirements;
 ensure protection from exploitation, maltreatment, harm, neglect and abuse and
that child’s whereabouts are known always;
 respect the privacy of the child and his biological family or guardian, and
acknowledge that any information provided about them is confidential and is not to
be disclosed to another party without prior consent;
 provide treatment in emergency situations and inform the Committee and
biological family about the same which may pass appropriate orders wherever
necessary;
 share and discuss information pertaining to the progress of the child in
adjusting to the home and school; periodically with the Committee and biological
family of the child and produce the child before the Committee as and when
directed by the Committee;
 support contact between the child and DCPU staff during home visits;
 support contact between the child and his biological family in consultation with
the Child Welfare Committee keeping in view the best interest of the child;
9.2. Responsibilities of the care givers of the fit facility:
Besides p ro vid in g f o o d , b o a r d in g , l o d g i n g , e d u c a t i o n a n d m a int a in in g t h e
standards of care in the fit facility, the care givers shall
 share and discuss information pertaining to the progress of the child in adjusting
to the home and school; periodically with the Committee and biological family of the
child and produce the child before the Committee as and when directed by the
Committee;
 support contact between the child and DCPU staff during home visits;
 support contact between the child and his biological family in
consultation with the Child Welfare Committee keeping in view the best interest of
the child;
 seek approval of the Committee through DCPU in advance for serious medical
matters such as operatic procedures and the use of anesthesia;
 ensure that the child’s whereabouts are known at all times, including reporting
any changes in holiday plans and any episodes of running away of child to the
committee;
 report to the D C P U ( PO-NIC) in case of any critical incidents such as injuries
(accidental or non-accidental), instances of alleged abuse by any person and any
criminal or self-harming behaviors exhibited by the child;
 support initiatives to provide life skills, vocational and higher education to
the child
10. Criteria for Selection of foster family

10.1. As per section 44(2) of the Act, the selection of the foster family may be based on
family’s ability, intent, capacity and prior experience of taking care of children.
The District Child Protection Unit, while selecting foster family may consider the
following illustrative criteria:
i) Both the spouses must be Indian citizens;
ii) Both the spouses must be willing to foster the same child;
iii) Both the spouses must be above the age of 35 years and must be in good physical,
emotional and mental health;
iv) Ordinarily the foster family should have an income with which they are able to
meet the needs of the child;
v) Medical reports of all the members of the foster care family residing in the
premises should be obtained including checks on Human Immuno Deficiency Virus
(HIV), Tuberculosis (TB) and Hepatitis B, any other communicable disease, cancer
etc to determine that they are medically fit;
vi) Should have adequate space and basic facilities;
vii) Should be willing to follow rules laid down including regular visits; to doctors
maintenance of child health and their records;
viii) Should be willing to attend foster care orientation programs organized by the
DCPU;
ix) Must be without criminal conviction or indictment;
x) Should have supportive community ties with friends and neighbors
xi) A single prospective foster parent, whether or not he / she has biological children,
can foster a child subject to following, namely:
a) a single female can foster a child of any gender;
b) a single male shall not be eligible to foster a girl child;
10.2. Criteria for selecting fit facility for group foster care:
The District Child Protection Unit, while selecting Fit facility for Group foster care
may consider the following illustrative criteria:
i) Registration of the organisation under the Act;

ii) Recognition as fit facility by CWC for placement of children in group foster
care;
iii) Registration as NGO on the NITI Aayog website;
iv) Existence of Child Protection Policy;
v) Medical reports of all the care givers of the fit facility should be obtained including
checks on Human Immuno Deficiency Virus (HIV), Tuberculosis (TB) and Hepatitis
B, any other communicable disease, cancer etc to determine that they are
medically fit;
vi) The care givers shall be without criminal conviction or indictment;
vii) Space required: The accommodation shall be sufficiently spacious with
proper amenities for a group of children (maximum 08 children) to reside; could
have children from both genders, hence adequate space to ensure privacy;
viii) Sufficient space and proper amenities for children;
ix) Should have an in-house kitchen and separate toilets and bathroom. There
should be at least 1 toilet for every 4 children;
x) Should preferably have the look and feel of a house providing a family
environment, rather than an institutional setting;
xi) These fit facilities for group foster care shall be located within an existing
neighbourhood to encourage local interaction;
xii) Recruitment procedures of care givers should in accordance with the qualifications
as may be prescribed by State Government;
xiii) Generally they must have empathy and bonding with children;
xiv) Pre-service training should be provided for each foster care giver in the fit facility
for group foster care;
xv) Should have retirement policy for care givers;
Chapter II: Procedures Related to Placement of Children in Foster Care

District Child Protection Unit is the nodal authority for implementing the foster care
programme in a district. All decisions related to placement of a child in foster care are to be
taken by the Child Welfare Committee of the district on the recommendation of DCPU.
2.1. Procedure for placement of children living in Child Care Institutions
2.1.1. Preparation of Individual Care Plan
i. Every child shall have an Individual Care Plan to be filled by the case worker/social
worker/probation officer who has been assigned the case of the child. Refer to Form
7 of the JJ Rules, 2016.
ii. The individual care plan shall be periodically reviewed and adjusted according to
the needs and best interests of the child.
2.1.2. Preparation of Child Study Report and Medical Examination Report
For every child identified for placing in foster care, a detailed child study report shall be
prepared based on Form 31 of the JJ Rules, 2016 and a detailed Medical
Examination Report in Annexure – H.
2.1.3. Recommendation for placement of child in Foster Care
i. Based on the Individual Care Plan and child study report, the Child Welfare
Officer/ Social Worker from the Child Care Institution shall recommend children who
may benefit from being placed in Foster Care.
ii. The list of such identified children in CCIs eligible for foster care including
those who have not been given in adoption as identified in para 1.5 of these
guidelines after being declared legally free for adoption shall be forwarded to the
Protection Officer (Non Institutional Care) by CCI person in charge through
Protection Officer (Institutional Care) of District Child Protection Unit .
2.1.4. Identification of foster families by DCPU
i. The District Child Protection Unit (DCPU) shall identify families who are willing to take
children in foster care along with their preference of the child. For this purpose, the
DCPU shall place advertisement in local newspapers periodically calling for

applications for family foster care. The model application format to be submitted by the
foster family in response to the advertisement is placed as Annexure – A.
ii. The PO-NIC of District Child Protection Unit shall shortlist the applicants based on
the criteria in para 10.1 of Chapter I of these Guidelines and conduct interviews with
the foster families which will help in assessment of the prospective foster family. An
assessment report of foster family may be prepared as per Annexure - B.
iii. The P O - N I C o f District Child Protection Unit will also verify two references
from individuals of good standing from the community that are provided by every foster
family.
iv. The PO-NIC of DCPU, while making an assessment of the prospective foster family
shall thoroughly check their economic status to ensure that they are able to meet
the needs of the child and are not dependent on the foster care maintenance payment
for the child; however if it assessed that all other criterion being satisfied and only
financial support is required, and in the absence of alternatives, the case shall be
recommended to a committee constituted for the purpose in the district, after the
final orders of CWC. The financial support may be provided later too especially in case
of higher studies, if need be.
v. The PO-NIC of District Child Protection Unit shall maintain a roster/panel of
prospective foster families giving details about the kind of foster care willing to
provide every year which shall be forwarded to the Child Welfare Committee for
placement of children in foster care.
vi. The PO-NIC of DCPU shall initiate preparation of the child for placement in foster care
and initiate the matching process for foster parent and foster child and prepare report
for the same. These reports are to be filled out parallely by DCPU during the
matching process and submitted with a written covering letter for the match to the
CWC.
2.1.5. Preparation of Home Study Report of the Prospective foster family
Simultaneously, on receipt of list of prospective foster families, the Child Welfare

Committee shall ask the PO – NIC of District Child Protection Unit to conduct the
Home Study as per Form 30 of the JJ Rules, 2016.
2.1.6. Matching of Child with foster family:
Based on the Home study Report of the foster family and the Child Study
Report of the child and the matching report, the District Child Protection
Unit shall recommend the placement of the child with prospective foster
family; the Committee shall initiate the process of giving order for placement
of the child.
2.1.7. Identification of fit facility by DCPU
i. The P O - I C o f District Child Protection Unit (DCPU) shall also identify fit facility
based on the criteria given in para 10.2 of Chapter I of these Guidelines, willing to take
children in group foster care by placing advertisement in local newspapers calling for
applications;
ii. Similarly, the DCPU shall interview the office bearers of the organisation maintaining
the fit facility and its care givers for group foster care thereby making an
assessment of the facilities and care givers;
iii. The P O - I C o f District Child Protection Unit will also verify two references from
individuals of good standing from the community that are provided by every fit facility
for group foster care;
iv. The PO-IC of DCPU shall cross check the registration of the organisation under the
Act, its recognition, child protection policy, medical reports of the care givers, police
verification etc as prescribed in para 10.2 of these guidelines;
v. Also check registration on Niti Aayog portal if applicable;
vi. FCRA registration in case in receipt of foreign funds.
2.1.8. Matching of Child with care givers of the fit facility
Based on the inspection of the fit facility, the Child Study Report of the child, and
the compatibility of the child with the care givers of the fit facility, the District
Child Protection Unit shall recommend the placement of the child in group
foster care in a fit facility.
2.1.9. Procedures Prior to Final Foster Care Placement order by the Committee
The placement of the child shall be handled with utmost sensitivity and in a
child-friendly manner by specially trained persons.
A. Placement of the child with the foster family

i. After matching a child with prospective foster family, the Child Welfare
Committee, shall allow through an interim order, the child and the foster family to
have restricted interaction in the presence of social worker for a period of one
month such as short meeting followed by an outing, followed by child’s visit
to the foster family’s home to meet all the other family members.
ii. After the interim order, the compatibility of the child with foster family shall be
evaluated by the PO-NIC of District Child Protection Unit and a report shall be
submitted to the Child Welfare Committee including whether financial support is
needed or not within 15 days.
iii. In case the financial support is requested, if no alternative, then only in such
cases the PO-NIC of District Child Protection Unit shall initiate the procedures for
the same and seek approval, within 15 days and refer the case back to the Child
Welfare Committee for the final.
B. Placement of the child in group foster care in a fit facility
After matching a child with prospective care givers of the fit facility, the Child Welfare
Committee, shall allow through an interim order, the child and the care givers to have
restricted interaction in the presence of social worker such as short meeting, followed
by child’s visit to the fit facility to meet all the other children.
2.1.10. Final Placement Order by the Child Welfare Committee

i. After review of the compatibility report submitted by P O - N I C o f District Child
Protection Unit, the Child Welfare Committee shall make a final order in Form 32 of
the JJ Rules, 2016 for support to the child through family Foster Care or in group
foster care in a fit facility and send a copy to District Child Protection Unit for
appropriate action.
ii. In cases where no financial assistance is required, the final order by the Child Welfare
Committee shall be given ordinarily within 60 days of passing the interim order.
iii. In cases where financial assistance is required, the Child Welfare Committee shall
pass the final order ordinarily within 75 days of passing the interim order.
iv. The fit facility may be supported for financial support required for higher education
of the foster child over and above the child maintenance grant of Rs.2000 per month
per child which the fit facility will get as it is a registered CCI. The fit facility may
request the State government for the additional amount on case to case basis.
2.1.11. Undertaking by Foster Parents/care givers

The foster parent and the care givers of the fit facility shall be required to sign an
undertaking for foster-care of the child in the prescribed format which is placed at
Form 33 of the JJ Rules, 2016.
2.2. Procedure related to placement of children living in Community
2.2.1. Identification of Children eligible for foster care placement
The District Child Protection Unit shall create awareness on the foster care programme
and identify children without parental support and maintain a list of such children
while conducting vulnerability mapping and district need assessment. Such children
may also be selected for placement in foster care on the basis of child study report
prepared in Form 31 of the JJ Rules, 2016.
2.2.2. Further Procedures

Further procedures for preparation of child study report, identification and
recommendation of child for foster care, identification of foster families and fit facilities,
preparation of Home Study Report of prospective foster families, matching of children,
foster care placement, and undertaking by foster parents and care givers of the fit
facility for Group foster care shall be as per para 2.1.1 to 2.1.11 of this Chapter.
2.2.3. Suo Motu care by foster families /care givers of fit facility
In case foster families or the foster care givers of the fit facility, wish to suo motu take
care of a child in situations where the child is in urgent need of care, they may file
an application before the Child Welfare Committee. The Child Welfare Committee
after due diligence and as per prescribed procedures may approve the placement of
the child in their care - family or Group Foster care in a fit facility within 60 days.
2.2.4. Counselling of the Child while deinstitutionalising
Preparation of the child for the change in environment from a CCI into a family or fit
facility is of utmost importance. The impact of a new placement can be stressful for a
child and requires in – depth counselling by the counselor of DCPU. The interim period
before the final placement of the child with the foster family or fit facility is very crucial
and should be handled with care by trained professionals. The type of preparation will
also depend upon the age of the child and the reason for placement of the child in
foster care, especially in the case of older children or separation from a biological
family due to difficult circumstances.
Hence, special attention shall be given to those children whose biological parents are
either imprisoned or undergoing prolonged hospitalisation and these children need
to be given every opportunity to maintain contact with their biological
parent(s). This period shall include counselling and guidance for holistic
adjustment of child with foster family including the biological children of that family.
2.2.5. Counselling of the care givers in the fit facility
Counselling shall be provided to the care givers of the fit facility in Group foster care
so as to enable them to cope with their overall responsibilities of caring for a child.
These care givers may also have their own biological children staying in the fit facility,
these children along with the care givers should also be provided counselling for
adjustment with the children placed in group foster care.
2.2.6. Counselling of the Child and biological parents
Recognizing that every child has the right to grow in a family environment, every
attempt shall be made to reunite the child with his biological family, if possible. The
counselling for biological parents (in case they are alive and available) is to be
provided for making them able to receive the child back.
Modules/templates developed for counselling of the child before and during placement,
biological parents and counselling of the foster family and care givers of the fit facility
during the process of matching are provided at Annexure C-1 to C-4 respectively.
2.3. Commencing Foster Care
Wherever financial support is requested and duly approved, or when such support is
not requested, the District Child Protection Unit shall arrange for escorting the child to
the foster family’s residence. The financial support shall be directly transferred from
the District Child Protection Unit’s bank account to the Post Office/bank account in the
name of the child to be jointly operated by the child and one of the foster parent, at the
beginning of every quarter. However, no such bank account is opened in a fit facility.
Similarly, the District Child Protection Unit shall arrange for escorting the child to
the fit facility for group foster care.
The District Child Protection Unit shall also provide assistance to the foster family and
fit facility in enrolment of the child in a school near his/her place of residence if so
requested for.
2.4. Financial Support
Wherever financial support is requested for the care of a child, after due approval, the
foster parents will be given financial support of not less than Rs. 2000 per month per
child. The financial support may also be provided from the Juvenile Justice Fund or
any other scheme or program of Central & State Government. The same financial
norms of Rs 2000 will also apply for children placed in group foster care.
2.5. Sponsorship and Foster Care Approval Committee (SFCAC)
The Sponsorship and Foster Care Approval Committee (SFCAC) constituted by the
State Government shall review and sanction sponsorship and foster care fund. The
SFCAC shall meet every month. Each case shall be disposed within 75 days, in
exceptional cases, the total time taken to dispose of a case shall not exceed three
months from the date of the receipt of the application.
2.6. Safeguards- recommendatory
i. Not more than two children shall be placed at a time with a foster family;
ii. Number should not exceed 4 children including biological children in family foster care;
iii. Number should not exceed 08 children including biological children in group foster
care with one set of care givers in one unit except in extra ordinary circumstances;
iv. The only exception will be in case of siblings who shall be preferably placed together in
a single family or same fit facility;
v. Where relevant and necessary, biological parents’ consent is required in
foster placement;
vi. If there is a biological special need child in the foster family then no special need
child should be placed as foster child in that family. Instead the child be placed in a
fit facility having all facilities for a special need child;
vii. As far as possible, the children will be placed with foster families having same socio-
cultural milieu and ethnic groups.
Chapter III: Monitoring and Review

3.1. Monitoring of Placement
The DCPU and the Child Welfare Committee shall conduct either by itself or through
social workers attached to a CCI, a periodic review of the placement in the best
interest of the child and take appropriate action including extension or termination
of the foster care placement.
The PO (NIC) of District Child Protection Unit shall maintain a record of each child in
foster care as per Form 34 of the JJ Rules, 2016.
The Child Welfare Committee shall conduct monthly inspection of the foster families or
foster care givers as per Form 35 of the JJ Rules, 2016 to check the well- being of the
child.
The monitoring tools for the foster care placements; for monitoring the investigation and
interventions done for the complaints by children of maltreatment, exploitation and
abuse are placed at Annexure D 1-2 respectively.
The form for making a complaint is placed at Annexure E - 1. The investigation form is
placed at Annexure E - 2.
Data should be maintained electronically.
3.2. Tracking Progress of the Child
The PO (NIC) of District Child Protection Unit must ensure that the visit to each foster
family is undertaken at least once a week for the first month followed by monthly visits
for next 06 months and thereafter bi annually till foster care is complete of which
records are to be maintained;
 Create and maintain Individual Case Files for each child in foster care;
 Make monthly visits to the school in the first quarter and thereafter quarterly visits
for a period of one year followed by six monthly visits till the completion of foster
care placement;
 Obtain and maintain school attendance certificates or report cards as part of Child’s
records;
 Note the general well-being of the child, including his health, and the general
family environment;
 Recommend extension or termination of the foster care agreement
based on the progress of the child.
3.3. Records to be maintained by District Child Protection Unit
The P O - N I C o f District Child Protection Unit shall maintain following

physical or computerized records:
i) A master register of children in the foster care program which shall provide a
complete, disaggregated picture of the process including:
a. Details of the child placed in foster care

 Photograph of the child, foster parents/care giver of the fit facility, biological
parents, if available. Age at the time of placement ( copy of birth certificate if
available)
 Gender
 Parental status
 The photographs to be refreshed every year
 Aadhar card number of the child
b. Details of the placement

 individual or group
 Date of placement as per CWC orders
 Period of placement according to the Child Welfare Committee Order
 Date and reasons for extension or termination of placement as
applicable
c. Details of disbursement of Foster Care Grant as per the Minutes of Sponsorship
and Foster Care Approval Committee meetings including reasons for financial
support.
ii) Individual Case file of every child placed in foster care which shall include:
 Source of referral of the child
 Home Study Report of the biological family, where applicable with photograph
 Home Study report of the foster family- with photograph
 Matching report of the child with foster family/ care givers of the fit facility
 Child Study Report
 Individual Care Plan
 Placement order of the Child Welfare Committee
 Record (number and significant details) of each visit to the child, foster family,
biological family , if available and child’s school
 Record of the perception, opinion and suggestions given by the child
regarding his/her placement
 Record of all reviews of the placement including observations, extent and
quality of compliance with Care Plan, child’s developmental milestones, child’s
academic progress, and any changes in family environment
 In the case of extension or termination of the placement, record of date and
reason for termination
 The formats for maintaining record of case visit to the child’s foster family
is placed at Annexure F.
3.4. Submission of Quarterly reports to Sponsorship and Foster Care Approval

Committee (SFCAC)
The PO-NIC of DCPU shall present Quarterly Reports of each child before the
Sponsorship and Foster Care Approval Committee (SFCAC) for review and
recommendation to the Child Welfare Committee.
3.5. Termination of Foster Care
i. The Child Welfare Committee, on its own based on its monthly inspection or
on consideration of the recommendations of the Sponsorship and Foster Care
Approval Committee and the report of District Child Protection Unit, has the right to
terminate a foster care placement;
ii. The Child Welfare Committee shall give notice in writing and consider the
views of the foster families/ care givers of the fit facility before termination of the foster
care placement;
iii. Once the review has been conducted and the foster parents /care givers of the fit
facility have been given proper notice, the Child Welfare Committee shall record
the date and reasons for terminating the placement in the order issued along with an
order to place the child in another suitable foster family or placed in a child care
institution or another fit facility for group foster care;
iv. Termination of a foster care placement may occur in the following cases:
 When the child attains the age of 18, foster care is deemed to have concluded
and the child has the option to avail services of aftercare programme. The joint
bank account opened in the name of the child and one of the foster parent for
transferring financial support under foster care shall be transferred into the child’s
name.
 When a child is placed in foster care due to non-availability of biological parent
(e.g. due to imprisonment or institutionalisation for treatment of mental illness),
the foster care placement may be terminated when the biological parent is
released and requests the Committee for the custody of the child. The Child
Welfare Committee shall issue a specific order if deemed fit for the reunification of
the child with biological parent.
 When a legally free child above the age of six years during his placement in foster
care also finds a suitable adoptive family, the Child Welfare Committee after
obtaining the child’s consent, may terminate the foster care placement and
may give him in adoption.
 When a complaint is made by either the child, relatives, or member(s) of the
community, and after due inquiry by the PO-NIC of District Child Protection Unit
observes the following during a home visit to the family or fit facility
o The child has stopped going to school or the attendance of the
child in school is below 75% (special circumstances such as disability or
illness of the child shall be considered as an exception).
o The child has been/ is being subjected to physical, emotional, sexual
abuse and/or neglect in the foster home.
o The child has been/ is engaged in labour in violation of labour laws
o Misappropriation of the foster care financial support for the child in family
or fit facility by the parent/ care givers
 When a complaint or request is made by either the child, care givers/ parents, or
relatives, or when the PO-NIC of DCPU observes the following during a home visit
to the family or fit facility
o Foster parents or the care givers of the fit facility and the child are
unable to adjust in the placement in spite of counselling.
o Foster parents or the care givers of the fit facility are no longer ‘fit’ to
adequately meet the child’s social, emotional and developmental needs.
o In a fit facility the child is unable to adjust and requires special support (eg.
De addiction facilities)
 Disruption due to death, divorce or separation of the Foster parents, the child shall
be sent back to the CCI till further orders of the placement to another foster family
or fit facility by the CWC
Chapter IV: Role of Authorities and Agencies

4.1. Role of District Child Protection Unit (DCPU)
Under the JJ Act a District Child Protection Unit (DCPU) has to be set up in each
district as a fundamental unit for child protection measure. The DCPU headed by
DCPO coordinates and implements all child rights and protection activities at district
level. It functions with a team of 12 members under the overall administrative control
and supervision of the District Magistrate of the district concerned. The District Child
Protection Unit has 12 staff including Protection Officer Institutional care and Protection
Officer Non – Institutional care. This unit is specifically responsible for the following
activities:
 Carrying out all activities related to child protection, including the administration
of the Foster Care Program;
 Shall identify and prepare a panel of suitable NGOs/Voluntary Organizations /
Social worker to work with it on Foster Care Program;
 Maintaining all information pertaining to the Foster Care Program and being the
contact point for all the Child Care Institutions and Specialized Adoption Agencies in
the district;
 Advocacy, training and capacity building of stakeholders in the district on
the Foster Care Program such as Child Welfare Committee, NGOs, foster
families/ care givers etc with help of specialized agencies and institutions;
 Selecting and maintaining separate roster of prospective parents opting for
family foster care and group foster care fit facility;
 Maintaining a database, preferably on an electronic portal developed by the State
government of all Foster Care placements (family and group placements) including
details of the parents / Foster Care fit facilities and the child until the child attains
the age of 18 years;
 Transferring joint bank account in the name of the child when he attains 18
years of age;
 Ensuring the Foster Care parent to register for an Aadhar number for themselves
and the child as this would enable tracking of the child during the placement and
after; If the parents already have a registered Aadhar number, then they should link
the child to their Aadhar details;
 Addressing complaints through investigations and interventions etc;
 Monitoring and evaluation of the Foster Care Program in the district a whole on a
regular basis;
 Recommending termination of Foster Care placement to the Child Welfare
Committee for one or more of the reasons outlined in Section 3.5 of Chapter III;
 Recommending extension of Foster Care Placement provided that the progress of
the child is satisfactory and other alternate options are not available including re-
unification of the child with his biological parents.
4.2. Role of District Child Protection Officer (DCPO)
 The District Child Protection Officer who is the head of DCPU shall function as the
nodal officer for the Foster Care Program and shall receive regular reports regarding
ongoing cases from the Protection Officer – Non Institutional Care;
 Maintaining a roster of prospective parents/ fit facilities opting for family and
group foster care.
 The District Child Protection Officer shall assess the cases managed by the
Protection Officer (NIC), counsellor and others working in the District Child Protection
Unit from time to time to ensure time stipulations are adhered to;
 The District Child Protection Officer shall guide the parents /Care givers of fit
facilities opting for family and group foster care and the child on their responsibilities
and support available to them under the Foster Care Program;
 The District Child Protection Officer shall submit a Quarterly Report to the SFCAC
and an Annual Report to the State Child Protection Society.
4.3. Role of Protection Officer - Non Institutional Care (PO-NIC) and

Protection Officer – Institutional Care (PO-IC)
 The Protection Officer –Non Institutional Care is responsible to take up cases for
individual and group foster care. He / She will have the support of the Protection
Officer-Institutional Care to identify cases of children living in the Child Care

Institutions as per para 2.1 of these Guidelines.
 The Protection Officer –Non Institutional Care and Protection Officer – Institutional
Care shall scrutinize the documents for eligibility of children and both shall work in
coordination in the best interest of the child or children;
 The Protection Officer-Institutional Care shall collect and compile data on
different dimensions of the child protection problems in terms of number of children
requiring support, number of children in institutions and the kind of services they
need;
 The Protection Officer-Institutional Care shall ensure setting up and management
of the child tracking system of all institutional care program on the portal set up by
the State Government ;
 Protection Officer –Non Institutional Care is responsible for preparing Home Study
Report of the Foster families and matching the Foster Care family or fit facility with
the needs of the child once the needs have been assessed;
 In case of the child whose parents are in jail, the Protection Officer – Non
Institutional Care will approach them for taking their consent for placement of the
child in Foster Care.
 The Protection Officer –Non Institutional Care will facilitate the applications
given by the terminally ill parents to the Child Welfare Committees requesting to
place their children in foster care.
 A combined list of children recommended for Foster Care within institutions and
those who are not in institutional care will be prepared by Protection Officer –Non
Institutional Care and Protection Officer – Institutional Care.
 Only cases where financial support is requested by the foster parents for
placement of the child and those kinship care arrangements requiring sponsorship
will be placed before the Sponsorship and Foster Care Approval Committee for
consideration and approval, every month.
 Protection Officer – Non Institutional Care will ensure that counselling
and guidance is provided to the child and the Foster Care family before and during
the period of foster-care as prescribed in para 3 of Chapter-II of these guidelines;
 Protection Officer –Non Institutional Care to supervise the care arrangement

till the child is 18 years of age, with the help of the counsellor, social worker and
community volunteers working in the District Child Protection Unit;
 In case biological parents are alive, the Protection Officer –Non Institutional
Care will ensure that they keep in contact with the child through scheduled visits;
 Protection Officer – Non Institutional Care will monitor the Foster Care programmes
through regular visits to the Foster Care family, or group setting and community as
prescribed in these guidelines and maintain records of the same.
4.4. Role of Child Welfare Committee
 In case a family directly approaches the Child Welfare Committee for fostering the
child eg. requests of terminally ill parents or in suo motto cases, the Committee,
if agrees with the urgency of the situation, shall forward the application to DCPU to
conduct a child study and a home study by itself or through counselors on its panel;
 Examine HSR of the prospective Foster Care family opting for family details of fit
facility after being satisfied declare them as ‘fit persons” as per Form 32 of the JJ
Rules, 2016.
 The Child Welfare Committee will examine the Individual Care Plan of the child,
consent of parents wherever required and approvals of SFCAC in cases requesting
financial support submitted by the DCPU and satisfy itself regarding the suitability
for placement in Foster Care;
 In case of a child who is able to understand, the Child Welfare Committee
may also interview the child to take his/her consent;
 The Committee shall consider the matching report submitted by the DCPU;
 The Child Welfare Committee shall make an order in prescribed format given
at Form 32 of the JJ Rules, 2016 for support to the child through Family Foster Care
or group foster care in a fit facility and send a copy to District Child Protection Unit
for appropriate action;
 The Child Welfare Committee shall initially conduct monthly inspections
for the first three months and thereafter one inspection every six months, of the
foster families or fit facility as per Form 35 of the JJ Rules, 2016, to ensure that the
child is being properly cared for;
 After reviewing the standard of care given to the child the CWC shall pass orders
for extension of foster care placement or orders of termination in case of
unsatisfactory care and shall decide on alternative rehabilitation measure for the
child.
4.5. Role of Non Governmental Organisations
Non Governmental Organisations empanelled by District Magistrate may support DCPU in:
 Short listing of eligible children;

 Preparation of Individual Care Plan, Child Study Report and Home Study Report;
 Counselling for the child, foster care givers/parents and biological families, as
required
 Training of foster care givers of the fit facility
 Preparation of Information, Education and Communication material
 Spreading awareness on the Foster Care Programme and Advocacy Periodic / regular
inspections of placement of children in family and group foster care.
Chapter V: Miscellaneous
5.1. Information, Education & Communication Material
Foster families and care givers of the fit facility shall be provided with Information
Education and Communication (IEC) material prior to placement of the child on topics
such as:
 Challenges of being foster parent or a care giver

 Helpful tips for foster parent and care giver
 Rewards of being foster parent
 Steps of being a foster parent
The above mentioned documents are attached to the Guidelines at Annexure G.

This material can be used for making handouts, posters etc.
5.2. The State Government will develop electronic formats for maintaining data base and
issue detailed guidelines.
5.3. Relaxation and interpretation to the Guidelines
i. These Guidelines are issued having regard to the provisions of the existing law and
for the interpretation; the relevant law is to be referred to.
ii. In case of ambiguity or any dispute, the power to interpret these Guidelines vests
with Department of Women Development and Child Welfare, Govt. Of Andhra Pradesh.
*******
FORM 7
JJ Rules, 2016
INDIVIDUAL CARE PLAN
Name of Case Worker/Child Welfare Officer/Probation Officer……………………................
Date of preparing the ICP …………………………………………………………….....................
Case/Profile No……………of 20…………………
FIR No……………………………………………...
U/Sections (Type of offence),applicable in case of Children in Conflict with Law……......
Police Station………………………………………………………………………….........................
Address of the Board or the Committee……………………………………………….....................
Admission No.(if child is in an institution)…………………………………………….......................
Date of Admission (if child is in an institution)……………………………………….......................
Stay of the child (Fill as applicable)
(i) Short term (up to six months)

(ii) Medium Term (six months to one year)
(iii) Long term (more than 1 year)
A. PERSONAL DETAILS (to be provided by child/parent/both on admission of the child in

the institution)
1. Name of the Child :
2. Age/Date of Birth :
3. Sex: Male/Female :
4. Father’s name :
5. Mother’s name :
6. Nationality :
7. Religion :
8. Caste :
9. Language spoken :
10. Level of Education :
11. Details of Savings Account of the child, if any:
12. Details of child’s earnings and belongings, if any:
13. Details of awards/rewards received by the child, if any:
14. Based on the results of Case History, Social Investigation report and interaction with
the child, give details on following areas of concern and interventions required, if
any
S. Proposed
Category Areas of Concern
No Interventions
1 Child’s expectation from care and
protection
2 Health and nutrition needs
3 Emotional and psychological
support needs
4 Educational and Training
Needs
5 Leisure, creativity and play
6 Attachments and Inter- personal
Relationships
7 Religious beliefs
8 Self care and life skill training
for Protection from all kinds of
abuse, neglect and maltreatment
9 Independent living skills

10 Any other such as significant
experiences which may have
impacted the development of the
child like trafficking, domestic
violence, parental neglect, bullying
in school, etc. (Please specify)
B. PROGRESS REPORT OF THE CHILD (to be prepared every fortnight for first
three months and thereafter to be prepared once a month) [Note: Use different sheet for
Progress Report]
1. Name of the Probation Officer/Case Worker/Child Welfare Officer:................................
2. Period of the report:........................................................................................................
3. Admission No:...............................................................................................................
4. Board or Committee:.........................................................................................................
5. Profile No. :.....................................................................................................................
6. Name of the Child: .........................................................................................................
7. Stay of the Child (Fill as applicable)
(iv) Short Term (up to six months)

(v) Medium Term (six months to one year)
(vi) Long Term (more than 1 year)
8. Place of interview ................................................... Dates.............................................
9. General conduct and progress of the child during the period of the report ...................
.......................................................................................................................................
.......................................................................................................................................
.......................................................................................................................................
10. Progress made with regard to proposed interventions as mentioned in point 14 of

Part A of this Form.
S. Proposed Progress of the
Category
No Interventions Child
protection
2 Health and nutrition needs
support needed
4 Educational and Training needs

6 Attachments and Inter-personal
Relationships
7 Religious beliefs
8 Self care and life skill training for
Protection from all kinds of abuse,
neglect and maltreatment

10 Any other such as significant
experiences which may have
impacted the development of the
child like trafficking, domestic
violence, parental neglect, bullying
in school, etc. (Please specify)
11. Any proceedings before the Committee or Board or Children’s Court

(i) Variation of conditions of bond
(ii) Change of residence of the child
(iii) Other matters, if any
12. Period of supervision completed on...............................................................................
Result of supervision with remarks (if any)…………………….............................…………….
Name and Addresses of the parent or guardian or fit person under whose care the child is
to live after the supervision is over………………………………………...................................
Date of report…………………Signature of the Probation Officer………….................……….
C. PRE-RELEASE REPORT (to be prepared 15 days prior to release)

Details of place of transfer and authority concerned responsible in the place of ransfer /
release
Details of placement of the child in different institutions/family
Training undergone and skills acquired
Last progress report of the child (to be attached, refer Part B)
Rehabilitation and restoration plan of the child ( to be prepared with reference to progress
reports of the child)
Rehabilitation and Restoration plan

S. No Category
of the Child
protection
2 Health and nutrition
4 Educational and Training
6 Attachments and Inter-personal
Relationships
7 Religious belief
8 Self care and life skill training for
Protection from all kinds of abuse, neglect
and maltreatment
10 Any other
1. Date of release/transfer/repatriation……………………………………………….................
2. Requisition for escort if required…………………………………………………...................
3. Identification Proof of escort such as driving license, Aadhar Card etc............................
4. Recommended rehabilitation plan including possible placements / sponsorships
...........................................................................................................................................
...........................................................................................................................................
..........................................................................................................................................
5. Details of Probation Officer/non-governmental organization for post-release follow up ...
..........................................................................................................................................
...........................................................................................................................................
..........................................................................................................................................
6. Memorandum of Understanding with non-governmental organisation identified for post-

release follow-up (Attach a copy)…………………………….............................................
7. Details of sponsorship agency/individual sponsor, if any……………………….................
8. Memorandum of Understanding between the sponsoring agency and individual
sponsor (Attach a copy)....................................................................................................
9. Medical examination report before release…………………………………........................
10. Any other information …………………………………………………………........................
D. POST-RELEASE/RESTORASTION REPORT OF THE CHILD

1. Status of Bank Account : Closed / Transferred
2. Earnings and belongings of the child: handed over to the child or his parents/guardians
Yes / No
3. First interaction report of the Probation Officer/Child Welfare Officer/Case Worker /
social worker/non-governmental organisation identified for follow-up with the child
post release ...................................................................................................................
4. Progress made with reference to Rehabilitation and Restoration Plan ...........................
5. Family’s behavior/attitude towards the child………………………………………...............
6. Social milieu of the child, particularly attitude of neighbours/community………...............
7. How is the child using the skills acquired…………………………………………................
8. Whether the child has been admitted to a School or vocation? Give date and name of
the school/institute/any other agency...............................................................................
Yes / No ...........................................................................................................................
9. Report of second and third follow-up interaction with the child after two mont and six
months respectively.............................................................................................................
10. Efforts towards social mainstreaming and child’s openion / views about it .....................
11. Identity Cards and Compensation

[Instruction: Please verify with the physical documents]
Present Status (Please Tick whichever

IDENTITY CARDS is applicable) Action Taken
Yes No
Birth Certificate
School Certificate
Caste Certificate
BPL Card
Disability Certificate
Immunization Card
Ration Card
Aadhar Card
Received
Compensation from
Government
Signature of the Probation Officer/Child Welfare Officer
Stamp and Seal where available
FORM 31
JJ Rules, 2016
CHILD STUDY REPORT
S. No Item Response
1 Date of Assessment
2 Source of Referral
Photograph of the Child to be

3
refreshed periodically
Profile of the Child
4 Name of the Child
5 Date of Birth
6 Place of Birth
7 Age
8 Nationality
9 Religion
10 Education
Food Habits (Vegetarian / Non

11
Vegetarian)
12 Food Allergies (If Any)
Extra Curricular Interests

13
(Hobbies/Sports/Drawing Etc.)
14 Mother Tongue
15 Present Address
16 Aadhaar Card Number
Contact Details
17 Landline:
Mobile:
Placement history if the child is from The child has not been placed in adoption
institution
a) Date of Placement
18
b) Name and Permanent details of
the Child
c) Reason for leaving the family
Mother or both parents in prison
Parents are suffering from long

term illness
Dysfunctional family(eg substance

abuse, domestic violence etc)
Reason for placement if the child
19 Parents in process of separation
is from community
Parents in process of legal custody

dispute
Natural disaster
Others
I ................................................................. Social Worker hereby certify that the information
given this form about child ................................................ is correct.
Signature:
Place : Name:
Date : Designation:
ANNEXURE- A
APPLICATION FORM
To be submitted by foster parents in response to the advertisement given by
DCPU or an Agency permitted by DCPU
(Photograph of
both the
Applicant)
A. Agency /DCPU Details:
Name of the Agency/DCPU :
Address :
Telephone :
Fax :
E-mail :
Date (Form Submitted) :
B. Details of the Applicant
Care Giver / Parent – 1 Care Giver / Parent – 2
Name
Date of Birth
Age
Educational Status
Marital Status
Nationality
Religion
Aadhar Card No.
Occupation
Food Habits (Vegetarian /
Non Vegetarian)
Food Allergies (If any)
Address & Contact Details :
Number & Age of Biological Children :
Concent of Biological Children : Yes / No
Annual Income :
Mother Tongue :
Other Languages known :
C. Preference of child to be taken in Foster Care
a) Age Group
i) 6-9 Years ii) 10-12 Years iii) 13-18 Years
b) Any other preferences:
(Gender, Religion, Disability)
c) Type of Placement
i) Short Term
ii) Long Term
D. Reasons to be wanting to foster care:
E. We have the consent of all family members including children for fostering a
child:
Yes No
F. We agree to participate in all training programmes organized by the Govrnment /

Agency?
Yes No
G. We agree to facilitate the monitoring visit of the CPO/Social Worker to our home
and make all our family members available for the meetings?
Yes No
H. Details of Two references:
Declaration
We hereby declare that the particulars furnished by us in this
application form are true to the best of our knowledge and belief. In case any information is
found to be incorrect, our application shall liable to be rejected.
Date: Name & Signatures of both spouses

Place
FORM 38
JJ RULES, 2016
APPLICATION FOR FIT FACILITY INCLUDING GROUP FOSTER CARE
1 Detail of Institution/ Agency/ Organization which seeks recognition as fit
facility
1.a Name of the Institution /Agency/ Organization
1.b Registration number and date of Registration

of the Institution/ Organization under the
relevant Act /NITI Aayog ID number
(Annex- Relevant documents of registration,
bye- laws, memorandum of association)
1.c Complete address of the Applicant/ Institution /
organization
1.d STD code/ Telephone No.
1.e STD code Fax No
1.f E-mail address
1.g Whether the organization is of all India

character, if yes, give address of its branches, in
other states
1.h If the Institution had been denied recognition
earlier? If yes
i) Reference No. of application leading to denial
of recognition
2 Details of the proposed fit facility :

2.a Complete address / location of proposed Fit
facility
2.b STD code/ telephone no
2.c STD code fax no
2.d E-mail
3 Connectivity (Name and Distance from the proposed Fit Facility):

3.a Main Road
3.b Bus –stand
3.c Railway Station
3.d Any landmark
4 Infrastructure:
4.a No. of Rooms (Mention with measurement)
4.b No. of toilets (mention with measurement)
4.c No. of Kitchens (mention with measurement)
4.d No. of sick room
4.e Annex -Copy of blue print of the building

(authentic sketch plan of building)
4.f Arrangement to deal with unforeseen disaster
also mention the kind of arrangement made:
i) Fire
ii) Earth quake
iii) Any other arrangement
4.g Arrangement of Drinking water Annex-Certified

from public health engineering (PHE)
Department.
4.h Arrangement to maintain sanitation and hygiene:
i) Pest Control
ii) Waste disposal
iii) Storage area
iv) Any other arrangement
4.i Rent agreement / building maintenance
estimate (whichever is applicable) (Annex-
copy of Rent agreement)
5 Capacity of the Fit Facility
6 Facilities Available (would depend on the purpose for which

recognition as fit facility is to be given)
6.a Any other facility that shall impact on the
overall development of the child
7 Staffing
7.a Detailed staff list
7.b Name of partner organizations
8 Background of the Applicant

8.a Major activities of the organization in last two
years
8.b An updated list of members of the management

committee/ governing body in the enclosed
format (Annex- resolution of the annual
meeting)
8.c List of assets/ infrastructure of the organization
8.d If the organization is registered under the

Foreign Contribution (Regulation) Act, 1976
(Annex – certificate of registration)
8.e Details of foreign contribution received last two

years (Annex- relevant documents)
8.f List of other sources of grant- in – aid funding (if
any)with the name of the scheme / project,
purpose amount, etc. (separately)
8.g Details of existing bank account of the agency

indicating branch code account no.
8.h Whether the agency agrees to open a
separate bank account for the grant proposed
8.i Annex -Photocopy of Accounts of last
three years:
i) Auditors Report
ii) Income and Expenditure account
iii) Receipts and Payments account
iv) Balance Sheet of the Organization
I have read and understood the Juvenile Justice (Care and Protection of Children) Act,
2015; and the Juvenile Justice (Care and Protection of Children) Rules, 2016.
........….................……………………………..(Name of the Organization / Institution) has

complied with all the requirements to be granted recognition as a Fit Facility under the
Juvenile Justice (Care and Protection of Children) Act, 2015 and the Juvenile Justice (Care
and Protection of Children) Rules, 2016.
I declare that no person associated with the organization has been previously
convicted or has been involved in any immoral act or in any act of child abuse or
employment of child labour or an offence involving moral turpitude and that the
organization has not been blacklisted by the Central or the State Government at any point
of time.
I undertake to abide by all the conditions laid down by the Central/ State Act, Rules,
Guidelines and Notifications in this regard.
I undertake to abide by the orders passed by the Juvenile Justice Board or the Child
Welfare Committee from time to time.
Signature of the authorized signatory: ……………………….................…
Name:
Designation:
Address:
District:
Date:
Office Stamp:
Signature of:
Witness No. 1:......................................................
Witness No. 2:......................................................
Annexure B
FOSTER CARE ASSESSMENT
1. Details of the Applicant: Such as name, age, occupation, address etc.
2. Age range of the child (ren) requested to be taken in foster care

Age in years: (please tick)
6 - 8 Years
8 -10 Years
10 – 12 Years
12 – 14 Years
14 – 16 Years
16 – 18 Years
3. Details of family, neighbourhood , community etc
4. Verification of applicant’s identity (place of residence, period of stay, Marital

status etc. specific documents seen with date
5. Inquiries about career, health, police records, etc
6. Personal references (from 2 persons): To be filled after interaction with the reference
about the following:
Reference:1
length of time known:
relationship with the applicant:
interest, talents, personality of the applicant:
their ability to care for children:
Reference:2
length of time known:
relationship with the applicant:
interest, talents, personality of the applicant:
their ability to care for children:
7. Assessment of the social worker making this assessment
Signature of the Social Worker
FORM 30
J J RULES, 2016
HOME STUDY REPORT FOR PROSPECTIVE FOSTER PARENTS
DATE OF REGISTRATION :
AADHAR CARD NO of PFP (Mother) :
AADHAR CARD NO of PFP (Father) :
NAME OF THE SOCIAL WORKER :
DATE OF HOME VISIT :
Part-I of the format shall be filled up by the prospective Foster parents and Part-II of the
template shall be filled up by the Social Worker to submit an assessment report along with
his/her observation about suitability of the prospective adoptive/ foster parents.
PART-I : SELF ASSESSMENT:
A. About the prospective foster parents and their family background
Particulars of the foster

PFP (Mother) PFP (Father)
parents
Full Name
Date of birth & age
Place of birth
Complete Address with e-

mail ID (Present &
Permenant Address)
Identity Proof
Religion
Language(s)
Date of Marriage
Present Educational
Qualification
Employment / occupation
Name & Address of the
present Employer/Business
concern
Annual Income
Health Status
B. Family background information:

(1) Give a short description of social status and background of the prospective foster
parents along with the following information.
Details about Parents of the Applicants
Father Mother
Name in full
Age
Nationality/Citizenship
Occupation
Previous occupation
Presently residing with
(2) Please co m p le t e t h e f o llo win g table with the names of each of your
respective children (adopted and biological), their sex, educational status
(kindergarten, elementary, etc.) and date of birth.
Name of the Child Sex Date of Birth Educational Status
(3) If there are other members residing, please furnish the following information in respect
of them.
Nature of
Name Age Gender Occupation
Relationship
(4) Please describe how you believe the foster care would affect the family members
(grand parents, children, relatives and others).
C. Professional/Employment Details (Professional career details for last 5 years):
Foster Father
Employer Details Annual
Organization Job Title From To
(Name & Address) Income
Foster Father
Employer Details Annual
Organization Job Title From To
(Name & Address) Income
D. Financial Position: (Give a short description of your income from all sources such as
savings, investments, expenditures and liabilities and debts along with supporting
documents)……………………………………………………………….
E. Description of Home and Neighbourhood: (Describe the accommodation details and

neighbourhood relationship)
1. How many rooms do you have in your home and describe the play area available
for the child...................................................................................................................
2. Please describe the neighbourhood in which you reside, including any aspect
that you believe makes it child – friendly .....................................................................
F. Attitude and Motivation for foster care:
(1) Please circle the term which best describes the reason why you wish to take a child
in foster care, you may circle more than one option, if applicable:
a. Provide a companion to your other children;
b. Provide a child with a happy home;
c. Other, Please specify ............................................
(2) Please circle the statement which describes how you think the foster care
arrangement will improve the lives of your other children, you may circle more than
one, if applicable:
a. They will be less lonely;
b. They will learn to be more accommodating:
c. They will become more empathetic;
d. Not applicable as I have no other children;
e. Other, Please specify ............................................
G. Attitude of grandparents/extended family members, other relatives and

significant others towards the foster care: (Give a short description about the
opinion of other important persons towards foster care who would have impact in the
child rearing process)…………………………………………………….
H. Anticipated Plans of the prospective foster parents for the child and rearing in
the Family:
1. Please describe how you will manage caring for the child and other life commitments
such as work.
2. Who will be responsible for caring for the child when you are at work, or absent
from the familial home (domestic help, grandparents, spouse).
3. Please describe your disciplinary approach to parenting.
4. In case the foster child demonstrates adjustment difficulties, please describe the
steps that you plan to take to ease his/her transition into the family?
5. Would you be prepared to utilize family counselling if the child continues to

have difficulties adjusting?
a) Yes
b) No
6. Would you be willing to support financially higher professional studies of the foster
child
a) Yes
b) No
I. Preparation and Training: (Give details about the counselling sessions the
prospective foster parent(s) have undergone on foster care, child care, handling of
needs of children, etc. and their capacity, training and/or experiences in parenting
children with their special need, if any)
J. Health Status (Emotional and Physical): (Give details of the state of emotional and
physical health status of the applicant(s), if any. If a family member suffers from a
particular disease, condition or syndrome, describe how the family copes with it and how
this might affect any proposed foster care.)
(1) Do you or your spouse suffer from any medical condition? If so, would you please
provide details?
(2) Are you or your spouse currently being treated by a psychologist or psychiatrist?
(3) Are you currently taking any prescribed medication?
(4) Are there currently any child/ren in your house being treated for a medical
condition?
(5) Does your family have health and hospitalization insurance coverage for all family
members?
Signature of the Prospective Foster Parents

Date
PART-II: ASSESSMENT REPORT OF THE SOCIAL WORKER

(To be used by the Social Worker to prepare the assessment report)
(The information/facts filled in the template shall be kept confidential by the agencies
/authorities.)
1. Factual Assessment
(i) Have you verified the contents of the facts mentioned in Part I of the template?
Yes / No
(ii) Are you satisfied about the facts mentioned in the documents vis-à-vis observation
during interviews and visits?
Yes / No
2. Psychosocial Assessment:
2.1. Interaction with the prospective foster parents
(i) Have you interacted with the prospective foster parents

individually and jointly?
(ii) Are the prospective foster parents well prepared for fostering
the child?
2.2. Home visit findings
(i) When did you visit the home of the prospective foster parents? Who were the
members present during your visit?
(ii) Whom did you interact during the home visit?
(iii) Have you met any neighbour/relative? Give a detailed description about the
interaction?
(iv) Whether the home environment is conducive for the child?
(v) Are the prospective foster parents well prepared for foster care?
(vi) Did the prospective foster parents have any doubt about parenting issues or any
other issues? Have you cleared their doubts?
2.3. Interaction with the family members
(i) Have you interacted with other family members of the prospective foster
parents? What is their opinion about the proposed foster care? Are they
positive about the foster care arrangement?
(ii) Are there any other family member(s) whom you could not interact but they
might have a larger role in the proposed foster care? If so, how did you interact?
Would you plan to take their views?
(iii) Have you interacted with child/ren present in the home of the prospective
foster parents? If yes, please give details.
(iv) Have you noticed any adverse remarks from the family members? If so, how
far those remarks may have an impact on the foster care process?
2.4. Financial capacity
(i) What is your opinion about the financial status of the prospective foster parents?
Are they financially sound to welcome another member into their family?
(ii) Have you observed any financial situation which is hidden in the template?
(iii) Would you recommend any financial assistance to them?
2.5. Physical and emotional capacity
(i) Are the prospective foster parents in a good physical and emotional state to take
care of a child?
(ii) Have you observed any physical or psychological issues with the prospective
foster parents or any other family members that is going to affect the life of the
upcoming child? If so, give details.
(iii) Are the prospective foster parents emotionally equipped enough to take care
of a child?
3. Recommendation for Foster care
3.1 Do you recommend the prospective foster parents for foster care? Put your views and
rationale for recommending the prospective foster parents for foster care.
3.2 In case, you do not recommend the prospective foster parents for foster care, cite
appropriate reasons for taking such decision.
Signature, Name, Designation and Official Seal
FORM 32
J J RULES, 2016
ORDER OF FOSTER CARE PLACEMENT WITH A FAMILY
The child (ren) (name(s) and address(es)
Approximate age D/o or S/o
Mr.______________________________ and Mrs. ______________________________ in
need of care and protection of family.
Mr.______________________________ and Mrs. ______________________________
resident of (Complete address and contact numbers).
are declared fit persons for foster-care placement of the child after considering the
Child Care Plan, Child study report and Home Study Report.
The child (name) is placed in foster care

for a period of under the supervision of the aforesaid Child
Welfare Officer/Social Worker (name and contact) ______________________________.
Chairperson/ Member
Child Welfare Committee
FORM 33
J J RULES, 2016
UNDERTAKING BY THE FOSTER FAMILY/GROUP FOSTER CARE GIVER
I / We ____________________________________________________________________
resident (s) of House No. ___________________ Street __________________________
Village / Town ___________________________ District __________________________
State __________________________ / care giver associated with foster home run by
_______________________________________ Organization at _____________________
___________________________________________________________ (address), do
here by declare that I / We am / are willing to take charge of _______________________
(Name of the Child) Aged _________ under the orders of the Child Welfare Committee
subject to the following terms and conditions.
i) If his/her conduct is unsatisfactory I/we shall at once inform the Committee.
ii) I/We shall do my/our best for the welfare and education of the said child as long
as he/ she remains in my charge and shall make proper provision for his/her
maintenance.
iii) In the event of his/her illness, he/she shall have proper medical attention in the
nearest hospital and a report of it followed by a fitness certificate shall be
submitted before the Committee.
iv) I shall inform the Committee about any change of address.
v) I shall do my best to ensure that the child will not be subjected to any form of
abuse.
vi) I agree to adhere to the conditions laid by the Committee.
vii) I undertake to produce him/her before the Committee as and when required.
viii) I undertake to inform the Committee immediately if the child goes out of my
charge or control.
Date this ……….......………day of …………........……..
Signature and address of 2 witnesses
Signature of Applicant(s)
(Signed before me)
Chairperson / Member, Child Welfare Committee
Annexure C – 1
COUNSELING THE POTENTIAL FOSTER CHILD BEFORE PLACEMENT
Fill up this form during every counseling session with the child.
1. Preliminary details:
i) Case Name :
ii) Case Number :
iii) Date :
2. Details of the case worker/counsellor
i) Name :
ii) ID No. :
iii) Other identifying information :
3. Counselled the child or the sibling group. Fill in the following;
Name: Age:
Name: Age:
Name: Age:
4. Visit to Location: address where the child was counselled:
5. Name of Adults who participated in visit: (relative, foster parent, staff)
6. Other Children in family/Home:
(List only gender, age, and relationship to child (birth, foster, adoptive, other)
7. Issues to be discussed in the counselling session:(Educating prospective foster children

about what they can expect from being a foster child)
1. Does the child understand the concept and types (short term/long term/Individual / group
care) of foster care?
Yes / No
(If not, explain foster care fully including the concept, the legal aspects and the key
stakeholders in the process including the role of the DCPU, PO-NIC, DCPO, CWC,
SFCAC, etc).
2. How does the child feel about shifting from their current placement?
Excited/Happy/ Nervous/ Scared/ Apprehensive/ Indifferent/ Other (if other please explain)
(If any of the above, work with the child to normalize the idea of foster care and address
any concerns and mis-information)
3. Does the child know his/her rights and responsibilities as a foster child? (Obtain details if
yes)
Yes / No
(Explain their basic fundamental rights surrounding their safety. What did you explain?
How did they react?)
4. Does the child have any person/s in society that they wish to be connected to? (Obtain
details if yes)
Yes / No
5. If the biological family of the child is available, will the child like to have a connection with
them?
Yes / No
(If yes, find ways to involve them in the placement process. Did they list anyone?
If yes, what is your recommendation)?
6. Recommendation of placement : Short term / Long term
Individual / Group care
7. General observations by Counsellor / Social Worker or person filling out the form.
Signature of the Counsellor / Social Worker

Date
Seal
Copy to : Chairperson/ Member, Child Welfare Committee
Annexure – C – 2
COUNSELING TEMPLATE FOR FOSTER CHILD / CARERS/PARENTS
(IN-PLACEMENT)
Fill up this form during every counseling session with the child.
(i) Case Name :
(ii) Case Number :
(iii) Date :
2. Details of the case worker/counsellor
i) Name :
ii) ID No. :
iii) Other identifying information :
3. Counselled the child or the sibling group. Fill in the following;
Name Age:
Name Age:
Name Age:
4. Visit of Location: address where the child was counselled:
5. Name of Adults who participated in visit: (relative, foster parent, staff)
6. Placement Type:
7. Other Children in Family / Home:
(List only gender, age, and relationship to child (birth, foster, adoptive, other)
8. Issues to be counselled
i) Are there any Cultural and ethnic considerations identified and are to be addressed
ii) Is the child being accepted into the foster parent’s community? If not, why?
iii) Mental Health/Treatment Plan: Is the child in good health
iv) Have foster parents noticed any recent changes in the child’s mood or behavior?
v) Does the foster parent have questions about the quality or frequency of mental
health services?
vi) Attachment: Does child have concerns related to birth family or siblings or visits with
them?
vii) Has the child noticed any recent changes in the mood or behavior of foster parents?
viii) How do foster parents respond to these concerns?
ix) What are the placement providers doing to maintain the connection between the
child and the birth family? What has worked or not worked? What help do they
need? (How frequently the child visits to his/her biological parents or when did
the child last met with his/her biological parents ,How did the child feel after
meeting biological parents and siblings ,For how long he stayed with them, Who
accompany the child to biological parents)
x) Education: How is the child doing in school? Consider social as well as academic
issues. What does the child or family need to increase success? If applicable, ask
about after school program or child care attendance hours.
xi) What is the child’s future planning from the child’s own thinking?
xii) Safety and Supervision in the foster: Does the child feel safe in the home?
xiii) Is safe and appropriate discipline being used?
xiv) Is there an appropriate level of supervision for children in the home?
xv) Child behavior and parenting skills: What’s going well for this child behaviorally? Is
any child displaying challenging/worrisome behaviors?
xvi) How capable & successful do foster parents feel managing child’s behaviors?
What’s working/not working?
xvii) Who does the foster parent turn to for help and advice-friends, extended family,
coworkers, church, school or others (if others, please specify)?
xviii) Does the child have social/emotional support and connections outside the home?
Summary of the issues identified:
Needs/Questions identified by child (include safety issues):
1. ______________________________________________________________________
______________________________________________________________________
2. ______________________________________________________________________
______________________________________________________________________
3. ______________________________________________________________________
______________________________________________________________________
Needs/Questions identified by foster parents:
(1)
(2)
(3)
General Observations by Counselor / Social Worker or person filling out the form.
Signature of Counselor / Social Worker
Date
Seal
Copy to : Chairperson/ Member, Child Welfare Committee
Annexure C- 3
COUNSELING TEMPLATE FOR BIOLOGICAL FAMILIES OF FOSTER CHILDREN
Fill up this form during every visit with biological family.
(i) Name of the child :
(ii) Name of the biological parents :
(iii) Address with contact Nos. :
Please answer the following questions:
(i) Does the biological parent/ family member wish to have more/ less contact with the
child?
(ii) Has the biological parent/ family member’s situation changed?
(iii) Do they wish to care for the child? (If yes, please make recommendation to CWC
through case worker and PO-NIC).
(iv) How does the child react to the biological parent/ family member? Do they wish for
a connection?
(v) What is the physical and mental condition of the biological parent/ family member?
(vi) Has the biological parent/ family member participated in the Individual Care
Planning? If not, why and are they interested in particpating?
(vii) Other notes and observations:
(viii) Next Steps/ When is the next visit scheduled?:
Signature
Copy to Chairperson / Member, CWC
Annexure C - 4
MATCHING PROCESS OF FOSTER PARENT AND FOSTER CHILD
**To be filled out continuously during the matching process and submitted with a written
covering letter for the match submitted to the CWC.
1. Preliminary details
(i) Case Name/Number :

(ii) Form Fill Date :
(iii) Child or Sibling Group Being Matched
Name: Age:
Name: Age
Name: Age:
2. Potential match information:
(i) Name:
(ii) Fit person declared? Yes / No (If no, why is match occurring?)
(iii) How was this matching foster parent identified?
3. Why do the social work/ person filling out the matching format think that this is an
appropriate match?
4. Have the biological family and extended relatives been ruled out, if so for what reasons?
5. Have all safe and appropriate adults connected to the child been ruled out, if so for what
reasons?
6. If no, to both above, which other carers were considered? Why have they not been
matched with the child?
7. What is the child’s reaction to the foster parents during the above meetings?
8. According to the above visits, what are social worker’s views about the identified risks
regarding this?
9. What are social worker’s plans for managing these risks?
10. Are there any additional services required to ensure that the needs of the placed child
are met?
11. Where no placement is identified, what is the future plan for the child?
12. What is the final decision of the case worker?
Signature (PO-NIC )
Date:
Seal:
Copy to – Chairperson / Member, Child Welfare Committee
FORM 34
JJ RULES, 2016
RECORD OF A CHILD IN FOSTER CARE
a) Case No.: ..........................................................
b) Name of the Child………………………...............
c) Age……………………………………...................
d) Gender……………………………………………....
e) Name and address of the Child Care Institution, if any from where the child has been
given for foster care………………………………………............
f) Individual Care Plan.................................................................
g) Any other source of referral……………………….....................
h) Details of the child placed in foster care including Photograph of the child, foster care
giver/parent, biological parents, if available………………………......................................
i) Details of the placement - individual or group including date and period of placement
j) Home Study Report of the biological family, where applicable with photograph
k) Home Study report of the foster family- individual or group care, with photograph
l) Child Study Report
m) Address of the Child Welfare Committee
n) Particulars of the order of the Committee placing the child in foster care
o) Record (number and significant details) of each visit with the child, foster family,
Biological family, if available and child’s school
p) Record of all reviews of the placement including observations, extent and quality of
compliance with Care Plan, child’s developmental milestones, child’s academic progress,
and any changes in family environment
q) In the case of extension or termination of the placement, record of date and reason
for termination
r) Date of the child being handed over to the foster family:
s) Financial assistance provided, if any
t) Name of the Case Worker appointed
FORM 35
JJ RULES, 2016
MONTHLY INSPECTION OF FOSTER FAMILIES / GROUP FOSTER CARE

Date of Visit:
A. Name :
B. Date of Birth : Affix Recent Photo
C. Gender : of the Child
D. Date of Placement :
1. Details of Foster Parents
a) Names of the Foster Parents:

b) Address:
c) Contact Details
i) Landline :
ii) Mobile :
iii) E Mail ID :
d) Aadhar Card Number:
e) Photograph of foster family / group with child/ren
Affix Recent Photo
2. Interaction with the Foster Child
a) Child’s experience being part of the family

(with reference to whether the child is
properly cared for – physical, emotional
and health) describe
i) Health Indicators
a. Parents Health
b. Any record of Illness
c. Any other treatment that the child is
undergoing
Happy and Well – adjusted
Inprocess of adjusting
ii) Emotional
Maladjusted
b) How is the child performing in his studies?
(i) Check in relation with the Yes No

grades/marks the child achieved in Some Times
previous examinations,
(ii) Foster parents have regular Yes No

conversations with the child regarding
Some Times
his/her studies, extra curricular
activities
(iii) Do they attend PTA meetings?
c) i) The amount of time parents (foster)

spend with the child either alone or
together with their own children.
ii) How do they spend time together as Having conversations

a family and for what? Dining
Playing
Watching TV
Going to school
Doing homework together
Others (specify)
iii) Does the foster child share with the

Yes No
foster parent’s problems he /she is
Some Times
facing either at home, school in the
neighbourhood or emotionally feeling
not happy?
d) Does the child get support from foster
Yes No
parents’ children? ( do they mutually help
Some Times
each other)
e) Has there been any incident that made
the foster child feel discriminated against?
f) Has there been any incident / incidents

that made you uncomfortable?
i) The way a foster parent/older

Yes No
sibling/any other member touched you.
ii) The conversations foster parents/older Yes No

siblings/any other member had with you
iii) Any materials- visuals, printed you were Yes No

made to watch or read
iv) Were you at any time sexually Yes No

assaulted or abused?*
*if the answers are “yes” immediate steps

should be taken to remove the child and
send to a place of safety and support the
child with medical and psychosocial
therapy.
** Actions to be taken against the foster
carers or parents according to the
procedures laid down.
*** Is similar treatment being meted out to
their biological child also? Then the
biological child should also be treated as a
child in need of care and protection and
appropriate action may be taken.
g) Whether the child keeps in contact with
his/her family of origin (by telephone, letters, Yes No
visits). Specify
h) Have you been beaten by the
Yes No
foster parent at any time?
i) Have you been spoken to in a manner

Yes No
that you felt humiliated?
j) Are you made to do household chores?
Yes No
k) Do the biological children of the foster

parents made to do the same household Yes No
chores?
3. Interaction with Foster Parents

a) Parent’s impressions about the behavior Happy and well – adjusted
(emotional well-being) of the child in the
In Progress of adjusting
family
Maladjusted
b) (emotional well-being) of the child in the Happy and well – adjusted

family
Maladjusted
c) How do you discipline the child? Reason with the Child
Scoling, Chastise
Beat the Child
Other Methods (Specify)
d) What are the behavior traits that are of Lack of Co-operation

concern and how do you as parents deal
Lack of Adjustment
with them?
Introvert
Aggressive
Not Communicative
Any other
e) Do you spend time together with the

Yes No
foster child and biological children?
Some Times
Describe.
f) Views on the progress of Child’s

education and other talents.
i) Child is faring well in school Yes No Some Times
ii) If the child is not faring well in
school do you seek to find out the
reasons
i. from the child Yes No Some Times
ii. the school teacher Yes No Some Times
iii) Do you attend PTA meetings? Yes No Some Times
g) Do the foster parents consult the child

while taking decisions on behalf of Yes No
him/her? Some Times
h) How does the child show his approval /

Accept the decision with
disapproval to the foster parent’s
happyness
decisions?
Accept the decisions but un
happy
Refuse to accept the decision

and
shows aggressive behaviour
i) Are the foster parents aware of the social

networks of the child? Yes No
j) Views on child’s social relationship with

Good and reuglar interaction
the neighbors, school friends and teachers.
Periodic Interactions
k) What is their plan for the child? (To be

noted down)
l) Does the foster child maintain the

contact with his/her family of origin? (by Yes No
telephone, letters, visits). Specify Some Times
m) Who maintains the bank account of the

foster child as a parent?
4. Interaction with biological children of the Foster

Parents:
a) The things they do together with the foster Dining
child
Playing
Watching TV
Going to School
Doing Home Work together
b) Do they have quarrels or fights between

themselves and the foster child? If yes, Yes No
how often, on what issues, and how do Some Times
they resolve it. Please note down.
c) How do you feel when your parents show Happy
love, affection and care to the foster child?
Un Happy
Angry
Jealous
5. Interaction with the School Teachers:

a) Information about the academic Good
performance of the child in the school
Fair
(verify with progress cards to see if the
Satisfactory
child has shown any progress)
Poor
b) Teacher’s observation: if the child has Happy and well – adjusted
adjusted to his/her foster parents
Maladjusted
c) Do the foster parents attend parent- Yes No

teacher meetings? Some Times
d) Do they seem interested in the child’s

studies?(by enquiring of his academic Yes No
achievements, his relationship with Indifferent
teachers and classmates)
e) Observation on child’s behavior in the
Happy and well – adjusted
school ( his relationship with teachers,
classmates) In Progress of adjusting
Maladjusted
f) Any concerns of the child in the school. If

yes, give details
6. Interaction with Parents of Origin

a) Have the parents of origin maintained
Yes No
contact with their child (by telephone calls,
Some Times
letters, and visits? How frequently?
b) Was the child happy to meet them?

Yes No
Upset while meeting them
c) Did the child raise any issues with regard

to his or her foster carers/parents/family
Yes No
with them?
d) Do they have any interaction with the

foster family regarding the wellbeing of the Yes No
child? Some Times
e) The family’s status to receive back the child

Family is interested and in a
position to receive back the child
Family is interested but not in a
position to receive back the child
Family is not interested to receive
back the child
f) Received any support from the
government or any other agency in
helping them to receive back the child Yes No
from the foster carers(If yes, give details)
7. Interaction with Neighbours
a) Knowledge about the neighbor fostering a

Yes No
child.
b) Information about the attitude and

behavior of the foster family towards the Positive and Happy
child
Indifferent Attitude
Negitive Attitude
Misbehaviour towards foster
children
c) Observed any quarrel or issues between
the family members and foster child or
between neighborhood and the foster Yes No
child ( if yes, give detail)
Prepared by
Signature:
Designation:
Date:
Annexure D- 1
MONITORING TOOL
(For Foster Care Programme in the District)
Monthly Report to be submitted to CWC with copy to SCPS
1 What are the activities conducted by the District
Child Protection Unit with respect to Foster Care
Program in the District?
Specify the type and number of cases
2 Number of Voluntary Organizations identified and
authorized working with the District Child Protection
Unit on Foster Care program?
Identified
Authorized
3 What are the information’s you maintain pertaining

to the Foster Care Program in the district?
Specify the types of information
4 Have you conducted any advocacy activities for 1. Yes 2. No

stakeholders in the district on Foster Care
Program?
If yes, specify the nature and types of
advocacy?
5 Have you organized any training programmes? 1. Yes 2. No

If yes, specify the nature and types of training
programmes?
6 Have you organized any capacity building 1. Yes 2. No

programs?
If yes, specify the nature and types of
capacity building programs?
7 How many advertisements have been issued for

care givers/parents to apply for foster care in the
month? Is there a roster prepared for the same?
8 Do you maintain data on prospective care 1. Yes 2. No
givers/parents?
If yes, give details
9 How many Foster Care parents and children have
been helped to link and register for an Aadhar
number?
Specify the number
How do you monitor and evaluate the Foster Care
Program in the district?
Specify also the frequency at which you
monitor.
10 Have you recommended to terminate any Foster 1. Yes 2. No
Care placement to the Child Welfare Committee
for one or more of the reasons?
If yes, number of cases?
Reasons
11 Have you recommended any cases for 1. Yes 2. No
extension of Foster Care Placement
If Yes, Specify the number of cases
Reasons
14. Any Other Comments
15. Observations by the Dist. Child Protection Officer
Signature of the DCPO

Name
Annexure – D – 2
MONITORING TOOL
(Investigations and Interventions for Complaints by children of Maltreatment,
Exploitation and Abuse)
A Interaction with DCPO
1 Do you maintain a logbook on
complaints received regarding foster 1. Yes 2. No
care issues?
2 No of complaints registered
(specify the number according to complainants)
3 No of complaints registered Complainant Number
(specify the number according to the
Foster child -
persons who registered the complaints)
Foster parents -
DCPU –
DCPO –
SFCAC –
CWC –
SAA –
Childline –
Advocate –
Teacher –
(Others Specify) -
4 Nature of complaints received a. Allegation of abuse

(specify the nature and number) b. Criminal offence
c. Social worker not visiting foster homes
d. Complaint regarding CPO
e. Poor facilities (eg lack of food etc)
5 Number of complaints on which action

has been taken by the protection officer
(non-institutional care)
In the case of a complaint against Child

protection officer (non-institutional) who takes
the responsibility for taking action?
Nature of the actions taken in various cluster
of cases
Status of the complaints registered
Number of complaints Resolved
Number of complaints pending
Number of complaints in process
Number of cases requiring follow up
Number of complaints pending for action
6.Any other Issues
7.Other observations by the Evaluator
Signature
Name
Annexure – E – I
COMPLAINT FORM
Date:
i) Name of the person filing Complaint:
ii) Address:
iii) Details of the child? If known
a) Name:
b) Gender:
c) Age:
d) Caste:
e) Religion:
iv) Who are the Child’s Foster Parent(s): (if you know these answers, fill in as much
information as if possible):
a) Name:
b) Address:
c) State:
d) Pin code:
e) Phone no:
f) E-mail address
v) Details of the nature of Complaint: ( i.e. foster child being abused, social worker not
visiting the foster home, etc.)
...........................................................................................................................................
...........................................................................................................................................
...........................................................................................................................................
...........................................................................................................................................
...........................................................................................................................................
...........................................................................................................................................
vi) Request (action/ response/ outcome).
...........................................................................................................................................
...........................................................................................................................................
...........................................................................................................................................
...........................................................................................................................................
Yours sincerely
(Signature)
Complaint can be made to any of the following:
Chairperson/ Member, Child Welfare Committee

District Child Protection Officer
Department Concerned of District Administration
Annexure E - 2
INVESTIGATION FORM
The Foster Care Complaint Template should be attached to this document
1) Complaint Received (date):
2) Name of the person who received the complaint:
3) Complaint was received at the office of:
4) Complaint number given:
5) Name& designation of the person given charge of the investigations:
6) Action Taken:
7) Result of Action:
8) Follow up action:
9) Who is responsible for follow up:
10) Date of follow up:
11) Date(s) of subsequent follow ups:
For immediate needs and suspected child abuse or neglect call Childline at 1098 right
away or the police
Signature
Incharge of Invistigations
Annexure F
CASE VISIT TEMPLATE
i) Case Number:
ii) Child name:
iii) Visit Date: _____ / ______/ ____________
iv) Name of Foster Parent(s):
v) Names of Other Adults Living in Home and with whom the Outreach worker or PO
(NIC) interacted:
A.
B.
C.
2. Observations:
i) Changes in the household:
Comments:..........................................................................................................
............................................................................................................................
............................................................................................................................
ii) Relationships in the foster family:
Comments:..........................................................................................................
............................................................................................................................
............................................................................................................................
iii) Cultural and ethnic considerations :
Comments:.............................................................................................................
................................................................................................................................
................................................................................................................................
iv) Social support and respite:
Comments:.............................................................................................................
................................................................................................................................
................................................................................................................................
v) Services and training

Comments:.............................................................................................................
................................................................................................................................
................................................................................................................................
vi) Safety and supervision in the foster home:

Comments:.............................................................................................................
................................................................................................................................
................................................................................................................................
vii) Child behaviors and parenting skills:

Comments:.............................................................................................................
................................................................................................................................
................................................................................................................................
viii) Schooling / education of child:

Comments:.............................................................................................................
................................................................................................................................
................................................................................................................................
ix) Physical and mental health status/needs of child and foster family:
Comments:.............................................................................................................
................................................................................................................................
................................................................................................................................
x) Visits, interactions with birth family, and shared parenting:

Comments:.............................................................................................................
................................................................................................................................
................................................................................................................................
xi) Did you spend time speaking privately with the child? □ Yes □ No
xii) If no, give reason
Prepared by: …………………………………................................…(Outreach Worker / PO(NIC)

........./........./................(Date)
Annexure G
IEC MATERIAL
1. The challenges of being a care giver/ parent

Separation from family is one of the most upsetting events that can be experienced by a
child, therefore becoming a care giver/parent has many challenges and requires a high
level of commitment. Children who have suffered abuse and neglect can display a
range of challenging behaviours and require a high level of physical, emotional and social
support.
Other Challanges may include
 Issues with DCPU
 Inadequate support during emergencies
 Experiencing stress when dealing with children's complex needs
 Lack of information and/or training to address problematic behaviours or health

issues
 Inadequate financial resources for children with special needs
 Difficulties dealing with birth parents or issues between the child and the birth
parent
 Saying good bye when a child or young person is reunified or moved to another
foster placement
2. Helpful tips for care givers/parents

Below are some helpful tips that may help the care givers/parents in dealing with the
challenges of foster caring:
 Get to know the child in your care

 Identify their strengths and areas of need
 Be aware of any special requirements of the child
 May set boundaries and daily routines (eg meal times and bedtimes).
However, these may need to be introduced slowly to allow time for the child to
settle in and familiarise with the new family.
 Be patient when a child tests you to find out if you are genuine or patient enough
 As much as the situation permits, you need to be very understanding and
show the child that they can trust you.
 If you have children of your own at home, the foster child would need to be
adequately looked after and assured that they are welcome in the family.
 When deciding on becoming a foster parent, it is important to consider how your
family would feel about it and when possible, involve them in the decision-making.
 When accepting a placement, it is important that you discuss with your case
worker the potential issues that may occur, so you can have realistic expectations
of the foster child. It is also important to maintain ongoing contact with your case
worker.
 It may help to join a foster parent support group ,if available so you can access
local services as well as information resources. If there is no local group available,
your case worker might be able to refer you to an online support network.
3. Rewards of being a foster parent

Being a foster parent can be very demanding and exhausting. However, there are also
rewards such as:
 Being instrumental in keeping children safe and helping them to reach their full
potential
 Being a highly valued and contributing member of a caring team
 Expanding your social and personal contacts
 Enhancing your own parenting skills and knowledge while helping other parents to
develop new ways of relating to children
ANNEXURE – H
MEDICAL EXAMINATION REPORT OF THE CHILD
A duly registered physician should complete the report. If any information is not
available, please state “Not Available”.
Registration No.
Health Status: Normal/Special Need
Name of the Institution
A. General Information
1. Name of the Child :
2. Date of Birth / Age :
3. Sex :
4. Place of Birth :
5. Nationality :
6. Name of the Present Institution : Placed since :
7. Where has the child been staying?

With his or her mother : From.............................. To...............................
With relatives : From.............................. To...............................
In private care : From.............................. To...............................
In institution or hospital : From.............................. To...............................
B. Medical Details
1. Has the child had any diseases during the past? (if yes please indicate the age of
the child in respect to each disease, as well as any complecation):
Yes or No or Do not know
2. If yes:
Children’s ordinary diseases (whooping cough, measles, chicken-pox, rubella, mumps):
Tuberculosis:
Convulsions (incl. Febrile convulsions):
Any other disease:
Exposure to contagious disease:
3. Has the child been treated in hospital?
Yes or No or Do not know
4. If yes state name of hospital, age of child, diagnosis, and treatment:
C. Medical Examination Details:

1. Date of the Medical Examination
2. Colour of hair:
3. Colour of eyes:
4. Colour of skin:
5. Through my complete clinical examination of the child I have observed the following
evidence of disease, impairment or abnormalities (in case applicable):
(i) Head (form of skull, hydrocephalus, craniotabes)
(ii) Mouth and pharynx (harelip or cleft palate, teeth)
(iii) Eyes (vision, strabismus, infections)
(iv) Ears (infections, discharge, reduced hearing, deformity)
(v) Any dysmorphic facies? If yes, describe
(vi) Organs of the chest (heart, lungs)
(vii) Lymphatic glands (adenitis)
(viii) Abdomen (hernia, liver, spleen)
6. Are there any symptoms of syphilis in the child? Result of syphilis reaction made
(date and year): Positive or Negative or Not done
7. Any symptoms of tuberculosis?

Result of tuberculin test made (date and year): Positive or Negative or Not done
8. Any symptoms of Hepatitis B?

Result of tests for Hbs Ag (date and year):Positive or Negative or Not done
Result of test for anti-HBs (date and year): Positive or Negative or Not done
Result of tests for HBeAg (date and year): Positive or Negative or Not done
Result of tests for anti HBe (date and year): Positive or Negative or Not done
9. Any history of Jaundice and blood transfusion?
Results of tests for HBsAG (date and year)?
If positive, whether specialist consultation taken (yes/ no, date and year); and further
tests/ treatment undertaken (attach a copy of the documents)
10. HIV Test (refer to Standard Medical Test at Schedule IV)
HCV (Hepatitis C) (refer to Standard Medical Test at Schedule IV)
11. Does the urine contain:

Sugar?
Albumen?
Phyenylketone?
12. Stools (diarrhoea, constipation):
Examination for parasites: Positive or Negative or Not done
13. Is there any mental disorder or retardation of the child?
14. Give a description of the mental development, behaviour and skills of the child.
15. Any additional comments?

Note:
(i) Refer to Infants between 1 month to 1 year of age in Section ‘B’ of Medical Test in
Schedule IV.
(ii) Refer to Age 1-3 years and more than 3 years of Medical Test in Schedule IV
[paragraph (C)].
D. Report concerning the psychological and social circumstances of the child

(wherever required, assistance may be taken from special educator,
physiotherapist, speech therapist and the social worker)
General level of activity:
1. Active 2. Overactive 3. Not Very Active
General Mood:
(i) Sober
(ii) Emotionally indifferent
(iii) Fussy, Difficult to soothe
(iv) Happy, Content
In case of special needs child, specify the Category of the child.
Overall observation of the Child:
Signature of the Examinee Physician

Designation and Registaration No.
Stamp:
Date:
E. Acceptance of Medical Examination Report by Prospective Adoptive Parent(s)
We have read and understood the contents of the Medical Examination Report and are
willing to accept ........................................................... as our adoptive child.
Signature of the Male Applicant Signature of the Female Applicant
(Name of the Male Applicant) (Name of the Female Applicant)

Date: Date
Place: Place:
STEPS TO BECOMING A FOSTER CARER
Step 1 Study the Information

 It will contain basic information about being a foster
/ Advertisement
carer
 After you have read the material and you want to find
out more, you should attend an information session
 If you are unsure if you would be suitable or eligible as
a foster carer, call the office of the DCPU
Step 2 Attend an information
 At the information session you will meet the
session
concerned Officer in the DCPU. You will have the
chance to ask questions and find out about different
types of fostering
Step 3 Expression of Interest
 Once you and your family have decided to take the next
step, complete an application form and return it to
DCPU
Step 4 Home Visit
 A person from the DCPU team will call you to make a
time to meet you and your family at home. This is a
chance for us to learn more about you and have a look
at your home. For you, it is an opportunity to hear more
about fostering. If you still want to go ahead, the worker
will leave you an application (HSR) form.
Step 5 Screening
 The application form send to the office of DCPU. The
form asks for background details of you and your family.
 Part of your application includes giving DCPU
permission to carry out police and Department checks,
contact referees, and get a health report from your
doctor.
Step 6 Assessment
 The assessment starts after DCPU have received some
of the screening information. Some one from DCPU will
visit you and your family several times at your home.
 You will decide, with the DCPU, what type of foster care
you wish to do, and what age and sex of child would fit
best with your lifestyle.
 DCPU will assess your readiness to become a foster
carer and your ability to:
o work as part of a team;
o respond to a foster child’s emotional, educational,
psychological and physical needs;
o provide a safe home, free of abuse; and

o take the responsibility to learn and develop as a
carer.
Step 7 Training
 You will need to attend preparation training sessions.
 At these sessions you will learn about why children
enter into foster care and the issues that they
experience, as well as the roles and responsibilities of
yourself and other partners.
Step 8 Approval
 The DCPU staff will submit a report to the CWC and
SFCAC, who, in turn, will make a recommendation
about your suitability as a foster carer.
 If you are approved, you will get a letter and be asked
to sign an undertaking with the CWC.
 This whole process can take about three months. It
might seem a long time, and a bit intrusive, but we need
all this information to make sure that you are suitable,
safe and able to look after other people’s children.
 If you are not approved, there are still ways you can
help. You may be able to assist as volunteer in other
ways
EXPLANATORY NOTES ON COUNSELING OF

POTENTIAL FOSTER CHILD
1. Counselling should be conducted as per the child’s understanding level and he/she
should be informed of a foster placement which might happen in their lives. The
person involved in the foster care process should be introduced and that the children
should be encouraged to share their feelings surrounding this process. The child’s
safety and best interest should be the most important consideration in this
process.
2. Objectives of counselling session:
 To begin educating prospective foster children about what they can expect from being
a foster child
 To minimize traumatic effects on a child as a result of being removed from their
previous familiar environment
 To assure safety and quality of care that a child will receive as his/her right
 Guiding notes:
3. Guiding notes:
1. Does the child understand the concept of foster care?
Yes No
(If not, explain foster care fully including the concept, the legal aspects and the key
stakeholders in the process including the roll of the DCPU, PO-NIC, DCPO, CWC,
SFCAC, etc.)
2. If the child wants to be connected to anyone in society, make sure they are part of this
process if safe and appropriate for the child. The identified people are the first
potential foster parents. However, they shall follow the said procedure of being a
foster carer/parent. Please list all connections the child mentions. Sometimes
drawing pictures about their “circle” of people can be very helpful. Ask them to
draw a house or their community and ask who is in the circle and who is not. Who
have they listed?
EXPLANATORY NOTES ON COUNSELING BIOLOGICAL FAMILIES OF
FOSTER CHILDREN
Meetings with biological families of foster children should be done by the foster parents with
support from the case worker as per need. The child’s safety and best interest should
be the most important consideration in this process.
A foster parent should remember that for a child, contact with birth family is their connection
to identity. Evidence based research shows that when children feel a connection to their
roots, regardless of the safety and conditions of their biological family, they feel a connection
to life. This is an important connection to maintain when safe and appropriate.
Biological families should not be made aware of where a foster family or foster child lives.
They should meet at the CWC, DCPU or case manger’s agency under supervised visits to
prevent negative impact on foster family. (eg may extort money from foster family)
EXPLANATORY NOTES ON CONDUCTING CASE VISIT
Prior to the visit, review records and list below items identified for follow-up at last home
visit. Use this list as a prompt during discussion with the foster family.
During this visit be sure to follow up on these top priorities from the last visit: Below each
topic area are guiding questions you may wish to use. These questions are merely
suggestions, not a script. Please use a piece of paper to fill out comments as per each of
the below categories but also use your own questions as per the family situation.
Discuss the topic areas below in a way that is natural and conversational. It is mandatory
to cover each topic and make comments in the comments section.
1. Foster carer/parent home
(i) Changes in the household: Is anyone new living in the house, staying
temporarily, or spending most of his/her time here? New job or financial status?
(ii) Relationships in the foster family: How are the children getting along? What
about relationships between adults and children? Between adults? What’s the
greatest source of conflict in the family? How are issues resolved?
(iii) Cultural and ethnic considerations : (What are foster parents doing to learn
about, honor, and maintain connection to the original culture(s) of the children
placed in their home? Do they have any questions or need information about the
child?
(iv) Social support and respite: Who does foster family turn to for help and advice—
friends, extended family, coworkers, community, religion, school? Does the
child have social/emotional support and connections outside the home?
(v) Services and training: What resources/referrals are needed for child or other
members of foster family—i.e child care, substance abuse, etc.? What skill
would the foster parent or child in foster care benefit from learning/enhancing right
now?
(vi) Safety and supervision in the foster home: For example, does the child
feel safe in the home? Is safe and appropriate discipline being used? Is there an
appropriate level of supervision for children in the home? Does the community
accept the child living in the home; are there any dangers therein?
(vii) Child behaviors and parenting skills: Is any child displaying

challenging behavior? How capable & successful do foster parents feel in
managing child’s behavior? What’s working/not working?
(viii) Schooling/education of child: How is the child doing in school?

Consider social as well as academic issues. What does the child or family
need to increase success? Are they taking tuitions?
(ix) Physical and mental health status/needs of child and foster family: Is the
child in good health? Does the child have unmet or ongoing medical needs?
Have foster parents noticed any recent changes in the child’s mood or behavior?
Does the child or foster parent have questions about the quality or frequency of
mental health services? Is anyone else in the home having medical or mental
health problems?
(x) Visits, interactions with birth family, and shared parenting: Does child
have concerns or needs related to birth family or visits with them? How do foster
parents respond? What are foster parents doing to maintain the connection
between the child and the birth family? What has worked or not worked? What
help do they need?
(xi) If they have done fostering earlier too, how well the child had
integrated into the family. What is he/she doing now? Interaction with that
child will reveal many facets of the foster care giver/parent’s personality.
EXPLANATORY NOTES ON CONDUCTING HOME STUDY
1. Description of a preferred child
The type of child, the foster-carer would consider (To be filled after a full
discussion with the Foster-carer)
2. Give Details of:
 personalities:
 family life
 experiences
 specific qualities of the family that can match with a child’s needs
Note: (The details should facilitate initial identification of a potential match of a family with a
specific child.)
3. A Home Study Report of the foster care giver(s) being a crucial document being
prepared by the social worker of the Specialized Adoption Agency/ CCI/DCPU based on
the information collected and should broadly include the following information:
 Social status and family background
 Description of the home
 Standard of living as it appears in the home
 Current relations amongst the members in the home
 Status of development of the children already in the home
 Employment and economic status • Health details
 Details of facilities of education, medical, vocational trainings available in the
neighborhood
 Reasons for wanting a child in foster care
 Attitudes of the grandparents and other relatives
 Anticipated plans for the foster child
 Legal status of the foster care giver(s)
 Willingness to undergo training.
4. DETAILS OF APPLICANT(S)
Background:
 Family structure with details of parents and siblings.
 Significant details of other family members, childhood experiences
Relationships:
 Length of married life
 what qualities does each applicant bring to the partnership,
 what makes the relationship positive for each other?
 Within the relationship how do applicants cope with problems/stress/anger?
 How do applicants support each other?
 What is each applicant’s assessment of how the foster placement will affect
his or her relationships
(This can be understood after several such visits and interactions)
Decision making:
 How is decision – making exercised in this relationship and how does each of
the applicants view this?
 Is there wider extended family involvement in the couple’s decision- making
process?
 If so, how will this affect the child to be placed?
 What are the strengths and vulnerabilities of this partnership?
(a) Children
(b) Children and their parents’ relationships
(c) Children’s attitude and readiness for a foster placement sibling.
(d) Describe each child and their temperament, any special talent and need,
how children have been involved in preparation.
Applicants support networks:
Give a general picture of support systems currently used by the applicants

including extended
 Family
 Friends
 Neighbors
 Religious activities
 Community groups
 Include details of the location etc
Other significant members of the family:
 Living in the house or not

 Their relationship to the applicants
 How much time they spent within the home
 Their attitude to the proposed placement?
 How important is their acceptance of placement to the applicant.
Description of the family life style:
 Outline what family considers important e.g. how important are religious &
cultural practices
 How is affection show in the family?
 How do the members spend their time?
 What expectations family members have with regard to personal space?
 What value is placed on education/hobbies and leisure activities that the whole
family undertakes?
Parenting capacities:
 Experience of the applicants of caring and working with children.
 Describe their adjustment to parenthood.
 What is their understanding of how children develop?
 Using their own childhood experiences what patterns of parenting would they
repeat and what would they change?
 What is their understanding of their own parenting strengths/potentials and

about their parenting skills to meet the needs of individual child.
 To what extent they would expect other family members to be involved in

parenting of their children/placed children.
 How will they ensure that a child will be safe from physical sexual abuse in their
family and within wider support networks?
Managing Unacceptable Behaviour:
 What are rules in the household?
 How do the applicants show approval/disapproval?
 What are discipline measures they use?
 Their attitude towards punishment?
 What do they anticipate would be the issues and difficulties for the child?
 Which changes do they anticipate would be needed in their lifestyle?
Social workers assessment:
It should provide an analysis of all the information collected through the format and its
significance with regard to the capacity of the applicant to carryout fostering task:
What skills do the applicants have in relating to and working with children?
How well will the applicant work with the agency, with biological parents? What are the
strengths and resources of the applicants and which are the areas where they may
experience difficulty? Also the point of disagreement between the social worker and the
applicants should be recorded here.
EXPLAINATORY NOTE ON COMPLAINTS AND INVESTIGATIONS
Who can make a complaint?

A complaint can be made by anyone, including the Foster child, Foster parents, DCPU,
DCPO, PO-IC, PO-NIC, SFCAC, CWC, SAA, Childline, Advocate, JJB, SAA appointed Social
Worker, teacher, family member, Foster Parent(s), member of the public, or member of
NGO/agency.
How is the investigation conducted?

Complaints are registered through the Foster Care Complaint Template that can be filled
out by anyone. This Template is submitted to the DCPU, CWC, SAA and SFCAC by
stamped post of the foster child’s current district of jurisdiction. The Child Welfare
Committee and the Sponsorship and Foster Care Approval Committee shall conduct either
by itself or through District Child Protection Unit, a periodic review of the placement in the
best interest of the child and take appropriate action including extension or termination of the
foster care placement.). The Protection Officer – Non Institutional Care is responsible for any
complaint and the processing thereof unless the complaint is about the Protection Officer –
Non Institutional Care. If so, the complaint should be addressed directly to the CWC.
Protection Officer – Non Institutional Care or the CWC must forward the initial Foster Care
Complaint Template and Foster Care Complaint Covering Letter to their reporting officer
within 24 hours and a report within two week of receipt of complaint to their reporting officer
as per the Foster Care Complaint Investigation Template.
If the complaint does not warrant an investigation as determined by the Protection Officer –
Non Institutional Care or CWC, follow up to the complaint will be done by: 1. informal
interview with the foster care givers (and others) in their home with notes taken by the
interviewer or by a more formal interview at the home with a written record of the discussion.
In the case of an allegation of abuse is determined the Protection Officer – Non Institutional
Care or CWC will interview the carer(s), the foster child and the complainant (if it is someone
different). Others who may have relevant information may also be interviewed.
If the complaint is regarding a criminal offence, a police officer will undertake the
interviews.
A decision may be reached at any stage of the investigation that the child should be
removed from the foster placement if they are considered to be at risk of significant harm.
Such a decision should only be made after very careful consideration by the Protection
Officer – Non Institutional Care or CWC, and should reflect the paramount concern to
protect and promote the best interest of the child. The removal of a child from a home can
be only be done with CWC approval.
What happens when the investigation is completed?
The Protection Officer – Non Institutional Care or CWC is responsible for ensuring that their
reporting officer and the foster care giver(s) are informed in writing of the outcome of the
investigation. The CWC will be responsible for informing the child and his/her biological
parents of the outcome of the investigation.
A record of the complaint and the investigation outcome shall be maintained in the foster
care givers’ file.
If the foster care givers who have been investigated regarding a compliant are dissatisfied
about the way that the investigation was handled, they will be offered the chance to
make a complaint through the same procedure.
Steps of investigation visit
In the case of a complaint a visit from the Protection Officer – Non Institutional Care or
CWC:
 The first step of the investigation should include an assessment of the foster home
environment, neighbourhood and the foster child’s daily activities
 Educational, psychological and behavioural information of the child should be

obtained from the school attended by foster child (if educational complaint)
 A thorough medical examination of the foster child should be carried out (if medical
complaint or abuse complaint)
 The person who has made the complaint should also be interviewed
 If the investigation reveals that the foster child is unable to adjust in the placement,
he/she should be given special counselling and should be kept under observation for
maximum six months through continuous follow-ups before a final decision.
 If the situation is not resolved, the CWC shall issue the order for the relocation of the
child from the placement.
 If the complaint of abuse of the foster child by the foster parents is deemed to be true,
the child should immediately be taken into protection.
 The child should be presented before the CWC and an appropriate order for
relocation should be issued.
 Foster parents who have been found guilty of abuse shall be subjected to legal
action and shall be blacklisted for future placements.
 In the case that a foster family is intentionally deemed fit person under false or
dishonest pretences, then the personnel responsible ( the person conducting
home study or the CWC) be subjected to legal action.
In the case of death of foster child or foster parents:
 In the case that the foster child is suffering from any serious illness, the Protection
Officer – Non Institutional Care shall provide this information to the biological parents
/ guardian(s) / CWC / SJPU.
 In the case of the death of a foster child, all efforts shall be made to generate the
death certificate and post mortem report within 24 hours.
 Upon receiving the death certificate, the DCPU shall immediately inform the
competent authority and CWC.
 In the case of the death of foster parents, the child should be relocated to a recognised
children’s home or returned home to his/her biological family.
Considerations:
The best interest of the child should always be considered paramount. The aim of the
investigation should always be to resolve the case as soon as possible and protocol should
incorporate timelines. For example, if the nature of the complaint is deemed serious then the
child should be removed from the placement within a certain number of hours and an
emergency care should be prepared within 24 hours.
It is crucial that every person connected with the foster care program understands child
abuse, as well as his/her role and responsibilities in protecting children in the
program. All stakeholders responsible for implementing the Child Protection Policy
should undergo a rigorous training and have a certification followed by periodic refresher
program.
Child abuse to be categorized as severe, moderate and mild depending on the intensity and
seriousness of the case and reporting formats developed for this. All cases of abuse (mild,
moderate and severe) should be reported to the CWC and course of action should be
determined by CWC.
In all cases of suspected or proven child abuse or neglect, the focus is placed on
safeguarding and protecting the child. At the same time, healing measures are provided and
the protection of all persons involved is guaranteed. The affected persons receive the
necessary counselling and support. A quarterly report on all abuse cases to be submitted by
the implementing partner to DCPU.
Children’s participation should be given importance and they should be empowered to speak
up against all forms of abuse, acting as agents of self- protection and the protection of their
peers.
For immediate needs and suspected child abuse or neglect call Childline at 1098 right
away or the police at _________________.

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ANDHRA PRADESH DRAFT GUIDELINES FOR FOSTER CARE - 2019

ANDHRA PRADESH DRAFT FOSTER CARE GUIDELINES – 2019

Be the sunshine in a child’s

GOVERNMENT OF ANDHRA PRADESH

ANDHRA PRADESH DRAFT GUIDELINES FOR FOSTER CARE – 2019

Preamble / Back ground:

(ix) “Committee” means the Child Welfare Committee (CWC) constitute

B. Definitions from Model JJ Rules, 2016

National Policy for Children, 2013

Group foster care is also practiced as an intermittent arrangement suitable for

5. Fundamental Principles of Foster Care

6. Placement of the child in family or group foster care

7. Children eligible for foster care

b) Similarly, the placement of special need children in a fit facility shall

B. Children who may be deinstitutionalized and placed in Group Foster care

8.1. Rights of a Child under Foster care

8.2. The foster parents have following rights:

10. Criteria for Selection of foster family

i) Both the spouses must be Indian citizens;

i) Registration of the organisation under the Act;

Chapter II: Procedures Related to Placement of Children in Foster Care

2.1. Procedure for placement of children living in Child Care Institutions

2.1.1. Preparation of Individual Care Plan

2.1.2. Preparation of Child Study Report and Medical Examination Report

2.1.3. Recommendation for placement of child in Foster Care

2.1.4. Identification of foster families by DCPU

DCPU shall place advertisement in local newspapers periodically calling for

2.1.5. Preparation of Home Study Report of the Prospective foster family

Simultaneously, on receipt of list of prospective foster families, the Child Welfare

2.1.6. Matching of Child with foster family:

2.1.7. Identification of fit facility by DCPU

2.1.8. Matching of Child with care givers of the fit facility

A. Placement of the child with the foster family

2.1.10. Final Placement Order by the Child Welfare Committee

2.1.11. Undertaking by Foster Parents/care givers

2.2.1. Identification of Children eligible for foster care placement

2.2.2. Further Procedures

2.2.4. Counselling of the Child while deinstitutionalising

2.2.5. Counselling of the care givers in the fit facility

2.2.6. Counselling of the Child and biological parents

2.3. Commencing Foster Care

2.4. Financial Support

2.5. Sponsorship and Foster Care Approval Committee (SFCAC)

2.6. Safeguards- recommendatory

Chapter III: Monitoring and Review

Data should be maintained electronically.

3.2. Tracking Progress of the Child

3.3. Records to be maintained by District Child Protection Unit

The P O - N I C o f District Child Protection Unit shall maintain following

a. Details of the child placed in foster care

b. Details of the placement

3.4. Submission of Quarterly reports to Sponsorship and Foster Care Approval

3.5. Termination of Foster Care

Chapter IV: Role of Authorities and Agencies

4.2. Role of District Child Protection Officer (DCPO)

4.3. Role of Protection Officer - Non Institutional Care (PO-NIC) and

Officer-Institutional Care to identify cases of children living in the Child Care

 Protection Officer –Non Institutional Care to supervise the care arrangement

4.4. Role of Child Welfare Committee

4.5. Role of Non Governmental Organisations