Republic of the Philippines

National Police Commission

National Headquarters Philippine National Police
HEADQUARTERS HIGHWAY PATROL GROUP
Camp BGen Rafael T Crame, Quezon City

MEMORANDUM CIRCULAR
No.______-2018

SUBJECT : Procedures in Handling Cases of Motor Vehicles in the Motor

Vehicle Concern Section

TO : See Distribution

DATE : June ___, 2018

1. REFERENCES:
a. RA 6539 otherwise known as the “Anti-Carnapping Law of 1972” as
amended by RA 10883 otherwise known as the “The New Anti-
Carnapping Act of 2016”;
b. PD 532 otherwise known as the “Anti-Piracy and Anti-Highway Robbery
Law of 1972”;
c. RA 1612 otherwise known as the “Anti-Fencing Law”; and
d. Republic Act 4136, otherwise known as the “Land Transportation and
Traffic Code” of 1964.
2. PURPOSE:
This Memorandum Circular (MC) sets forth the strategic concepts and
operational guidelines relative to the reporting and investigation of missing and/or lost
motor vehicles with modalities of circumstances, the issuance of Radio Voice/Flash
Alarm, Certificate of Nationwide Alarm or Watchlist, Certificate of Non-Recovery,
Certificate of Lifting of Alarm, Certificate of Re-Stamping of Tampered and not
Tampered Motor Vehicles and other related cases.
3. SCOPE:
This MC shall be implemented by all concerned tasked offices of the Highway
Patrol Group including all Regional Highway Patrol Units and Provincial Highway Patrol
Teams (RHPUs and PHPTs) in collaboration with other government agencies/offices,
motorist clubs and other stakeholders.

4. SITUATION:
The Highway Patrol Group is created to address the problems in traffic
management to include crimes committed along the national highways. Likewise, the
Highway Patrol Group is tasked to process clearances and investigate cases of stolen
motor vehicles. With this, the HPG developed procedural guidelines in carrying out their
mandated task in issuing clearances and the handling of carnapping cases until the final
disposition of all stolen and recovered motor vehicles in order to cater the needs of
victimized individual citizens.
Furthermore, the existing procedural guidelines of the Highway Patrol
Group need to be updated in order to cope-up with the current situations. The present
administration is determined to fast track all government and public services to avoid
corruption in order to bring quality service to the public. In line with this, the Highway
Patrol Group envisions to adopt applicable and relevant new policies.
 The Motor Vehicle and Concern Section (MVCS) was created under the
concept of a One-Stop-Shop to provide frontline services concerning different problems
arising from motor vehicle related crimes. The bundle of requirements asked from a
particular victim of carnapping has been reviewed to make it more non-laborious and
easier without necessarily affecting the integrity of the process of investigation. At
present, the MVCS is continuously carrying out their assigned mandate while facing
new challenges amidst the introduction of “modus operandi de novo” or new mode of
operation of criminal syndicates in unlawfully taking vehicles from the registered owners
or their successors-in-interest. Most reported carnapping incidents to this day fall under
the category of Rent-Sangla Scam/Rent-Tangay Scheme and the Assume-Balance
Scheme.

Emphatically, the process of rendering services to our HPG clienteles

require intricate endeavors as the investigators should conduct tactical and strategic
interview and thoroughly scrutinize the documents presented by the complaining party
in order to obviate the possible inclusion in the HPG Alarm and Watchlisting System of
hoax carnapping reports.

Thus, the Motor Vehicle Concern Section does not only serve as the
repository of records of carnapping cases nationwide but as well serve as a first layer of
safeguard in confronting carnapping incidents. Hence, as carnapping syndicates evolve
in their scheme of victimizing vehicle owners, there is a need to enhance the
procedures in handling and investigating carnapping cases and other modes of losing
possession of vehicle/s.

5. DEFINITION OF TERMS:

(a) Assume-Balance Scheme, also known as “Pasalo” in vernacular, refers to an

arrangement wherein the vehicle’s registered owner, who has an existing chattel
mortgage contract with a mortgagee-bank or mortgagee-financing institution, agreed to
dispose of the vehicle to another and the latter assumes obligation of the financial
outstanding (or monthly amortization) of the former with or without the consent and
knowledge of the mortgagee-bank or mortgagee-financing institution. This arrangement
becomes an evolving scheme of criminal syndicates who would defraud unsuspecting
car owners to enter into the assume-balance scheme, but the syndicates have actually
no intention of paying the amortization or balance of the loan with mortgagee-bank or
mortgagee-financing institution leaving the registered owner (mortgagor-debtor) still
indebted to the said bank or financing institution;

(b) Body building - refers to a job undertaken on a motor vehicle in order to

replace its entire body with a new body;

(c) Carnapping - refers to the taking, with intent to gain, of motor vehicle
belonging to another without the latter’s consent, or by means of violence against or
intimidation of persons, or by using force upon things;

(d) Defacing or tampering with a serial number - refers to the altering, changing,
erasing, replacing or scratching of the original factory inscribed serial number on the
motor vehicle engine, engine block or chassis of any motor vehicle. Whenever any
motor vehicle is fumed to have a serial number on its engine, engine block or chassis
which is different from that which is listed in the records of the Bureau of Customs for
motor vehicle imported into the Philippines, that motor vehicle shall be considered to
have a defaced or tampered serial number;

(e) Dismantling - refers to the tearing apart, piece-by-piece or part-by-part, of a

motor vehicle;
 (f) Estafa (Swindling) – is committed by any person who shall defraud another,
with unfaithfulness or abuse of confidence, by misappropriating or converting the motor
vehicle of another received by the offender in trust, or on commission, or for
administration, or under any other obligation involving the duty to make delivery or
return of the said vehicle;

(g) Failed to Return (FTR) - refers to the taking of motor vehicle with the consent
of another and failure to deliver back the vehicle upon the demand by the owner or his
successor-in-interest;

(h) Forcibly Taken (FT) - refers to the taking of motor vehicle by means of
violence against or intimidation of person/s;

(i) Identity Transfer - refers to the act of transferring the engine number, chassis
number, body tag number, plate number, and any other identifying marks of a motor
vehicle declared as "total wreck" or is beyond economic repair by concerned car
Insurance companies and/or law enforcement agencies after its involvement in a
vehicular accident or other incident and registers the same into another factory-made
body or vehicle unit, of the same classification, type, make or model;

(j) Motor vehicle - refers to any vehicle propelled by any power other than
muscular power using the public highways, except road rollers, trolley cars, street
sweepers, sprinklers, lawn mowers, bulldozers, graders, forklift’s, amphibian trucks, and
cranes if not used on public highways; vehicles which run only on rails or trades; and
tractors, trailers and traction engines of all Modes used exclusively for agricultural
purposes. Trailers having any number of wheels, when propelled or intended to be
propelled by attachment to a motor vehicle, shall be classified as a separate motor
vehicle with no power rating;

(k) Overhauling - refers to the cleaning or repairing of the whole engine of a

motor vehicle by separating the motor engine and its parts from the body of the motor
vehicle;

(l) Rent-Sangla Scam – refers to the taking of a motor vehicle by virtue of a

Contract of Rent or Lease whereby the rentee/lessee fails to deliver back the vehicle to
the renter/lessor after the expiry of the said contract, and thereafter causes the pawning
or mortgaging of said vehicle to a third person without the knowledge and consent of the
original renter/lessor;

(m) Rent-Tangay Scheme – refers to the taking of a motor vehicle by virtue of a

Contract of Rent or Lease whereby the rentee/lessee fails to deliver back the vehicle to
the renter/lessor after the expiry of the said contract, and thereafter, appropriated or
misappropriated the same for the former’s own use, benefit or gain, or disposing of the
vehicle to a third person without the knowledge and consent of the original renter/lessor;

(n) Repainting – refers to changing the color of a motor vehicle by means of

painting. There is painting whenever the new color of a motor vehicle is different from its
color registered in the Land Transportation Office (LTO);

(o) Remodeling - refers to the introduction of some changes in the shape or form
of the body of the motor vehicle;

(p) Second hand spare parts - refers to the parts taken from a carnapped vehicle
used in assembling another vehicle;

(q) Skipped Account, “Talon or Lundag” – refers to the status of the motor vehicle
subject of a chattel mortgage whose account with the mortgagee-financing or
mortgagee-banking institution remains unpaid for the continuous period of at least three
(3) months;

(r) Stolen While Parked Unattended (SWPU) - refers to the taking of an

unmanned or unattended vehicle by the offender with the use of a master, duplicate or
improvised key, or by applying force upon any parts of the vehicle to gain possession
thereof;

(s) Total wreck - refers to the state or status of a motor vehicle after a vehicular
accident or other incident, so that it is rendered inoperational and beyond economic
repair due to the extent of damage in its body, chassis and engine;

(t) Unlawful transfer or use of vehicle plates - refers to the use or transfer of a
vehicle plate issued by the LTO to a certain vehicle to another vehicle. It is presumed
illegally transferred when the motor vehicle plate does not correspond with that as
appearing in the certificate of registration of the motor vehicle to which it was issued.

6. MISSION:

The Motor Vehicle Concern Section will implement a more convenient and
productive way of handling and processing modalities of losing vehicles aimed to
increase its effectiveness in inclusion in the HPG Watchlist/Alarm all reported missing or
stolen motor vehicles.

7. EXECUTION:
This MC shall be implemented in accordance with the different categories or
modalities of losing a vehicle and shall be covered by the following guidelines:

A. Radio Voice/Flash Alarm, Nationwide Alarm and Nationwide

Watchlist:

7.1. Radio Voice/Flash Alarm – Within twenty-four (24) hours from

discovery of the missing vehicle, the rightful owner, possessor or driver
must immediately report the discovery to the nearest Highway Patrol
Unit/Team for proper recording and flash alarm.

7.1.1 The Highway Patrol Unit/Team that took cognizance of the loss
of a motor vehicle, after validating the report shall immediately report
the incident to the HPG National/Regional Headquarters Tactical
Operations Centers for Radio Voice or Flash Alarm. The HPG
National/Regional Headquarters Tactical Operation Centers shall then
inform the adjacent PROs, PPOs to include the RHPUs for the
possible apprehension of the possessor of the vehicle subject of the
flash alarm. All RHPUs should be strictly guided by the PNP
Operational Procedures in flagging down and accosting the
driver/possessor;

7.1.2 The Radio Voice/Flash Alarm which is disseminated through

signal or radio communication must only be reflected on the logbook
and recorded in a database to be maintained by the HPG Tactical
Operation Center (TOC). The reportee shall fill-up the HPG Complaint
Sheet coupled with a request that if the vehicle is not recovered within
24 hours from his/her report, the vehicle shall then be automatically
included in the HPG Watchlist subject to his/her compliance with the
documentary requirements for watchlisting of motor vehicle;
7.2 Nationwide Alarm – All reported carnapped/stolen motor vehicles shall
be placed in the HPG Nationwide Alarm reported as Stolen While
Parked Unattended (SWPU), Forcibly Taken (FT), Rent-Tangay, Rent-
Sangla and Failed to Return (FTR).

7.2.1 Motor Vehicles in this category are included in the HPG Vehicle
Information Management System (VIMS), thus, any transaction relative
to issuance of HPG clearance certificates will be outrightly denied.

7.2.2 Also, all motor vehicles in this category shall be flagged down at
sight and its driver or possessor immediately investigated and
subsequently charge in the proper forum, if the evidence so warrants.

7.2.3 All carnapped/stolen motor vehicles may be reported directly to

the HPG MVCS or the Regional Highway Patrol Unit. All carnapping
cases reported in the Regional Highway Patrol Units (RHPUs) must be
investigated and validated by the concerned RHPU. The Investigation
Report containing the recommendation of the RHPU or the MVCS, as
the case may be, must be forwarded to the Director, HPG, thru the
Motor Vehicle Clearing Committee, for his approval. List of motor
vehicles included in the HPG Alarm must be forwarded to the Land
Transportation Office to preclude transfer of ownership.

7.3 Nationwide Watchlist– Covers all motor vehicles subject of

Swindling/Estafa cases or adverse claim of ownership/possession that
are supposed to be settled by the parties concerned or adjudicated by
the courts, tribunal or other fora in an appropriate proceedings therefor,
including motor vehicles covered by writs of seizure issued by
competent authorities and other non-carnapping cases requested by
government agencies to be hoisted in the Nationwide Watchlist of the
HPG, Also, all initial and unvalidated reports of carnapping are
temporarily included in this category.

7.3.1 Motor vehicles in the list shall not be issued HPG Clearance
Certificates. However, motor vehicles in this category shall not be
seized or impounded but subject of a continuing investigation unless
other impoundable violations are committed by the driver or possessor
of the subject motor vehicle. Provided further that HPG operatives may
assist the sheriff or the person duly authorized by competent authority
who issued the writ of seizure in seizing possession of the vehicle
subject of the writ thereof. Provided furthermore, that all unvalidated
reports of carnapping included in this category may also be impounded
for investigation and subsequent identification of the
reportee/complainant.

7.3.2 All motor vehicles subject of watchlist may also be reported to the
HPG MVCS or the Regional Highway Patrol Unit. The Investigation
Report containing the recommendation of the RHPU or the MVCS, as
the case may be, must be forwarded to the Chairman, Motor Vehicle
Clearing Committee, for his approval. List of motor vehicles included in
the HPG Watchlist must be forwarded to the Land Transportation
Office to preclude transfer of ownership.
B. Termination of Radio Voice/Flash Alarm, Lifting of Nationwide Alarm
.and Cancellation from the HPG Watchlist:

7.4 Termination of Radio Voice/Flash Alarm – The said alarm system

automatically terminates after 24 hours from dissemination by the
National/Regional Highway Patrol Units except when the complainant-
applicant formalizes his complaint fully satisfying the requirements for
the inclusion of the motor vehicle either in the Nationwide Alarm or
Nationwide Watchlist. After the lapse of said period, and the vehicle
has not yet been recovered or retrieved, the Tactical Operation Center
shall forward the complaint sheet and other supporting documents, if
any, to the Motor Vehicle Concern Section for inclusion of said vehicle
in the HPG Watchlist.

7.5 Lifting of Alarm – A recovered motor vehicle shall be released to the

owner or party entitled to the possession thereof upon submission of
the required documents coupled with an application for the lifting of
alarm as approved by the Director, HPG, upon endorsement by the
HPG Motor Vehicle Clearing Committee.

7.5.1 – In case of self-recovery, the owner of the vehicle shall be

required to execute an affidavit about the circumstances leading to the
retrieval of the vehicle. In case of recovery by police unit, other than
HPG, the appropriate spot report or recovery report shall be submitted
as a requirement for lifting of alarm. In case of recovery by the RHPUs
or other HPG Units, the HPG recovering unit shall inform the registered
owner or the party-in-interest of such recovery, in writing, within fifteen
(15) days from recovery thereof.

7.5.2 – In the release of the recovered vehicle, the HPG recovering unit
shall photograph the actual turn over of the vehicle to the owner (or the
party-in-interest) and thereafter submit a report to the Director, HPG,
copy furnished the Intelligence Division, Operations Division and
Investigation and Detection Management Division of the HPG.

7.6 Cancellation from the Watchlist – The owner of the motor vehicle or
his successor-in-interest or duly authorized representative may apply
for the vehicle’s cancellation from the HPG watchlist as soon as the
basis for its inclusion in the watchlist ceases to exist.

C. HPG Certificate of Non-Recovery:

a. Certificate of Non-Recovery- Within thirty (30) days from

inclusion of the motor vehicle in the HPG Nationwide Alarm and
no report of recovery has been made, a corresponding
Certificate of Non-Recovery, signed by the Director, HPG shall
forthwith be issued to the applicant or complainant.

b. For motor vehicles included in the HPG Watchlist, the Chief,

Investigation and Detection Management Division of the HPG
shall cause the issuance of the appropriate certification
regarding the non-recovery of the said motor vehicles.
D. Re-stamping of Tampered, Defaced or Corroded Engine and Chassis
Numbers of Motor Vehicles:

7.7 Re-stamping of Recovered Stolen Motor Vehicle with

Tampering – Motor vehicles with tampered engine and/or chassis
numbers whose identities are subsequently identified thru expert findings
of the PNP Crime Laboratory Group or any equivalent office of other law
enforcement agencies should be re-stamped in order to restore their
original identities. The recovered Motor Vehicles with tampered engine
and/or chassis number included the Vehicle Information Management
System (VIMS) must first apply for lifting of the alarm prior to the
application of Re-stamping.

7.8 Re-stamping of Motor Vehicles with no Tampering – Motor

Vehicles with corroded and unreadable engine and/orchassis numbers as
a result of their ordinary wear and tear, acts of nature and other
circumstances, incidents or accidents that cause their serial numbers to
be freckled and/or tarnished must also apply for re-stamping to reinstate
their original identities.

7.9 Guidelines in the application for Re-Stamping of Motor Vehicle

1. There will be separate application forms for Tampered Motor
Vehicle included in the Nationwide Alarm/Watchlist and Motor
Vehicles with no Tampering and not included the alarm and
watchlist;
2. For Tampered Motor Vehicle included in the Nationwide
Alarm/Watchlist, the applicant must first secure a certificate of
lifting of alarm prior or simultaneous to the application for re-
stamping;
3. Applications for re-stamping may be applied and processed
either before the Motor Vehicle Concern Section (MVCS) or the
Regional Highway Patrol Units (RHPUs).
4. In case the application for re-stamping originated from the
RHPUs, the same shall be processed and approved by the
respective Regional Chief of the RHPUs; provided that Tampered
Motor Vehicle applying for re-stamping shall only be approved by
the Director, HPG upon recommendation of the MVCC;
5. There shall be two (2) copies of Claim Stub, one copy (1) for the
applicant and another copy to be attached to the case folder.

Claim stub shall contain the following:

a. Nature of Application and the name of the applicant and the

latter’s contact number;
b. Date of filing and date of release;
c. Name of investigator
d. Telephone number with name of the HPG office/unit responsible
in releasing the result of the application.

E. Checklist of Requirements:

7.10 The list of requirements for application of Radio Voice/Flash Alarm,

Nationwide Alarm, Watchlist and re-stamping of MV’s engine and/or
chassis numbers, including the lifting of alarm and cancellation from
the HPG Watchlist that are enumerated in the addendum to this
circular.
 F. Uniformity of Format:

a. There shall be a uniform format of the following:

a. Checklist
b. Application Form and Investigation report for Nationwide Alarm
c. Application Form and Investigation Report for Certificate of Non-
Recovery
d. Application Form and Investigation Report for Lifting of Alarm
e. Application Form and Investigation Report for Re-Stamping

8. TASKS:
a. Deputy Director for Administration
- Designated as overall Supervisor for the effective implementation of
thisprocedure; and
- Perform other tasks as directed.
b. Deputy Director for Operations
- Assist the overall Supervisor for the implementation of this
procedure; and
- Perform other tasks as directed.
c. Chief of Staff
- Monitor the effective implementation of thisprocedure; and
- Perform other tasks as directed.
d. Chief, Intelligence Division
- Conduct intelligence monitoring of erring personnel who are involved
in criminal activities relative to the implementation of this procedure;
and
- Perform other tasks as directed.
e. Chief, Legal Service Division
- Provide legal advice to all Investigators of the Highway Patrol Group
regardingcarnapping cases;
- Verify reports submitted if documents with respect to the case are
true, correct and legal; and
- Perform other tasks as directed.
f. Chief, Motor Vehicle Clearance Division
- Supervise and monitor the encoding and processing of Wanted
Motor Vehicle as well as the lifting of alarm in the Vehicle
Information Management System; and
- Perform other tasks as directed.
g. Chief, Special Operations Division
- Ensure the effectiveness and implementation of the MVCS with
respect to this procedure
- Monitor validation reports of carnapping cases; and
- Perform other tasks as directed.
h. Regional Chiefs of RHPUs
- Ensure the participation and support of investigators in the
implementation of this procedure;
 - Monitor and conduct appropriate actions on validated reports
regarding carnapping cases
- Coordinate with concerned Agencies/Offices/Local Police Stations
regarding reported stolen Motor Vehicle; and
- Monitor validation reports submitted in all carnapping cases
- Conduct appropriate intervention activitiesrelative to this procedure
and
- Perform other tasks as directed.
i. Chief, Motor Vehicle Concern Section
- Supervise the Motor Vehicle Concern Section investigators in the
implementation of this procedure;
- Ensure all documents submitted by Regional Highway Patrol
Units/Provincial Highway Patrol Team/Motor Vehicle Concern
Section with regards to the investigation reports whichare complete,
original and/or authenticated; and
- Perform other tasks as directed.

9. ADMINISTRATIVE AND CRIMINAL SANCTIONS:

a. Immediate supervisors and or heads of offices who fail to follow the

guidelines set forth under this MC shall be held administratively liable
under NAPOLCOM Memorandum Circular No. 2016-002 for Neglect of
Duty; and
b. All personnel culpable for the deliberate manipulation of reports to conceal
validated carnapping cases or inaction on reported carnapping incidents
relative hereto shall be held administratively liable under NAPOLCOM
Memorandum Circular 2016-002 for Serious Irregularity in the
Performance of Duty.

10. EFFECTIVITY:
This MEMORANDUM CIRCULAR shall take effect immediately.

ROBERTO B FAJARDO
Police Chief Superintendent
Director, HPG

Distribution:
Division Chief, HPG
Regional Chief, RHPUs
Provincial Chief, PHPTs
Chief, MVCS
 ADDENDUM “1”

Requirements:

1.Radio Voice/Flash Alarm

a. Filled up Complaint sheet and/or Incident Record Form (IRF);

b. Valid ID of the complainant/victim
c. Photocopy of OR/CR (if available)

2.Nationwide Alarm

For Applicant:
a. Filled-up notarized Complaint Sheet/Alarm Sheet and SinumpaangSalaysay;
b. Original OR/CR or sales invoice of the Subject MV;
c. Authenticated copies of MV records from LTO;
d. Insurance Policy (Comprehensive or TPL);
e. Two (2) valid identification cards (at least one (1) Government ID) with three
(3) Specimen signatures of the rightful owner and the person who has control
of the MV when it was seized;
f. Latest two (2) pieces of 2”x3” picture of the rightful owner and the person
who has control of the motor vehicle when it was seized.

For HPG:
a. Validation Report from the concerned validating team;
b. Authenticated Copy of Local Police Report and/or Incident Record Form.

Additional Requirements

a. If encumbered, Certificate of Encumbrance, Statement of Account and a

photocopy of OR/CR authenticated by the financing company or bank;
b. If encumbered, 2pcs Original Ignition Keys for SWPU and 1 pc original
Ignition Key for FT/FTR of MV/MC;
c. If not encumbered, 3pcs original ignition keys for SWPU and 2 pcs original
ignition keys for FT/FTR;
d. If no transfer of ownership was effected from the registered owner to the
possessor, Copy of Deed of Sale;
e. If the MV is registered in the name of a company/corporation/association,
submission of a Secretary’s Certificate and Board Resolution stating the
duly authorized representative;
f. If the applicant is representative, Special Power of attorney (SPA);
g. For Surviving Spouse, Death Certificate and Marriage Certificate;
h. For Surviving Heirs, Extrajudicial Settlement of Estate.

3. Nationwide Watchlist

a. Filled up notarized Complaint Sheet/Sinumpaang Salaysay by the

registered owner or his/her authorized representative;
b. Two (2) Valid Identification Cards;
c. Authenticated copies of OR/CR; and
d. Copy of Local Police Report;
 Additional Requirements

1. Copy of the Deed of Sale if no transfer of ownership was effected from the
registered owner to the possessor;
2. Submission of a Secretary’s Certificate and Board Resolution stating the
duly authorized representative if the MV is registered in the name of a
company/corporation/association, or a Special Power of Attorney (SPA) for
individual applicant, if the owner is not present;
3. Death Certificate and Marriage Certificate (For Surviving Spouse);
4. Extrajudicial Settlement of Estate (For Surviving Heirs);
5. Copy of Estafa complaint filed before the National Prosecution Service or its
Provincial and City offices; or
6. Copy of the Writ of Seizure issued by the Trial Court; or
7. Copy of the Official request from the requesting Government Agency.

4.Lifting of Alarm/ Cancellation from the Watchlist

1. Filled up notarized application form for the Lifting of Alarm or Cancellation

from the HPG Watchlist;
2. Affidavit of Self-Recovery by the owner or Spot Recovery Report from
recovering RHPUs/Local Police Unit;
3. Affidavit of Undertaking;
4. Macro Etching Result (Original Copy);
5. Authenticated photocopy of the Macro Etching Result if the original copy is
not available ;
6. Certificate of No Claims from Insurance Company;
7. Affidavit of No Claims (Notarized) of Insurance proceeds from the Insurance
Company;
8. Picture of Motor Vehicle (rear/front/sides)

Additional Requirements
1. Special Power of Attorney (if the registered owner or the rightful owner is a
private individual); or Corporate Secretary with Board Resolution (if the
vehicle is owned by a corporation)
2. 2x3 Pictures of applicant/representative/registered owner
3. 2 pieces valid ID’s of applicant/representative/registered owner with three
(3) specimen signatures
4. Death Certificate and Marriage Certificate (for surviving spouse) or
Extrajudicial Settlement (for surviving heirs).
5. Release of Claims and Deed of Sale (if the previous owner has already
claimed insurance proceeds from the insurance company)

5. Re-Stamping of Engineand Chassis Numbers of Motor Vehicle

a. Re-Stamping of Tampered Motor Vehicle:

1. Recovery Report (if MV was recovered by HPG);
2. Affidavit of self-recovery (if voluntarily surrendered and/or recovered by
a civilian);
3. Certification from Manufacturer (if the subject MV was restored of its
identity by the Car Manufacturing Company).
4. Certified True Copy of MV’s record from LTO;
5. HPG VIMS Print out.

a. Re-Stamping of Motor Vehicles with no Tampering – MV with corroded

engine and chassis number due to wear and tear or acts of nature, must
apply for re-stamping:
The following are the requirements, to wit:
1. First Endorsement from LTO (with MV inspection report and other
documents from LTO);
2. Original or Authenticated OR/CR;
3. Macro Etching Result from Crime Laboratory;
4. Picture of MV (Rear/Front/Left/Right sides) and affected area (Chassis
or Engine Number);
5. Application Form duly notarized with 2x3 ID picture and one (1) valid
government ID;
6. Special Power of Attorney (if the applicant is a representative of
registered owner);
7. Secretary Certificate and Board Resolution authorizing the applicant to
apply for re-stamping (if MV is registered to a company).
8. Death Certificate and Marriage Certificate for surviving spouse and/or
Extrajudicial Settlement for Surviving Heirs (if the registered owner
died); and
9. Local Police Report (if involved in a vehicular accident).
 ADDENDUM “2”

STEPS IN THE APPLICATION FOR RADIO VOICE / FLASH ALARM

Submission /
Initial interview / Fill up photocopy of LTO
Complaint Sheet with O.R. and C.R.
RHPUs/SOD

APPLICANT

HPG TOC
Releasing (MVCS)

Encoding VIMS After 24 hrs MV is not RHPUs and PROs

(MVCS/MVCD) recovered, inclusion in
the HPG Watchlist

HPG DRAGNET OPERATION CHART

MVCS

HPG TOC
RHPUs 1 to
13, RHPU- PROs 1 to 13,
NCR, RHPU- PRO, PRO-
COR, RHPU- COR, RHPU-
RHPU/SOD
ARMM ARMM

COMPLAINANT
 STEPS IN THE APPLICATION FOR NATIONWIDE ALARM
Initial interview / fill out
Complaint Submission / photocopy
Sheet/Sinumpaang of initial requirements WATCH LIST
Salaysay and alarm sheet
(SOD-MVCS/RHPUs)
APPLICANT RELEASING

Submission of original
requirements for
Nationwide Alarm

Releasing (MVCS)

Preparation of IR
(SOD-MVCS/RHPUs)

Approval by
Encoding VIMS Provide Alarm Number
(MVCD) HPG MVCC and
(MVCS)
Director, HPG

NOTE:
*Validation can be done immediately *A maximum of 30 days prior to the issuance of CNR
*Maximum period is 5 days for the approval of Nationwide Alarm

STEPS IN THE APPLICATION FOR NATIONWIDE WATCHLIST

Initial interview / fill out
Complaint Submission / photocopy
Sheet/Sinumpaang of initial requirements WATCH LIST
Salaysay and alarm sheet
(SOD-MVCS/RHPUs)

APPLICANT
RELEASING

Submission of original
requirements for
Nationwide Watchlist

Releasing (MVCS)

Approval by Preparation of IR
Encoding VIMS (SOD-MVCS/RHPUs)
(MVCD) HPG MVCC Chairman

NOTE:
*Validation can be done immediately *A maximum of 30 days prior to the issuance of CNR
*Maximum period is 5 days for the approval of Nationwide Alarm
 STEPS IN THE ISSUANCE OF CERTIFICATE OF NON-RECOVERY
(FOR MVs COVERED BY ALARM)

AUTOMATIC
VERIFICATION BY MVCS
ON THE PERIOD OF MVs
INCLUSION THE HPG
ALARM
Automatic Issuance of
CNR 30 days after
Inclusion in the HPG
Alarm
APPLICANT
RELEASING

Approval by
HPG DIRECTOR upon
Releasing (DDO) recommendation of HPG Preparation of
MVCC Memorandum (MVCS)

STEPS IN THE ISSUANCE OF CERTIFICATE OF NON-RECOVERY

(FOR MVs under WATCHLIST)

Filling up of Application
form by the applicant
with the MVCS

Preparation of
APPLICANT
Memorandum (MVCS)
with attached
CERTIFICATION
RELEASING

Releasing (IDMD) Signature of the C, IDMD on

the CERTIFICATION
 STEPS IN THE APPLICATION FOR RE-STAMPING

Macro Etching
Fill up Application for Examination
Re-stamping (MVCS)

APPLICANT Submission/
photocopy of
requirements (MVCS)
RELEASING

Preparation of
memorandum
(MVCS)

Approval by Regional
Office/
Releasing (DDO) HPG MVCC and
HPG Director

STEPS IN THE APPLICATION FOR LIFTING OF ALARM/WATCH LIST

Fill up Application
Form for Lifting of Macro Etching
Alarm(MVCS) Examination

APPLICANT Submission of
requirements (MVCS)
RELEASING

Preparation of
memorandum
(MVCS)

MVCS Approval by HPG

Encoding
Releasing Endorsed for MVCC and
VIMS
(DDO) Encoding by
(MVCD) HPG Director
MVCD
STEPS IN THE APPLICATION FOR LIFTING OF ALARM/WATCH LIST

Fill up Application
Form for Lifting of Macro Etching
Alarm(MVCS) Examination

APPLICANT Submission of
requirements (MVCS)
RELEASING

Preparation of
memorandum
(MVCS)

MVCS Approval by HPG

Encoding
Releasing Endorsed for MVCC and
VIMS
(DDO) Encoding by
(MVCD) HPG Director
MVCD

STEPS IN THE APPLICATION FOR LIFTING OF ALARM/WATCH LIST

Fill up Application
Form for Lifting of Macro Etching
Alarm(MVCS) Examination

APPLICANT Submission of
requirements (MVCS)
RELEASING

Preparation of
memorandum
(MVCS)

MVCS Approval by HPG

Encoding
Releasing Endorsed for MVCC and
VIMS
(DDO) Encoding by
(MVCD) HPG Director
MVCD