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    TORs of Assistant Education Officer (Final)

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    Govt. Boys High School Shakardara
    The document outlines the responsibilities of Assistant Education Officers in the Punjab Education Department. They are responsible for managing primary schools assigned to their markaz or region. Their key responsibilities include: [1] Ensuring quality education is delivered by checking lesson plans, exams, and teacher performance; [2] Improving school functionality by regulating attendance, using textbooks, and maintaining enrollment; and [3] Implementing education department initiatives, maintaining administrative records, and mobilizing the community for school improvement.

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    TORs of Assistant Education Officer (Final)

    Uploaded by

    Govt. Boys High School Shakardara
    966 views4 pages
    The document outlines the responsibilities of Assistant Education Officers in the Punjab Education Department. They are responsible for managing primary schools assigned to their markaz or region. Their key responsibilities include: [1] Ensuring quality education is delivered by checking lesson plans, exams, and teacher performance; [2] Improving school functionality by regulating attendance, using textbooks, and maintaining enrollment; and [3] Implementing education department initiatives, maintaining administrative records, and mobilizing the community for school improvement.

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    The document outlines the responsibilities of Assistant Education Officers in the Punjab Education Department. They are responsible for managing primary schools assigned to their markaz or region. Their key responsibilities include: [1] Ensuring quality education is delivered by checking lesson plans, exams, and teacher performance; [2] Improving school functionality by regulating attendance, using textbooks, and maintaining enrollment; and [3] Implementing education department initiatives, maintaining administrative records, and mobilizing the community for school improvement.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    966 views4 pages

    TORs of Assistant Education Officer (Final)

    Uploaded by

    Govt. Boys High School Shakardara
    The document outlines the responsibilities of Assistant Education Officers in the Punjab Education Department. They are responsible for managing primary schools assigned to their markaz or region. Their key responsibilities include: [1] Ensuring quality education is delivered by checking lesson plans, exams, and teacher performance; [2] Improving school functionality by regulating attendance, using textbooks, and maintaining enrollment; and [3] Implementing education department initiatives, maintaining administrative records, and mobilizing the community for school improvement.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 4

    Terms of Reference

    Assistant Education Officer – School Education Department


    Government of the Punjab

    Assistant Education Officers (AEO) are mobile administrators who manage the
    affairs of primary schools assigned to them. Schools assigned to an AEO are
    collectively called a markaz and an AEO is judged on the performance of his/her
    markaz across a combination of prescribed access and quality indicators.

    An AEO is expected to perform a wide variety of functions for the schools in their
    markaz and the AEO logbook is a key tool to help him to do so. He/she must:

    Ensure quality education is being delivered

    1. Check if classwork and homework is being assigned and whether feedback


    is provided to students on a regular basis
    2. Ensure fair conduct of annual, six monthly, three monthly and monthly
    examinations by checking whether exams are marked fairly and proper
    feedback is being provided to students
    3. Ensure progress reports are being given to students on a regular basis
    and that the teacher is maintaining a personal file for each student. These
    reports should be shared with the parents during regular parent teacher
    meetings.
    4. Suggest methods to improve the overall academic performance of a
    school, based on regular assessments, to the head teachers
    5. Identify areas of weakness in teaching and recommend weak performing
    teachers to District Training and Support Center (DTSC) for further
    training
    6. Ensure quality education is being delivered by observing lessons and
    keeping track of teacher grades given by District Teacher Educators
    (DTEs)
    7. Take ownership of the results of students in his/her markaz in all formal
    assessments, including but not limited to, Literacy and Numeracy Drive
    (LND), six monthly and Punjab Education Commission (PEC) exams. The
    aim of LND and six-monthly should be 90% marks, and for PEC, all
    students should pass with a majority obtaining an A grade.
    Improve functionality of schools in their markaz

    8. Regulate teachers’ attendance to ensure that teachers are present in class


    and teaching effectively. Check if records of leaves is being maintained in
    school and ensure student teacher ratio is at most 40.
    9. Encourage usage of free textbooks and teacher guides, keep track of
    lessons being delivered according to the academic calendar and ensure
    teachers are following the prescribed education calendar for each class
    10. Aim for 100% enrolment of 5-9 year olds in the markaz, and retain 100%
    of these kids for the duration of the primary school. In case of any drop
    outs, track these children and work closely with the school council to bring
    these children back to school.
    11. Make the school atmosphere child friendly and conducive to learning. This
    can include ensuring that funds are spent on white washing the walls,
    planting trees in school courtyards, furnishing rooms with adequate
    furniture and making early child education rooms to attract children
    12. Visit schools in their markaz regularly and conduct activities outlined in
    the AEO logbook. Prioritize visiting low performing schools, preferably
    based on enrollment.
    13. Assess the performance of teaching and non-teaching staff and
    recommend action by either recommending weak performers to DTSC or
    filing a complaint with the competent authority (initiating PEEDA by filling
    in a charge sheet)
    14. Organize co-curricular activities like sports competitions, science fairs,
    Qirat or naat recitations, arrange prize distribution ceremonies, and
    celebrate national days in the schools in their markaz
    15. Support the head teacher in maintaining school records e.g. logbooks, D3
    forms, etc.
    16. Mentor head teacher for preparation of annual non-development budget of
    the school in coordination with school council and raise requests for
    financial, human, and other resources
    17. Work closely with the school councils to identify areas of improvement and
    assist them in making the school function better.
    18. Check the functioning of ECE rooms including but not limited to availability
    of ECE inventory, teaching plan of ECE rooms etc
    Implement SED initiatives on the field

    19. Disseminate and implement all policies of the School Education


    Department (SED) at the markaz level
    20. Provide support in conducting grade-V Punjab Examination Commission
    (PEC) exams.
    21. Attend Pre-DRC meetings each month, prepared to present or explain
    progress against performance indicators.

    Maintain prescribed administrative and financial record (NSB utilization


    plan) of schools in markaz

    22. Create a school file that contains complete record of school including but
    not limited to Teacher reports, school reports (LND, PEC, etc), MEA and
    DTE visit record etc.
    23. Manage all service related matters such as maintenance of service record,
    performance Evaluation Reports (PERs) of all teaching and non-teaching
    staff, UP register, cashbook, FTF register, and any other register that will
    assist in maintaining accurate records.
    24. Support Head teacher in developing annual NSB utilization plan and
    ensure the funds are being utilized as per the procurement plan released
    by the department. Also ensure that the record is maintained in a way
    that it is audit ready.
    25. Audit accounts of funds such as FTF, NSB, salaries and stocks of schools
    to control the occurrence of irregularities, misappropriation and
    embezzlement.
    26. Report and monitor the progress of all school related development
    schemes in their markaz
    27. Identify development schemes within schools for Annual Development
    Plan (ADP).

    Community mobilization for school improvement

    28. AEO is responsible for implementation of School Council Policy issued by


    the School Education Department.
    29. Ensures School Councils meetings are convened at least once every
    month.
    30. Attend and monitor School Council meetings and ensure that all the
    members effectively contribute in school improvement (improving
    retention, parent teacher engagement etc)
    31. Devise strategies for parent teacher engagement for improving retention
    and enrolment.
    32. Conduct surveys for out of school children in the markaz and report the
    findings to SED.

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