GWALIOR SAHAKARI DUGDHA SANGH MARYADIT

NEW DAIRY PLANT, BANMORE, DISTT. MORENA

Tel. No. 0751-2365523, 2368107: Fax- 07512366981

Cost: Rs.1000/-

DOCUMENTS

E- Tender for Operation & Maintenance of Effluent Treatment Plant of Capacity 2 lakh liter/per day &
Consultant of MPPCB Related work at New Dairy Plant, Banmore Distt. Morena (M.P.)

Schedule I Envelop - A : General Terms & Conditions/EMD

Schedule II : Specific Terms & Conditions

Schedule III Envelop – B : Technical Bid

Schedule IV Envelop – C : Price Bid.

(Online)

First date and time for purchase of Tender Form : From 12.00 P.M. on dt 15.07.2019

Last date and time for purchase of Tender Form : Till 3.00 P.M. on dt 25.07.2019

Last date and time for submission of Tender (online) : 3.00 P.M. on dt 25.07.2019

Date & Time for opening of Tender : 3.30 P.M. on dt 25.07.2019

Place for opening of tender : Gwalior Sahakari Dugdh Sangh Mydt.

Gola Ka Mandir, Gwalior (M.P.)

Address for communication : Chief Executive Officer,

Gwalior Sahakari Dugdh

Sangh Maryadit, Gola Ka

Mandir Gwalior (M.P.)

CHIEF EXECUTIVE OFFICER

 SCHEDULE –I

(GENERAL TERMS AND CONDITIONS)

Gwalior Sahakari Dugdh Sangh Maryadit Gwalior invites online tenders for operation & Maintenance of
Effluent Treatment Plant of Capacity 2 lakh liter/per day & Consultant of MPPCB Related works at New Dairy
Plant. Banmore,Distt. Morena strictly in adherence to the detailed specification given in the Schedule II of the
tender.

Gwalior Sahakari Dugdh Sangh Maryadit, Gwalior reserves the right to accept or reject any or all the tender,
which in their opinions, without further explanation to the tendency.

1.0 Tender Submission

Action Date Time

First Date & Time of Tender Purchase online 15.07.2019 12.00 pm

Last Date & Time of Tender Submitting online 25.07.2019 3.00 pm

Date & Time of Tender opening online 25.07.2019 3.30 pm

2.0 Instruction to Bidder/Tenderer

(i) Bidder should read all terms & conditions of tender thoroughly before filling tender online.

(ii) Scanned copy of EMD supporting document to be uploaded wherever required.

(iii) Technical Bid and original EMD shall be submitted physically only in sealed envelope subscribing tender
number & tender reference at Gwalior Sahakari Dugdh Sangh Mydt. Gwalior

(iv) Price bid shall be filled online only; Physical form of price bid will be rejected outrightly.

(v) Technical Bid duly filed online

3.0 EARNEST MONEY DEPOSIT/SECURITY DEPOSIT

3.1 All the tenders shall be required to pay Earnest Money only online by any other mode then specified above
shall not be acceptable and the related tender shall not be eligible for consideration.

Earnest Money Deposit:-

Sr. no. Detail EMD Amount

1. Tender for OPeration & Maintenance of Rs. 30,000 /-

Effluent Treatment Plant of Capacity 2 Lakh
liter/ per day & Consultant of MPPCB Related
work at Dairy Plant Banmor

Scanned copy of EMD to be uploaded online & original to be submitted physically in sealed envelope
subscribing tender number & tender reference at Gwalior Sahakari Dugdh Sangh Mydt. Gwalior on
25.07.2019 at 11.30 A.M.
 Tender without EMD shall be rejected outrightly.

3.2 Any tender which is not accompanied by earnest Money Deposit is liable to be rejected. Earnest Money
deposit of unsuccessful tenderer will be returned within 30 clear days from the date of opening of the
tender. The earnest money deposit of the successful tender will be released on completion of supply/ work
as the case may be within the stipulated period.

3.3 No interest will be paid for the earnest money deposited.

3.4 Draft towards earnest money should be submitted under separate sealed cover along with the cover
containing filled tender.

4 Duration of Contract

4.1 This contract for Operation & Maintenance of ETP & Consultant of MPPCB Related work will be signed for 2
years between the Contractor & Chief Executive Officer, Gwalior Sahakari Dugdh Sangh. Further it can be
extended for 1 year upto 3 years on the basis of contractor's performance report.

5. PRICE

5.1 Price offered by the tenderers should be firm and free from all escalations. The prices offered should be
valid at least for a period of 24 months from the date of approval of rates: we would communicate our rate
approval within 45 days of opening of tender.

5.2 The tenderer should clearly specify whether rates quoted are inclusive / exclusive of sales tax/excise
duty/service tax if exclusive rate of such items should be clearly indicated wherever possible.

6.0 PAYMENT

6.1 Payment should be made within 30 days after submission of Bills.

7.0 GENERAL TERMS AND CONDITIONS

7.1 The acceptance of the tender and award of the work order will be the sole right of the CEO Gwalior Sahakari
Dugdh Sangh Maryadit, Who does not bind himself to accept a tender in whole or in part or reject any or all
the tenders received without assigning any reason and no explanation can be demanded of the cause of
rejection of the tender by any tenderer. If the tenderer fails to give services within the stipulated time
mentioned in work order then they may be black-listed and EMD/SD also may be forfeited.

7.2 No responsibility shall be attached for premature opening of tender, not properly addressed and identified.
The tenders received against the advertisement up to specified time limit shall be considered. But the
lowest rate shall not be the only criteria for awarding the tender.
7.3 Negligence on the part of tenderer in filling the tender offers no right to withdraw the tender after it has
been opened.

7.4 The tenderer should send their offers along with operational details etc., which will form the basis of their
quotation and integral part thereof.

7.5 The CEO Gwalior Sahakari Dugdh Sangh maryadit reserves the right to place order for sole requirement with
any tenderer or split the orders among one or more tenderers.

7.6 The tenders received against the advertisement up to the specified time limit shall be considered. The
Gwalior Sahakari Dugdh Sangh shall be bound to accept lowest rate tender.

7.7 Each tender should be accompanied with Income tax Clearance Certificates, sales tax number and sales tax
clearance certificate without that the tender may not be entertained.

7.8 The submission of a tender by a tenderer implies that he has read the notice and conditions of the tender
and the terms and conditions of contract and has made himself aware of scope and specification of the
services to be given and satisfied himself regarding the quality and specifications of the services.

7.9 The tenderers should submit tender in enclosed form only.

7.10 No person or firm permitted to submit more than one tender under different names.

7.11 The conditional tenders are liable to be rejected.

7.12 The contractor shall not submit the contract or assign to any other party or parties the whole or any portion
of the contract.

8.0 LIQIDATED DAMAGES

8.1 The time period and the date of delivery of the material/services stipulated in the purchase/work order shall
be deemed to be the essence of the contract. In case they are not followed or in case of delay in execution
or non execution of the order, the Dugdh Sangh reserve the right either to cancel the order and make
alternative purchase/ arrange the completion of job from other sources, at the risk and cost 7 expensed of
the defaulting supplier. In case the suppliers & services are not affected as per the schedules, the liquidated
damages may be charged on the goods/services not so delivered as under:

(A) Services

S.NO. Duration of delay Liquidated Damages

1. 1 Month 1%
2. 1 to 2 Months 2%
3. Beyond 2 Months 5%
9.0 TERMINATION OF CONTRACT

9.1 Any act of commission or commission of a unit brings the Gwalior Sahakari Dugdh Sangh Maryadit, Shall be
competent to debar/black list the unit from further business with Gwalior Sahakari Dugdh Sangh Maryadit.

10.0 CONSEQUENCES OF BREACH OF AGREEMENT

10.1 If the authorized person of the unit or a partner in the contract / tendering firm commit breach of any of the
conditions of the agreement it shall be lawful for the CEO, Gwalior Sahakari Dugdh Sangh Maryadit, to
cancel the contract.

11.0 DISPUTE ARBITRATION & FINAL AUTHORITY

11.1 it should be clearly understood that in the event of tenderer failing to accept and execute the Purchase
order, decision of the CEO, Gwalior Sahakari Dugdh Sangh Maryadit , in this respect will be final and binding
on the tenderer.

11.2 At the time of submitting the tender, tenderer shall supply detailed information about their activities in the
enclosed form.

11.3 For all the matters of dispute between supplier & Gwalior Sahakari Dugdh Sangh Maryadit, CHAIRMAN,
GSDS shall be sole arbitrator for resolution of issuers & his decision shall be final and binding on both
(Contractor & GSDS)

11.4 For all judicial issue the venue of jurisdiction shall be Gwalior only.

CHIEF EXECUTIVE OFFICER

 SCHEDULE – II

SPECIFIC TERMS & CONDITIONS

1. Operation & Maintenance of Effluent Treatment Plant having capacity of 2 lakh liters per day.
2. The plant will be operate 24 hours 365 days.
3. The tenderer must have work experience of industrial water and waste water management.
4. Tenderers should visit the site or any clarification, information, papers and documentation etc before
filling the tender from the Plant Manager.
5. The tenderer is required to sign an agreement with the CEO, GSDSM after selection on stamp paper
(Rs. 100/-).
6. The Contractor is required to appoint 2 skilled workers per shift and 1 supervisor to supervise their
work i.e. (6+1 basis).
7. All the liabilities of workers like EPF, ESIC, accidental insurance etc has to borne by the Contractor
himself only.
8. If any breakdown occurse …………….. more than 12 hours penalty will be imposed.
9. If any damage done in plant, machinery, building etc of ETP by the Contractor's workers, will have to
borne by the Contractor.
10. Log Book must be maintained on daily basis.
11. Contract supervisor must ensure to get attendance cards verified by the authorized officer daily.
12. The supervisor will be required to do the reporting of the maintenance work (if any) done in the ETP
Plant on weekly basis to the authorized official.
13. Any case of short attendance noticed by the official during the plant visit would result in deduction
from monthly bills.
14. Contractor will have to furnish complete details i.e. name address and contact numbers of all the
workers appointed by him to the authorized official and any change should immediately come in
notice of officials.
15. Any damage done in dairy plant & machinery by the contractor workers has to be borne by the
contractor himself.
16. If any Contract worker found using milk or milk products without any permission, penalty of Rs.2000/-
per incident or more can be imposed on the Contractor and the contractor will have to follow the
instructions given by Sangh in this respect.
17. Billing should be done on monthly basis and payment shall be released within 30 days of submission
of bills successful compliance.
18. The contractor must meet himself to the official one in a month.
19. If Sangh is not satisfied with Contractors work, the contract can be cancelled by giving intimation
before 2 months in writing and if Contractor is unable to continue the work, he has to give it in writing
before 2 months of discontinuation of the contract.
20. Contractor must ensure to take full charge of the ETP plant within 20 days of the receipt of confirmed
work order.
21. In situation of conflict between Sangh and Contractor Contractor the arbitration will be done by
Sangh's Chairman. All disputes are subjected to Gwalior Jurisdiction.
22. This Contract will be signed between the Contractor and Chief Executive Officer of Gwalior Sahakari
Dugdh Sangh.
SCOPE OF WORK

 Full operation and maintenance of Effluent Treatment Plant capacity 2 Lakh Liters/ per day installed
at Gwalior Sahakari Dugdh Sangh, Gwalior.
 Filling up application for consent to establish and operate (NOC) in the prescribed format of MPPCB,
Madhya Pradesh and submission with the statutory authority.
 Any other work related to consent to operate with the MPPCB authorities for final grant of NOC.
 Study the quantity and quality of incoming/outgoing effluent of the plant. For maintenance of plant,
spare parts would be given by the sangh for which supervisor should inform it in advance (1-2 week)
in writing.
 Contract workers will not carry out any maintenance work without taking permission of officials of the
Sangh.
 Scrutinization of the application in MPPCB, Madhya Pradesh.
 Getting inspected of the project site by the concerned regional officer of MPPCB.
 Any other work related to consent to operate with MPPCB with the MPPCB authorities for final grant
of NOC.
 Consultant Must Regular Check MPPCB Portal if get any query then Consultant liable to reply
according to query by Co-ordinate to both Office.
 Study the quantity and quality of incoming/outgoing effluent of the plant.
 Contractor will have to do Chemical testing/analysis of the incoming and discharge effluent of the
dairy.
 Contractor should also suggest/recommend for improvement in quality standard to suit to the
requirement of Pollution Control Board if required.
 In case of augmentation upgradation chemical treatment is required the contractor shall provide
specification for the equipment, preparation of tender documents with regard to civil work/ purchase
of machineries and creation ,scrutinization of bids.

CHIEF EXECUTIVE OFFICER

 Envelop – A

GWALIOR SAHAKARI DUGDHA SANGH MARYADIT

GOLA KA MANDIR, GWALIOR

(To be submitted along with the offer)

Particulars EMD
EMD Rs.
Receipt No.
Bank Name
Date
 SCHEDULE III

Technical Bid Envelop – B

S.No. Description Yes/No Remark (If Any)

1 Full operation and Maintenance of
Effluent Treatment Plant Cap
2.0 Lakh Litres per day

2 Appointing 2 skilled workers per shift

and 1 supervisor to supervise
their work i.e. (6+1basis)

3 All the work related to MPPCB

like:-

 Filling up application for current to establish

and operate (NOC)
in the prescribed format of
MPPCB and submission with
the statutory authority.
 Scrutinization of the application
in MPPCB Madhya Pradesh
 Getting inspected of the project
site by the concerned regional
officer of MPPCB

 Any other work related to

consent to operate with MPPCB
authorities for final grant of NOC
etc.

4 Log book must be maintained on daily basis.

 Envelop – B

SCHEDULE

Technical Bid

(To be submitted alongwith the offer)

To,

The Chief Executive Officer,

Gwalior Sahakari Dugdh Mydt.

Gola ka Mandir, Gwalior (MP)

Dear Sir,

I/we hereby furnish below some particulars about company/unit which will form a part of our offer
submission.
1 Name of Company/Unit. ______________________________________
______________________________________
2 Address of the Company/Unit ______________________________________
______________________________________
______________________________________
3 Telephone Nos. (with STD Code) ______________________________________
Fax No. ______________________________________
Email id ______________________________________
4 Name of the CEO/Proprietor/ ______________________________________
Partner. ______________________________________
5 Name and designation of other ______________________________________
authorized signatory of the Co. ______________________________________
6 Particulars of the registration ______________________________________
Certificate issued by the competent ______________________________________
authority Reg. No. & Date ______________________________________
7 C.S.T. No. And Date ______________________________________
MPCT/TIN No & Date ______________________________________
8 PAN No. ( Permanent Acctt. No ______________________________________
Income Tax/GST No.
9 Have your company/unit of its ______________________________________
sister concern ever been black
listed debarred by GSDSM or
its sister milk unions or GD/GOMP
and its undertaking. Yes/ No
10 If yes , when & why ? Give reasons
in details.
Seal & Signature
Authorised Signatory of the Co./ Unit
 SCHEDULE IV
Price Bid Envelop – C

SERVICE RATES FPR OPERATION & MAINTENANCE OF EFFLUENT

TREATMENT PLANT & Consultant of MPPCB Related work

S.No. DESCRO [TOPM PRICE

1 Operation & Maintenance of
E.T.P. Plant
2 Working charges related to Pollution Control
Board.
3 Other Taxes ( If any)
4 Total

Rupees_________________________________________________________
E.M.D./ S.D. Deposited Vide ____________________________

Signature
( Name of the person signing the price schedule)

Name of the company with seal