U.S.

Equal Employment Opportunity Commission

Buffalo Local Office 300 Pearl Street
Suite 450
Buffalo, NY 14202
(716) 431-5007
TDD: 1-800-669-6820
Fax: (716) 551-4387
1-800-669-4000
Respondent: THE COLLEGE AT BROCKPORT
EEOC Charge No.: 525-2019-01252
FEPA Charge No.: January 31, 2020

Victoria Elsenheimer

Dear Mrs. Elsenheimer:

This is to acknowledge receipt of the above-numbered charge of employment discrimination against the above-named
respondent. Please use the "EEOC Charge No." listed above whenever you call us about this charge. The information
provided indicates that the charge is subject to:

[X] Title VII of the Civil Rights Act of 1964 (Title VII)
[ ] The Age Discrimination in Employment Act (ADEA)
[ ] The Americans with Disabilities Act (ADA)
[ ] The Equal Pay Act (EPA)
[ ] The Genetic Information Nondiscrimination Act (GINA)

You need do nothing further at this time. We will contact you when we need more information or assistance. A copy of the
charge or notice of the charge will be sent to the respondent within 10 days of our receipt of the charge as required by our
procedures.

Please be aware that we will send a copy of the charge to New York State Division Of Human Rights Federal Contract Unit
One Fordham Plaza, 4 Fl. Bronx, NY 10458 as required by our procedures. If the charge is processed by that agency, it
may require the charge to be signed before a notary public or an agency official. Then the agency will investigate and
resolve the charge under their statute. If this occurs, section 1601.76 of EEOC's regulations entitles you to ask us to
perform a Substantial Weight Review of the agency's final finding. To obtain this review, a written request must be made to
this office within 15 days of receipt of the agency's final finding in the case. Otherwise, we will generally adopt the agency's
finding as EEOC's.

The quickest and most convenient way to obtain the contact information and the status of your charge is to use EEOC’s
Online Charge Status System, which is available 24/7. You can access the system via this link
(https://publicportal.eeoc.gov/portal) or by selecting the “My Charge Status” button on EEOC’s Homepage
(www.eeoc.gov). To sign in, enter your EEOC charge number, your zip code and the security response. An informational
brochure is enclosed that provides more information about this system and its features.

While your charge is pending, please notify us of any change in your address, or where you can be reached if you have
any prolonged absence from home. Your cooperation in this matter is essential.

Sincerely,

_________________________________________
Rachel M. Wantuck
Investigator
(716) 748-8008
Office Hours: Monday – Friday, 8:30 a.m. - 5:00 p.m.
www.eeoc.gov

Enclosure(s):
 WHAT YOU SHOULD DO
AFTER YOU HAVE FILED A CHARGE WITH EEOC

 KEEP YOUR DOCUMENTS – BOTH PAPER AND ELECTRONIC

Now that you have filed an EEOC charge, you must keep anything that might be evidence related to your
charge. This includes all documents, communications, and electronic information that are potentially related to
your EEOC charge, including the harm caused by the discrimination, and all records of your communications
with the EEOC. Even if you are not sure whether the information is relevant to your discrimination claim,
please do not throw it away or delete it.
 WHAT INFORMATION MUST YOU KEEP?
• Paper documents, such as:
o Employee manuals, pay stubs, work schedules
o Letters, memos, your notes
o Pictures, drawings, charts, whether or not they contain words
• Electronic information, such as:
o E-mails, text messages, tweets, and social media posts and pictures
o Voice messages, video and sound recordings
o Word processing documents, electronic calendar entries
• Electronic memory on devices or the devices themselves, such as:
o Memory on computers, laptops, tablets, cell phones
o Computers, laptops, tablets, cell phones
o Do not delete, replace, alter, “wipe,” or “clear” your computer hard drive, electronic
tablet, or cell phone, and do not change or remove Internet posts, without retaining an
electronic copy. If you dispose of any old computers, phones or devices, make sure you
make and keep an electronic copy of all potentially relevant information on the device.
• These are some examples and not a complete list.
• If you have questions about what you should or should not do, please contact your investigator.

Why must you keep this information? It might be evidence related to your charge. We are required by the courts to
ensure that all potentially relevant information is retained. Please note that failure to keep these records may cause you
to lose your case, or to lose the right to recover money lost due to the discrimination.

What happens to your information? Your investigator will discuss with you what information is needed by the
EEOC to investigate your charge. Information that you provide that happens to be private or personal in nature will not
be disclosed by the EEOC during its investigation, and if the EEOC files suit on your charge, we will do our best to keep
such information out of the court proceedings.

Please see page 2 for additional important information.

Page 1
 LOOK FOR WORK IF YOU ARE OUT OF WORK

If you lost your job or were not hired due to discrimination, you may be entitled to the pay or wages you
lost. However, you cannot receive lost wages unless you can show that you looked for another job to replace
the one you lost or were denied due to discrimination. In order to prove you searched for work, you must keep
copies of all letters, emails, or other evidence of your job search. If you succeed in finding a new job but it pays
less than the job you lost, you may be entitled to the difference in pay. Therefore, it is necessary to keep all
evidence of your job search even if you find another job.
In addition to looking for work, you should keep good records of your job search so you can prove that you
have tried to find a comparable job. If you are out of work because of discrimination, be sure to save all
documents and communications, including e-mails, relating to your job search.

 WHAT ARE RECORDS OF YOUR JOB SEARCH?

The following types of information can prove that you have tried to find work:
• copies of job applications and resumes

• a list of all the companies you contact about jobs by phone, letter or in-person

• copies of e-mails or letters that you send to or receive from companies where you have asked
about work or submitted an application

• a list all of the places where you apply and for each one,
a. the date of the application;
b. the position you were seeking;
c. the response you received from your application, such as rejection letters or invitations
to interview;
d. whether you were interviewed and the date of the interview;
e. the results of the interview;
f. whether you turned down a job offer, and if you did, why

• notes about what you did to look for work (for example, searching the newspaper or Internet or
contacting employment agencies) and the dates that you conduct the search

• copies of your pay stubs or earnings records if you find another job.

If you have questions about what you are required to do, please contact your investigator.

 KEEP US INFORMED  CALL IF YOU HAVE QUESTIONS

Your investigator will discuss with you the
Once you file a charge with the EEOC, you
documents and other evidence we need to
must tell us if you move or get a new address,
investigate your charge. If you have any
telephone number, or e-mail address. We may
questions, or for inquiries about the status of
need to talk to you to get more information. If
your case, please contact your investigator
the EEOC cannot reach you to get necessary
directly or call 1-800-669-4000.
information, your charge may be dismissed.

Page 2
 EEOC Online Charge Status System Tip Sheet
Find out about the status of your charge of discrimination any time, day or night, using the EEOC Online Charge Status
System. The system is available for charges that were filed on or after September 2, 2015.
• Access the Online Charge Status System via this link https://publicportal.eeoc.gov/portal/ or select the “My Charge
Status” button on www.eeoc.gov.

• Enter your assigned charge number (found in the upper right hand corner on your discrimination charge form) and
your zip code (as it appears on your discrimination charge form) to sign in. (If you have provided a new address and
zip code to EEOC, use the new zip code.) You will be asked to enter a security code displayed in a box on the sign-in
screen that is provided to assure additional security for the system.
• After you have signed into the Online Charge Status System, you will see the screen display pictured below. The
numbers on the screen shot refer to the features explained beneath it.*

1 2 3

4 5 6 7 8
1. A quick view of the stage in the process at which your charge is currently.
2. The name and contact information of the EEOC staff member assigned to your charge or a note that your charge is
pending assignment.
3. The EEOC office (and its address) that is handling your charge.
4. The specific actions the EEOC has taken on your charge, numbered sequentially, and the date of each action. (hold
cursor over each action to read further details about the task).
5. The general steps in the process, with additional explanations that display when you hold your cursor over a colored
box.
6. The range of next steps possible in the investigative process, which pops up when the cursor is held over this box.
7. The flow of the overall investigative process, which comes up when you click on this box.
8. Ends your session on the Online Charge Status System.
*Not every stage of the enforcement process will display for every charge, as each charge follows the process most appropriate to the facts in the
charge and the stages of the investigation.
Keep in mind that the EEOC process takes time, so there will be gaps between entries about your charge in the Online
Charge Status System. Even when you do not see any change in the status of your charge, EEOC staff are hard at work.