Navigating With SAP GUI

Most of the solutions shipped by SAP can be accessed using the SAP Graphical User Interface
(SAP GUI). SAP Logon is a Windows program which mediates between the SAP system and
the SAP GUI.
In the course of one logon session to a system, you can work in several SAP GUI sessions
simultaneously. Your system administrator can use a system parameter rdisp/max_alt_modes to
define how many SAP GUI sessions are permissible for each logon to the SAP system.
Client – Clients correspond to independent business entities and can be used to represent a company in
an SAP system. This means that if an SAP system has several clients, then several companies can be
represented and made simultaneously active in that system. The client has a corresponding key field in
the database tables used by that SAP system. When working in a client, you only have access to business
data from the same client.
For details of logon restrictions, see SAP Note 12466. SAP Notes contain detailed information on certain
functions or corrections for known errors in SAP products. You can access SAP Notes from, for example,
the SAP Service Marketplace on the internet, by using a valid user (S-User) and password. For more
information about SAP Notes, see support.sap.com/notes; once you have navigated to this page choose
the launch the SAP Note and KBA search button.
The user data in SAP systems is called the user master record. An SAP client stores the user
master records in the system by client. This means that you can only log on to those clients
where your user (master record) exists. If your user exists only for client 100, you can
successfully log on to client 100. If you need to log on to another client, then you need to have a
user master record in that particular client. The user master record contains all the information
about the corresponding user, including the authorizations. The authorizations determine what
you can do in the client where you log on.
Your system administrator can display customer-specific texts on the SAP GUI logon screen.
To see the steps to display customer-specific texts on the SAP GUI logon screen, see SAP Note
205487: Custom text on the SAP GUI Logon screen.
Attempts to log on to an SAP system multiple times are logged for both security and licensing
reasons. If the same user logs on more than once, then for each subsequent logon, the system
displays a message and prompts you for some actions.
This message offers the user the following options:
 Continue with the current logon and end all other existing logons.
 Continue with the current logon without ending any existing logon (this is recorded in the
log. SAP reserves the right to view the log).
 Terminate this logon.
The second option can be deactivated centrally and system wide.
Use the initial password assigned to you when you log on to the system for the first time. During
the first logon attempt, the system prompts you to change and save your password. For security
reasons, it makes sense to occasionally change your password.
Users can change their passwords at most once a day on the initial logon screen. In contrast,
user administrators with authorization for transaction SU01 can change user passwords as often
as they wish. Only the administrator can assign new initial passwords. An initial password
requires a change during the next logon of the corresponding user.
Fill user, password, language and then click on “New password”.
The SAP Easy Access screen is automatically displayed after logging on. The screen represents
the standard access point to an SAP system in SAP GUI for Windows. The navigation bar in the
left part of the screen contains a tree structure, consisting of user menu and favorites entries. You
can adjust the Favorites area as per your needs. Only system administrators can change the
entries of the SAP and user menus.
A role-based user menu is created, based on the role assigned to a user, and transferred to the front
end. This means that it makes sense to keep the number of roles as small as possible because large roles
could take a long time to transfer to the front end in certain circumstances.
If a user has several roles assigned, there is a possibility that some functions can be repeated in different
user menus.
Using the Defaults tab from transaction SU3 as an example, you can see the typical screen layout
and various elements as shown in the figure. You can also get to this screen by choosing System
→ User Profile → Own Data. This transaction shows your user data.
An SAP user interface can contain the following screen elements:
 Menu bar
 System toolbar
 Command field
 Title bar
 Application toolbar
 Tabs
 Input field checkboxes
 Radio buttons
 Status bar
You can start applications directly by entering their transaction codes in the command field. You
can hide and unhide the command field by using the small triangle next to the field.
You can find the transaction code for an application in the SAP menu on the SAP Easy Access
screen, in the status bar, or in the application itself by choosing System → Status.
The menu bar is the top line of any dialog in the SAP system. The menus shown here depend on
the application being used. The menus may also contain cascading menus.
The buttons in the system (or sometimes called standard) toolbar are shown on every screen. If
the buttons are not available in an application, they are deactivated. If you place the cursor over a
button for a short time, the system displays a flag with the name or function of the button. If
applicable, the system also displays the corresponding function key setting.
 The title bar gives the name of the function that you are currently using.
 The application toolbar shows the pushbuttons available in the application that you are
currently using.
 Tabs organize several sub-screens to improve clarity.
 Checkboxes within a field group allow you to select several options at the same time.
 Radio buttons allow you to select only one option within one field group.
 Input fields and pushbuttons are additional screen elements.
 The status bar displays information about the current system status, such as warnings and
errors. You can also change the display variant to show, for example, the transaction code
of the current transaction.
Use the following keys to navigate using the keyboard:
 TAB allows you to move from one field element to the next element within a field group.
 Ctrl + TAB allows you to move from one field group to the first element of the next field
group.
 Ctrl + / allows you to move directly to the OK Code field.
You can find further shortcuts by using Customizing of local layout (Alt + F12) → SAP GUI
Help.
You can use the F1 key on the command field to display the following possible entries:
 /N to cancel the current transaction

 /NXXXX to call transaction XXXX directly from another transaction. Without the prefix, you
can only call XXXX from the SAP Easy Access screen.
 /O to display the overview of the SAP GUI sessions on your computer
 /OXXXX to call transaction XXXX in a new window directly from another transaction
 /NEND to end the log on session with a confirmation dialog box
 /NEX to end the log on session without a confirmation dialog box
 /I to delete the window you are currently using
Demonstration: How to run a transaction from the Easy Access Menu –
Enter the details and click “Finish”.
Enter details and click “Continue”.

Navigating With SAP GUI

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Navigating With SAP GUI

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Most of the solutions shipped by SAP can be accessed using the SAP Graphical User Interface

This message offers the user the following options:

The second option can be deactivated centrally and system wide.

An SAP user interface can contain the following screen elements:

Use the following keys to navigate using the keyboard:

 /N to cancel the current transaction

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