Proposal Letter

13 February, 2020.
To
Managing Director
Bashundhara Cement,
Bangladesh,.
Subject: An application requesting for sponsorship of “Civil Unification Day”.
Dear Sir,
With due respect, I would like to humbly inform you that The Department of Civil Engineering
of University of Global village is going to arrange a festival with the gathering of Civil
Engineers.
As the announcement, the festival will be a symposium of Civil Engineers from various Govt.
and Non-Govt. engineers as well as all the students of Civil Engineering Dept. of University of
Global Village (UGV), Barishal.
We would like to ask you to consider becoming our ‘Civil Unification Day’ 2020 sponsor in
order to celebrate the event with a delightful significance. Also, this will make a friendly and
communicative sphere within the institution and build a bridge which will lead your brand
directly to the path of a positive acknowledgement.
If you have any query regarding the events, please contact to the responsible personnel.
Warm Regards,
Md. Muniad Jaman Shugom Md. Mofizul Islam

Program Coordinator, Co-Chairman
Civil Unification Day, Dept. of Civil Engineering,
& University of Global Village (UGV), Barishal.
Lecturer, Dept. of Civil Engineering, Cell: +88-01922256612
University of Global Village (UGV), Barishal. E-mail: miltonruet94@gmail.com
Cell: 01870078118
Email: engr.muniad@gmail.com
Student representatives:
1) Nayeem Hasan 2) Md. Moin Hasan
Cell: +8801741-353869 Cell: +8801777169589
1.1 About UGV:
University of Global Village (UGV), the first private university in southern part of Bangladesh
(Barisal division), was established by the University of Global Village Trust. The government of
Bangladesh and the University Grants Commission (UGC) approved the establishment
of UGV in 2016 under Private University Act (PUA)-2010. The honorable President of the
People’s Republic of Bangladesh is the Chancellor of UGV.
2.1 Schedule of the Events:

Name Schedule
Civil party & Fresher’s Reception February 27th , 2020
Civil Unification Day Inauguration February 28th , 2020
Seminar February 28th , 2020
Lunch February 28th , 2020
Civil revolution (Cultural program) February 28th , 2020
2.2 Guest List:

2.2.1 Civil Unification Day Inauguration:
Chief Guest: Chief Engineer, Bangladesh Water Development Board, Barishal.
Special Guest:
(1) Superintendent Engineer, Public Health Engineering Department, Barishal.
(2) Executive Engineer, Public Health Engineering Department, Barishal.
(3) Executive Engineer, LGED, Patuakhali.
(4) Executive Engineer, LGED, Barguna.
(5) Executive Engineer, Public Works Department (PWD), Pirojpur.
(5) Also Assistant Engineers and Sub Assistant Engineers (Civil) from various Govt. Sectors.
2.2.2 Proposed Workshop & Seminar Program:

Presentation on Padma Multipurpose Bridge: Assistant Engineer, Bangladesh Bridge Authority.
Payra Port: Assistant Engineer, Payra Port Authority.
Workshop on LGED SOFTWARE (RSEP Software): Assistant Engineer, LGED.
Participants:
All students of University of Global Village (UGV), Barishal.
3.1 What things are we expecting?
University of Global Village (UGV), the first private university in southern part of Bangladesh
(Barisal division). As it is the prime pasture of all types of national and international events, the
university is expecting the events to be more festive and grandiloquent for the sake of the
students and to magnify the name “Civil Unification Day” with a gathering huge amount of
civil engineers. We are expecting the financial sponsorship in full swing.
3.2 What are the benefits?

There is a solid amount of benefits that our sponsors can expect from us.
First of all, they will have their booths during the event day at the eventpremises. They can
showcase their products and be in a live interaction with the participants and audiences.
Secondly, the sponsor's name and the courtesy will be shown in the banners andposters
mentioning the activities in a nutshell.
Thirdly, sponsors will get their names painted in a large banner which will be hoisted in several
places of the university. We are encouraging our sponsors to make their own banners as well,
which can be used with the decoration we planned.
Fourthly, in all the invitation cards and press release, sponsors name will be included. The
names of the sponsors will be in certificates, trophies and souvenirs which we are giving to our
participants and guests.
Fifthly, they will get their names mentioned in our social media pages as wellas promotional
videos in a precise and concise manner.
Sixthly, positive media attention. Promote your products and goods in renowned newspaper!
Most importantly, together we will be able to celebrate a huge amount of civil engineers
unification; this will be effective for both of us.
4.1 Total Cost Estimation
Serial Descriptions BDT
01 Venue Decoration (Lighting, Sound System, Interior Decoration with 85,000

technical costs)
02 Food Cost 1000*150= 150,000
(1) 1000 Packets 50*400= 20,000
(2) 50 Invited Guests
(Proposed Location: TAWA Restaurant)
03 Seminar & Workshop Maintenance 10,000
04 Drinks for participants & guests felicitation. (Buffet) 20,000
05 Civil Party & Fresher’s Reception: 25,000

(1) Cake & Equipment: 5,000
(2) Flowers: 5,000
(3) Gifts: 10,000
(4) Snacks: 5,000
06 Participants’ Gift for Civil Unification Day: 75,000
(1) Diary: 50,000 (500 Nos.)
(2) Crest for Special Invited Guests: 25,000 (40 Nos.)
07 T-shirt for Participants from UGV (500 Nos.) 50,000
08 Civil Revolution (Concert): * As the choice of

(1) Invited Singer: Tahsan: 175,000 Sponsor
(2) Invited Band:
Chitkar (Cultural Band of Dhaka University): 100,000
(3) Invited Band: Kureghor: 70,000
(4) Invited Band:
u-turn (Cultural Band of Dhaka University): 30,000
(5) Invited Band: shwarabanjo: 40,000
09 Miscellaneous (Security Money + others) 10,000
Total 445,000
(* Excluding Band for
Concert)
4.2 Scope of Promotion
Sponsorship Benefits Mileage
1) Logo on main backdrop & all banners √
2) Company banners in particular venue √
3) Company booth in the venue √
4) Advertisement on Social Media & Print Media √
5) Company logo on Gift Item √
No. of Benefits 5
** All the events of this program are a gathering of Govt. and Non- Govt. Civil Engineers from various
Departments and guests. So, it will be the basic promotion place of your product.
4.3 Mode of Payment:
(i) The Advertising Company will provide their support/payment in a crossed cheque /cash
issued in favor of Dept. of Civil Engineering, University of Global Village, Barishal.
(ii) The Advertising Company can also provide their support as a package according to the
Serial No. Cost Estimation (As per 4.1) according to the requirement and plan for program.
N.B.: No due payment or support is acceptable after 27 February, 2020.
P.S. Below a copy of contract form (4.4) is given.

4.4 Contract Form
Program Coordinator
Civil Unification Day
University of Global Village (UGV)
Barishal.
Dear Sir,
In response to your letter dated: ………………………………, I/we agree to your proposal for
the Partnership of your program towards the ‘Civil Unification Day” organized by Dept. of
Civil engineering, University of Global Village (UGV), Barishal.
The category of the partnership should be partial/full/package (according to serial no. of 4.1)
according to your letter of proposal.
(i) The paid amount is in a crossed cheque/ cash issued in favor of Dept. of Civil Engineering,
University of Global Village, Barishal.
(ii) Support is provided as a package according to the Serial No. of Cost Estimation (As per
4.1): ………………….. (Serial No.)
Total Amount Tk. …………………… (In word………………..…………………….)
Paid Tk. …………………… (In word………..…………………………….)

(in advance)
Due Amount Tk. …………………… (In word……………………………………….)
Seal & Signature Signature
On behalf of the Partner Program Coordinator

Civil Unification Day
University of Global Village (UGV),
Barishal.
N.B.: No due payment or support is acceptable after 27th February, 2020.

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13 February, 2020.

Subject: An application requesting for sponsorship of “Civil Unification Day”.

Md. Muniad Jaman Shugom Md. Mofizul Islam

2.1 Schedule of the Events:

2.2 Guest List:

2.2.2 Proposed Workshop & Seminar Program:

3.2 What are the benefits?

Serial Descriptions BDT

01 Venue Decoration (Lighting, Sound System, Interior Decoration with 85,000

03 Seminar & Workshop Maintenance 10,000

04 Drinks for participants & guests felicitation. (Buffet) 20,000

05 Civil Party & Fresher’s Reception: 25,000

08 Civil Revolution (Concert): * As the choice of

Sponsorship Benefits Mileage

1) Logo on main backdrop & all banners √

2) Company banners in particular venue √

3) Company booth in the venue √

4) Advertisement on Social Media & Print Media √

5) Company logo on Gift Item √

4.3 Mode of Payment:

N.B.: No due payment or support is acceptable after 27 February, 2020.

P.S. Below a copy of contract form (4.4) is given.

Total Amount Tk. …………………… (In word………………..…………………….)

Paid Tk. …………………… (In word………..…………………………….)

Due Amount Tk. …………………… (In word……………………………………….)

Seal & Signature Signature

On behalf of the Partner Program Coordinator

N.B.: No due payment or support is acceptable after 27th February, 2020.

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