Amsoft Business Control PDF

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Amsoft Stock Control System

(ASCS)
Running Under Amsoft CP lM 2.2
soFT 1002
Published by AMSOFT, a division of
Amstrad Consumer Electronics plc

Brentwood House
1 69 Kings Road
Brentwood
Essex
All rights reserved

First edition 1984
Reproduction or translation of any part of this publication without the written permission ol the
copyright owner is unlawful. Amshad and Quest lntemational Computer Technology reserve the
right to amend or a.lter the specification without notice. While every eflort has been made to
verily that this complex software works as described, it is not possible to test any program of this
complexity under all Inssible conditions. Therefore the program and this manual is provided "as
is" without warranty of any kind, either express or implied.
soFT 1002
CP/M is a trademark of Digital Research lnc.
Amsoft Business Control
Amsoft Stock Control System

(ASCS)
Running Under Amsoft CP lUl2.2
soFt 1002

Brentwood House
I 69 Kings Road
Brentwood
Essex
All rights reserved

First edition 1984
Reproduction or translation ol any part ol this publication without the written permission of the
copyright owner is unlawful. Amstrad and Quest Intemational Computer Technolo$r reserve the
right to amend or alter the specification without notice. While every elfort has been made to
verify that this complex software works as described, it is not possible to test any program of this
complexity under all possible conditions. Therefore the program and this manual is provided "as
is" without waranty of any kind, either express or irnplied.
soFT 1002
CP/M is a trademark of Digital Research lnc.
INDEX
1. Introduction 3
2, WhatisASCS? 4
3. General Operation 6
4. Systems Outline of ASCS 8
D. Disk Filee used in ASCS and their Contents ll
6. NornalRunning l3
6. I First Tine User Registration l3
Master Menu and Detailed Operating Instructions 15
7.1 Enter Stock Movements t7
7.2 Display/Amend Product Details 19
7.3 Print Stock File Listing 20
7.4 Calculate Stock Levels 20
7.5 Display Daybook Listing 20
7.6 Print Daybook Listing 2l
7.7 Vo Amend, Selling Prices 2l
7.8 Anend Product Groups 22
7.9 Amend Units of Sale 22
7.10 Print Groups and Units of Sale 23
7. I I Zeroiee Management Information 23
?.12 Print Price List 2/l
7.13 Amend Systen Parameters 24
?.14 End Progrcrn 26
8. Sample Reports 27
9. Error Messages 4L
10. BacLing up/Taking Copies of Disks +3
11. Notes and Checklist for First Time User 14
t2. Copyright Clause 46
AMSOFT STOCK CONTROL SYSTEM Index

Page 2 AMSOFI STOCK CONTROL SYSTEM
1 Introduction
Welcome to Amsoft Stock Control System runniug under CP/M*. This syetem is part
of an integrated b'usiness applications suite of programs, i.e. Ansoft Businesg
Control System, yet it can also b€ run by itselfifrequired.
Thie manual will show you how to use the system, and will also give you exanples,
firll reference and guiilance.
Ifyou are new to Computers or you are using the Stock Control system for the first
time, you may feel overwhelmed by the many components and manuals available but
don't worry. This manual will take you thmugh, step by step, explaining how to use
the Amsoft Stock Control System. Ifyou have registered with the customer support
Service (see enclosed Registration Card) you can get ancwers to your questions about
the Amsoft Stock Control System by calling Camberley (0276) ffif 89.
The best way to learn to use the Amsoft Stock Control System (ASCS) is to try it. Do
not be afraid tn experiment and make mistakee, you cannot hurt the Computer or the
ASCS program no matter what you type at the keyboard. As you practice you will
gain familiarity and confidence in using sone ofthe features ofASCS which will help
you in your business. Ifyou are a first time user and you have not had the benefit of
using an Amsoft Business System before, please refer to sections 10 and 11.
For first time users ofthe Amsoft Businese Control System (ABCS) we would like you
to register with us that you have purchased this package. You will need to run Amend
System Parameters (see S€ction 7.13) and by entering the title, serial number and
the name in System Parameters you will be asked to telephone Quest on Camberley
63189 to obtain your CHECKSUM number. When you have entered the correct
CHECKSUM you can proceed with operating this system without messages being
displayed on the screen stating that this is an unregistered package.
You can operate this system for a limitcd period oftime without entering anything in
the title serial number and name fielde in Anend System Paraneters, but ifyou
continue to operate without having registered yourself as a user with Quest, after a
period oftime the system will stop operating.
* CPA,I ie a trademark ofDigital Research
AMSOFT STOCK CONTROL SYSTEM Page 3

2 WhatisASCS?
ASCS is a suite ofpmgrams thatwill enable you to easily and accurately record stock
details, provide control over orders placed and received, as well as provide
meaningfirl management information on up to 250 products.
ASCS ie one of the elements in Amsoft's Business Control System (ABCS) and
therefore integrates automatically with the Invoicing System. ASCS, however, has
been designed to run independently from the other systems in ABCS ifso desired, and
is a complete Stock Control System in its own right.
Major characteristics ofASCS are that postings, ie. issues, receipts, returns, etc. are
made directly to the hoduct File. You choose the product to be posted to, make the
posting, and immediately the entry is recorded to the hoduct File. Automatically the
Phyeical Stock is updated for the product, together with Turnover Quantity,
Turnover Value, hofrt Value, hofit % etc. Daybook Files are updated to provide the
audit trail. In ehort firll accounting contml is maintained.
You can view a product and associated postings on the screen at any time and produce
reports on demand. fire main reports are Stock File Listings and Stock Valuation.
Other reports provide complete auditable control over your product movementa as
well as providing reports that identift products where Stock is below R€-Order Level,
or below Minimum Stock, and it also reports on profitable products.
Reports from ASCS can be produced on any printer (sheet fed or continuous), have a
maximum of 80 characters to any print line, and can be produced on demand. The
various reports that can be obtained are as follows:
* Stock Valuation
* Turnover and Gross Profit
* Orders Outstanding
* Below Re-Order Level only
+
ZeroNegative only
* Products with a Turnover range from/to
* Products that have or have not moved from a certain ilate.
All reports above are range selectable from product to product, within product
group to product group.
Other reports include:

Daybook Listing
Price List
Groups and Unit ofSale
Page 4 AMSOFT STOCK CONTROL SYSTEM

To run ASCS you need an Amstrad CPC464 computer with TWO disc drives and a
printer.
Amsoft CP/I\,I Systems are noted for their speed, ease of use, reliability, user
friendliness and quality of systems design.
AMSOFI STOCK CONTROL SYSTEM Page 5

3 General Operation
Displays on the Monitor together with responses keyed in on the console keyboard
enable you to operate the Amsoft Stock Conhol System
The normal flow will be:
Amend Units of Sale

(i.e. SetupUnit ofSaleCodes and the Deecriptions)
Option 9 on Master Menu Once at start
J then
Amend Product Groups infrequently
(i.e. Set up Product Groups and Descriptions)
Option 8 on Master Menu
I
v
Print Gmups and Units of Sale Infrequently
J
Display Amend Stock Details
(i.e. Display an individual Stock itcm on
screen and also used to create a Stock item)
J
Enter Postings
(i.e. post Issues, Receipts, Returns etc.)
hint Daybook Listing

Print Audit Trail)
(i.e.
J )**'""'
Display Daybook
J
Print Stock File Listing Weekly or
(i.e. comprehensive reports on current Monthly or
Stnck position and management reports) On Denand
J
kint hice List On Demand
J
Calculate Stock Levels Infrequently

7o Amend Selling Prices Infrequently
t
Zeroise Management Information Infrequently
(Re-eet fields back to zero) pmbably
Option 11 on Master Menu year-end
J
End hogram
Option 14 on MasterMenu

4 Systems Outline of ASCS
Amsoft Stock Control System has evolved because users ofstock control systems have
many varied requirements. ASCS has been designed to satisfr most needs, and
perhaps pmvide a little more information than expected.
ASCS caters for up to 250 etock items, and for each stock iten Physical Stock is
calculated as a result ofreceipts, issues, transfers, returns to stock etc.
To aid the user Minimum Stock level and ReOrder level figures can be used to
prompt the user to re-order and to speed-up the search for items that need
re-ordering.
To help with ordering,, additional assistance is provided for the user because he is
able to record orders placed on the supplier by quantity and actual order number.
This should enable the user to control those orders he has placed, but also there is a
facility to record those orders placed on him by his cugtomer. As these orders are
satisfied then they can be matched on an order number and deleted from the file
Free Stock is calculated by the value of Physical Stock less Customer Orders not yet
satisfred, plus orders placed on Suppliers not yet satisfied.
So ASCS will display information about each item ofphysical stock on the screen, like
how many, how many are on order, how rnany orders must be satisfied etr. In addition
the system will also remember the month and year ofthe last movement for each
stock item and it will tell you how many have been sold, i.e. turnover quantity (issues,
less returns plus or minus adjustments, etc.)
ASCS uses the Bame stock file as the one used in the Amsoft Sales lnvoicing Systcm
(ASIS) and therefore on the Stnck File there is a facility for Cost Price, Selling Price,
VAT Code, Discount % on Selling kice, Unit of Sale, and also a Product
Description.This information can be displayed on the screen, and like the
information in the previous paragraph is also printed to the various reports.
By using a Product Group Code each stock itcm can be further identifred into a
specific category. This two digit code will also be used to allocate a stock itcm to a
Branch or Department.When printing reports on product details these can be
produced by Product Group Code as well as overall for the whole stock file. The two
digit Product Gmup in the range 1-94 can be used via the Amsoft Sales Invoicing
System and Amsoft Sales ledger System i.e. Product Groups 1-94 are the same as
Contml Accounts 1-94 in the Sales l€dger Systcnr./Nominal Ledger bridge.

ASCS will enable the user to keep up to date on his stock and ordering for each etock
item, as well as providing meaningful management information.
The management information reports on product details can be selected by the user
but separated into two broad categories. The first category concerns itself with
financial information both historical and future, the second concerns itselfwith the
actual stock position ofeach item and the need to re-order or not. The benefit ofASCS
is that all this informtion can be displayed for each stock item on onereport.
Remember, the user can select what information he wants to appear on the product
detail report and for which product group. It will alwayJ show Stock Code,
description, Prices, Free Stock, Minimum Stock level, Re-Order Level, Orders
situation etc', then the user can opt for the following additional information for each
stock item:
a) Tumover by *
Quantity
* Sales Value
* Cost Value
b) Gmss Profit * Unit Gross Profit

* Unit Gross Profit
7o
* Gross Profit on Turnover
* 7o Gross Profit
on Turnover
c) Valuation x Free stock at Cost
* Free Stock at Selling
Price
* Customer
Orders at Selling Price
* Supplier Order at
Cost
* Grand Totals at
end ofreports give Stock Valuation
by Product Group and overall
d) Cust/Orders * Order Numbers that
are still outstanding
The user can also limit which stock items he wants to have reported by choosing from
thefollowing:
e) Those stock items below Re-order Level

0 Those stock items below Minimum Stock Level
d Those stock items that are zero or negative physical Stock
h) Those stock items where there has been no movement before or after a
certain date
i) Those products in a certain Turnover value range
In addition ASCS provides a full audit trait ofpostings, a daybook can be rlisplayed,
and a PRICE LIST can be printed.
AMSOFT STOCK CONTROL SYSTEM Page I

The effect of the variow posting typee on Turnover and Physical Stock will be as
followe:
Elfect on
Poeting Description Thnover PhysicdStock
I}peNo.
1 ISSUE +
2 RECEIPT N/A +
3 TRANSFER N/A
4 RETLJRI.I +
o DEBITADruSTMENT N/A +
6 CREDITAIUUSTMENT N/A
Fl
WRITEOFF N/A
8 CUSTOMEBORDER N/A Nie
9 SUPPLIERORDER N/A N/A
Many ofthe tried and trusted program routines uEed in other Amsoft Softwsre have
been included in ASCS, therefore the operator will find it very easy to use, especially
ifthey have experience ofother Amsoft accounts syotems in this range.
Page l0 AMSOFT STOCK CONTN,OL SYSTEM

5 Disc Files used in ASCS and
their Contents
5. 1 Pf OdUCt File -.".uted ontion 2 from Master Menu (see Section 7.2)
Format I.cngth
1 ITEMNO. A/N 8
2 DESCRIPTION N 25
3 PRODUCTGROIJP N 2 (inrange 1-94)
4 UNITOFSALE N 2 (in range 1-99)
5 SELLINGPRICE N 7 max. = 9999.99
6 COSTPRICE N ? max. = 9999.99
7 DISCOUNT% N 5 max. = 99.99
8 VATCODE N I
9 PHYSICALSTOCK N 5 max. = 99999.99
10 MINIMUMLEVEL N 5 max. = 99999
11 RE.ORDERLEVEL N 5 max. = 99999
In addition for each item, up to six Suppliers Ners and,/or Customer Orders can be
held on file and are created from Option 1 - Enter Stock Movements (see Section 7.1)
The fielde for these are:
Supplier Order N 1
Customer Order N 1
Quantity N 5 max. = 30000
Price N 8 max. = 99999.99
Reference No. A/l.I 6
In addition on the display for each item the following information is also ehown:
Last Issue Date N 5 DD/IIM/YY

Turnover Quantity N g 999999999
Turnover Value N 12 max. = 999999999.99+
CostofSales N 12 max. = 999999999.99+
Unit Gmss Profrt 7o N 5 max. = 99.99
Gross Profit N 10 max. =9999999.99
Gross Profit 7o N 5 max. = 99.99
Value Selling Price of N 12 max. =999999999.99+
Physical Stock
Value Cost Price of N 12 max. =999999999.99+
Physical Stock
AMSOFT STOCK CONTROL SYSTEM Page ll

5.2 DaybOOk File -.t rt"a option I fmn MasterMenu (see section 7.1)
Fomat l.cngth
Item A/l.I 8
$pe of Stock Movement N 1 In range 1-9
Qusntity N 5 max.30000
Price N 8 max.99999.99
Ref.No. AnI 6
Date N 6 DDA{M/YY
Value N 12 max.999999999.99+
5.3 UnitS Of Sale File -"r""t aoption9fromMasterMenu(see

Section 7.9)
Fotmat kngth
UnitOode N 2 Inrange 1-99
Description AAI 15
5.4 ProductGroups
Fomat Length
Group
hoduct N 2 In range l-94
Description A/N 16

6NormalRunning
Ensure you have CP/I\{ in the computer and your pmgram and data disc are in their
Disc Drive(s). Type inABC followed by [ENTER].
The screen for ASCS will be displayed on the screen:
sUSrr€S rOrrr0r srsrri
Enter the date and, ifvalid, the Master Menu will be displayed (See Section 7.)
6.1 FirstTime UserRegistration

The program disc supplied are in UNREGISTERED form. This means that the wer
will be reminded via screen displays that the purchase of the prograns has not been
regietcred at Quest. We would like to know who has purchased our systems so that
hot line' support can be provided ifrequired, and users can be told ofnew releases or
updgrades.
AMSOFT STOCK CONTROL SYSTEM Page l3

lVarning If you do not register your pwchase and you continue using an
unregistered program disc, after a period of time the program will
simply stop running and you will not be able to continue. Plenty of
time is allowed, however, for you to contact Quest and obtain your
CHECKSUM (PA$S NUMBER) see below.
To become registered, follow the procedure to get the Master Menu (see Section 7),
take option 13 - AMEND SYSTEM PARAMETERS.
Enter the TITLE, NAME. and Serial No. (TITLE will be displayed on all screen
displays, and NAME will be printcd at the top of all reports')
The screen will then show
CHECKSUT|I INCONSISTENCY
PLEASE PH0NE QUEST, QU0TING THE t{UilBER nnnn
TO OBTAIl{ YOUR PASS I{UIIBER IN ORDER TO PROCEED
PASSNUIIEER----
You tell us the number on the screen, we give you the CHECKSUM (PA$S
NUMBER). You enter the PASS NUMBER followed by [ENTERI, and you are now
registered and the system will run smoothly.
Just in case you need to repeat the exercise at any time in the future, keep an exact
record ofyour TITLE, NAME and PASS NUMBER.
The first time user should also read Sections 10 and 1 I .

7 Master Menu and Operating
Instructions
1. !rrrr sr0cr i0vrirrrs

l. Prrrr srotr r!rr Lrsrlr6
5. !rsPLrr !rrs00x Llsrlr6
r1. Prlrr 6r0uP5 I urrrs 0f 5^rr
r3. 9rsr€i P^rîErErr

îarD
l'l P!r^9r srrr(r
From this point on, select the option required by entering the number followed by
[ENTER] and refer to the following s€ctions ofthe manual for inebuction in their uee.
7.1 Enter Stock Movenents

1 Selection Option - Enter Stock Movementg
I nri I t--- o€s(ilPrr0r ---l I- rrPr -l l- eNrY -l I PRI!!I lrrr.l D
1,St 16.?r rBfi2l

ll.e0 6.tt ?rr/5, I
i2.aa e.et 5J s/ 1?
2r.ee i?.la rL5r6
l.at a.aa AAASSB
11.49 c.aa a^1176
re,& a.le rr/,26
z!.sa 1,30 PD-1?1
sLrPP 0i0 16.,t a.3l Pl, {9
ro uP0^rr, frrr r0 rcN0rr r
AMSOFf STOCK CONTROL SYSTEM Page l5

1.1 Enterthe[IEM.
There is an 8 digit alphanumeric field followed by IENTER]
Ifthe ITEM is not in use or the code you input is invalid, an error message
will be displayed and the Item asked for again.
Press [ESC] to return to the MENU.
I .2 The Description will be displayed.
1.3 Enter the TYPE of Stock Movement followed by [ENTERI, this is in the
range 1-9. The description ofthe type selected is displayed below TYPE
on the screen and will correspond to the following:
I = ISSUE
2 = RECEIPT
3 = TRANSFER
4 = RETURN
5 = DEBITADJ.
6 = CBEDITADJ.
7 = WRITE.OFF
8 = CUSTOMERORDER
I = SIIPPLIERORDER
Press [ESG] to return to Step 1.1.
1.4 nnterqUm,WTY,maximun = 30000.

The price will be obtained from the Stock File and will be displayed below
PRICE on the screen. Press [ESG] to return to Step 1.3.
1.5 Enter REFERENCE Number, maximum alphanumeric characters.

6
Press [ESC] to return to the PRICE freld where you can re-input a new
price to the one previously displayed.
1.5.1 When entering a RECEIPI you may use the Cost Price displayed
to override the Cost Price on the Stock File (LATEST COST
PRICE) or average the Cost hice (Enter 'L' or 'A' as applicable
under the prompt 0). If [ESC] is pressed the calculation will
default to the COST? Literal entered as a Svstem Pararneter. (see
7.r3).
1.6 15 ITEMS or Stock Movements can be displayed on the screen before
updating the Files.
1.7 If yoo h.u" less than 15 ITEMS or Stock Movements, to update the frles
press [ESC] instead ofentering an IIEM Number.

1.8 After steps 1.6 or 1.7 then the following is displayed at the bottom ofthe
SCreen.
(? ) I1I- I15 - II / ' E N T E R I -UPDATE/ I ESC I - IGNORE
' A EN D
[ENTERI to accept the ITEMS or Stock Movements onto the frle or 1-15 to
correspond to an individual line on the screen that can be changed.
Press [ESG] to ignore all the information on the screen and return to step
1.1.
Note
A maximum of6 customers or supplier orders are allowed in the sytem for
any item at any one time.
Ifthisis exceeded during the update stage (1.8) the procesb will stop to
prompt you and any order after that number will not be accepted. Type
BNTERI to accept remaining movements.
7.2 Display/Amend Product Details

This option allows Products to be added to the Stock File, existing details
changed and/or deleted.
11.12,3.
r/t crY ra.gs
{e r95,09
l. uNl] 0r irLr I t2.gg
3.ec
6. [SlouNr t 5.ee
l
,t
2
r0. Nr-0.0rr Lr!r L
l?l r - rt 10 ritrD, 'D' r0 0rr, ,0' rd orD I
The above screen is used for all three following functions:
To Add a Product
Select the ITEM no. to be allocated and in response to the prompt
(?) PRESS'ENTER'to ADD THE PRODUCT simply press IENTERI.
Then complete lines 1-10 on the left hand side of the screen above for an
example. See Section 5 for maximum values in eachfield.
AilSOFT STOCK CONTROL SYSTEM Page l7

Note The physical stock level will not be acceesible aft€r it has initially been
set by means other than entering Stock movements (see 7.1). Care ehould
be taken in ensuring the Stock level is entered accurately.
To Change a Product
Enter the Item Number to be changed and after a short time the current data held for
the product will be displayed. Change each field as required by selecting the line
number against the field. Enter 0 for details of Customer and Supplier Order
Numbers, Free Stock (i.e. Physical Stock & Supplier Orders - Customer Orderr),
Customer Order Quantity, Supplier Order Quantitity, Customer Value, Supplier
Order Value etc.
Notc Cugtomer and Supplier orders can only be changed or deleted at this point.
They must be entered using movements types 8 and 9.
?,0isP!r!/^rEr0 trilrxlrr G^rD€r (trtr€
(3 I (
t rrPE I lerrl I Prrae I lrrr,l ! v^rur l

1.3e (J{t63 t6r.r,
e.lt (61254 r5a.lt
1.3t c{9 56 55. t0
arr l/o: ?J1 / s/or 5ll / lrffi ?69 / rrrl: 269
vrL a/0: 415,30 / s/0: 15r.at I rfit. 265.34
t]lr-3r0îrro,
To Delete a Product
Enter the Itcm Number and wait while the system reads in the Product details from
disk and displays the information on the screen. To delete the itcm type in 'D'.
Note A product can only be deleted where its Physical Stock level is zero. Any
orders remaining on the item will be lost when product is deleted.
Page l8 A.IUSOFT STOCK CONTROL SYSTEM

7.3 Print Stock File Listing
3, P Nr Sr0CX fr!r irsrrNc
0ioERs 0ursr^{0riG Y/l
This routine enables the user to select the exact listing required from the Stock File.
Explanation
A range ofproducts can be printed or [ENTER] twice gives the complete file.
A range of product groups can be printed or [ENTER] twice gives the complete set of
groups l-94.
The selection can be used to give a combination ofboth products and groups.
Turnover Gross Profit

Stock Valuation
Orders Outstanding
These three options offer additional information for each item selected.
Below R.O.L Only

Below M.S.L Only
ZerolNegative Only
These options offer specific requirements that have to be met before the item ie
printed ifY is requested.
Turnover range required offers a limitation to the printout set by Turnover Value of
the item.
Date of Last Movement and Before or Afur option, if selected, prints out only those
items falling into the required date range.
[ENTER] to any options sets the maximum permissable limitation.
A.IiISOFI STOCK CONTROL SYSTEM Page l9

7.4 Calculate StockLevels
{. (ALrULArr Sr0{r Lrv6ts cîsarLry 6ArDrl crrrRr
?r0Duri 6r0uP: sr^rr ?
Irur!s ( r.o. !. )
sI0a[ !rvt!s {i.s.!.) f0i rNr 6r0uPs/PR0DrJcrs srrrarrt
INt LtVtrs rlrr 3t trr r0 rurr0vrr erY r0R rNE Pr00ucrs Drvr!rD
rrr€RED r0r s01F or rNt l€vrts (r,0.1. I i.s.L.)
Thie routinewill allowforeasy, quick calculation ofStock l,evels.
7.5 DisplayDaybooklisting
5, !rtPL^r !rY300( Lrsrn6 aîsrrLrY 6^r0rr ifrrrr
!- -l (-ctt-l r -Pucr - I lrfr.l t!^rr I I -vrruf - l

rYPr
fssu. 5.ee 1{.2{ {s199 7.r2.t{ 11-24

1e,ea 3,aa ccc1e1 7.r?,34 8t.fi
1.ee 1!-2! 5112t r.12.3r r.?r
1.la a.at 5666 1.12.3t t.al
fssua 1e.ee 17.99 crr 7.r2.t{ 1rt-ra
1,.,t 6,aa s{or 7.r2,3r 3ta.tl
5e.te 3,ee s{oP 7.12.tr 15t.0s
rssuE z.aa 12,J4 rfi456 7.r?,!4 1t.63
10.te 7,ee Gio(tt 7.r?,34 7s.s5
1.tt t,tt 2593 7.12,31 o.Ne
t?l rrrl r0 frrr9H, '€irrr, r0 coNrriuf I
This routine enables the user to display the transactions from the Daybook File, with
14 lines per screen.
[EI{TER] to continue will prompt the ueer to the next screen or [ESC] will return you
to the Menu.
At the end oftransactions [ESC] will return you to the Menu.

7.6 PrintDaybooklisting
The screen will show:
ARE YOU SURE (Y/Ii) ?
This routine enables the user to print out all transactions on the Daybook File in the
same format as the screen display in section ?.5.
t,AS DAYBOOK LISTING 0.K. Y/N will be displayed after printing the
Daybook. N followed by [ENTER] will produce another Daybook Listing ifthere has
been a paper wreck or similar misadventure.
Y followed by [ENTER] will send you back to the Mast€r Menu.

Atthe end ofprinting, the Daybook File on the disk is cleared ofall transactions.
7.7 VoAmend SellingPrices

Displayed on the screen will be:
s f0r 5r!LrNG Prra€s a
This routine enables all Selling Prices to be increased or reduced by a percentage (e.g.
- 10 will result in a decrease of 107o and 10 will result in an increase of 1070) for the
selected Products/Product Groups.
PERCENTAGE CHANGE ?
If you want all Product Groups changed simply press [EI{TER] in response to the
PRoDUCT GR0UP ? prompt.
The printer will report on the action taken.
AMSOFT STOCK CONTROL SYSTEM Psge 2l

7.8 Amend Product Group
3. ProDUci 6r0uP5 cîBartaY G^lotr ttrrrt

^r!rr
Grour roDr il I ort rlrr€ I I rar rtrrt l
This option enables the user to set up product Gmup Codes in the range 1-94 together
with a 15 character description for each group code.
IESCI will return you to the Menu.
7.9 AmendUnitsofSale
urrr r0rr ll t 010 rrrlr I I rtr rrILE l

a
This routine enables the user to set up Units of Sale in the range l-99, together with a
15 character description for each code.
BSGI will return you to the Menu.

7.10 Print Groups & Units of Sale
14. f Nr 6rours I urrrS 0f SrLr aritrrLrr 6rrDri rrrrr€
This routine enables you to get a complete listing of hoduct Codee and Units ofSale,
together with their deecriptions that have been set up in Sections 7.8 and ?.g.
7.ll ZetoiseManagementlnfomation
The scrcenwill ehow:
START ?
PRODUCT EI{D ?
START PRODUCT GROUP? END ?
This enablee you to zeroise mangement information for every product (f\lnover
Quantity, Turnover Value, Cost ofSalee) for the select€d Products/Product Groups.
AMSOFT STOCK CONTROL SYSTEM Pagc 23

7.f2 PrintPriceList
l?, Prlrr Prrcr Ltsr
sl|rr ? .
This routine enables the user to print all products on a hice List by simply pressing [-
El{lERl four times in nespotrse to the above pmmpts. A selective price list can be
printed by specifting the exact amounts and product groups required.
7.13 Amend System Parameters

Syetem Parametere
This routine is vitally important to the smooth running ofthe system.
3. rrtIt srsr€i PrRîrrrRs cîafit€r 6ri0rr (rNrrr
!rrr Yrs, tf r0u 9lsN i0 Pi0tEr0 r

I rrrrr €tsE r0 rrrurr r0 r{E irru l
^ryrNrr6
N.B. YES ehould be typed in using capital (upper case) charactere.
Page 24 AilSOFTSTOCKCONTROLSYSTEM
! ---------- 0rD ----''---- I t ---------- r€r ---------- l
9.rlrL! aAisari6r Grr0rr trrrrr
The screen shows all the parameters which the system requires to run successfully.
Enter these parameters as required on instruction from the user and note carefully
the following instructions.
1 NAME - 30 Characters: User Name. This will print at the top of all reports.
2 LINEI - Format Character I on the Stock Listing. Default 46.
3 LINE2 - Forrnat Character 2 on the Stock Listing. Default 61.
4 COST - 'A'will default to Average Cost Price being calculated on receipts.
'L'is latest Cost hice.
5 CIIRI - Format Character 1(1-255 only). Default 45.
6 CIIR2 - Format Character 2 (1-255 only). Default4S.
7 LINES - Number oflines per page, normally66.
8 PAUSE - Y for us€ with sheet fed printers.
I TITLE - The screen title (30 characters).
10 REG - This is the Registration Nurnber on the label ofthe program disk.

7.14 End Program
The program closes all files and terminatee processing, aftcr a few seconds the
following display is shown.
1{. riD Procrî (r;atrrtr 6rl0tr cEirRE
Remove your data disks; ifnecessary replace the system disk and then type IENIERI.
Remember it is wiee to BACKIIP your data disks if poating or end of month mutines
have been used.
Page 26 A}ISOTT STOCK CONTROL SYSTEM

I Sample Reports
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E ERI4EEPLEY 6NF!'EI'I IEHTPE
[STI{] PRIIE LIST

------- t l_-Plr4 IJEFSI rlr.t otlfEv |.]7.t2.a4 ---------- FFtcE I I -------
( ITEII ] f ---- OESI::RIFTINH _-._ ] CPENOUCI EFOUP] IUNIT OF SFLE,] f- PRICE -]
g
I GSRT1EI] FIPK GBROET'] TOOLS PFCKETS I:IF 2 14,99
L8P']E EL]UL.]LIET IHTERFLCIRB EFf,H l7 .99
;l SMALL Ei]UDUET II.ITERFLORfl EffDH 9.99
LBRI]E gTDHE 6HI-1I.IE POHO FIXTUREg EfiCH 12.99
El'lRLL 9TEl.lE r:H'll4E POHO FIXTUFE9 EFCH 7.99
F. TULIP FULBS FLDIIERS PER :; r.58
!FFF']DIL5 FLOIER5 PER ?A 1.56
B F'LB5TII I.]818R LILLIE9 POHO FIXTLIRES PFI:HETS [F 2 z,6q
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E CiI€ERI-EY CAROEN CENTRE
[STK] PRODUCT GROLIPS RND UI{ITS OF SELE

------- E CPl|ll VERSI0N DfiTED 07.12,E4 ---------- PECE t t -------
E GRoUPS t-59t r CRoUFs 5r - 94 I E UNTTS t-tOf E UI{IT3 51 -99 1
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9 59 9 PER D6Y
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63
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?l ?L
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50 FENCIHG E6IUIPT 5A

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f'TIi] STOCI{ FILE LISTING
F.IEFOF TOT8L5
TURNOVER VffLUE 1807.74

CDST DF SRLEE 875. 59
FH'./FtCfiL tT0C( e 9. P. 188€. 9?

PH\ilcFL 9T0Cr |? C. P. 8?5.26
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Page 30 AMSOIT STOCK CONTN,OL SYSTETI

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REPORT TNTFLS
TLIPNOVEF VFL.LIE 242. 84

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PHYI|ICBL iiTO[ P 9. P. B. S9
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A.[{SOFT STOCK CONTROL SYSTEM Page 3l

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A}ISOFT STOCK CONTROL SYSTEM Page 37

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9 Error Messages
Code Message lYhat To Do
,50 Unrecoverabte Error Contact Quest immediately. Do not do
anything else to the computer.
l()1InvaIid Date Re-enter date in the conect format, i.e.
DD.MM.YY.
402 Invatid Product Code The Pmduct Code selected is incorrect.
Re-try.
403 Product not on Fi Ie Product Code not set up, re-select or
exit and set up the product.
404 Posting type must be Re-enter in the range 1-9.
betueen rlrand r9l
405 Suanti ty may not fu-enter in the range l-30,000.
exceed 3 0,000
406 0rder f i Ie empty There are no orders on frle for this
product.
407 Product fi te fu!L You have reached the hoduct File
Limit and cannot set up any more
Product codes. Delete 'dead' Pmducts
from the file.
408 Daybook Fi Ie empty No transactions have been rnade since
the last Daybook Listing.
409 Code must be betyeen Re-enter in the range 1-99
tlrandr99 l
410 Daybook Fi Le Ful. L The Daybook File is full. Please print it
off, and then r+enter postings from fail
point onwards again.
411 Non-zero stock Stock item nay not be deleted whilst
stock quantity is non-zero.
412 Code must be betreen fu+nter in the range 1-94.
1 and 94
413 0rder Fi Le fuLL Already 6 orders on frle.
414 Cannot amend Physi ca I Physical Stock afur product creation
Stock should only be amended via
movements.
995 Set up pri nter, type The systen parameter option has been
rENTERrtocontinue set to make the printer pause in
between each page. Check printer and
paper are ready then type [EII'IERJ
AMSOFI STOCK CONTR,OL SYSTEM Page 4l

996 Invatid option Re-enter valid option.
997 lili nus Inva Iid Minus value not allowed for this freld.
Re-enter the value.
998 Inva Ii d Input Re-type the enky.

10 Backing Up/Taking Copies of
Discs
The ABC master disc is supplied in vendor format, and should not be used as a work
disc. A working copy should be made by copying the files onto a new blank disc, and
then copying the system and boot sectors from your CP/M system disc to the newly
copieddisc. To create a working copy follow steps 1 to 5 below.
1. If you are not already in CP/IvI, load your CP/M system disc into drive A then
type lcpm[ENTER].
2. With your CP/M system disc in disc drive A and new blank disc in drive B, type
c0PYDrsc[ENTER].
3. When requested replace the CPiM system disc in drive A with the ABC master
disc and follow the prompts on the screen.
4. Type SYSGEN [ENTER], follow the screen prompts, and insert your CP/I\,I
system disc (Source) and newly copieddisc (Destination) asrequested.
5. Type B00TGEN [ENTER], follow the screen prompts, and insert your CP,A'I
system disc (Source) and newly copieddisc (Destination) as requested.
You should now have a working copy of the master disc. Keep the original in a safe
place and only use the copy.
To makebackup copies ofyour ABC data discs,.follow steps 6 to 8below.
6. Ifyou are not already in CP,&I, load your CP/lvI system disc into drive A then
type lcpm[ENTER].
c0PYDrsc[ENTER].
8. When requested replace the CP/M system disc in drive A with the ABC data disc
and follow the prompts on the screen.
It is recommended that you make backup copies ofyourdata discsregularly.

11 Notes and Checklist for first
time users
11.1 Use of RETURN and ESCAPE key

As an operating standard throughout the ABC System the operator uses the EI{IER
key on the keyboard to have an input entry accepted, or to continue processing.
ENTERwillbe sie-nified by [ENTER] thmughout this manual.

To go back a stage or to cancel an etror on input use the ESCAPE key. On your
machines this key is identifred by [ESC]. The ESCAPE key can be freely and
repeatedly used to tack out'ofany situation and return to the Master Menu.
ESCAPE will be signifred by [ESC] throughout this manual.
11.2 EnteringValues
Enter the whole number and press [ENTER], the program will insert decimal places
and zeros as required.
e.g. 99 IENTEBI for goods value will be displayed as 99.00,99.9 IENTER] will be
displayed as99.00.
11.3 Printer and Paper Wreck problems

resolved
All reports are on demand, are range selectable (i.e. Daybook Listing or Audit Trail),
displayed on the ecreen at the end ofthe listing is the prompt IS DAYBOOK LIST
O.K. (Y/1.[)? By replying N followed by [ENTER] then a duplicate listing is produced.
This is particularly useful when you have a 'paper wreck' or things go wrong with the
Dnnt€r.

11.4 Printing High Values on Reports
Printout of values normally allow for 99999999.99+ but where values are gteater
than this the correct value will be printed with a 7o in front. This may cause some
misalignment of values in the rest of the print line, but this will be a very unusual
occulTence.
11.5
Make sure you read Section 10 on Taking Copies ofDisks. Remember to take regular
copies ofdisksjust in case things go wmng, like spilling coffee on discs or someone
kicking the plug out ofthe wall inthe middle ofyou making a posting.
You can always go back to your backup' disks and start again from the time you took
the lastcopy.
11.6 Checklist for First Time User

Essential at start Set up Prior to Processing anything
1) Copy Program Disks 2) AMEND SYSTEM PARAMETERS (see Section
and know how and T.lg)
when to take regular 4)AMENDPRODUCTGROUPSANDUNITSOF
copies of disks (see SALE (see Sections 7.8 and 7.9).
Sectionl0) 5) Transfer from your existing system.
3) fugister as a user and
getCIIECKSUM
(PASSNUMBER)from
QUEST to run system
without
UNREGISTERTD
flashing all over the
SCreen.

14 Copyright Clause
AMSOFT STOCK CONTROL SYSTEM
This Software product is copyrighted and all rights are reserved by Quest
International Computer Technology Ltd. Lawful users of this program are hereby
licensed only tn read the program from this mediun intn rnemory ofa computer solely
for the purpose ofexecuting the program. Lawful users must not use this program in
any manner competitive with, or detrirrental to, the commercial interests of Quest
International Computer Technology Ltd, nor will they be allowed to copy or duplicate
this product in any way other than a perronal duplicate for backup purposes only.
Copyright in the whole and every part of this document is owned by Quest
International Computer Technology Ltd. no reproduction ofthis document is to be
made without the authority ofQuest International Computer Technology Ltd.
@ Qocd htcraatioual ConDulcr lcchlology Ltd.

Orest Intemational Computer Technologry Ltd
Q{rest House
Wilton Road
Camberley
Surrey
GrrrS2QW
TeL (0276) 68l3il6 Telex:47326

Amsoft Sales Invoicing

System (ASIS)
C,'
D
^ct
D-
cr=
Running Under Amsoft CP 1M2,2 =<
e
=
E
Published byAMSOFT, a division of

Brentwood House
1 69 Kings Road
Brentwood
Essex
All rights reserved

Firstedition 1984
Reproduction or translation of any part of this publication without the written permission of the
copyright owner is unlawful. Amstrad and Quest International Computer Technology resewe the
right to amend or alter the specification without notice. While every effort has been made to
verily that this complex software works as descriH, it is not possible to test any progam of this
CP/M is trademark ofDigital Research Inc.

Amsoft Sales Invoicing

System (ASIS)
Running Under Amsoft CP tM2.2
funstrad Consumer Electronics plc

Brentwood House
169 Kings Road
Brentwood
Essex
All rights reserved

First edition 1984
ReFoduction or translation of any pan of this publication without the written permission of the
copyright owner is unlawful. Amstrad and Quest lntemational Computer Technolo$f reserve the
right to amend or alter tlr€ specification without notice. While every effort has b€en made to
verify that this complex soltware works as descriH, it is not possible to test any program ol this
complexity under all possible conditions. Therelore the program and this manua.l is provided "as
CPA{ is a tradema* of Digital Research Inc.

INDEX
1. Introduction 3
2. WhatisASIS? 4
3. General Operation 5
4. SystemsOutlineofASlS 6
5. Disc Files used in ASIS and their Contents 10
6. Normal Running t4
6.1 First Time User Registration L4
?. MasterMenu and Detailed Operating Instructions 16
7 .L Enter Invoices 16
7 .2 Enter Credit Notes 16
7 .3 Amend Product Details 19
7 .4 Print Product Details 20
7.5 PrintVATSummary 20
7.6 PrintDaybooklisting 2L
7 .7 Update Sales Ledger 2l
7.8 Amend Customer Details 22
7.9 DisplayCustomerDetails 24
7.10 Print Alphabetic Listing 24
7. 11 Reset Invoice/CRN Number/lVlovements 25
7.12 Amend TabIesA/AT Rates/Classifrcation 26
7.13 Amend System Parameters 28
7.14 EndProgram 29
9. Error Messages 45
10. Backing upllaking copies ofDiscs 47
1 1 . Notes and Checklist for First Time User 48
12. CopyrightClause 50
AMSOFT SALES INVOICING SYSTEM Index

Page 2 A.IT{SOFT SALES INVOICING SYSTEM
1 Introduction
Welcome to the Amsoft Sales Invoicing System running under CP,/M*. This system is
part of an integrated business applications suite of programs, i.e. Amsoft Business
Control System, yet itcan also be run by itselfifrequired.
This manual will show you how to use the system, and will also give you examples,
full reference and guidance.
Ifyou are new to Computers or you are using an Invoicing System for the first time,
you may feel overwhelmed by the many components andmanuals available, butdon't
worry. This manual will take you through, step by step explaining how to use the
Amsoft Sales Invoicing System. Ifyou have registered with the Customer Support
Service (see enclosed registration card) you can get answers to your questions about
the Amsoft Sales Invoicing System by calling Quest on Camberley (0276) 63189'
The best way to learn to use the Amsoft Sales Invoicing System (ASIS) is to try it. Do
not be afraid to experiment and make mistakes, you cannot hurt the Computer or the
ASIS Program no matt€r what you type at the keyboard. Asyou practice you will gain
familiarity and confrdence in using some of the features ofASIS which will help you
in your business. Ifyou are a first time user and you have not had the benefit ofusing
anAmsoft Business System before please refer to sections 10 and 11.
For first time users of the Amsoft Business Control System (ABC system) we would
like you to register with us that you have purchased this package. leu wil:l need to
run Amend System Parameters (see Section 7.13) and by entering the title, serial
number and the name in System Parameters you will be asked to telephone Quest on
Camberley (0276) 63189 to obtain your CHECKSUM number. When you have
entered the corect CHECKSUM you can proceed with operatingthis system without
messages being displayed on the screen stating that this is an unregistered package.
You can operate this system for a limited period of time without entering anything in
the title, serial number and name fields in Amend System Parameters, but ifyou
continue to operate without having registered yourselfas a user with Quest, after a
period oftime the system will stop operating.
*CP/lr{ is a trademark ofDigital Research
AMSOFT SALES INVOICING SYSTEM Page 3

2 What is ASIS?
ASIS is a suite ofprograms that will enable you to easily produce Invoices and Credit
Notes.
ASIS is one ofthe elements in Amsoft's Business Control System (ABC) and therefore
integrates automatically with the Sales Ledger System as well as through to the
Nominal/General Ledger System. ASIS also uses the same product File as the one
used in the Stock Control System (ASC$. ASIS, however, has been designed to run
independently from the other systems in the ABC system if so desired, and is a
complete Sales InvoicingSystem in its ownright.
Major characteristics of ASIS are that Invoices and Credit Notes can be produced
quickly and accurately. Repetitive typing is eliminated because the customer
name/address is taken from the Customer File, product information from the Pmduct
File and posting to the Sales Ledger is automatic. In most cases the operator is simply
le{t with the task ofkeying in the Account Number, Product Code and Quantity.
All arithmetic functions are also performed, including the calculation of VAT, and
full accounting control is maintained.
Informative screen displays, together with comprehensive error trapping routines
make this system easy to use but 'user friendly'. Also included are facilities for
re-printing Invoices/Credit Notes in case there is a 'paper wreck' or if the
Invoice/Credit Note is not quite correct because an ibem has been omitted.
Reports from ASIS can be produced on any printer (sheet fed or continuous), have a
maximum of80 characters to anyprintline, andcan be produced on demand.
TorunASISyou need an Amstrad CPC464withtwo disc drives and a printer.
Amsoft CP,&I Systems are noted for their speed, ease of use, reliablity, user
friendliness and quality ofsystems design.
Page 4 AMSOFT SAIJS INVOICING SYSTEM

3 General Operation
Displays on the Monitor together with responses keyed in on the console keyboard
enable you to operate the ASIS system.
The normal flow willbe:
l
Amend System Parameters
including CHECKSUM (PASS NUMBEB)
{ At the start
Create Customer Details ofthe System
J
l
Create Products on Product File
J
Amend Tables, ifnot using
pre-printed stationery
Infrequently
J
Amend VAT Rates
J
Reset Invoice/Credit Note Number
l
J
Create/Amend/Delete Stock Records As required
J
Print Stock Listings
I
*
Display Customer Details
J
Enter Invoices/Credit Notes
l
J
Print Daybook Frequently
J
Update Sales Ledger
J
PrintVATSummary
J
Zeroise VAT Summary and clear Daybook
(only if not using the Amsoft Sales
Ledger System, ASLS)
J Zeroise
Zeroise Turnover Value, Quantity, etc. Movements
annually
AMSOFT SAIJS INVOICING SYSTEM Page 5

4 System Outline of ASIS
The object ofthe system is to produce Invoices and Credit Notes for up to 200 Accounts
from 250 Products. Meaningful reports are available on demand, yet the system is
flexible enough to give user control over when and how to process the information.
The Sales Invoicing System program is 'loaded in' from a diskette and requires about
100K ofdisc space ondrive A. The data frleswillbe on the drive B disc.
Invoices and Credit Notes are created from Despatch Instructions. The Product File
is updated immediately whereas the Sales Ledger is updated as an Option from the
Master Menu (see Section 7.7). This means that any enquiries on a Product either
through the display shown on the Monitor or through the printer are up to date.
The VAT Summary is primarily an aid to support and agrees with the Daybook
Listing and control totals produced in the Summary to Nominal reports. It is not
essential but with the facility for analysis over 10 VAT Codes the system is capable of
handling multiple VAT rates.
The user decides when to produce Invoices and Credit Notes and if pre-printed
stationery is not used the user's name/address etc. together with a message can be
input to the system and printed at the top right hand side ofeach Invoice or Credit
Note (see Amend Tables Section 7.12). Pre-printed Invoices and Credit Notes are
available and can be used with this program (see Amend System Parameters Section
7.13 item STAT).
Single sheet feeding printers can also be used, and paused between pages to insert
letterheads etc. (see Amend System Parameters Section 7.13 item PAUSE).
A11 reports are carefully formatted so that they do not overllow in an uncontrolled
manner from one page to the next and stationery length can be set to any length from
9" to 60" (see Amend System Parameters Section 7.13 item LINES).
As well as Name/Address, Telephone etc., details ofeach Account can be displayed on

the monitor at any time, and will give the up to date position on Balances, Turnover
and Last Invoice Date. Accounts can be created. amended. and deleted (onlv if zero
balance and no transactions) as required.
Product information can be viewed on the screen or printed out, showing prices,
description, physical stock, turnover quantity, turnover value, cost of sales profit,
profrtVo etc.
Comprehensive error trapping, checking reconciliation routines are used, which
together with informative screen displays and error messages enswe that the
operator does notmake a mistake.
Page 6 AMSOFT SALES INVOICING SYSTEM

The system is extremely easy to use, but to give some overall idea ofwhat happens
when an Invoice or Credit Note is produced, the following details show the normal
flow ofevents.
The operator will type in the Account No. and thereafter for each product supplied to
the Aicountthe operator will type in the Product Code followed by the Quantity.
Operatortypes in:
ACCOUNT NO.
PRODUCTCODE
QUANTITY
a) ACCOUNTNAME/ADDRESS
ETC, OBTAINED FROM PRINT INVOICE
THE CUSTOMER FILE ORCREDIT NOTE
b) PRODUCT PRICES, AUTOMATICALLY
DESCRIPTION, TAX CODE
ETC,, OBTAINED FROM
THE PRODUCT FILE
REPEAT UNTIL INVOICE'

CREDIT NOTE IS RIGHT.
ProductFile Sumnary/Nominal
Physical Stock General Ledger
Turnover Quantity
Control Accounts
TurnoverValue
CostofSales
Gross Profitetc. \
UPDATE FILES
a"
Transactions File
Add Posting record
to the {ile for
laterupdatingof
t/ \ Control Accounts
File in Range l-94
Product Group Codes
from the Product
the Sales/Debtors File
l,edger
VALUE ADDED
TAXFILE
Goods and Tax Values
accumulated for various
Tax Rates

ReportsProduced
Input Files Reports Out Brief Report Description
1) Customer File Invoice or Credit Note An accurately computed

Product File Invoice/Credit Note ready for
*Tables File posting to the customer
2) Product File Product Details Product File Report on Physical

Stock, Turnover Quantity and
value etc.
3) Value Added Value Added Up to l0 Value Added Tax

Tax File Tax Summary Rates with Accumulation of
Goods andTaxValues.
4) Transactions File Daybook Listing Listing of Transactions posted

to Accounts from the last
Daybook Listing
5) Customer File Alphabetic Listing Name/Addresses and Account

Nos. in ascending Alphabetic
sequence used for cross ref. to
Account No. if reouired.
All reports are on demand and where necessary are range selectable e.g. fron
Product No., to Product No. Reports can be prematurely terminated by pressing the
lESClkey.
* TABLES FILE is used for plain stationery where the user wants to put his
company's details onto the Invoice orCredit Note.
* SYSTEMS PARAMETERS FILE is used for specifying page length, continuous

forms printingor sheet fed printing, special print characters etc.
As each Invoice/Credit Note is produced and the Product File updated the various
Control Accounts required for controlling the Sales Ledger, i.e. Control Accounts in
the range l-94, Sales Revenue, VAT Output, Sales LedgerControl are updated.
The Product Group Code on the Product File is in the range 1-94 and directly relates
to the Control Accounts l-94 used in the SalesiDebtors Ledger. These same Control
Accounts can be allocated to NominaliGeneral Ledger Accounts, therefore there is
complete integration from the Product File through to NominaliGeneral Ledger via
Product Groups and Control Accounts both in the ranse 1-94

The Update to the Sales Ledger Option (Option ?, see Section 7.7) will bridge the
information from the Sales Invoicing System to the Sales lndger System, i.e.
Customer Accounts are updatcd, Tlansaction File is updated. This obviously
excludes the Control Accounts because these have been updated already as explained
above. The Month End Routine in the Sales/Debtors Ledger System is used to zeroise
Control Accounts after bridging to the Nominal/General L€dger. An Invoice/Credit
Note created in this ASIS System and bridged to the Sales/Debtors Ledger is
identifiedby having 999999's in the REF 2 field.

5 Disc Files Used in ASIS and
their Contents
5.1 Customer Account File
FieldName Field Characteristics How Created
Account No. Min=1Max=200 Option 8 of Master Menu,
Name & Address 5linesMax = 85 Ch's Amend Customer Details
Telephone 12 characters see 7.8
Last Movement Date DD.MM.YY. Date of Last Posting, see

Option 1- Enter Invoices,
see 7.1
Classification Code Min=0Max=9 Option 8 ofMaster Menu,

Alphacode I Alpha character Amend Customer Details
see 7.8
Open item YorN
Current Month Value Min : 0Max = 99999999.99 + Updated immediately

Month I bridge is made
Month 2 Option7-UpdateSales
Month 3 Ledger, see 7.7
Total Balance Agedby l month in
Option 3. Run Month End
Routine. See 7.3 ofASLS.
(Sales Ledger).
Last Statement Value Total Balance

outstanding
Automatically updated to
this field in OptionS -Run
Month End Routine, see
7.3 ofASLS (Sales
Ledger).
Turnover Value Accumulated

immediately the bridge is
made.OptionT-Update
Sales Ledger, see 7.7.
Page l0 AMSOFT SALES INVOICING SYSTEM

5.2 Product File - Created Option 3 from
MaStef Menll - (seesectionT.3)
Format Length
I Item No. A/N 8
2 Description N25
3 ProductGroup N 2 (in range 1-94)
4 Unit of Sale N 2 (in range 1-99)
5 SellingPrice N 7 max=9999.99
6 CostPrice N 7 max:9999.99
7 Discount 7o N 5 max=99.99
8 VAT Code N 1 (in range 0-9)
9 Physical Stock N 5 max:99999.99
10 Minimum Level N 5 max=99999
11 fu-order Level N 5 max:99999
In addition, on the display for each item the following information is also shown.
Lastlssue Date N 6 DDA,IM,ryY

Turnover Quantity N I 99999999
Tumover Value N 12 max = 999999999.99 +
CostofSales N 12 max = 999999999.99 +
Unit Gross Profrt 7o N 5 max = 99.99
Gross Profit N 10 max = 9999999.99
Gross Profrt 7o N 5 max = 99.99
Value Selling Price ofPhysical Stock N 12 :
max 999999999.99 +
Value Cost Price ofPhysical Stock N 12 max = 999999999.99 +
Transactions File - Created when

5.3
Entering Invoices or CreditNotes-
Options 1 and 2, see 7.1
FieldNane Field Characteristics

AccountNo. In range 1-200
Transactions Type In range l-2 (1=Invoice,2=Credit Note)
Reference No. 1 6Alphanumeric
Reference No. 2 6Alphanumeric
Date DD.MM.YY
Amount 999999.99
Tax/Discount Amount 999999.99
Month - Age ofDebt Always 0 for ASIS
Nominal/Control Account In range l-94
A]T{SOFT SALES INVOICING SYSTEM Page ll

5.4 Value Added Tax File
Setup in Option 12,see7 .12
Field Name Field Characteristics
Tax Code In range 0-9 Updated when

RateVo In ranee 0.007o to 99.997o Entering
GoodsValue Min:0, Max = 99999999.99 Invoices or
Tax Value CreditNotes
Options 1 and
2, see 7.1
Tax Precision Min : 0, Max = 9.99.

(This allows for any rounding
problems associated with Tax
breakdowns over multiple
rates. )
5.5 Control Accounts File-

Setup in Option 12, ofASLS (Sales Ledger)
FieldNarre Field Characteristics
Control Account No. In range 1-94, obtained from Product Group Code on the
Product File.
Nominal/General Ledger In range 100-299 that refer to Trading and ProfiUloss

Account No. Accounts, 300-499 for Balance Sheet Accounts. This
means eachControl Account can be associated with a
Nominal/Gdneral Account.
Description 21 Alphanumeric characters for describing the Control

Account
Value Min. 0, Max.99999999.99 t.

Updated when entering Invoices or CreditNotes. Options
I and 2, see 7.1.

5.6 Summary NominaUGeneral Control File
Setup in Option 12 ofASLS (Sales Ledger)
Field Name Field Charactcristics
ControlAccount In range 95-99

95 = Sales/Debtors Ledger Control, i.e. monies owing.
96 = Revenue Control, i.e. Total Goods value sold
97 = Value Added Tax Output for all goods sold.
98 = Bank/Cash Account i.e. monies received in or
refunded.
99 = Settlement DiscountAllowed on monies received
ln.
NominaVGeneral Inrange 100-499.

Ledger Code These have been pre-set according to the code numbers
wedinAmsoft's Nominal Ledger System (ANLS) but can
be changed to suit the end user.
Description 21 Alphanumeric Characters used to describe the Control

Account.
Value Min. 0, Max.99999999.99 1.

Updated when Entering Invoices or Credit Notes, Options
1 and 2. see Section 7.1.
A]T{SOFT SALES INVOICING SYSTEM Page 13

6 Normal Running
Ensure you have CP/1\{ in the computer and your program and data discs are in their
Disc Drive(s). TtTe in A B C followedby [ENTER].
The screen for ASIS system will bedisplayed.
rusrrrs a0rrR0L srsrri
Enterthe date and, ifvalid, the Master Menu will be displayed (see Section 7.)
6.1 First Time User Registration

The program discs supplied are in UNREGISTERED form. This means that the user
will be reminded via screen displays that the purchase ofthe programs have not been
registered at Quest. We would like to know who has purchased our systems so that
'hot line'support can be provided ifrequired, and users can be told ofnew releases or
upgrades.
WARNING
Ifyou do not register your purchase and you continue using an unregistered
program disc, after a period of time the program will simply stop running and
you will not be able to continue. Plenty of time is allowed, however, for you to
contact Quest and obtain your CHECKSUM (PASS NUMBER) see below.

To become registered, follow the procedure to get the Mast€r Menu (see Section Z),
take option 11 - AMEND SYSTEM PARAMETERS.
Enter the TITLE, NAME. and Serial No. (TITLE will be displayed on all screen
displays, and NAME will be printed at the top ofall reports.)
CHECKSUT{ INCONSISTENCY
PLEASE PH0NE QUEST AU0T I NG THE NUilBER nnnn

TO OBTAIN YOUR PASS NUI'IBER IN ORDER TO PROCEED
PASSNUIIIBER----
You tell us the number on the screen and your program serial number and we will
give you the CHECKSUM (PASS NUMBER). You enter the pASS NUMBER
followed by IENTERI, and you are now registered and the system will run smoothly.
Just in c-ase you need to repeat the exercise at any time in the future, keep an exact
record ofyour TITLE, NAME and PASS NUMBER.
The firsttime user should alsoread Sections l0 and 11.
/tlk-

7 Master Menu
2. €rrtr crr0tr r0rrs

l. Pr0Du(r Drr r3
îrr! ^r
7, uP0rrr 3^rE! trD6rr

3. rifr! iusr0r€r 0!rrl!s
9. Dr SrLrl (usr0i€r 0rr^r!5
1r. frlrr rLPh^3rrr. Llsrlr6
/ rrr r0. / iovfrrrrs
ll. Ar!rr rreLrs / vrr rrrrs / arrssrS
rl. sYsrrr Prrrrrlrrs
îrr!
(11 Prr^sE s€L!(r r3! 0frr0i rreut.f0
From this point on, select the option required (press [ENTERI) and refer to the
relevant sections ofthe manual for instruction in their use.
7.117.2 Enter Invoices and Enter Credit Notes

I Select Option 1 from the Master Menu for Invoices, and select Option 2 from
the Master Menu for Credit Notes, i.e. enter 1 or 2 followed by [ENTER].
r(coL\_' . I L l\!oi(l
l.l The screen for input oflnvoice Header Details is displayed and the Account
Number is prompted for. Select the required Account Number. The name and
address ofthe customer is displayed in the appropriate box.
N.B. Ifthe account number is not currently in use, a message to the effect will
be displayed and you will have to re-select a current account.

1.2 You are required to complete the entry oflnvoice Date, Our Reference, Your
Reference and any Invoice messages. Press [ENTER] and thecursorwill move
onto the next freld awaiting input.
N.B. If you press [ENTER] when prompted for the Invoice Date, the Date
input at the startofthe System will be used.
1.3 Delivery Name and Address may also be completed and any item on the
screen nay be amended by entering 1-15, then IENTER].
1.4 Ifyou are happy with the Header Details, press [ENTER] to continue to the
Invoice Line Section.
cr$rrLFr6mrtra€rtir
rEsarlPIl0r)v!- rrrcr -] I- -la-rrry-

1(.Za 5.,, 6.at 35.((
? r^retdouqurr 11.,9 5.al 1,aa 11.a9
!.t5 11.,a ?a,aa zt.aa
5 ti^LL5r0rrcror€ 1.59 5.lt 3.aa 2z.rr
rsl'rzl. 9HErL3rrr0r 21.]9 l|.ll ?,at r 2,,.6t
1.5 To complete each Invoice Line simply enter the Product No. and then the
Quantity.
The effect of entering the Product No. followed by IENTERI is that the
Product Description, Tax Code, Price and 7o Discount is automaticallv
obtained fiom the Product File anddisplayed on the screen.
On any Invoice Line you may choose to override any field shown on the screen
by simply pressingthe [ESC] key to'goback a stage'.
N.B. The Product Group Code is also obtained from the Product File, it is not
displayed, but it is printed on the Invoice/Credit Note. This Product Group
Code, i.e. in range 1-94 is used for updating the Control Accounts in the Sales
Ledger System (ASLS) together with the overall Nominal/General Ledger
Control Accounts.
1.6 You may enter flee text as an Invoice Line by simply entering a Product
Number of'?'followed by [ENTER]. You may then enter 39 characters oftext
ner line.
AMSOF"T SALES INVOICING SYSTEM Page 17

1,7 You may also construct Invoice Lines using products which are not currently
resident in the Product File by pressing [ENTER] in response to the Product
Code Prompt. You will then be required to fill in all details ofthe Product
Line. This is termed a non-standard product and will default to a Product
Group Code of93 for Control Accounts (see 7.1.5 above).
1.8 To finalise the input oflnvoice Lines press the [ESG] key when the cursor is
positioned on the screen awaiting a Product Code.
1.9 You may change any Invoice Line by selecting the Invoice Line Number, and
you may also delete lines by selecting the Invoice Line Number and using
[ESG] in response to the Product Code Prompt.
l.l0 When you are happy with the Invoice body, press [ENTER] to continue to the
bottom ofthe Invoice section.
aurr0irR Dls(0urr ? ra.tt

sErr!ri€rr 0rs(0urr r 1. t,
l.ll Enter the Customer Discount percentage as required, and the Settlement
Discount percentage as required, and finally press [ENTER] to print the
Invoice.
Press [ENTER] ifyou want zero discount o/c
values.
l.l2 After the Invoice has been printed, you may reprint it by entering 'P', accept
the Invoice and update files by pressing [ENTER], or you may press [ESC] to
change the Customer and Settlement Discount or to return to any section of
the Invoice and amend any detail.
N.B. Simply, printing the Invoice/Credit Note does not update the files
automatically because after printing an Invoice/Credit Noteyou may want to
go back and change something. You can go back by using the IESCI key,
making the correction and then reprinting. Only when you are entirely
happy with the Invoice/Credit Note should you then press [ENTER] to update
all the files, i.e. Daybook, Product File, VAT Summary, Nominal or General
Ledger Control Accounts.

7.3 Amend Product Details
Select Option 3 from the Master Menu followed by IENTERI, and this Option allows
you to view or amend the stock File.
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r/oerr 5l.ll
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5 v^!ur t.r. !t{.et
I?l r-ra r0 r0
îErr,,rrl!.'
Using this option, Products may be added, deleted, amended, or their details simply
revleweo.
Adding a New Product

Simply select the Product (eight alphanumeric) you wish to use and ifthe Product
Codeisunused'PRESS ENTER to ADD THE P R 0 D U C T' will appear at the base of
the screen. Press [ENTERI to add the product.
If IENTER] is pressed the cursor will position next to 'D E S C' and will allow you to
-- enterthis and all other product information.
When complete press [ENTER] to update the Stock File with this new entry.
N.B. Product Group can be created in the range 1-94, however Group Code 93 is used
for non-standard products in this system (see 7.1.7) and Group Code 94 is a default
code forControl Accounts in the Sales Ledger System (ASLS).
Amending a Product
Selectthe relevant Product Code and the Product Details will be displayed.
Select the numbers identifying the fields you wish to change, amend the items and
when complete press [ENTER] to update the Stock File with the Amendedentry.
Deleting a Product
Select the Product to be deleted and the Product Details are displayed.

Ifyou now want to delete the Product enter'D'in response to the prompt at the base of
tne screen.
Important
You may still recover the Product ifyou have pressed 'D' by using the [ESC] key after
the fields on the screen for the deleted product are cleared. Press [ENTER] to confirm
the deletion.
Note
[ENTER] must be pressed to save any new Product or amendment to an existing
Product or confirm a deletion. The [ESC] key will reverse any addition, amendment
or deletion instruction.
Press [ESG] at end to clear the screen and put the cursor alongside I T E ll ? and press
[ESC] again to takeyou back to the Master Menu.
7.4 Print Product Details

Select option 4 from the Master Menu, i.e. input 4 followed by [ENTER]. Select the
range ofProducts to be reported on and the Stock File Listingwill be produced.
i.e. START PR0DUCT ? (TENTERT TtdICE T0 LIST ALL)

END PRODUCT ?
EnterStart and End Product followed by [ENTER] or press [ENTER] twice to print all.
[ESC] for Start Product will take you back to the Master Menu.
7.5 Print VAT Summary

Select Option 5 from the Master Menu followed by [ENTER] and the VAT Summary
will be printed showing the Goods and VAT against the 10 VAT Codes and Rates.
The screen will show:
ARE YOU SURE (Y/N) ? T

Y followed by [ENTER] will produce the report
N or [ESG] will send you back to the Master Menu.

7.6 Print Daybook Listing
Select Option 6 from the Master Menu, i.e. input 6 followed by [ENTER] and this
fuport shows all items where an Invoice or Credit Note has been produced and used to
update the file, and where that item has not appeared on a previously printed
Daybook Report.
This is your main Audit Trail Report, and must be printed before you can Update the
Sales Ledger (i.e. Option 7 on Master Menu) with Invoice and./or Credit Notes.
ARE YOU SURE (Y/N) ? I

will be displayed on the screen.
Yfollowed by [ENTER] will produce the report.

N or [ESC] will sendyouback to the MasterMenu.
|,lAS THE DAYBOOK LISTING PRODUCED CORRECTLY Y/N?
will be displayed.
N followed by IENTER] will produce another Daybook Listing if there has been a
'paper wreck' for example.
Yfollowed by [ENTER] will send you back to the Master Menu.
7.7 Upd,ate Sales Ledger

Select Option 7 from the Master Menu by entering 7 followed by [ENTER].
The screenwill then show:

Y followed by [ENTER] will update the Sales Ledger Accounts with Invoices and-/or
Credit Notes already printed out on the Daybook(s). Control Accounts etc., have
already been updated when the Invoice/Credit Note is created, see explanation at end
ofSection 4.
N or [ESG] will takeyou back to the Master Menu.
Whilst the Sales/Debtors Ledger is being updated a count of which record is being
processed e.g. (1 out of 100) will be displayed in the top right hand corner of the
screen.
Atendofupdate on the screen will be displayed the values for Goods and VAT.
AITTSOFT SALES INVOICING SYSTEM Page 2l

To allow you to agree these figures the prompt:
TYPE TENTERT hIHEN READY will be displayed on the screen.
Press [ENTER] to go backto the Master Menu.
7.8 Amend Customer Details
3, custoiErDrr^rLs crrariLrr Grr0rr a€rrrr

î!r!
I c25112222?2
Lrsr iovrirrr 0rrr I li,r1,3{
l1
lrrfNr(oDr I D
9 oPrr rrrr I r
r?l .1' - '9' r0^rEirD, !
rrrEr,l0!po^rE, !
0i rorrLrrrt
Account
This is three numeric digits with a maximum of 200.
To setup a new ACCOUNT, tyae in the number followed by [ENTER].
Name&Address
Each ofthe five lines ofthe Name & Address has a maximum of30 characters. The
maximum number of characters allowed for the complete name and address is 85
characters.
To set up a new NAME & ADDRESS type in 1 followed by [ENTER]. This will place
the cursor in a position so that you can tlTe in the first character at the start of the
first line. When you have completed the line press [ENTER], and the cursor will
automatically skip down to the next line ofinput.
Pressing [ESC] at the end ofany input line on the Name and Address will cause the
program to skip automatically to TELEPHONE.

Telephone
This is a 12 character alphanumeric field. Enter the telephone number and press
[ENTERI.
Pressing [ESC] at the end ofthe telephone number will take the cursor to the bottom
line on the screen.
Classification
This is a 1 digit numeric field. The description associated with each code is set up in
Option 12 - AMEND TABLES/VAT RATESi CLASSIFICATION. The description is
_ displayed on the screen when you are ENTERING INVOICES andior CREDIT
NOTES and can be used for credit rating, credrt limits, reminder for special terms or
discounts etc. In fact you can use this code together with its description in a number of
different ways. This field is a reminder code for the Account.
Alphacode
This is a 1 digit alphanumeric code, and is used to produce an alphabetic listing of
accounts in Option 10 - PRINT ALPHABETIC LISTING.
Input an alpha character in the range A-Z followed by [ENTERI. Pressing [ESG]
without entering an alphacode will cause a default to Z.
Open Item
Each account may be operated as an Open Item account (Y) or a Balance Brought
Forward account (N) All accounts default to open item on creation. (See Sales Ledger:
Run Month End Routine).
(?) 1-9 AIT,IEND/ ENTER to UPDATE/ D to DELETE
By pressing 1-9 followed by [ENTER] then the cursor is moved to a position where the
selected field can be changed.
[ENTER] will update the details on the Customer Account l'ile

D will delete the Account from the Customer File. onlv ifthere is not a value due for
payment.
[ESCI will clear the screen and take the cursor up alongside the ACCOUNT on the
screen. Another [ESC] will take you back to the Master Menu for you to select the
next oDtion.

7.9 Display Customer Details
Select Option 9 from the Master Menu followed by [ENTER], then select any Account
Number followed by [ENTERI and the Name and Address, Balances etc. will be
displayed on the screen. (For checking before the production ofan Invoice).
1l3.ll
1,156.14
Lt,
22t.45
IENTERI or [ESC] will clear the screen of customer details and move the cursor
alongside the ACCOUNT.
[ESC] in response to ACCOUNT rvill take you back to the Master Menu.
7.10 Print Alphabetic List

Select Option 10 from the Master Menu followed by [ENTER].

wi)l be displayed on the screen.
Y frrllowed bv IENTER] will plint out an ascending order alphabetic list ofaccounts,
using the l digit Alphacode field on the Customer AccountsFile.
N or [ESC] willtakeyou back to the Master Menu.
'IHIS PROCESS WILLTAKE SOME 'IIME BECAUSE OF THE ALPHA SORT
Rr.lQUrRFrD

7.11 Resetlnvoice/CRN Number/Movements
Select Option 11 from the Master Menu followed by IENTER] ifyou want to reset
Invoice No., Credit Note No., Zeroise Movements, Zeroise VAT Summary or Clear
Davbook.
rrv0r(r ro.tll riE0rrr0rar0, trl r0vEiEnIs(r{l
!rr0v^r s!ir^Ry l!l rrrrr D^1800( I0l
lorC followedby [ENTER] will giveyou
NET' INVOICE NO (XXXX) ?I

or
NEU CREDIT N^TE NO. (XXXX) ?T

Where X is the oldnumber.
Input the new numberfollowed by IENTERI
M followed by [ENTER] will enable you to zeroise management information against
all products, product groups orindividual stock items.
Management information fields are Turnover Quantity, Turnover Value and Cost of
Sales. This facilitywould normallybe used atyearend.
[ESC] will return you to the MasterMenu.

Vor D followedby [ENTER] will produce thedisplay:
rThis oot i on shou Id 0N LY be used when SALES LEDGER

system is not in use D0 Y0U t.,ISH T0 C0NTINUE (Y/N) ?r
Y followed by IENTER] will zeroise VAT Summary or Daybook File, depending on
your choice ofVor D above.
AIT{SOFA SALES INVOICING SYSTEM Page 25

7.12 Amend Tables, VAT, Clasifrcation
Select the option required. These are semi-permanent pieces of ilata and it is not
anticipated that they will alter very frequently. [ESC] will return you to the Main
Menu.
12,
îEr0rAsrrs/frr
r^rrs / ar^!!Et aîrrrLrr 6rrDtr trrrrr
r^Brrs(rl v^rrrrrs(vl rLrssrfrcArl0rsrcl
Classifrcation
Classification entries 0-9 are displayed on the screen and the contents or code
description may be changed as required. (These correspond to the classification code
for the customer). Simply enter the line number to be altered followed by IENTERI.
Now enter the Classification Description for the chosen code followed by IENTERI.
The cursor will go back to the prompt at the bottom ofthe screen, where a further
[EilTER] will update the information displayed on the screen tothe ilisc.
12. rrsr€s / v^r irrEs / ar^ssrs

îrrD

Tables
Table entries 1-14 are displayed on the screen and the contents of each line may be
changed as required. (These entries correspond to the Logo on Invoices or Credit
Notes). Sirnply enter the line number to be changed followed by [ENTER] and the
contents ofthe line can be entered. [ENTER] again will move the cursor to the prompt
at the bottom ofthe screen. [ENTER] will then update the information onthe screen to
the disc.
r2. rirr0 râ!€s / vrr rrrrs /iLlss€s
i0rD^r ro frlDrrl.llr0 6.ll

1Z
1{ r.!tri9!.Lrr (r?76) 5t213.
VAT
VAT Bates may be altered as required (10 rates are available).
Simply enter the line number to be changed followed by [ENTER] and the contents of
the VAT Code freld may be entered in the range 00.0l%o tn 99.997a. [ENTER] again
will send the cursor to the prompt at the bottom of the screen. IENTERI will then
update the information on the screen to a disc.
VAT PRECISION is used in the system to control the accuracy of the split of Goods
and VAT on a posting, in the Sales Ledger System (ASLS).
When set to, say 0.09 the VAT amount on an Invoice Line may be within plus or
minus 0.08 of the Computer calculated amount, otherwise a warning will be
displayed (while posting).
VAT Rates may not be altered if GOODS or VAT entries are outstanding for that
cooe.
AMSOF'T SALES INVOICING SYSTEM Page 27

1?. e^r rrrat / cr^3sr3
^'liDrâ!Et/
toDr tr) t ---600!s--- I t .-..vr'.". l

1t,ff 1a,52t.23 3,a33,92
a.aa {t.t, t.aa
a.a, t.tt t.ae
,.,4 612.1r a.aa
,.aa l.,a a.aa
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l11
N.B. The value in the GOODS column does not include VAT Values.

Please do not take this option unless you are one hundred percent certain of the
functions of the system parameters.
This routine isvitally importantto the smooth runningofthe system.
rr.rirrDsrsr.i tritltrs tlfitrLtY6^r!tiltrri€
arra*,t€5,1f Y0uvlsBr0 rroca€D a

t arrrr Arrrr116 rLst I0 rtlurr t0 rrt ilru ]
N.B. YES should be typed in usingcapital (uppercase) characters.

13, Ai!rD SYSrrrP^rrrrrrrs
II
1.rrrr aîsrrrrr GrrD€r crrri€
l.srr1 fi irr0 rllNrx 7 DArs
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t?l'l -,r'r0 a
Enter these parameters as required on instruction fiom the user and note carefully
1. NAME 30 Characters : User Name which will be printed at the top of all
reports.
2. PRNT Graphic character on Invoice or Credit Note. Set to 45.
3. STTol 25 characters which are used to describe the terms ofsettlement
discount.
4. STVo2 30 characters which describe the settlement discount amount
5. STAT Setto Pfor preprinted stationery.

6. CHRl FormatCharacter I (l-255 only).
7. CHR? Format Character 2 (1-255 only)
Both above default to 45 and refer to special graphic print
characters on Invoices and fuports.
8. LINES Number oflines per page, normally 66.
9. PAUSE Y or N for use with sheet fed printer.
10. TITLE The screen title (30 characters).
. REG
1 1 The serial number printed on the label of the Master Program
Disc.
7.14 End Program

Select this option to end program by entering 14 followed by IENTER] and the
program closes all files and terminates processing.
We strongly advise you tn take copiesofdata discs at this stage, see Section 10.
AMSOFT SALES IIWOICING SYSTEM Page 29

8 Sample Reports
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I I H?! t I:IE tq92 2S. rL,A4 18.6t 2.41 999999
B IHIIIICE Lq9:J 28,ll.B4 152.31 4,95 999999
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l4 CR. HDTE 959 24, 11. S4 t51. l9 19.72 999999
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I HttrI[E 1i8! 24. 11. S4 lal. F,l 23.49 999999
;J H\rcrI r: E l1E4 24. 1 1.84 4J.94 1r.87 999999
HVI:'ICE 1165 U4. 11. 84 463.4? i4.77 999999
INVT'I{E ItBE 24. t|.84 44.t2 999?99
I I']V|:II C E I 1t7 24. 11. 84 436.31 itg.42 999999
to I H1,r0I rtE ttaa 28.1r.84 L, BBi.49 96.t9 959999
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AMSOFT SALES INVOICING SYSTTM Page 3l

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A"TI{SOFT SALES INVOICING SYSTEM Page 33

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ilLL I TEI'15 8801,tE - LIr'rE TrtTffLi - ItlCLLrtiE F LTVEF|]LL tlIStrtutlT 0F 1€.84'{

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,lfFT iilf.lhFtF.t' FLIS IJFT. 2.27
aDDE PFTET; f 'tnnor tf
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lf Ftid ,rithin 7 daee 1.502 disccrni. l'.lill be.r.llnlPd -:' 8.23

----- IHVfTICE t NLTT4EEF llF: .I -- ---
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]:tII.1EEF:L.E]] EIiFL'E11 IEI'ITF'E
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l4rll.loff? Tr:r FEIt,FY E.16 Trl E.[A
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TEL CttltEEPLEr' { [t7E ) 5E:1,]4
DFTE 24.11.84 0!R eEF 481

FCCOUHT I Y0UR PEF 52\l4B\ le
E -ITEt'l-t PC f----- DESCR I FT I0H----f ?fli r--Pplf,E--f f-qtlTt-l t-- VfrLLtE --l
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L:C'DE pFTEr; f Gnr:'05 lf ,r'8T l
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E.BqZ 76.95 B.EA
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----- l \lqlrE f H!fl8EF rrBS I -----
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FLEET I.IEI'] HOIPI TRL 719 DP0VE RoFO
r']Et1 P0R0 CAI4BERLEY
FLEET SURPEY
HFNT9 altq Ag.L ,
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729 1227 EE
DELIVERED TO -
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NEEKEfl0S B,3S Tn t.36
TEL CIqhSERLEY (Az?F,) 102134
oRTE 24,11.84 0!e eEF 486

8CC0U ? I YOUR P€F PP.2?3.A5
C -ITEr-l PG f----- 0EsrRIpTI0N----l vFT f--PEICE--I f-oHTy-l t-- VFLUE --l
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79 9I'IRLL EOUGLIET 6 9.69 5. 80 4:i. F,q
29 TULIF EULES E 1.3: ai.q6 24.3q
7 26 DRFFOLIILS 6 l.4r tB.eJo t2.a7
ll 1S POPPY SEEO9 6.94,1 5.BA 4. 85
8LL ITEI'lg FBIVE - LINE TOTALS. II{CLUIE FI'I I]'/EEFI-L DISI]OIIIT OF 1A,862
GOOOS TL']TRL
vfrT srlnr4flEy FL|-l'j ',/gT. 2:i.49

r:rJDE RtITE?t t rjor_r0s lf v8T l
B 11.88'/. 23.89
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If Peid ,"Jithin 7 daer 1.58? disEornt uill be rlloLrFd -) 2.4:!

----- IH"/'tIfE f rrlrf4PEq E4 I -----
I fl'nLr I cE Tr_1 ' (:Fll.lFEFrL.E'i 6FFtlEll iEtlTFrF
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f -tTEt'l-t PG t----- OESCR I PT I n ----l Vtlr r--PF'..laE--f f-.JtlrY-l f-- ITHLLT€ --l
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If Ftid 'rithin 7 dees 1.56? disco,-Lnf '*'ill tle ttl,l',,pd -:'
AII{SOFT SALES INVOICING SYSTTM Page 3?

----- IHV4IiE ( Hr_r4e€P l1S5 I -----
ItlvrlIr:E Tn '- C:RI.IBEELE./ CRRDEN CEHTRE
I{ODTTON I{ONOERS LTD 718 CROVE EOFO
3524 LONDI]N EORD CRI4BERLEY
CFI4EEPLEY 9UFREY
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DU13 Zl,lE
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I,IOOTTI]N I,IONOERs LTD f40N08Y Tn FRToAY 8.3S T0 6.A9
44-49 ENGLESEY EOFO NEEKENDS 8,39 TO 7,3O
ALTON
HffNT6 TEL CBI.TBERLEY <A??F.,., trq2134
24.11.84 OUR REF 499

DFTE TFECII1L DFFER PRICES FRE FOR THIS
BCDOUHT 5 YOUR REF 25\11T\.2224 I4OI"ITH ONLY (HOVEI4EER 1984)
f -ITEt't-l PG f----- DESCR I pT IoN----l VFT f--pEICE--l f-oriTy-l f-- VFLUE --l
1 46 GSRDEI.I FOPK ar 14.24 ?,86 3S.45
e 79 LFREE BOUIUET E1 17.s9 ?,aa 3q.?6
3 78 SI,18LL 8OU&UET B 9,69 1 .80 4.72
6S LFR':E STONE GI"IDI'IE 6 12.34 4, qE 44.42
5 6A S}IFLL 9TON€ GHOI1E t ?B.qa
6 za T|ILIP EUL89 E 1.3: 3A,Ag 36. 4,s
7 Za oAFFrlolLg a t.43 3.BA
66 PLFSTIE I.IFTEF, L TLL IE!-I a 1. 89 5q.BA 81.68
Lq 16 CttERoT 5EE0S 8. 59 r -a.qg E.9A
ll 16 POPP? gEEOE| B q.9s 2?,qa 2t.47
8LL TTEI,IS BEBVE. LII{E TOTFL9 - II'IILUOE IlI'1 BVEEALL TII9|jOI.JI.]T nF 18.86?
C'10t15 T0TffL 489. A5
liFT 5!t4t4ffP / FLI-|5 !Ftr. 54.77
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B tx. BE7. 37Er.58 i4.77
3 4. BA7. ?€,45 4.BS
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If Pr.id ,.,ii-hin 7 day:- l.5A? diEcaunt rdill be etlo'*'ed -) 6. L4

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f -ITEtl-l FE f----- t EEr'R I FT I Dll----l fnT f--PPICE--f r-1,+1T'l-l f-- r.rnLlrE --l
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3 78 Er't8LL EnLr-1tET B lq. E6 87. i:: I
7 2E OFFFI'OIL5 E 1.. .t.J Iq.BE t,i. er;
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93 NEI'I PEDDUIT 3 z :j.41 5. 60 1E " :J,1
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V8T 5UI4I.IFPY ITLLE lJFT. .11 . I ::l
r:[DE FFTE?: f rt;r:r00!i ff VFT ]

a t-a.Bqz :98. E4
?9,S.54 '14. 1;l I VNIIF T']TI]L -. a:r4:,

-i
IF Frid rrithin ? ,lrse 1,:8ll di:cnurrt L,ill be rl lLalE,l -'

----- Ill1,'('llE t ll!fieEP 1lB7 f -----
IU?rtIiE T0 '- T,FiIEEPLEI' GFRDEI'] I]EIITRE

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OLO TOIIH R[8D CFI'IBERLE?
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1241 p.37 BA
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r,loltDfrY
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FCC0UITT 9 ?DLIR REF 23864 IF INVIICE
r -lTEl'l-l Prj t----- DESCP I PT I r'fl----l IJFT [--PRICE--I f-AflTY-l f-- VRLUE --l
7O LFRIIE BOUAUET B 17. 89 5. S8 ?F,,9q
3 7q SMBLL B']USLIET B '],69 6.BA 52.33
7 2O OFFFI]DILg 1.4:! t3.qa
93 HEI,] PROOUCT 1 B 2.29 F,.46 1?. i7
9? HEI.] FEOOLICT 2 B. Srj 28.98 t3.48
93 l.lEl,l PRoDUTIT : s :-1, 34 tt.qa 32.48
SPECIttl PRIrlE.Dll HEll PRrtDt_r[T 3

FS IiI]REED HITH I4F J ?IILII.IDEF'5
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tn00s rrtrFrL. '!8,1. E-!
vFT qtr{h8FY PLr_15 'r',FiT. 3ri.42

L-0DE RFTE:| f GorlDs lf tifrT f
Q ll, EQ:t 245.89 ?8.42
7q1.41 li]F.42 IN',"',rlICE T0T8L -.. i3E. 3 !
If F:.id uif,hin 7 dees ,.58'{ dlE,:c'rnr,,,rrll L.e rllo,.'ed -} '-r, E3
Page ,() AMSOFT SALES INVOICING SYSTEM

----- IlllrllIlE f 1!'an I -- -
'll-lr'rFEP
Ill!'0I[E T!-"i , -
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I 4B 6rlF0EH FfRli 14. 14 !q - rij6 !5E,;rr

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3 78 fl'tfrLl ErtUoLtET E 9.69 4. L1t:] ,r4.88
4 6B LRPI:E GI.]DHE 12, 34 !G. S0 :'r3. t:
t:B 5I{FLL ITONE
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ES PLFSTII] I'IFTER LILLIEE A r.8B i8.98 E1.EB
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I.IEI'] PP.IIE L.I,iT I.]ILL EE I1''/IlILFIELE
rt sTH _r8lrlrriPl' 1985
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If P,r.id ',rithin 7 darg 1.58:l ijii.i,L]nt ,"rill be r.tlo,*d -r 1 ::r. E 1
AMSOFT SALES INVOICING SYSTEM Page 4l

----- IHV.rrIE f lll.ll'tEEF 1118 ] -----
I Ulrl I r_-:E Tr-r , -
IFIIEERLEY EFEOE|I IEI'ITFE
FFRl.lBrlP0l-!CH H'lllE I14PP0!E14ENT! 71B !]EOVE F Lrfftl
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DFTE 28. 11.84 OLIP REF Fl?

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THIS I5 BIl EXIiI4PLE I:IF F FEEE FIIPI4FT

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93 E ::rt,5E 1.Sf .11?. 7E
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If Piid,r-if,hin 7 d1:r! 1,5i'; di!.o,.'nt,,,rll t.e rllor.red -:

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AMSOFT SALES INVOICING SYSTEM Page 4il

----- I:FEFIT l.t!--rTE f iI_rHgEF:'J7q ) -----
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Page tA AIIISOFT SAI,ES INVOICING SYSTEM

9 Error Messages and Their
Explanation
Code Message What to Do
<50 UnrecoverableError Contact QUEST immediately.
Do not do anything else to the computer.
700 Product Not On File Product Code not set-up, re-select or exit
and set up the Product.
701 Invalid Product Code The ProductCode selected is incorrect.

Re-try.
702 Product File Full You have reached the Product File Limit
and cannot set up any more Product codes.
Delete'dead' Products from the fi le.
703 Table Numbermustbe Re-enter in the range l-14

between l and 14
704 Please take the Daybook You have tried to update the Sales Ledger
Listing first before taking a Daybook Listing. Take a
Daybook Listing hrst.
705 Transaction File Full No space free on the Sales Ledger

Transactions File. Run the Month End
Routine in ASLS (Sales Ledger),
706 Account must be between InvalidAccountNumberentered. Re-try.

I and 200
707 Invalid Date Date entered is invalid. fu-try

708 Account not currently in use The Accounthas not been set up. Create
the accountor re-select the account.
709 Daybook contains postings Too many Invoices on the Daybook File.
(CLEAR) Run the update to the Sales Ledger and
then continue. Clear Daybook, see Section
7.tl.
7L0 Name and address exceeds Name and address may onlybe 81-85
maximum 85 characters characters long in total (dependingon the
number ofAddress lines used). Correct
and retry.

717 Non-zero stock Stock item mav not be deleted whilst stock
quantity is non-zero.
712 99
Code must be between 1 and Re-enter in the range 1-99
713 Alphacode must be between Re-enter

A-Z
774 Account may not be deleted An account may only be deleted when all
balances are zero and no transactions
exist for it.
775 Invoice/CRN number too large Invoice/CRN number restricted to range I

to 32000
716 Table number must be between Re-enter

1 and 10
7I7 Rate may not be changed You may not change the VAT % rate while
the goods total remains non-zero. If
necessary to do so, then Print VAT Report
and zeroise VAT totals in section 7.11.
718 Code mustbe inrange 1-94 Re-enterinrange 1-94
719 'Open Item' must be 'Y' or 'N' Enter'Y'foropen Item account or'N'to
operate the Account in Balance Brought
Forward mode
995 Set up printer type ENTER to The system parameter option has been set
continue to make the printer pause in between each
page. Check printer and paper are ready
then type [ENTER]
996 InvalidOption Re-enter valid option
997 Minus invalid Minus value not allowed forthis field.

Re-enter the value.
998 Invalidlnput Retype the entry.

Discs
then copying the system and boot sectors from your CP/M system disc to the newly
copieddisc. To create a working copy follow steps 1to Sbelow.
l. Ifyou are not already in CP,A{, load your CP/M system disc into drive A then
type lcpm[ENTER].
2. With your CP/M system disc in disc drive Aand new blank disc in drive B, type
c0PYDrsc IENTERI.
3. When requested replace the CP/M system disc in drive A with the ABC master
4. Type SYSGEN IENTERL follow the screen prompts, and insert your CP/M
system disc (Source) and newlycopied disc (Destination) as requested.
5. Type B00TGEN [ENTER], follow the soeen prompts, and insert your CP/M
system disc (Source) and newly copieddisc (Destination) asrequested.
You should now have a working copy ofthe master disc. Keep the original in a safe
place andonly use the copy.
To make backup copies ofyourABC data discs, follow steps 6 to Sbelow.
Ifyou are not already in CP/M, load your CPiM system disc into drive A then
type I c pm [ENTER].
COPYDISC[ENTERI.
When requested replace the CP/M system disc indrive A with the ABC data disc
and followthe prompts on the screen.
It is recommended that you make backup copies ofyourdata discs regularly.

11 Notes and Checklist for
First Time Users
11.1 Use of ENTER and ESCAPE Key

As an operating standard throughout the Amsoft Business Control system the
operator uses the ENTER key on the keyboard to have an input entry accepted, or to
continue processing.
ENTERwill signifiedby [ENTER] throughout this manual.
be
To go back a stage or to cancel an error on input use the ESCAPE key. The ESCAPE
key can be freely and repeatedly used to'back out'ofany situation and return to the
Master Menu.
ESCAPE will be signified by [ESC] throughout this manual.
11.2 Entering Values

and zeros as requlreo,
e.g.99 IENTERI for goods value wi]] be displayed as 99.00,99.9 IENTER] will be
disolaved as 99.90.
11.3 Printer and Paper Wreck Problems

resolved
All reports are on demand, are range selectable and will not update the disc files. If
something goes wrong with the printer or you run out ofpaper, correct the problem
and simply re-print.
Where the printing of a report is important (i.e. Daybook Listing or Audit Trail),
displayed on the screen at the end ofthe listing is the prompt I S DAYB00K LIST
0K (Y/N) ? By replying N followed by IENTERI then a duplicate listing is
produced. This is particularly useful when you have a 'paper wreck' or things go
wrongwith the printer.
Page ,18 AMSOFT SALES ITWOICING SYSTEM

Printout ofvalues normally allow for 99999999.99 + but where values are greater
than this the correct value will be printed with a Vo in flont. This may cause some
misalignment ofvalues in the rest ofthe print line, but this will be a very unusual
0ccurrence,
11.5 nlut" roreyou read Section 10 onTakingCopies ofDiscs. Remember to take

regular copies of discs just in case things go wrong, like spilling coffee on discs or
someone kickingthe plugout ofthewall in the middleofyou makinga posting.
You can always go back to your'back-up'discs and start again flom the time you took
the lastcopy.
11.6 Checklist for First Time User

Essential at Start Set Up Prior to Processing any'thing
1) Copy Program Discs and know how 2) AMENDSYSTEM
and when to take regularcopies of PARAMETERS (see Section 7.13)
discs (see Section 10)
4) AMENDTABLES/TAX
3) Register as a user and get RATES/CLASSIFICATION
CHECKSUM (PASS NUMBER) CODESANDDESCRIPTIONS
from QUEST to run system without (see Section 7.12)
UNREGISTERED flashing all over
the screen. 5) Transfer from your existing
syst€m.
AMSOFT SALES IWOICING SYSTEM Page 49

12 Copyright Clause
AMSOFT SAIJS INVOICING SYSTEM
licensed only to read the program from this medium into memory ofa computer solely
for the purpose of executing the program. La*{ul users must not use this program in
any manner competitive with, or detrimental to, the commercial interests of Quest
International Computer Technology Ltd., nor will they be allowed to copy or
duplicate this product in any way other than a personal duplicate for backup
purposesonly.
International Computer Technology Ltd. No reproduction ofthis document is to be
made withoutthe authority ofQuest International Computer Technology Ltd.
@ 1984 Quest International Computer Technology Ltd.
Quest International Computer Technology Ltd.

Quest House
Wilton Road
Camberley
SurreY
GU152QW
Tel:(0276)681336 Telex:47326

Amsoft Sales Ledger System

(ASrS)
Running Under Amsoft CP lM 2.2
u,
>v7
-Fn
z^ ?tl
:e,
Published by AMSOFT, a division of at
-
Brentwood House
I 69 Kings Road
Brentwood
Essex
All rights reserved

First edition 1984
Reproduction or translation ol any part of this publication without the wdften p€rmission ol the
copyright owner is unlawful. Amstrad and Quest Intemational Computer Technologr reserve the
right to amend or alter the specilication without notice. While every eflort has been made to
verify that this complex software work as descriH, it is not possible to test any program of this
is" teithout warranty of any kind, either express or implied.
CP,4U is trademark of Digital Research Inc.

Amsoft Sales Ledger System

(ASLS)
Runnlng Under Amsoft CP lM 2.2
Published by AMSOFT, a division ol

Brentwood House
169 Kings Road
Brentwood
Essex
All rights reserved

First edition 1984
Reproduction or translation ol any part ol this publication without the written permission ol the
copyright owner is unlawful. Anstrad and Quest lntenntiona.l Computer Technologr reserve the
right to amend or alter the specification without notice. While every eflort has been made to
verily that this complex software works as described, it is not possible to test any progam ol this
complexity under all possible conditions. Therefore the prognm and this manual is prwided "as
CP/M is a trademark of Digital Research Inc.

INDEX
1. Introduction 3
2. WhatisASLS 4
3. General Operation b
4. Systems Outline 7
5. Disk Files Used in ASLS and their Contents L2

6. Norrnal Running 15
6.1 First Time UserRegistration 15
7 . Master Menu and Detailed Operating Instructions t7
7 .l Enter Postings L7
7 .2 Amend Customer Details 24
7.3 RunEndMonthRoutine 25
7 .4 Display Customer Details 26
7.5 Print Sales Ledger 27
7 .6 Print Transactions Listing 28
7.7 PrintAlphabeticListing 29
7.8 Print Daybook, Nominal, VAT or Audit 29
7.9 PrintAgedDebts 31
7.10 Non Buying Customers 31
7.11 Print Statement ofAccount 32
7.12 AmendTables, Nominal, VAT Rates 33
7.13 Amend System Parameters 6l
7.14 End Program 39
9. ErrorMessages 54
10. Backing Upllaking copies ofDiscs td
1 1 . Notes and Checklist for First Time User 59
12. CopyrightClause 62
A"IIISOFT SAIJS/DEBTORS LEDGER SYSTEM Index

Page 2 AMSOFT SAI,ES/DEBTORS IJDGER SYSTEM
1 Introduction
Welcome to the Amsoft Sales Ledger System running under CP/M+. This system is
part of an integrated business applications suite of programs, i.e. Amsoft Business
Control System, yet it can alsobe runby itselfifrequired.
This manual will show you how to use the system, and will also give you examples,
full reference and guidance.
Ifyou are new to Computers or you are usingthe Sales/Debtors Ledger System for the
first time, you may feel overwhelmed by the many components and manuals
available but don't worry. This manual will take you, step by step explaining how to
use the Amsoft Sales l,edger System. Ifyou have registered with the customer help
service (see enclosed card) you can get answers to your questions about the Amsoft
Sales l.edger by calling QUEST on Camberley (0276) 63189
The best way to learn to use the Amsoft Sales Ledger System (ASLS) is to try it. Do
not be afraid to experiment and make mistakes, you cannot hurt the Computer or the
ASLS Program no matter what you type at the keyboard. As you practice you will
gain familiarity and confidence in using some ofthe features ofASLS which will help
you in your business. Ifyou are a first time user and you have not had the benefit of
using an Amsoft Business System before please refer to sections 10 and 11.
For first time users ofthe Amsoft Business Control System (ABC) we would like you
to registerwith us that you have purchased this package. You will need to run Amend
System Parameters (see section 7.13) and enter the title and the name in System
Parameters. You will be asked to telephone Queston Camberley 63189 to obtainyour
CHECKSUM number. When you have entered the correct CHECKSUM you can
proceed with operating this system without messages being displayed on the screen
statingthat this is an unregistered package.
You can operate this system for a limited period of time without entering anything in
the title and name fields in Amend System Parameters, but ifyou continue to operate
without having registered yourself as a user with Amsoft, a{ter a period of time the
system will stop operating.
*CP/M is a trademarkofDigital Research.
AMSOFT SALES/DEBTORS LEDGER SYSTEM Page 3

2 What is ASLS
ASLS is a suite of programs that will enable you to easily and accurately record
details ofyour Customer Accounts.
ASLS is one ofthe elements in Amsoft's Business Control System (ABC) an therefore
integrates automatically with the Invoicing System as well as the NominaVGeneral
Ledger Systems. ASLS, however, has been designed to run independently from the
other systems in the ABC system ifso desired, and is a complete Sales/Debtors Ledger
System in its own right.
Major characteristics of ASLS are that individual accounts can be either Open Item
or Balance Brought Forward and that postings, i.e. invoices, credit notes, payments
received, etc. are made to customer accounts in a similar way to writing in a ledger.
You choose the account to be posted to, make the posting, and immediately the entry
is recorded to the account. Automatically the Balance Outstanding is updated for the
account, overall Control Accounts for the whole ledger are updated, Daybook Files
are updated to provide the audit trail, and the Value Added Summaries are also
automatically updated. In short full accounting control is maintained.
You can view an account and associated postings on the screen at any time and
produce reports on demand. The main reports are Statements of Account for your
customers in a 'Balance Brought Forward' or 'Open ltem' format, with the debt aged
over four months. Other reports provide complete auditable control over your
customer accounts as well as providing reports that identify good and badpayers, non
buying customers etc.
Reports from ASLS can be produced on demand. The various reports that can be
obtained are as follows:
x Sales/Debtors Ledger Report

* Tlansaction Listing
i.e. providesthe same information as Statements ofAccount but in a
condensedform.
* Alphabetic Listing
* V.A.T. Summary
* Control Accounts (these can be used for linking to Nominal/General Ledger if
you do nothave the Amsoft Noninal Ledger System)
* Daybook Listing
* Audit Trail
i.e. like the Daybook Listingbut it gives breakdowns ofeach individual
postingovertax codes with their values as well as nominal control accounts
in the range 1-94
* Aged Debtors Reports
* Non-Buying Customers R€port
* Statements ofAccount printed on plain or pre-printed stationery.
Page 4 AMSOF'T SALES/DEBTORS LEDGER SYSTEM

To run ASLS you need an Anstrad CPC464 computer with 2 disk drives and a
printer.
Amsoft CPIVI Systems are noted for their speed, ease of use, re]iability, user
friendliness and quality of systems design.
N.B. The difference between'Open ltem' and ' Balance Brought Forward'
Accounts is as follows:
a) On the 'Balance Brought Forward' accounts, when running the
Month-End procedure, outstanding transactions are consolidated each
month into past month balances. i.e. unpaid transactions are not shown
individually if they are older than the current month. All cash allocation
facilities available in Open Item Accounts are available to balance
Brought Forward Accounts.
b) On the 'Open ltem' Accounts, when running the Month-End procedure,
transactions are retained on frle, and printed on customers' statements, all
the while there is a balance on the transaction still to be matched off'
Transactions are aged up to ten months. Overall age analysis of each
customers' accountremains as 0 to 3 * months'
AMSOFT SALES/DEBTORS I,EDGER SYSTEM Page 5

3 General Operation
Displays on the Monitor together with responses keyed in on the conole keyboard
enable you to operate the ASLS system.
The normal flow wll be:
To Modify Customer Details

(i.e. set up Names and Addresses etc.)
J
EnterPostings
(Invoices, Credit Notes, Payments, Journals etc.)
Option I on Master Menu
J
At endofday take a Daybook Listing
for AuditTrail Purposes. OptionS on Master Menu
J
Atend ofday take a VAT List
I
Produce Reports on Demand or display information
Options 4, 5, 7 & 10 on Master Menu
J
MONTH END ROUTINE Produce Statements
Option 11on Master Menu
J
Produce TYansaction Listing
(This is the same as Daybook Listbut organised by customer)
J
Aged Debt Report
Option 9on Master Menu
J
Integrate to Nominal (ANLS)
J
Run Month End Routine
(This clears the previous month's transactions, Ages Debts, etc.)
Page 6 AMSOFT SALES/DEBTORS LEDGER SYSTEM

4 Systems Outline of ASLS
The object of the system is to produce a complete and accurate Balance Brought
Forward Sales Ledger, for up to 200 Accounts and 1000 Transactions per month.
Meaningful reports are available on demand for current debtor analysis, yet the
system is flexible enough to give the user control over when and how to process the
information.
The Sales Ledger program is 'loaded in'from a diskette and requires about 143K of
disc space on drive A. The data files will be on drive B disk.
Postings from source documents e.g. Invoices, Credit Notes, Joumals etc., are posted
to the appropriate Accounts and are updated immediately. This means that any
enquiries on an Account either through the display shown on the Monitor or through
the printerare up to date. Postingr can be made at any time.
The Balance Outstanding on an Account is broken down over current month, and
months 1, 2 and 3. Payments can be allocated to these months so that an accurat€
Aged Debt Analysis is presented at the bottom ofStatements and also on a separate
report called Aged Debtors Report.
Accurate overall control ofthe ledger is maintained via control accounts.
a) Sales Ledger Control has a total ofall Balances Outstanding from every
credit customer account. It is therefore the total amount of money owed.
b) Sales fuvenue is the total value ofgoods sold excluding tax.
c) VAT Output is the total value oftax charged on goods sold.

d) Bank Account is the total value of money received from credit customer
accounts.
e) Discount Allowed is the total value of settlement discount allowed on
money received from creditcustomer accounts.
Proofofoverall control is shown when the value for Sales Ledper Control is eoual to
Sales less Money Received.
i.e. a=(b+c)-(d+e)
Itis normal to post the control totals at the end of each month to a NominaVGeneral
Ledger, andre-setthem back tozero for the start of nextmonth's trading.
i.e. overall control of Debtors, Creditors, Bank Accounts etc., is normally

maintained in the Nominal/General Ledser.

The Sales Revenue figure above (item b) can be broken down over Control Accounts
in the range l-94. Again proofofaccuracy ofoverall control is maintained because the
total ofall the values for Control Accounts 1-94 will agree with the value in Sales
Revenue. When updating to the Nominal/General Ledger either post the values from
Control Accounts 1-94 to Nominal/General Ledger Accounts or post the value for
Sales Revenue i.e Code 96. Do not post both because you will be duplicating the same
values.
Automatic updating to the Nominal/General Ledger is available using the Amsoft

Nominal Ledger System (ANLS) or if you have some other system these Control
Account values can be displayed or printed at any time (see Section 7.8 and 7.12).
After updating the Nominal/General Ledger the values in the Control Accounts will
need to be set back to zero by taking the Month End Routine Option in this system
(see Section 7.3).
The VAT Summary is primarily an aid to support and agree with the Daybook
Listing and control totals produced in the Summary to Nominal reports. It is not
essential but with the facility for analysis over l0 VAT Codes the system is capable of
handling multiple VAT rates.
The user decides when to produce Statements and if the user does not want
pre-printed stationery then the user's name/address etc., together with a message
can be input to the system and printed at the top right hand side ofeach Statement
(see Amend Tables Section 7.12). Pre-printed Statements are available and can be
usedwiththis progtam (see Amend System parameters Section 7.13 item STAT).
Single sheet feeding printers can also be used, and paused between pages to insert
letterheads etc. (see Amend System Pararneters Section 7.13 item PAUSE).
All reports are carefully formattedso that they do not overflow in an uncontrolled
manner from one page to the next and stationery length can be set to any length from
9"to 60" (see Amend System Parameters Section 7.13 item LINES).
As well as Name/Address, Telephone etc., details ofeach Account can be displayed on

the monitor at any time, and will give the up to date position on Balances,
Tlansactions, Turnover and last Invoice Date. Accounts can be created, amended,
anddeleted (only ifzerobalance andnotransactions)asrequired.
Comprehensive error trapping, checking, reconciliation routines are used, which

together with informative screen displays and error messages ensure that the
operator does not make a mistake.
The system is extremely easy to use, but to give some overall idea of what happens
when a posting ismade, the following details show the normal flow ofevents.
Posting an Invoice/Credit Note/Journal debit or Credit/Cash Sale to anAccount
Page 8 AMSOF"I SALES/DEBTORS LEDGER SYSTEM

Posting an Invoice/Credit Note/Journal Debit or
CrediUCash Sale to an Account
Operator enters Account No., Reference No(s), Value, Month and Nominal Ledger
Control Account (in range 1-94).
A facility is then available for splitting the posting value over more than one
Nominal Ledger Code, whilst identifying the Value Added Tax Rate and separating
goods and Tax values Default values are uged for Month, Nominal Ledger Control
account and Tax Codes, i.e. Current Month, Code 94, and 0.
Posting a Payment Received/Payment Refund to an

Account
Operator enters Account No., Reference No(s), Total Value to be posted and
Settlement Discount, if any, already included in Total Value. The operator can then
allocate the Total Value (i.e. Cash and Settlement Discount) to specific months thus
accurately ageing the debt.
Files that are updated when

Summar5r Nomin aVGeneral
Operator enters postings
Overall accumulation and
Customer File control of Monies Owing
Revenue Control, Tax Output
a) Update Balance
Bank/Cash and Discount
Outstanding
b) Update Individual
Month's Balance
Outstanding Control Accounts File
c) Update Date of
Last Movement Goods value only
d) Update T\rrnover accumulated for
field OPERATOR Control Accounts in
ENTERS the range 1-94.
POSTINGS
Tlansactione File
Add Posting record
to the frle
Audit File Value Added Tax File

Add breakdown of Posting Goods and Tax Values
by Tax Code and Nominal/ accumulated for various
General Ledger Code to Tax Rates.
the frle.
AMSOFT SALES/DEBTORS IJDGER SYSTEM Page 9

ReportsProduced
Input Files Reports Out BriefDescription
1) Customer File Sales Ledger Report A listing ofthe Customer File
2) Customer FiIe Aged Debtors Report Total Amount Owed Analysed

over0, 1,2,3 Months and for
each individual customer
3) Customer File T!ansactions Listing Summarized listing of

T!ansactions File Statement ofAccount
4) Customer File Statements ofAccount Send to customers for them to

TYansactions File paymoniesowing
Tables File
5) Customer File Non-buying Identify customers who haven't

Customer fuport bought since a certain date.
6) Tlansactions File Daybook Listing Listing of Tlansactions posted

to Accounts from the Last
Daybook Listing
7) AuditFile Sales Ledger Control/ Complete Audit Trail non-cash

VAT Audit Report postlngs
8) Nominal/General Nominal/General Sales Analysed to Control

Ledger File Ledger fuport Accounts inthe range 1-94
9) Nominal/General Nominal/General Overall Control Totals for

LedgerFile Ledger Summary Monies Owing, Revenue
Control, Tax Output, Bank/
Cash and Discount
10) Value Added Tax Value Added Tax Up to 10 Value Added Tax
File Summary Rates with Accumulation of
Goods and VAT Values.
11) Customer File Alphabetic Listing Names/Addresses and Account

Nos. in ascending Alphabetic
sequence used for cross ref. to
Account No. if required.
Page l0 AMSOFT SALES/DEBTORS LEDGER SYSTEM

All reports are on demand and where necessary are range selectable e.g. from
Account No., to Account No. Reports can be prematurely terminated by pressing the
IESCI or BREAK key. (For machines without keyboard bufrer, hold the key down).
+ TABLES FILE is used for plain stationery where the uger wants to put his
company's details onto the Statement.
* SYSTEMS PARAMETERS FILE is used for specifying page length, continuous

forms printing or sheet fed printing, special print characters etc.
Month End Procedure - Option 3 on Master Menu, see section 7.3.
Files
Input Description of Procedure
CustomerFile a) Automatic AgeingofMonths Balances

outstanding
b) Update Last Statement Value
c) Option to zeroise Turnover field on
each Customer Account ifrequired.
Transactions File and Clear all transactions from the frle leaving a
File
Audit blank frle ready for the next month.
VAT File Option to set to zero the values for Goods and
VAT.
NominaVGeneral Ledger File Option to set to zero the values for Control
Accounts inthe range 1-94 and the overall
Nominal/General Ledger Control Accounts in
range 95-99.
Bridging to Nominal Ledger

Control accounts in the Nominal/General Ledger File 1-99 can have a three digit
Nominal Ledger Code associated with each one so that the Nominal/General Ledger
can be updated directly.
The actual update ofthese amounts is via Amsoft Nominal l,edger System.
Norninal/General Ledger Codes range is 100-499.
AMSOFT SALES/DEBTORS LEDGER SYSTEM Page 1l

5 Disc Files used in ASLS and
Their Contents
5.1 Customer Account File
FieldName f ield Characteristics How Created
AccountNo. Min= lMax= 200 Option 2 ofMaster Menu,

Name & Address 5lines Max = 85 Ch's Amend Customer Details,
Telephone 12 characters see 7.2
Last Movement Date DD.MM.YY Date ofLast Posting,

seeOptionl-Enter
Postings, see 7.1
Classifrcation Code Min=0Max=9 Option 2 ofMaster Menu,

Alphacode 1 Alpha character Amend Customer Details,
Open Item Account (Y,l{) 1 Alpha character Option 2
Current Month Value Min = 0 Max = 99999999.99 t Updated immediatelv

Month 1 Same poitage is made Option 1 -
Month 2 Same Enter Postings,
Month 3 Same see 7.1
Total Balance Same Aged by 1 Month in
Option 3. Run Month End
Routine. See 7.3.
Last Statement Value Same Total Balance Outstanding

Automatically updated to
this field in Option 3 - Run
Month End Boutine, see
1e
TurnoverValue Same Accurnulated immediately a

posting is made. Option 1
- Enter Postings, see 7.1

5.2 Transactions File - Created when
Entering Postings - option 1,see ?.1
FieldName I'ield Characteristics
AccountNo.
AccountNo. lnraneel-200
lnrange l-zuu
1-200 l=Invoice,
ll=Invoice,2=CreditNote
|lr=rnvorce,z
Tlansactions$pe In range 1-7 3=Payment
Reference No. 1 6Alphanumeric l4=CashTransaction
Reference No. 2 6Alphanumeric | 5=Journal Dr.
Date DD.MM.YY. | 6=Journal Dr.
Amount 999999.99 | 7=Cashtufund
Tax/DiscountAmount 999999'99 | 8=Cash Reallocation
Month-AgeofDebt In range 0-3
Nominal/Control Account In range 1-94
5.3 Audit File - Created When Entering

Postings - option 1,see 7.1
Same Format as Tlansactions File but including Value Added Tax Code in the range
0-9, and having one record per Tax Code and/or Nominal/Control Account within a
Transaction.
5.4 Value Added Tax File

Set up in Option 12,see7 .12
Nane
Field Field Characteristics
VATCode Inrange0-9 Createdwhen

Rate7a In range 00.007o to99.999o Entering
GoodsValue Min=0,Max=99999999.99 Postings,
Tax Value
Tax Precision Min = 0, Max = 9.9.

(This allows for any rounding
problems associated with VAT
breakdowns over multiple rates).
AMSOF'T SALES/DEBTORS LEDGER SYSTEM Page 13

5.5 Control Accounts File - setup in option rz, *e7.r2
Control Account No. In range l-94
Nominal/General Ledger In the range defrned by the nominal ledger normally

Account No. 100-299 (Trading Profit & Loss) 300 -499 Balance
Sheet)
Description 21 Alphanumeric characters for describing the Control

Account.
Value Min. 0, Max.99999999.99 + or -

Updated when entering Postings - Option 1, see 7.1.
5.6 Summary NominaUGeneral Control File

Set up in Option 12, see7 .12
Control Account No. In range 95-99

95 = Sales/Debtors.LedgerControl,
r.e. monres owrng.
96 = Revenue Control, i.e. Total Goods value sold.
97 = Value Added Tax Output for all goods

sold.
98 = Bank/Cash Account i.e. monies received in or
refunded
99 = Settlement DiscountAllowed onmonies
received in
Nominal/General Code In range 100-499
These have beenpre-set according to the code numbers
used in Amsoft's Nominal Ledger System (ANLS)but
canbe changed to suit the end user
Description 21 Alphanumeric Characters used to describe the

Control Account.
Value Min. 0, Max.99999999.99 + or -.

Updated when Entering Postings -
Option 1, see section 7.1.

6 Normal Running
Ensure you have CP/1\4 in the computer and your program and data discs are in their
Diskdrive(s). Type in A B C followed by IENTERI.
The screen for ASLS will be displayed.
BUSrirt corrr0L srsIEi
Enter the date and, ifvalid, the Master Menu will be displayed (see Section 7.)
6.1 First Time User Registration

The program discs supplied are in UNREGISTERED form. This means that the user
will Le reminded via icreen displays that the purchase of the proglams has not been
registered at QUEST International. We would like to know who has purchased- our
syitems so thai trot line' support can be provided ifrequired and users can be told of
new releases or upgrades.
Warning.
Ifyou do not register your purchase and you continue using an unregistered
progtam disc, after a period of time the program will simply stop running and
you will not be able to continue. Plenty of time is allowed, however, for you to
contact QUEST and obtain your CHECKSUM (PASS NUMBER) see below.
AMSOFT SALES/DEBTOBS LEDGER SYSTEM Page 15

To become registered, follow the procedure to get the Mastcr Menu (see Section ?),
take option l3 - AMEND SYSTEM PARAMETERS.
Enter the TITLE, NAME and Serial No.. (TITLE will be displayed on all screen
displays, and NAME will be printed at the topofall reports).
CHECKSUT'I INCONS ISTENCY
PLEASE PH0NE OUEST, QU0TING THE NUIIIBER nnnn

TO OBTAIN YOUR PASS NUIIIEER IN ORDER TO PROCEED
PASS NUI'IBER----
You tell us the number on the screen and your program and serial number and we
will give you the CHECKSUM (PASS NUMBER). You enter the PASS NUMBER
followed by [ENTER], and you are now registered and the system will run smoothly.
Just in case you need to repeat the exercise at any time in the future, keep an exact
record ofyourTITLE, NAME and PASS NUMBER.
The frrst time user should also read Sections 10 and 1 I .

7 Master Menu and Detailed
Operating Instructions
r,s.r.s. | | (^rafrtfr r0tr (trlrE
l. iui i0i1{ rr0 i0urn!

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10. frirr r0r-suYrrG r!sr0rfrs rtr0rI

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îfr0
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From this point on, select the option required by entering the number followed by
[ENTER] and refer to the following sections ofthis manual for instruction in theiruse.
N.B. ([ENTER]) means press the blue ENTER key, ([ESCI) means press the red ESC
Key.
7.1 Select Option-

Enter Postings from the Menu
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l/( tposrrr6l rrrrll trrf2l ( Dlr€ I Iîourrl

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? trlrall r--v^r--l cr
(-5000s-l
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1,000.00
1tt,26
1.1 Enter the ACCOUNT NUMBER (This may be in the range 1-200). If the
ACCOUNT is not in use or the code you input is invalid, an error message
will be displayed and the Account asked for again.
Press [ESC] to return to the MENU.
AMSOF"T SALES/DEBTORS LEDGER SYSTEM Page l7

1.2 The Name and Address will be displayed together with the Account Balance
and the description associated with the Classification Code set up for the
chosen account, e.g. Credit Limit 20,000 (See Section 7.12, Classification
Section for setting up Code Descriptions).
1.3 Press [ESC] to return to Step 1.1 Enter the POSTING TYPE (This may be in
the range 1-8) 1 = INVOICE, 2 = CREDIT NOTE, 3 =- PAYMENT,
4 = CASH SALE,5 = JOURNAL DEBIT,6 = JOURNALCREDIT,
7 = CASH REFUND, 8 = RE-ALLOCATION OF CASH.
The description of the TYPE selected is displayed and on the right of the
screen a display conesponding to the TYPE is shown.
1.4 Enter REFERENCE 1 (typically Invoice Number, Cash Book Reference, etc.)
Press [ESC] to return to Step 1.3
1.5 EnIeTREFERENCE2
Press [ESG] to return to Step 1.4.
1.6 Enter the DATE inthe formatDD.MM.YY.

IfIENTER] is pressed by itself the DATE will be made to TODAYS DATE
that was entered at the start ofthe system.
Press [ESCI to return to Step 1.5
1.7 Enter the AMOUNT (max 999999.99). This is the Gross Amount, i.e. for
Invoices, Credit Notes, etc. It includes VAT, whereas for Payment or Cash
Reversal transactions it includes Settlement Discount.
Press [ESC] to return to Step 1.6.
1.8 If the POSTING TYPE is 3 (PAYMENT) or 7 (CASH REVERSAL), continue
from Step 1.17.
1.9 Enter the Month Number in the range 0-3, that the posting relates to. If
IENTERI is pressed by itself the MOMH will be made eqqal to 0
(CURRENT).
Press [ESC] to return to Step 1.7.
1.10 Enter the CONTROL AJC (for Sales Revenue).

This may be in the range 1-94. By pressing IENTER] the default is
automatically Control Account 94.
Press [ESG] to return to step 1.9.
ENTRY OF BASIC INFORMATION PLUS THE GROSS AMOUNT IS NOW
COMPLETE. ALL THAT REMAINS IS TO BREAK DOWN THIS GROSS
AMOUNT BY VAT CODE AND FOR CONTROL AJC.

1.ll The oblongheaded:
? RATE GOODS VAT CL
is displayed at the right hand side ofthe screen, the cursor being positioned at
the top left ofthe box against 1.
l.l2 Enter the VAT Code followed by [ENTER] (the rate is displayed). Enter the
Goods Value followed by [ENTER].
Press [ESC] to return to step 1.11 (for that line!)
f.13 Press [ENTER] and the VAT Amount will be automatically calculated and
displayed, otherwise enter the VAT Amount. If this is at variance with the
computer calculated amount (see VAT PRECISION Section 7.12), the
difference will be displayed at the bottom ofthe screen and the cursor will be
positioned alongside the VAT RÂTE. Press [ENTER] to accept any variance
andcontinue, otherwise press [ESCI to re-enterthe VATAmount.
1.14 Enter the Control Account [ENTER] will set the Control Account for this line
equal tothe Control Account at Step 1.10).
l.l5 Continue entering the Invoice Breakdown as required. PRESS [ESC] IN

RESPONSE TO THE PROMPT FOR THE VAT CODE TO GET TO THE
NEXT STEP, otherwise continue from Step 1.12.
1.16 | 1t - | 10' toAIrlEND/r'ENTERT toUPDATE

IENTERI to accept the posting or 1-10 to correspond to a breakdown line,
allowingyou to change the detail on that line.
Press [ESC] to ignore the posting and return to Step I . 1.
' l.l7 Continue from 1.8 ofthis section, where it only relates to Payments or Cash
Reversals (i.e. PostingType 3 or 7).
1. rrrrr Postrr65
r I r^rirrr tl6 1099 l0.1l.c{ 316.01
rrr0urr rîr Arr A!!r€ss 3rf fLrrrrr Dr5(0urr 1e,zt
irN I.-^rourr--l t--s^r^r(t--l

52.01
d1.25
crr!rr Llilr r/000.00
l1r.?6
AMSOFA SALES/DEBTORS LEDGER SYSTEM Page 19

l.l8 The oblong headed: SETTLEMENT DISCOUI{I is displayed on the right
hand side ofthe screen.
1.19 Enter the Settlement Discount (ifany)
1.20 Cash can be allocated either to clear outstanding months balances or to

match off individual account items. Both type 3-Cash, and type 7 - Cash
Reversal postings can be allocated immediately, in the'Enter Postings'
routine or cash can be stored as unallocated and allocated at a later date
using a type 8 posting. Type 8 postings may also be used to correct previous
allocations and to match off non-cash items such as credit-notes and credit
adiustments.
r/c rPoslr16l arrr 1l

1 I P^ri€rr 12l.AS 6739Cr 1r.le.32 3r9.2t
rîE rDDrtss sErrL€r€rrrlsa0urr'19.25

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1 6 r961.al
z t1l.zs
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za,aat.aa
6,941.25
,D' 0r3fr^r 0rirrrS/,ri
The above screen is displayed when either a type 3 - Cash, type 7 - Cash
reversal or type 8 - Cash Re-allocation posting is entered. The value entered
in the Amount field is the total amount to be allocated, i.e. the cash receipt
amountplus settlement discount amount. The amount ofsettlement discount
is also entered, as shown, so as to appearon the customer's next statement.
,D' - DISPLAY DETAILS:
-This prompt enable account details to be displayed and cash to be allocated against
specific account items. Enter D, press [ENTER].
.M'.ALLOCATEBYMONTH:
- enter M, press [ENTER] to allocate the cash automatically to specific months. Select
the month to be allocated, either 0,1,2, or 3, press [ENTER], the balance allocated
against the month will then be displayed, and the balance left still unallocatedwill be
displayed at the top ofthe screen. (Note: C may be used insteadofO for current month;
T may be used to allocate across all outstanding months shown. To cancel an entry,
just enterthe month number again).
Page 20 AMSOFT SALES/DEBTORS LEDGER SYSTOM

'RET'- to Update
- Press [ENTER] on its own to update the customer's account, matching-off all
transactions in the months specified. As each transaction is processed, a count is
displayed at the bottom ofthe screen.
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t11$1 t3.ra.3. -3t5.tN -t!5.tt | -l35.ll
The above screen display shows details ofthe transactions in the customer's account.
The value of the cash posting to be allocated and the balance remaining after each
allocation are shown at the top of the screen. The value of each transaction in the
account and the balance still outstanding are displayed on the left ofthe screen; the
balance after the current cash is posted and the amount allocated are displayed on the
right ofthe screen.
The following options are available on Screen 2 for allocatingthe cash:
- Enter a value 1 to 12 to select the appropriate item on the screen. The prompt
'A [ [ o c a t e A m o u n t - - >' is then displayed (seebe]ow).
I
'ALLOCATE AIIOUNT-->
- enter the amount to be allocated against the selected item. If allocating cash
(posting type 3), the amount entered cannot exceed the balance outstanding on the
transaction, shown on the right ofthe screen. Ifreversing cash (posting type 7), then
the amount entered cannot exceed the matrhed amount of the transaction, i.e.
Amount lessthebalance shown on the rightofthe screen. (Note: minus values may be
entered to adjust allocationsjust made, i.e. they may not exceed the amount showing
under Allocated). If [ENTERI is pressed on its own, instead of entering an amount,
then the selected item is automaticallv cleared in full.
AIT{SOFT SALES/DEBTORS LEDGER SYSTEM Page 21

,R'-REF
- This option allows a transaction reference to be entered and located automatically

in the customer's account. It is displayed, when found, as the first item shown on the
screen. To select a particular posting, first enter R, Press [ENTER], then, when
requested, enter the reference number. You may then enter the amount to be
allocated. (Note: START press [ENTER] will take you back to the first transaction in
the customers account.
.M'.MTH
-Enter M, press [ENTER] to select a month to be allocated on the screen. Then enter a
month - 0 to 9 ('A'for all months), press [ENTER]. The sytem will autornatically
match-offevery item on the current screendisplay inthe monthselected.
'F'or'B'-PAGE
- Enter F to display further transactions from the customer's account on the screen.
enter B to go back to the previous display. (Note: B is limibed to ten backward
displays.)
I.Ignore
- Enter I, press [ENTER] to ignore all allocationsjust made, and return to screen 1.
'ENTER'-Update
- Press [ENTER] on its own, to update the files with the allocationsjust made. If any
part of the cash posting is still unallocated then the operator is informed and asked to
confirm. If cash is over-allocated, then processing may not continue and allocations
must be corrected.
- Before the customer's account is updated, a check is performed to make sure there is
enough room on the Audit file for each ofthe allocations made. Ifthere is not, an error
message is displayed; the operator should either reject the cash posting (I-Ignore
above) or adjust the number of allocations made. (Note: at any time a count ofthe
number ofallocations made and the amount ofaudit file soace available can be seen
at the bottom leftofthe screen.)
Points
1. Posting type 8 is useful for making allocations at any time either ofcash already
stored in the sytem or of non-cash items, e.g. credit-notes and credit
adjustments. Use a type 8 posting, also, to make adjustments to allocations, for
example, to correct wrongly matched items.
2. Up to one hundred individual allocations can be entered on a single cash posting
on screen 2. The operator is informed if this value is exceeded and he has the
choice of either abandoning the cash posting altogether or accepting the
allocations as they stand and retainingthe cashbalance as unallocated.

In order to complete a posting, suffrcient space must be available on the Audit
File to print an Audit Trail. At least ten available records are required on the
Audit File to print an Audit Tlail (to cater for the maximum size invoice posting
possible), before posting can begin. Three records are used for a cash allocation
by month on Screen 1; one record is required for each individual allocation made
on Screen 2 plus one extra record at the end for control purposes.
A
'Aged Debt s ( Y / N )'- The Month-End routine (see main instruction manual
- section 7.3) has the extra option, in open-item, to consolidate transactions
at
any time without ageing any balances. This is a ueeful facility should the
transaction file become full and additional space is required for further
postings. Select this option at any time - all matched transactions will be
removed from file.
5. Customers credit limit is setun in the Amend Customer Details routine and
shown printed on the Trasacti-ons and Aged Debts reports. It is also checked
when entering postings. Enter customer credit limit in multiples of f,100
(maximum value allowed f, 999,900.00.
Invoices and credit notes can be aged up to ten months old, for an open-item
account, when entering postings. Enteravalue inthe range 0-9.
Explanation of Posting Types
I-INVOICE Sales Invoice
2-_-CREDITNOTE Credit Note - defectiveireturned goods
3-PAYMENT Cash-Cheque or otherwise
4-CASH Cash transaction to a Credit Account i.e. Cash

Sales. This will generate the invoice and the
corresponding cash entry on the credit account
as well as updating Turnover etc.
SJOURNALDR Debit Adjustment - misposting correction or

constructing Opening Balances
.- 't';. 7L' *'f "-,-j

{
o_JOURNALCR Credit Adjustment - as above.

t^\jCt(eQL \'e
7-CREDITCASH Cash Reversal/Contra Cash used to conect €"''- ' '
misposted Cashentries (type 3's), orentera
cash refund.
8-CASHREALLOCATION Can be used for allocating previous postings of

cash and to match offnon-cash items.
AIT{SOFA SALES/DEBTORS LEDGEN SYSTEM Page 23

7.2 Amend Customer Details
This option allows Accounts to be added to the Sales Ledger, existing Accounts
details changed and,/or closed Accounts deleted.
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rAsl i0vrirrr D^rl
9 {rEDr r Llrrr {r00'r)
The above screen format is used for all three followins functions.
To ADD an Account
Select the Account Number to be allocated to the Customer and enter it in resoonse to
the prompt ACC0UNT? followed by IENTERI.
If the Account is currently unused only N / A will appear as the DATE OF LAST
MOVEMENI"I.Ifthe account is alreadyused, details will be displayed on the screen.
Fill in Account details as required by selecting the number against the field you wish
to create, i.e. 8 for ALPHA CODE. For a new account it is recommended you start at
line I and at the end ofeach line press [ENTER] and the prornpt will automatically
move down to the next line. Ifthere are less than 5 lines on the name and address, to
skip to line 6 simply press [ESC] at the start ofthe first blank line. If the cursor is at
lines 6, 7 or 8 or 9 then pressing [ESG] will move the cursor to the line at the bottom of
the screen where you can press IENTERI to update or press [ESG] to cancel the
previous entries.
To CHANGE an Account
Enter the Account Number, details of which you wish to change, and current data
held against the account will be displayed. Change each field as required by selecting
the number shown against that field description as described above when adding an
Account.
Page 2tl AMSOFT SALES/DEBTORS LEDGER SYSTEM

To DELETE an Account
Enter the Account Number followed by [ENTER] and the details ofthe account will be
displayed on the screen.
To delete the Account type in'D'. Ifthere are no postings against the Account and no
balances the system will clear all details held for that Account number thus allowing
itto be reallocated at some laterooint.
NOTE
If youADD or make any amendments, to save that addition or change, press [ENTER]
to update the Disk with the new details. If [ESG] is pressed all amendments are
rgnoreo.
7.3 Run Month End Routine

Displayed on the screen will be the following prompts:
J. rur i0rr[ €{0 r0urr{!
0r3rs {Y/r )
^6r0
artrr suii^RY r0 r0irr^! (r/r) ?
This routine cannot be run if the Daybook Listing and Audit Trail have not been
taken (see Section 7.8).
This routine will Age Debts and clear the transactions in preparation for the next
period's processing. This option will enable the VAT Summary to be zeroised
(normally on Quarterly Basis), the Nominal Summary to be cleared (normally
monthly) and the Turnover Value maintained against each Account to be cleared
(norrnally annually). Enter Y or N foryourchoice followed by IENTERI.
Whilst this routine is beingrun the following message is also displayed on the screen,
where'nnn'(max. no. ofaccounts) is the actual account being processed at thattime:
ACC0UNT BEING PR0CESSED 'nnn'

7.4 Display Customer Details
Select the Account you wish to view and enter the Account Number. The System will
display general details ofthe Account and balances on the screen.
1tt.,t
52,t,
Explanation of Fields on the Customer Record

Name and Address Maximum of85 characters split over 5 lines tmax 30 characters
on any one lrne,
Telephone Telephone Number (or as required) 12 characters maximum
Last Movement The date of the last Invoice Posting made to the Account
(automatically updated within the program when Entering
Postings, see Option I Section ?.1-6).
Classification Account Classification (0-9) i.e. Export, Stop Credit etc. May be
used as required, (see Classification Table - Section 7.12 )
Alphacode First character of Surname or Account Trading Name i.e.

TESCO = T, Mr J. Thomas = T, this is used for controlling the
PRINT ALPHABETIC LISTING (see Section 7.7).
Credit Limit In multiples of f,100 (maximum value f999.900.00)
Open Item Y/N Y:Openltem N = Balance Brought Forward
To display the Postings attached to the Account press [ENTER] in response to the
prompt at the base of the screen. Maximum number of transactions per screenfirl is
17, and there can be 'n' number ofscreens for an Account. To get to the next screenful
of transactions for the chosen Account simply press BNTERI.
Page 2li AIT{SOFT SAIJS/DEBMRS LEDGER SYSTTM

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(c) 5?.t1(1) ll.75l2) 61.2t(!) -71,75

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99,1a.ta 61.?5 l.ll 61.25 ( 1)
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?{-11.!{ 115,di ?r.19 115,61 9t9999
?3.11.t( -1t?.25 -19.61 -15?.2t 99t9t9
1t,11.!r 3,61 1.11 l.al It
!t.11.t1 -t.61 -1.13 l.li ,t
ta,rr.ta -2.t3 -t.l! -2.i3 5t1
t4.11.8r 2,33 a.aa ?.13 911
lt.1t,c4 -?{.?t l.ll -t{.75 31710
You may alternate between screen displays by pressing [ESC] at the conclusion of
eacn screen page.
N.B. The value in the AMOUNT column is the gross value of the transaction an the-
refore includes VAT and Settlement Discount Values.
7.5 Print Sales Ledger

Select the Accounts Range to be printed, pressing IENTERI twice will print all
Accounts. Press [ESC] at any time to return to the MAIN MENU.
Displayed on the screen will be the following prompts
5. r.rrr srrrs _€rcIr rrP0r_
t trrt

7.6 Print Transaction Listing
Select the Account Range to be printed and whether or not FULL ACCOI.JNT
DETAILS are required. Pressing [ENTER] twicewill print all Accounts.
Press [ESC] at anytime to return to the MAIN MENU.
Displayed on the screen will be the following prompts
6, Pirir rrlrsA(rr0rs tt3rIrG c^ftarrry 6lrDrt crirrE
!'lrrrr'rtrr€ Yl LL !rsr
^ttl
furr Ac(0urr !rr^rrs ( Y/l)?
'N'followed by [ENTER] will print limited customer account details like Account No.,
first line of name/address, total balance outstanding, current month's balance
outstanding only, togetherwith all transaction details.
Y' followed by [ENTER] will print all customer account details together with all
transaction details.
Page 28 AMSOFA SALES/DEBTORS LEDGER SYSTEM

7.7 Print Alphabetic Listing
All Accounts are sorted by Alpha Code and printed. 'N'followed by [ENTER] will take
you to the Main Menu.
Press [ESG] at any time to return to the MAIN MENU.

Displayed on the screen will be the following prompts.
trirarL€r 6Arrrr crrrn€
You surr (Y/,i) ?r

^r€
NOTE: This selection may take some time to run because of the alpha sorting
Drocess.
7.8 Print Daybook, Nominal, VAT Summary

These reports are collected under this heading as they provide the fundamental
information to control and substantiate the system totals.
Displayed on the screen willbe the following prompts.
t. prrrr 0^rs00(, aîrrrrfr [^r0rr crrrrt
r0irrlL ( cL) suirr! r/r)?

DaybookListing
This will list postings to the ledger, and provides totals to aid the control ofinput if
you choose to batch postings. Once a posting has appeared on this listing it will be
excluded from subsequent Daybook Reports.
At the end ofthe Daybook Listing, displayed on the screen will be the message I S
DAYB0OK LISTING 0K (Y/N)? N followed bv [ENTERI will cause the
Daybook Listing to be re-printed, Y followed by [ENTER] will enable the program to
continue.
Nominal
The Control Accounts maintainedbythe system (95-99) are printed together with the
Sales Revenue Accounts 1-94. A full listing may be produced, enter Y, or only those
Accounts with non-zero balances, enter N.
Control Account 96, i.e. Sales Revenue mustbe equal to thetotal ofAccounts 1-94.
VAT
The ten VAT Rates are printed showingthe Goods Value andVATvalue againsteach
code,(0-9). These values are held by the system until cleared during the month end
routine (optional). Normally this report would be printed every quarter as the VAT
Return from the Sales Ledger.
Audit
All postings (except 3 and 7 - Cash) are printed showing the values assigned to
Control Accounts and VAT Codes, thus enablingthese totalsto be proved ifrequired.
At the end ofthe Audit List, displayed on the screen will be the message I S A U D I T
LI ST 0K ( Y/N) ? followed by [ENTER] will cause the Audit Listtobe re-printed, Y
followed by [ENTER] will enable the program to continue.

7.9 Aged Debts
The option will print the Aged Debts detail ofthe Accounts selected, in a choice of
formats. Press [ESG] atanytime to return to the MAINMENU.
t, pirrr raars (||$8rr€y Grrrar ctrrr€

^cro
I'rrirr'lrrat rrLr u!r rLLl
Y to Summarised will have one print line per customer account and only 20
characters ofthe first line ofthe name/address.
N to Summarised will have two print lines per customer account with a fuller
name/address as well as the telephone number of the account in case you want to
'phone to hasten payrnent ofthe outstanding balance.
7.10 Non Buying Customers

By entering a Date this report will be produccd showing details of customers who
have not been invoiced since that date.

14, r rr r0r-surrrG (usr0irrs rrP0rr
I I rrr€r' ryrar 9lL! rrrr rLLl

,t
too.rr.rrrl
Accounts will be reported on with a Last Movement Date on the Customer File equal
to or older than the Date inDut via the keyboard.
7.11 Print Statement of Account

Statements are printed for the range of Accounts specified. (On either plain or
pre-printed stationery, See Section 7.13 item STAT).
Press [ESG] at any time to return to the MAIN MENU.
N.B. The printing of Statements does not affect the ageing of debts, it does not clear
any Control Accounts etc., it is simply a report and can be repeated as many
times as reouired.
11, Prrrr srrrrirrrs 0r r(c0urr
srrrr fttou|r? I rrr[r'r9l(r rrLr Lls] Arrl

7.12 Amend Tables, Nominal, Classification
VAT Rates
Select the option required. These are semi-permanent pieces of data and it is not
anticipated that they will alter very frequently. [ESC] will return you to the Main
Menu.
r2. r^srr!,
^r€r0
r^s-r5 trl r0irrr! Irl rr_ rrrrs lrl rrrs!|l ||^||0rs t(]
Classification
Ciassification entries 1-9 are displayed on the screen and the contents or code
description may be changed as required. (These correspond to the classification code
for the customer.) Simply enter the line number to be altered followed by [ENTER].
Now enter the Classification Description for the chosen code followed by [ENTER].
The Cursor will go back to the prompt at the bottom ofthe screen, where a further
[ENTER] will update the information displayed on the screen to the disc.
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P^rirrr D!€ n ll Drrt

P^Yirrr Dut rr 6, !rrs
P^riErr 0ua lr 9l !^r3
P^Yirrr r.ris rr0 f01r i0rrH
AMSOFT SAI,ES/DEBTORS LEDGER SYSTEM Page 33

Tables
Table entries 1-14 are displayed on the screen and the contents of each line may be
changed as required. (These entries correspond to the 'Logo'on Statements)' Simply
enter the line number to be changed followed by [ENTER] and the contents ofthe line
canbe entered. [ENTER] again will move the cursor to the prompt at the bottom ofthe
screen. [ENTER] will then update the information on the screen to thedisc.
1?, rrBLrs, rrlts lîBiRLtr 6rr0t[ ctrllt

îrr0
ar$rr!rr GAr0€r arrrrr
10
r0r0rY to rRrDrr 3.3, r0P 6.te
1l
rrL !îsErLrY {e276) 5rz1l{
(-.I 'r'
VAT
VAT Rates may be altered as required (10 rates are available).
Simply enter the line number to be changed followed by [ENTERI andthe cgntents of
the VAT Code field may be entered in the range 00.017o to 99.997o. [ENTER] again
will send the cursor to the prompt at the bottom of the screen. [ENTER] will then
update the information on the screen to a disc.
VAT PRECISION is used in the system to control the accuracy ofthe split of Goods
and VAT on a posting.
When set to, say 0.09 the VAT amount on an Invoice Line may be within plus or
minus 0.08 of the Computer calculated amount, otherwise a warning will be
displayed (while posting).
VAT Rates may not be altered if GOODS or VAT entries are outstanding for that
cooe.

Ill I --6000s-- I l---v^r ---l
15.eS 2t,5tr.2t l,(t1.67
s.to -61.5t g.g9
3 N.go t.ee t.tc
e.es r.ee
5 s.gg ,.te t.ac
c.et e.et 9.tt
s.eg ,.t3 t.tt
t.os Lee 9.tN
s.sg c.N8 c.ll
a.co e,at c.ee
951
I?t r, - 11,
N.B. The value in the GOODS columndoes not include VATValues.
Nominal
Two digit Control Accounts (CL) can be specifically allocated to three digit Nominal
(General) Ledger Accounts bridging and updating to the Nominal (General) Ledger.
The overall Control Accounts are shown (95-99) and their Nominal Codes may be
amended to your coding structure. Sales revenue control AJCs (l-94) Nominal Codes
may also be changed togethcr with their descriptions. Simply enter the Control
Account in range 1-94 followed by [ENTER], enter the three digit Nominal (General)
Ledger Account associated with the Control Account followed by IENTER] and enter
the Description followed by [ENTER]. More than one Control Account (CL) can be
allocated to one Nominal (General) LedgerAccount andvice versa.
1). rrrr! r^t(t3, roi. c!^55, v^r
r/c t -- orsarrPrror -- I t -- Arourr -- l
9t 375 SALIS r0rrr0! ?,t9t.16

1al s^!rs ravrrua corrror -13,363.15
a2a v^r ourPur -ztrzl.rl
,11 t^rr/rasH
^ccouir 13,911.1t
125 lrscourr ?AYANlt 1.tt

Individual Nominal Code settings and totals can be reviewed and displayed on the
screen with this feature by entering the Control Account Number followed by [-
ENTERI and then exiting (using [ESCI) without altering the Nominal Codes.
Summaryof Controls
The Summary to Nominal Control Report has 5 overall Control Accounts (95-99) into
which postings are accumulated. To help you understand these controls below are
details ofwhere they are accumulated
DebitorCredit values are taken from the posting type.
I 2 J 4 6
Inv L;r. Pment Cash Jnl Jnl
Note Disc Tran Dr. Ur. Cash
Sales Ledger Control + +
Sales Revenue + +
VAT Output + +
Bank account
Discount Payable
a) Sales Ledger Control frgures will include VAT.

b) On the Summary to Nominal Report, Sales Ledger Control Amount less the
Total ofSales Revenue, VAT Output plus Bank Account and Discount Payable
should equal zero.
c) You have an option of breaking down Sales Revenue over 94 Analysis Heads.
Your individual postings can be made to these user selectable Sales Revenue
Codes.
Complete control over the system is maintained via the Nominal Ledger, atthe endof
each month.
The Sales l,edger Control value is posted tothe CurrentAssets sectionofthe Nominal
I*dger. The Nominal Ledger Code selected will show the total sum outstanding at
any one time.
The total Sales Revenue Account may be posted to the Nominal Ledger or the
breakdown ofthat Account (i.e. Analysis Heads 1-94).
The VAT OUTPUT amount is posted to the VAT Nominal code.
The BANK ACCOUNT amount is posted to the Bank Current Account Nominal
Code.

The DISCOUNT PAYABLE value can be posted to its own Nominal Code but it is
nore likelyto be shown as apositive value to SalesNominal Code.

Please do not take this option unless you are one hundred percent certain of the
functions of the systems parameters.
Systems Parameters
- Displayed on the screen is:
13, srsrri P^rîrrrrs

ît|r0
l rrr€i rLsr r0 rrru.r ro r{E itnu l

^rrrHrNc
N.B. Yes must be in upper case characters.
rl. Srsrri r[^r!rar9

^rrr!
I ---------- Orr ---------- ) a ---------- rtr ----------- l
t.rrrLr cAisrrr€r G^r0rr aErrNE

9. rrf. ? rrr.1, rrr,?,
1r.rrG 1,raaa,9
i0 'rrrar' ro uro^rt
^rrrD,
AMSOFT SALES/DEBTOBS IJDGER SYSTEM Page 37

Enter these parameters as required on instruction from the user and note carefully
NAME 30 Characters: User Name. This will print atthe top ofall reports
PRNT Graphic character on Statement set to 45 by default.
STAT Set to P for preprinted stationery
CHR f Format Character 1 (1-255 only). Set to 45 by default.
CHR 2 Format Character 2 (1-255 only). Set to 45 by default.
LINES Lines per page. Normally 66 but ifyour printer is adding 1 line to page
overllows set this to 65. Do not set to less than 64 or statements will be
ridiculous.
PAUSE YArl if printer is to be paused between pages (e.g. with single sheet fed
printers).
TITLE The screen title (30 characters).
REF Title for Statement's heading line. (13 characters).
N.B. PRNT, CHRI and CHR2 are graphic print characters used to
improve the appearance of reports. These print characters can be
identified where CHRI and CHR2 are the horizontal print lines
above and below the name and address on the Statement.
PRNT is the character printed at the end of CHR1 and CHR2.
Different printers require different ASCII values for these
characters therefore they are under the control ofthe end user.
REG. This is the Registration Number ofthe label ofthe program disk.
Page 38 AMSOFA SALES/DEBTORS LEDGEB SYSTEM

7.14 End Program
The program closes all files and terminates processing, after a few seconds the
following display is shown.
11, rr0 r.o6rî cî3€rrrY g^rttr rtrlrE
Remove your data discs, ifnecessary replace the system disc and then type IENTER].
Remember it is wise to BACKUP your data discs if posting or end of month routines
have been used.

8 Sample Reports
f 1:FiI4EEELEY IjRP,.L.EI] I:EI'ITRE
ti. t.l t t,FTE:lr,lI LIc,TIllr, l

Fl.lll 11
f f F.r,r '1'EFrilrtrl ttFTEr, 3q. 11.84 ---------- PFGE I I -------
fFr[] t r'tPE I PEF,I. t lrlTE l t - flr0UllT - f f r.rFT / 0I9C I REF.z.
: I I l.]l,',n I f,E IBET 81.1t..94 :.3q.gr! _aq.qB 399

I l I llt r:rI r_:E 1qE3 Fl . 1 1. t4 98. 85 rt.as 449
I 1 | t l\tltt.]E 1EE4 41.11.,94 4Fi.3B €.34 41:e
I 2 IE. I,IETE 9F,F, 81.11,84 -48.:JA -F,.3q rsga
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a-
I NI.TOICE 18!.1 38, 11. E4 17t:,.54 ?2 . 73 99 ,499?
I I I,I1,'IJ I iE 1892 zEr. 11.8.1 18.65 ?,4t 999999
I 14'?'D I rlE lqg-a 2a!-11...a1 r 52. :11 4,95 9999:..3
I H!'I] I I::E 1E-r4 28. 11, E4 :1?. 14 4.74 999999
a ItlvolLrE 169: ?8. 11, A4 44F,.22 47.34 999999
lil Z '.lP,Ilr.rTE
!i,-3 24. Il.84 -151.1! -l'r,72 999999
? I Hr,/0 IE LB9r, 24.lI.E4 ?s-q? ? . ,48 999'J99
.J
I l.l!rrl I:E 1837 :4. 1r.44 :rtj. a3 3.47 999999
4 IH!'D f-E lQ-aE 24. tl.E4 :Z9.14 3.AA 999999
! I fn 1493 24. 11,84 g',]. F-4 r:c.B? 939999
ii f fll.rrl lIBq ?4. tt.,_14 24..74 3.8A 939999
! I lt!r:l 1 181 24, I1.84 17.65 2.27 9-49999
I tlVr_-t tlqz ?4. tt.B4 4?.s4 999999
T I NVr_l 1l!3 24.11.84 185.61 ?3.89 999999
F_, I N1,rtl I 1Ll4 ?4, 11.84 8X.94 tt.a7 999993
1r.tu0 11F5 ?4. 11. 44 4€_,2. E2 54.77 99?999
.i I I,IIB 1106 !4. 11.84 342 . ri6 44.12 999999
I l1!ra,l 11Et 24. 11.84 2:.4F: . itl 38.42 999999
r r:, IH!0 |'E I l!-:lal 2?. 1 1, E4 1 , AAX.49 98.19 99939!
t? IHTO CE LLAg 24. rr.84 t7.71:J.73 ?,?43,37 999999
l4 I H'I'I] r,E rtlt 2e.1t.44 2F.4.96 34,11 999999
1 3IP.NOTE 'i?S 2a.lI.44 -15e. 25 -t9.64 999999
.T PFYI,IEI.IT 471 ?4. 11.84 -175. 95 A.68 l4q9'.g
6 .lrL lF. E41 34. 11. 84 -35. i:8 a.9a tsT r
I 4 rlFSH !:t TILL fr :rg. 11.8.1 4.E3 1. 13 35
TILL F 38. 1I.84 -4.E3 -1.13 35
I 2 r:F.llr--rTE :r7 t 3S. I1.84 -2.44 -8.38 s51
1 i fF.'rlFitH 551 38. I l. E4 2. eB B.BA 971
E 7 t:P.lctt'"r{ 1r-18tj -,+q. t Lri4 i.Js, 1E 6. A8
Fr
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,r74
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t? I FFlt1Etlr 415 ::r.1. 11.Lr.l -t,saq.qa E.EA

T CFI{AEF:LEY GFPFEH |:EI{TR€ :I
ts/L:I f DB?8iOt LIlTIl.lG.. Rl-lll 13 l
E POSTING TYPE ] GTY f - Fl.liuHT - I f '+tlT / Rl6c :I
I IHUBI']E TI]TffL -} 24 ?2,353.57

2 DP. OTE TL.ITFL -) FJ ".a46.t13
-BF..7A
-a PfiYI'IEI.IT TOTHL -} 7 - 19,969.0t -1 .94
4 DflgH SL TOTffL -: I 8.63 l.13
-1,13
5 ,r./L DP. T0T|1L. -) g,gE a.gB
,I.,1 CR. TOTBL -} 2 -1 18.35 0. a0
CP./i:FTH TOTRL -} ! 87.98 s.0B
TOTAL9 a,599.35 rTli r 8.868. e5l
O€YBOOI{ PRI HTOI]T COI{PLETE

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Page 46 A]IISOFT SAI,ES/DEBIIORS IJDGEN SYS"IEM

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AMSOFT SALES/DEBTORS IJDGER SYSTEM P4e 47

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Page 50 AMSOFT SAIES/DEBTORfI I,EDGER SYSTEM

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AMSOFT SAIJS/DEBTORS LEDGER SYS"TEM Page 6l

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HIGH ST
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DATE REF.T. REF.2.FGE DESCRIPTIL.IN PI'I']IHT FI-LI:I1]FITET! III'1I1LI?TI1/E
89.lq.84 F. Fl,lD ( ?:i :-1 -l/L DF.. 5.9t1 ?:1.4t

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Page 52 AMSOF'I' SAIES/DEBTORS IJDGER SYSISM

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AMSOFT SALES/DEBTORS LEDGER SYSTEM Page 5{l

9 Error Messages and Their
Explanation
Code Message Whattodo
900 Account Number must Re-select the account number vou reouire.
be between 1 and 200
901 Invalid date Re-enter date in the correct format, i.e.

DDiMM/YY.
902 must
Control Account Re-enter the Control Account. (95-99 are
and94
bebetween I inaccessible).
903 Account not currently Customer Account not set-up, re- select or
rn use exit and set upthe Account
904 Posting Type must be Only 8 Posting Types are available.
betweenl-8 Re-select.
905 Month Number Invalid Monthmustbe0, 1,2or3 to correspond to the
Ageingperiods.
906 VAT , ' calculated The VAT Amount entered is at variance with
value (ENTER override) the M/C calculated amount (withinthe limit
defined by VAT Precision - see Amend VAT
Rates). 'Enter'will accept the difference.
507 Summary doesnot VAT Breakdown does not Balance to the
gross
balance to Gross Amount. Correct and retry.
908 Discount exceeds total Settlement Discount is greater than the

amount PaymentValue. fu-enter.
909 Monthly Balance now This is permissible, and simply warns you
negative that an Aged Period has gone into CREDIT.
910 Aged Amounts do not Allocation ofthe Payment over Aged Period
balance to Gross does not total back to the Pavment Amount.
Correct and Retry.
911 Alphacode must be fu-enter
between A-Z
912 Nameandaddress Name and address may only be 81-85
exceeds maximum 85 characters long in total. (Depending on the
characters number ofAddress lines used) . Correct and
retry.

913 Accountmaynotbe An accountmay only be deletedwhen all
deleted balances are zero and notransactions exist
for it.
9t4 Open Item must be Y or N Re-enter
Table Number mustbe fu-enter
between 1 and 14
916 Code must be between Re-enter
100 and 499
9t7 Account Range invalid The range selected is incorrect. Retry.
918 (?) transactions onfile Youhavereached the transactions limit and
cannot post any more transactions. Run the
Month End routine.
919 Control-Audit File Print the AUDIT File and re-enter the
Full - please print posting
920 Rate may not be changed You rnay not change the VAT 7o rate while
the goods total remains nonzero. If
necessary todo so, thenprint VAT report
and run Month End Routine first to zeroise
VAT totals.
921 Table number must be Re-enter
between 1 and 10
922 Please take Daybook You must print the Daybook Listing before
Listingfirst running Month End Routine. Use Menu
Option 8 (see 7.8).
923 Please print audit trail frrst You mustprintthe audit trail before
running Month End Routine. Use Menu
Option 8 (see 7.8).
924 100 Allocations Made An attempt has been made to enter more
Press'Enter' to continue than the maximum one hundred allocations
possible on a single cashposting. Press
tENTERI the operator should then decide
whether to cancel all the allocations or
accept the one hundred entries and store the
cash balance as unallocated.
925 Allocation too high, or Amount entered eitherexceeds the
negative allocation too low unmatched amount ofthe transaction or, in
the case ofa cash reversal, exceeds the
matched amount. Or a minus adjustment
exceeds the amount iust allocated.
AMSOFT SAIJS/DEBTORS LEDGER SYSTEM Page 55

926 Insu{ficent room on Audit Either reduce the number ofallocations
File for number of entered or reject the cash postingandprint
allocations made offthe Audit File.
927 Cash over-allocated Check allocations entered and correct.
930 Allocations do not balance to Allocations entered on a type 8 postingdo
zefo notbalance to zero. Check and adjust.
931 Allocations completed for All items onthe current screen display,
this page relatedtothe selected month, have been
processed. To continue processing in this
way, page forward and reselect month
optr0n.
933 File Status(n) - A previous Message 933 or 934 is displayedby
failure occuned which was enteringa * instread ofan option number
overridden whenthe menu is displayed. 933 is
displayed ifa previous securityfailure (see
error 936) occurred and was overridden -
(n) is the number oftimes afailure has
occurred and been overridden. message
934 File Status - no previously 934 indicatesthatno security failure
overridden failure recorded has everpreviously occurred on these files.
Security failure - previous The'Enter Postings' or'Month-End'

update improperly ended routinewas not completed properly either
through operator or hardware error and the
system's files are not updated correctly. It
is possible to override this error, however,
by enteringtwo full-stops (..) instead ofan
option number, butshould this course of
actionbe taken, QUEST Computer
Services cannot undertake to provide the
same level ofsupporton the disks as
normally supplied. Your normal course of
action shouldbe to revert to back-up disks.
937 Selection invalid on current Options I andS are invalid once error
files - please recreate from message 936 above hs been displayed.
backup All other options are valid. tNote: provision
to ovenide error936, see above.)
939 No postings for customer There are no postings in the customer's

on file account - unable to allocate cash
Reference not on file Required posting reference not present
in customer'E account
941 Allocs nnnhas exceeded Insuffrcientroom onthe AuditFile for the
available audit space nnn number ofcash allocations entered. Either
reduce the number ofallocations or reject
posting and print offAudit Tlail.

997 Invalidlnput Retype the entry.
998 Minus invalid Minus value not allowed for this
field. Re-enter the value.

Discs
then copying the system and boot sectors from your CP,il\'I system disc to the newly
copied disc. To create a working copy follow steps I to 5 below.
- 1. Ifyou are not already in CP/II, load your CP/M system disc into drive A then
type lcpmIENTERI.
c0PYDISCIENTERI,
3. When requested replace the CP/M system disc in drive A with the ABC master
4. Type SYSGEN IENTERI, follow the screen prompts, and insert your CPM
system disc (Source) and newly copieddisc (Destination) as requested.
5. Type BOOTGEN TENTER], follow the screen prompts, and insert your CP/M
system disc (Source) and newly copied disc (Destination) as requested.
You should now have a working copy ofthe master disc. Keep the original in a safe
place and only use the copy.
Tomakebackup copies ofyour ABC data discs, follow steps 6 to 8 below.
6. If you are not already in CPIM, load your CP/M system disc into drive A then
type lcPm[ENTER].
?. With your CP/M system disc in disc drive A and new blank disc in drive B, type
COPYDISCIENTER]
8. When requested replace the CP/M systemdisc in drive Awith the ABC data disc
and follow the prompts on the screen.
It is recommended that you make backup copies ofyour data discs regularly.

11 Notes and Checklist for the
First Time Users
11.1 Use of RETURN and ESCAPE Key
As an operating standard throughout ABC Systems the operator uses the blue
IENTERI key on the keyboard to have an input entry accepted, or to continue
processing.
ENTER will be signifredby [ENTER] throughoutthis manual.
To go back a stage or to cancel an error on input use the red ESCAPE key. On your
machine this key is identified by [ESC]. The ESCAPE key can be freely and
repeatedly used to'back out'ofany situation and return to the Master menu.
ESCAPE will be signifred by [ESC] throughout this manual.
11.2 Entering Values

and zeros as required.
e.g.99 IENTERI for goods value will be displayed as 99.00,99.9 [ENTER] will be
displayed as 99.90.
11.3 Printer and Paper wreck problems

resolved
All reports are on demand, are range selectable and will not update the disc files. If
something goes wrong with the printer or you run out ofpaper, correct the problem
and simply re-print.
Where the printing of a report is important (i.e. Daybook Listing or Audit Trail),
displayed on the screen at the end ofthe listing is the prompt IS DAYB00K LIST
0K ( Y / N ) ? By replying N followed by [ENTERI then a duplicate listing is produced.
This is particularly useful when you have a 'paper wreck' or things go wrong with the
Drinter.

Printout of values normally allow for 99999999.99 * or - but where values are
greater than this the correct value will be printed with a 7o in front. This may cause
some misaligrrment of values in the rest of the print line, but this will be a very
unusual occurrence.

11.5
Make sure you read Section 10 on Taking Copies ofDiscs. Remember to take regular
copies ofdiscsjust in case things go wrong, like spilling coffee on discs or someone
kickingthe plugout ofthe wall inthe middle ofyou making aposting.
You can always go back to your 'backup' discs and start again from the time you took
the last copy.
ll.6 Checklist for First Time User

Essential at start SetUp Prior to Processing anything
1) Copy Program Discs and know

2) AMENDSYSTEM
PARAMETERS (see section 7.13)
how and when to take regular
copies ofdiscs (see section 10) 4\ AMENDTABLES/SUMMARY/
TAX RATES/CLASSIFICATION
3) Register as a user and get
CODES AND DESCRIPTIONS
CHECKSUM(PASS (see Section 7.12)
NUMBER) from Quest to run
system normally, without 5) Transfer fromyour existing
UNREGISTERED fl ashing all system and reconcile control
over the screen accounts (see Section 12.8)
11.7 Hints on transferring from your

ExistingSystem
To ensure accuracy in transferring from an existing system to ASLS, there must be a
total for agreeing with Ledger Control. For each Account with an outstanding
balance, list the total amount outstanding, and where ageing of the debt is also
needed then ensure the balance outstanding is accurately aged over months 1, 2,3
and more.
When allocating Account Numbers to debtors and setting up names and addresses on
ASLS., by pre-sorting into alphabetic sequence you can set up your Sales Ledger in
alphabetic as well as numeric sequence. By leaving a range of blank Account
numbers between each letter, then allowance can be made for fitting in new ones.
You can select a specific Accout Number for an Account. Obviously after some time
you may find thatyou did not leave enough space between certain lettersbutyou may
find it useful to start this way.
By posting each individual month's outstanding transactions and completing the
Month End Routine, at the end of each month, aged debt analysis can be obtained.
lhe totals at the end from the Summary to Nominal can be agreed back to the overall
control figure and each individual Account checked for each month. To age debts over
four months this means four separate updates and month end routines.

A faster process is available in ASLS and this is to use the posting ofa JOURI.IAL
DEBIT or JOURNAL CRIDIT to a specific month to set up your aged debts for each
month.
Each Journal entry will be shown as an individual item on the Statement and it will
update the T\rrnover figures. By running a Month End Routine a Balance Brought
Forward line can be created, but remember this routine will age the debts by one
month, i.e. current month (0) will become Aged Debt 1.
A"IUSOFT SALES/DEBTORS I,EDGER SYSTDM Page 6l

L2 Copyright Clause
AMSOFT SALES LEDGER SYSTEM
licensed only to read the progtam from this medium into memory ofa computer solely
for the purpose ofexecuting the program. Lawful users must not use this program in
any manner competitive with, or detrimental to, the commercial interests of Quest
International Computer Technology, nor will they be allowed to copy or duplicate
this product in any way other than a personal duplicate forbackup purposes only.
Intirnational Computer Technology. No reproduction ofthis document is to be made
without the authority ofQuest International Computer Technology.
O 1984 Quest International Computer Technology
Quest International Computer Technology

Quest House
Wilton Road
CamberleY
SurreY
GU152QW
Tel: (0276) 681336 Telex:47326

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att

Amsoft Stock Control System

Published by AMSOFT, a division of

Amstrad Consumer Electronics plc

All rights reserved

Amsoft Stock Control System

Published by AMSOFT, a division of

Amstrad Consumer Electronics plc

All rights reserved

AMSOFT STOCK CONTROL SYSTEM Index

* CPA,I ie a trademark ofDigital Research

AMSOFT STOCK CONTROL SYSTEM Page 3

Other reports include:

Page 4 AMSOFT STOCK CONTROL SYSTEM

AMSOFI STOCK CONTROL SYSTEM Page 5

The normal flow will be:

Amend Units of Sale

hint Daybook Listing

Page 6 AMSOFT STOCK CONTROL SYSTEM

AMSOFT STOCK CONTROL SYSTEM Page 7

Page 8 AMSOFT STOCK CONTROL SYSTEM

b) Gmss Profit * Unit Gross Profit

e) Those stock items below Re-order Level

AMSOFT STOCK CONTROL SYSTEM Page I

Page l0 AMSOFT STOCK CONTN,OL SYSTEM

The fielde for these are:

Last Issue Date N 5 DD/IIM/YY

AMSOFT STOCK CONTROL SYSTEM Page ll

5.3 UnitS Of Sale File -"r""t aoption9fromMasterMenu(see

Page 12 AMSOFT STOCK CONTROL SYSTEM

The screen for ASCS will be displayed on the screen:

sUSrr€S rOrrr0r srsrri

6.1 FirstTime UserRegistration

AMSOFT STOCK CONTROL SYSTEM Page l3

The screen will then show

The first time user should also read Sections 10 and 1 I .

Page 14 AMSOFT STOCK CONTROL SYSTEM

1. !rrrr sr0cr i0vrirrrs

r1. Prlrr 6r0uP5 I urrrs 0f 5^rr

r3. 9rsr€i P^r^iErErr

l'l P!r^9r srrr(r

7.1 Enter Stock Movenents

I nri I t--- o€s(ilPrr0r ---l I- rrPr -l l- eNrY -l I PRI!!I lrrr.l D

1,St 16.?r rBfi2l

ro uP0^rr, frrr r0 rcN0rr r

AMSOFf STOCK CONTROL SYSTEM Page l5

I .2 The Description will be displayed.

Press [ESG] to return to Step 1.1.

1.4 nnterqUm,WTY,maximun = 30000.

1.5 Enter REFERENCE Number, maximum alphanumeric characters.

Page 16 AMSOFT STOCK CONTROL SYSTEM

7.2 Display/Amend Product Details

l?l r - rt 10 ritrD, 'D' r0 0rr, ,0' rd orD I

The above screen is used for all three following functions:

AilSOFT STOCK CONTROL SYSTEM Page l7

?,0isP!r!/^rEr0 trilrxlrr G^rD€r (trtr€

t rrPE I lerrl I Prrae I lrrr,l ! v^rur l

arr l/o: ?J1 / s/or 5ll / lrffi ?69 / rrrl: 269

vrL a/0: 415,30 / s/0: 15r.at I rfit. 265.34