OC Message

Oh Wow!

Dearest delagates,

It is with hearts filled with excitement, gratitude and love that

we send hugs from the country of a thousand hills and smiles!

We still cannot believe that the MM2020 is only 2 weeks away.

But again, we cannot wait to see you all come to Rwanda and
enjoy every single bit of the rwandaful, smooth experience
we’ve tirelessly worked on preparing for you.

Feel free to reach out to us on mm2020@gmail.com should

you need help with anything.

Can’t wait to see you all soon

Contents Outline
Page 3. General information

Page 9. Environment friendly

Page 11. Before Arrival

• Visa information and Yellow Fever Vaccine
• Packing

Page 14. On arrival

• Transportation
• Registration
• Finance
• Accessing rooms

Page 21. Agenda

• Plenary Simulation
• Opening Ceremony
• Special Rooms
• Plenary
• Exchange Fair
• Activity Fair
• Departure Day

Page 26. Social Programs

• NFDP
• Planting Activity
• IFMSA fringe
• Mask Party
• Cultural Night
• Relaxing Night and Pool Party
• Closing Ceremony

Page 30. Post General Assembly

Page 32. Annexes

• Invitation Package
• IFMSA Code of Conduct
• Contact Person
• Meet OC Members
• Check Box
General Information
Rwandans are some of the friendliest people you will ever meet! They
are very hospitable, do not hesitate to reach out to anyone in case you
may need help. As long as the person understands the language, we are
quite sure that you will get the help you need.
Rwandans have only one local language KINYARWANDA (make sure
you go home knowing some words like Bite to say Hi and Murakoze
to say thank you! but also most people in Kigali speak either English,
French or Swahili.

Time

The time in Rwanda is Central African Time (GMT+2).

Security

25 years after the tragedy of the 1994 genocide against Tutsi, Rwanda
has against all odds managed to reunite and rebuild its politics, security
and economy. We are to date known as one of the safest countries in Af-
rica and the world. You may see soldiers or police officers walking around
in kigali city but that is nothing you have to worry about, you can even
say hi to them.

Cleanness

Rwanda is among the cleanest countries so please remember:

• You can only dispose waste in designated dustbins.
• If you cannot find one nearby, please keep waste until you find one.
• We understand that most of the time you will be sleeping late, and you
have to wake up early for the sessions but please, don’t forget to keep
your room clean.

Smoking

Rwanda has inaugurated a comprehensive public smoking ban since

2013, meaning that it’s illegal to smoke in public places, namely restau-
rants, hotels, bars, public transport, cinemas and indoor public transport
terminals.

03
There will be a designated smoking area at Golden Tulip La palisse Ho-
tel(our venue). It is absolutely forbidden to smoke anywhere else rather
than the smoking area (Rooms, Session Rooms, Social events etc….)

Note: The use of the following smoking products is strictly prohibited by

the government of Rwanda: Shisha(Hookah), Cannabis, cocaine.

We hope that you will never attempt to bring the above mentioned prod-
ucts in Rwanda otherwise you will end up spending your days in jail in-
stead of the General Assembly.

Alcohol

As long as you are above 18 years, you are allowed to drink alcoholic
beverages. However, being drunk in public places is not acceptable and
it is against Rwandan government laws.

We advise all delegates to make sure that they don’t break anything at
the hotel whether you are drunk or not, you will be charged for the repair.

Both alcoholic and non alcoholic drinks will be available at the hotel.
Don’t forget to test a local beer named “Urwagwa” which is made from
fermented banana juice mixed with roasted sorghum flour.

Health
● It happens that some people don’t feel well when they change their
environment, But don’t worry! We will be having a first aid medical team
at the conference venue. Whenever you feel unwell, please inform any oc
member (They will be wearing OC T-shirts).

● If further care is needed, the OC might help you with transport to

and from the hospital, but the delegate will cover the totality of their care
cost. It is for that reason that we highly recommend you to get travel
health insurance otherwise you will cover the cost at 100%.

● In case of emergency or accident directly call Hotline:

912 or 1112

● Rwanda is in the Malaria endemic area, so we recommend taking

prophylaxis of Malaria to people coming from non-endemic areas.

04
General Information
● Maintain strict hand hygiene. Wash your hands often with soap and
water, especially before eating.

● A delegate can choose to take along a supply of pocket size hand

sanitizers (it should contain at least 60%alcohol).

● Eat and drink safely: Ensure that your food and water are from
trusted sources and fruits are thoroughly washed before eating.

● Comfortable clothing: Although the temperature is projected to be

friendly, the temperatures at the meeting venue may vary between 18oC
and 27oC. Please take along comfortable clothing.

● There are several pharmacies nearby the hotel and open mostly
during day hours, with few others working 24/7 on rotation basis.

● We have three referral hospitals in Kigali. Just in case you need

services, you can reach out to them through:

○ King Faisal Hospital: 3938 or +250 788307561

○ Centre Hospitalier Universitaire de Kigali/CHUK: +250 788868240
○ Kanombe Military Hospital: +250 788305703

Rwandan Currency

● The Unit of currency is the Rwandan Franc (RWF) that is divided

into 100 centimes.

● Exchange rates are subject to fluctuation. Currently, 1 USD is ap-

proximately equivalent to 930 RWF. 1 EURO is approximately equivalent
1,020.

● If you are not getting time to get to the city center for changing your
money, you can do it right away at the Airport or better at the hotel itself!

05
 Banking Services

Banking hours are from 08:00 to 18:00 on weekdays and from 08:00 to
15:00 on Saturdays. Banking amenities are available at all commercial
banks; local and regional banks hold agreement with a variety of credit
card networks.

Most internationally recognized currencies and travelers’ cheques can be

exchanged at commercial banks, hotels and international airports. Major
credit cards are accepted in most hotels, restaurants and shops.

Emergency Services

In case of emergency, please refer to the telephone numbers listed be-

low.
Fire Brigade (Toll Free): 111 or +250 788 311 224
Ambulance (Toll Free): 912
General Assistance: 997

Business and Shopping Hours

Public Offices open from 07:00 to 17:00 while business open from 8:00 to
18:00, Monday to Friday. Opening times on weekends for business range
between 09:00 to 22:00.

Moving

Vehicles circulate on the right side of the road. There is no strict rule of
direction for the sidewalk, people use whichever side. So, if you are from
a country where there are different regulations, better to pay attention
when crossing streets for your safety. There are multiple zebra cross-
ing along the roads, Many of them do not have traffic lights, in this case
when crossing the road make sure you survey both directions that no
cars are coming before crossing. Some places do not have zebra cross-
ing though, Tip: use the said strategy.

06
General Information
Using Lift

At the hotel, the lift will be closed for the period of the meeting, if you are
moving from floor to floor, there are stairs and space reserved for wheel-
chairs that you can use.

Internet

There will be accessible internet at the hotel for everyone to access it.
However, In case you want a personal internet, you can buy a sim card
with 3G or 4G internet from a telecommunication service provider both at
the hotel and at the airport. It is really cheap and we all use it.
Note: Every Purchased sim card has to be registered to the Sim Card
owner.

Power Outlet Adapter

In Rwanda the power plugs and sockets are of type C and J. The stan-
dard voltage is 230 V and the standard frequency is 50 Hz. So you may
need an adapter or a voltage converter. kindly check the picture below
and pack accordingly. Hint: In your bed rooms and elsewhere in the ho-
tel only the 2nd type is available, but in session rooms both types will be
available.

For more information Check Here and fill in your country to know exactly
what you need.

07
 Safe sex

The organizing committee does wish every delegate to be safe. Therefore, we

are delighted to offer you a “sex positive” event. This means that we will dis-
tribute freely (and anonymously) condoms and lubricant to delegates who may
need some, with the help of SCORA.

OC box of feedback

With the tireless days and nights of preparation to make this event amazing
and memorable, there will be a box of feedback at the venue in front of OC of-
fice where you are welcome to leave any little love notes or feedback for all the
OC members and volunteers.

Accommodation

Upon registration, delegates will be given their rooms and keys to the rooms,
allocation was done by delegation size basis and individuals share rooms.
Please we need that everything is in its place, you will be sharing rooms, if you
leave your rooms disorganized it won’t be green for yourself, your roommates
and for people who will be making your rooms. You have to sleep green as
well.
For people who will arrive early or depart late, you can contact
• contacts (Wikenzi Agama-General Manager)
• Cell: +250 788 92 36 98
+ 254 722 819 207 (WhatsApp)
• Email:gmkigaliviewhotel@gmail.com

We have negotiated with Kigali View Hotel that delegates who are in Rwanda
for IFMSAMM2020, will stay here at a discounted price. A twin room is 50$ (
25$ per person) and a single room is 35$, the price will include accomodation
per night, continental breakfast, one bottle of water, free wi-fi, swimming pool
as well as the airport pickup.
Note:
• For every delegate who will arrive earlier than the real arrival dates, it is mandato-
ry to inform the head of logistics when you will arrive and where you will be stay-
ing in case you will not use the oc provided hotel. But we highly recommend using
the oc provided hotel.
• And once you book the Kigali View hotel or any other hotel please inform the
head of logistics (logistics@mm2020rwanda.com ) and CC the head of transporta-
tion (transportation@mm2020rwanda.com)
The Queen of transportation, Noella will be generous enough to give you
a ride from your place of stay to the GA venue. On the 26th Feb or 1st
March

08
Environemental Friendly
Rwanda has taken a strategic decision to pursue a green growth ap-
proach to development. How about stepping into Rwanda’s shoes and
making a green GA? Let’s all be responsible in protecting our environ-
ment and be Green Delegates.

Eat green

At the buffet meals, take less to waste less. Did you know that half of buf-
fet foods in hotels worldwide is wasted? We can reduce this at the GA if
everyone fills their plate mindfully, not overestimating their own appetite.

Drink green

the OC will provide reusable bottles to all delegates for the sake of our
ecosystem. Drinkable water dispensers will be available in session rooms
and at the hotel to keep you well hydrated. Buying bottled water will pro-
duce plastic waste and waste your money. Do not drink tap water. You
can use tap water while brushing your teeth, we all do it, but why would
you while you already have safe water in your bottle!

Live green

Consider managing the available water in an integrated and sustainable

manner so as to secure and provide water of adequate quantity and
quality for all social and economic needs of the present and future gener-
ations. Take shorter showers: try to keep it to 5 mins, you will have more
time to enjoy the GA outside your shower, and you will also save 76 liters
of water per every 8 mins reduced from your shower time. Save another
20 liters per day by closing the tap while you brush your teeth. And for
energy’s sake, turn off the lights when you leave a room.

Recycling

Our Venue is one of ecosystem friendly facility. It uses solar panels as

the main source of energy. We urge all delegates that they should have
proper disposal of wastes and we can’t wait to assist you in enhancing
that regulation, there will be a team all around to assist in difficulties.

09
10
Before Arrival

Visa Information
• Check if your country is visa exempt or not.

• If your country is not visa exempt, you have options:

o Visa upon arrival without prior application
o Applying online; get your visa approved within three working days.
With this option you will get your visa on arrival.

• Those who are applying online have options of paying online or on

arrival.

• To minimize the process and long queue at the airport, we recommend

a prior online application and get your visa upon arrival.

• Visa fees: 50 US dollars not 30 US dollars since September 2019.

• Apply Online: Online Visa Application

• For more information click here or visit our website.

Note: To all delegates, please come with the following:

● Invitation letter
● Valid passport for at least 6 months
● Student ID (If applicable)
● Valid Yellow Fever vaccination Card to all delegates coming from
Yellow fever endemic countries. To know if you need to take one before
entering Rwanda, click this link: Yellow Fever

Travelers who have recently visited (within 24 days) an active

Yellow Fever transmission outbreak country should get a vaccine.

11
 Important Information you have to note.

• Hotel In Rwanda
Name: Golden Tulip, La palisse Hotel, NYAMATA
Address: RN 15 BUGESERA ROAD, NYAMATA
• Address In Rwanda: IFMSA March Meeting 2020
KN 3 AV 4
13 Avenue De LA PAIX, Kigali
Ecobank Building 8th Floor
• Contact Person:
MUCO Samantha,
Visa Coordinator of IFMSA March Meeting 2020, Rwanda.
Tel: +250782744099
Email: visa.oc@mm2020rwanda.com
• Institution: Medical Students’ Association of Rwanda (MEDSAR)
• Company: IFMSA March Meeting 2020, Rwanda
• Phone Number: +250788393189
• Purpose of visit: Attending the IFMSA March Meeting 2020,
Rwanda. Single Entry

Note: Do not confuse our venue with Hotel La palisse Nyandungu.

At your point of entry answer honestly and correctly where you will be staying
and your purpose of travel. If you are coming earlier and you have booked your
own separate hotel, add where you are going to be staying meanwhile prior to
heading to the GA and PreGA venue.

Packing
Although the temperature is projected to be friendly, the
temperatures at the meeting venue may vary between
18oC and 27oC. Please take along comfortable clothing and
bring an umbrella and rain jacket just in case. Make sure you
bring your own notepad and pen. We are reminding all
attendees that it is restricted to have plastic bags since 2008 in the whole
country, you have to check your bags before packing so that you will not be
fined unwillingly, regarding packing we are having all around papers and other
biodegradable packaging.
However smaller plastics such as ones you keep your medication in can be
allowed in.
Some of the food type or products are required to be packed in plastics by
some airports. If this happens make sure these products are carried in your
under cabin bag. There is no specific food type forbidden to import.
We recommend delegates to use paper bags just in case.
Take a look at our “Check Box” toward the end of this survival guide, to make
sure you don’t forget anything!

12
13
ON ARRIVAL - Day 0

Transport

As per the contract signed with the IFMSA, the OC will provide transpor-
tation from Kigali International airport and Nyabugogo bus station to the
venue.
Please, It is important to fill on time this Arrival And Departure information
form.

Note:

If you are in Kigali City for personal or tourism reasons before the GA,
we will not provide transportation for you. However if you fill in your travel
information and are able to make it to the above mentioned pick up places
within the OC Transportation period, The Oc will be happy to give you a
ride to the venue.

Once you have dealt with your visa and you are allowed to pass,the next
step is to pick up your baggage and head out through the arrival gate.

By the time you reach out, you will see volunteers wearing white IFMSA
MM2020 t-shirts, and also holding papers written on IFMSA MM2020.
Smile :) , the greatest adventure has already started. Approach them, they
are excited to welcome you and for guidance.

Pre-GA delegates

They will be provided transportation from 00:01 to 23:59 of the 26th

February 2020.

GA delegates

They will be provided transportation from 00:01 to 23:59 of the 1st March
2020.

If you arrive early and it is not yet time for the bus to depart, there will be a
comfortable waiting tent reserved for you with a free Wifi.

14
But, Have you ever tested Rwandan Coffee? We have coffee shops at the
airport. How about taking a cup of coffee while enjoying the free Wi-Fi at
the airport? Again,don’t get too relaxed to forget the departing time of the
bus because if you miss it, You will have to wait again.

From the airport, the only stop will be at the venue which is 29km approx-
imately 1hour. The time always depends on the traffic and since that road
is under construction from newly built airport the traffic will be a little bit
congested.

.
Enjoy the beauty and cleanliness of Rwanda as you go.

15
ON ARRIVAL - Day 0
Nyabugogo bus station

We will provide buses according to your pre-filled arrival information. At the

bus station, it is very crowded, do not leave your belongings alone or with
anyone. Closely watch your luggages.

OC will be around in White IFMSA MM2020 T-shirts to take you at the

waiting place, in case you don’t see any oc member, we recommend you
to stay at the office of the bus agency so that oc can easily find you.

Note that it is very crucial to fill the pre-arrival form.

16
 In case you missed the OC bus.

Rwanda is a safe country and you can travel anywhere at any time.
In case you missed out or don’t feel like waiting for the OC transport, you
can try any of the following options to catch yourself a ride.

Option 1:
Cabs in white and yellow color called YEGO CABS available at the Airport
and they cost 15-20 EUROS from airport to the venue. It is also available
on call: 9191

Option 2:

Open your IOS AppStore or Android AppStore and download application

called” VW MOVE” create an account and put the destination and request
a ride, the price ranges from 0.5 Euro per Kilometer. Note this, it only
works within Kigali city center and will not help if you are heading to GA
venue.

Option 3:

Some of you may enjoy the Airport cabs which are abundantly available at
the airport. Though they seem to be reasonably expensive compared to other
options, they can save your life.

Do not be desperate! In case you fill your travel information form, the OC will
be available to give you assistance and guidance in case you have missed our
transportation.

Delegates may feel like taking public transportation. You know what? During
your arrival or departure do not try this, it will give you a stressful time you do not
want to have.

17
On Arrival Day 0
REGISTRATION

The information shared in this small section is extremely important to

ensure that everything runs smoothly. We hope that you will use the most
of it.

How registration will go:

1. Registration will open at 11:00 am. There is a storage place for luggage
in the destined building/place at Golden Tulip La Palisse Hotel (main venue
of the GA).

2. All delegates should leave their luggage in the destined place, otherwise
the registration space will be too crowded. If this happens security will
intervene and you will be asking to move your stuff to the destined place,
so just do it right upfront. Our volunteers (in IFMSA MM 2020 OC t-shirts)
will tell you where to put yours.

3. Thus, from the shuttle, you should arrive at the venue and the OC will
show you where to drop your luggage. The luggage will be babysitted by
volunteers very safely. General delegates should hang out in thebackground
yard or tour the venue to see around - but not in the destined place for
luggage.

4. Then, the NMO president or head of delegation (One person per

delegation) should head to the registration site. It is literally in an open
beautiful place so, relax! Moreover, our volunteers will be available to guide
you.

For any details regarding registration, you will surely be helped with lots
of love by Mick, our Head of registration. You can even contact him at
registration@mm2020rwanda.com

Registration process starts… the head of delegation will proceed to the

Finance Desk to meet our Mr. Money Reagan for financial clearance.

18
 Financial Clearance:

● First stop is FINANCIAL CLEARANCE at the first booth where you

will meet our financial expert Mr Reagan with his assistants.

● This is where you will pay upon arrival debts or we will reimburse you
the money we owe you.

● Everybody needs to pass through Financial Clearance- even if

we have told you that your balance was clear.

● Please be aware: no registration of any delegates will be possible

without paying the full debts and under no circumstances. This includes
last minute cancellation done after January 31st and/or after 7th February.
We will reimburse you also the remaining debt from the OC towards you.

● Debts are to be paid in EUR or RWF. You will have received an

email by Friday February 21st 2020 informing you of the exact and final
amount you need to pay or that we must give you back.

Regional Booth

The NMO representative will then be guided to its REGIONAL BOOTH

where you will receive all your registered delegation name tags. This is
when you will know at which room you are staying.

SOS Booth

There will be an SOS BOOTH for any crisis situation as to not overload this
system. Do not go there directly. If you find yourself in a crisis, approach an
OC member first, preferably Thaina or Claude.

19
On Arrival Day 0
ACCESSING YOUR ROOMS

1. Go back to your delegates who have been anxiously waiting for you with
the luggage. Give them their badges. Important: Have Fun and always
be with your Name Tag. No name tag = No entry in any premises of the
MM2020 GA Hotel then taken out of the hotel. One can absolutely not
lose the badge. You will need the badge to access the social programs,
including the opening ceremony.

2. Look at the map and go TO YOUR ROOM. Volunteers will guide you.

3. No switches in rooming at this point in time is possible. We will satisfy

requests for same gender or same NMO placement as indicated in the
registration form. The rooming will at this time already be done and final.

4. Upon signature of the liability document, To receive your electronic

key, you will need the deposit of 30,000RFW or 30€ in cash. Please be
reminded that by filling out the registration form all delegates have agreed
to the payment of this deposit. This deposit is refundable at check out if no
damages have occurred to your room or other hotel premise by you. This
is not to us, Golden Tulip La Palisse Hotel.

5. Then you can proceed with your badge to the WELCOME BOOTH
where you will receive a welcome package including treats (Bag and
reusable Water Bottle, do not try to lose it. Otherwise you will suffer from
dehydration!).

6. Good job, you made it. You have now access to your room where you
can get changed and head to the next step, either the first plenary or the
opening ceremony.

7. If your NMO has ordered t-shirts, they will be given on March 2nd. Do
not expect them at Registration Day.

20
Agenda
Plenary Simulation / 1st Plenary

The plenary simulation and the first plenary session will take place in the
plenary tent from 16:00 Sharp. This tent will be used as the president
sessions’ room for the rest of the General Assembly. (The room is
fascinating)

Dinner

Dinner will be served at 18:00, you will be having only one hour to be in the
bus for the departure to the Opening Ceremony venue (Kigali Convention
Center).
Buffets will be set in the restaurant, make sure that you abide with time,
otherwise you may miss the Opening Ceremony and we never wish that
to happen.

Opening ceremony

The opening ceremony will be held at the Kigali Convention Center(KCC).

Please get your best tux or most beautiful dress ready to make sure you
show up in style.

21
 To Note:

• The event will start at 20:00, please make sure you show up on time.
• The first bus will leave the hotel to the opening ceremony venue at
18:50 and the last bus will leave at 19:00 sharp.
• We will have a special performance from a traditional dance troop.
• After the opening ceremony, there will be an after party at the KCC
rooftop where the fun will continue with music by DJ and more
traditional dance performance.
• The best picture of you, for your memory can be taken at this view.
• There will be 1hour UNLIMITED FREE DRINKS 22:00-23:00, only
aerated soft drinks and hot beverages (Coffee & Tea), if you want
alcoholic beverages you will have to pay.
It’s ~ between 5$ and 10$ per drink, of course it depends on the type of
drink. They take cash or credit card (Visa or MasterCard).

General Assembly Agenda

Find detailed General Assembly Agenda in IFMSA Survival Kit.

22
Agenda
Important note

Please keep in mind that the General Assembly takes place in the same
hotel as we stay. Be respectful of the environment and try not to scream
too much when you walk in the corridors, near rooms or session rooms!

Meals:
● Breakfast, Lunch and Dinner will be served in the same place (In
Restaurant) throughout the GA.
● Time will not change
● We will be having Lunch A and Lunch B according to our NMOs
(More information on this, will be shared in days to come).
● All meals will be served in buffet style.
● Never forget your badge and wristband, otherwise you may risk
having your meal.

Breakfast
It’s a buffet style with multiple tables so, there shouldn’t be a huge line up -
but of course if you come first you won’t wait, and you’ll be in time for your
sessions. It will be served from 07:00 to 10:00 and remember sessions will
start at 09:00.

Lunch
Lunch A will be provided from 13:00 until 14:00 and Lunch B will be
provided from 14:00 until 15:00.

Dinner
Dinner will be available in the Restaurant from 19:00 until 20:00

Note: Every delegate is requested to remove their plate and put it in a

designated basket before leaving the restaurant. Help the next delegate to
use your table with a clean look.

23
 Special Rooms

Following rooms will be at your disposition:

OC room: If you have any questions or you need any support, feel free to reach
out at our disposal, you can even pass by for a hug lol, it is a stress reliever.
Meditation room: For the spiritual needs, they will be a reserved room for this
purpose
Plenary team room: for when you have to drop stuff for the plenary during the
day. Or chill with them.

Plenary
Here comes the most important part of the GA, are we all excited? All the plenary
sessions will take place in the tent, one of the famous temporary meeting rooms,
and it is well equipped with all necessary materials please, don’t miss.
You can not bring any food in the Tent.
• The room seats will be divided in two.
• The first section is saved for NMO president/official representatives of the
NMOs.
• There are electric plugs everywhere under the seats.
• The rest will be for general delegates

Exchange fair
• Be ready to accept and sign new contracts , we are all excited for the new
contracts and for the great adventure ahead :)
• Exchange Fair is restricted for the exchangers. The rest of the delegates will
attend other sessions. Can we be nice and respect this?
• Exchange Fair will take place in the Tent.

Activities fair
• Show off your activities! It is happening in the Plenary Tent.
• The set-up will be already made and you will find a sticker on the table with
your NMO name.
• Presenters should arrive 30 minutes early to set up their posters.

T-shirts
T-shirts that have been ordered online will be distributed to the NMO President
or the head of delegation on 2nd March at the selling booth in the lobby.
Note: Come with a payment proof from the Vice OC chair in charge of finance
(Mr Money.Reagan).

You want to buy any OC merchandise? Worry not, find us at the selling booth
in the lobby for the first day and in the oc room for the rest of the days of GA from
15:00 until 18:00.

24
Agenda
Departure Day

It’s unbelievable how time can fly this too fast. wait…..it is not yet the
time. I think no one wants to imagine the time of saying goodbye. Actually,
everyone hates time of goodbye.

To Note:

Check out is on 7th February,2020 before 11:00.

• Submit the Hotel’s keys in the lobby and get your refund in case there
is no damage.

PostGA Departures:

• If you are heading to AKAGERA or NYUNGWE national parks, you will

check out at 3:00 as you will depart at 4:00 on 7th March, 2020.

• If you are heading to NYANZA national museum, you will check out 7:00
as you will depart 8:00 on 7th March,2020.

• The rest of delegates have to make sure that they check out before
11:00

25
 Social Programs
Day 1. NFDP

The NFDP will be held at the hotel, we want you to have fun to the fullest,
please come prepared.
• Don’t forget to bring the special food and beverages you will be exhibiting.
+ National drink or juice
+ Food: It is advisable to bring food as you will be staying far away
from the town.
+ If you are about to bring drinks, we advise you to bring at most two
bottles per delegate either juice, wine or alcoholic beverages.
+ Both food and drinks are advised to be packed in luggage bag not
in backpack
+ As per the rule the first hour will be alcohol free, we expect you
to comply with it.

• We strongly advise against puking at the venue, please make sure you
don’t! There will be volunteers to help you with that.
• Don’t forget to drink enough water, have fun and more importantly drink
responsibly.
• There will be a medical team and ambulance that will be used to facilitate
whoever feels bad, but please take enough precautions.

There are breakable Glass doors almost everywhere at the Hotel, being
drunk shall never be an excuse to damage hotel premises! There will be
warning signs “Do not walk through me” Our volunteers will be available to
make sure you don’t walk through closed doors.

26
Social Programs

Planting Activity (Afforestation)

We are aware that the NFDP leave so many of the delegates with a
hangover and an extreme fatigue

• The OC thought of that and came up with an idea of how to cope with
that,the morning after the NFDP we will have a trees-planting event
which will take place some few miles away from the hotel

• We will take a stroll to get there and we hope that you will help.

• We will leave the hotel at 9 AM and get back at 11 AM.

• Each NMO should be represented at least by one delegate,as each

NMO will have a tree planted in its name.
•

Day 2. IFMSA Fringe

We want each and every night to be a memorable one, we expect this one
to be indelible too.

• Inspired by fringe theater and the Edinburgh Fringe Festival,IFMSA brings

you the IFMSA FRINGE,selected delegates will have an opportunity
to express and convey their own thoughts and ideas through different
types of performances.

• Available Performance Categories: Theatre, Comedy, Dance, Physical

Theatre, Opera, Music, Spoken Word and Poetry.

Note: The Application for IFMSA fringe is open until 16th February,2020.
Don’t miss out. Register Here

So please come and see great talents that medical students possess.

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 Mask party

• It will happen right after IFMSA Fringe

• For this to be more fun, we humbly request delegates to bring their own
masks. Please get yourself a nice looking one unless you want to scare
people.
• We want you to be looking as swanky as possible, we suggest you
bring your A class in fashion.
• There will be interesting games and many fun things to do.
• There will be music by DJ and drinks of course. your entrance pass is
your mask

Day 3. Relaxing Night/Pool Party

A night of self-adventures be it networking, having fun with your clique

,night walking ,visiting Kigali ,having fun at the pool, getting in your bed
earlier ; you name it!
We will be having music by DJ at the pool ,please come have fun with
others.

Swimming

The pool will be at your disposal everyday from 14:00 to 22:00, except only
during the NFDP where the pool and poolside will be closed. But the plenary
room is near the pool, so delegates will need to make sure that they don’t make
noise at the pool in case it happens, the use of the pool will be restricted for the
rest of the conference. Swim like a fish
Please note that you can not use the pool during sessions time !

Note: Don’t forget sportswear, we have tennis, beachvolley, basketball and

MiniFootball grounds.

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Social Programs
Day 4. Cultural Night

One of the highlights of the GA, Are you ready? The event will be taking
place at the hotel .

As communicated before we remind you to bring the following items:

• National flag

• National traditional costume and related outfit if any.

• Traditional materials to be used in country cultural traditional modelling

show offs.

• 3 selected songs of your choice representing your culture, let the songs
be ready as you will have to submit them before time.

Day 5. Closing ceremony

• The GA has been fun and all but you do want to wrap it up in style, don’t
you? Don’t miss the closing ceremony.
• The event will be held at the hotel, there will be a red carpet, so we
suggest you show up looking great to make those red carpet moments
exquisite. Come with your friends (more preferably a friend).
• They will be photo shooting sessions and special performances, come
and share a drink with others.

We are fully aware that GA can be pretty hectic and stressful to you so
please don’t hesitate to reach out to the social program team, we will be
very happy to help.

Note:
• No Social Program allowed after 3:00 am.
• Room parties are strictly not allowed, In case you are found to be having
a room party by either OC or Hotel management you will not like the
situation after. The fine per everyone involved may go up to 30Euro. In
case the situation is repeated further measures will be taken.

29
 Post General Assembly
As you plan a Rwanda tour this March to view wildlife and explore the
Rwandan culture.
It is important to consider these tips for your comfort during the Tour.

The PostGA Team has been working tirelessly to prepare a memorable

adventure of your lifetime. Therefore, below we provide you with the
package of essential tips for your Rwanda trip:

An important tip to note is: avoid bright colored clothes for the outdoor
activities and reserve them for the evenings back at the lodge.

Below we have highlighted some of the recommended clothing to

bring on your Rwanda tour:

Long-sleeved tops or comfortable Safari Shirts

In these you will be protected against biting insects especially when on
nature walks in the park. They will also protect you from the thorny tree
branches, piercing vines, as well as nettles.

Trousers
We mainly recommend that you pack jeans especially for hiking or nature
walks considering that their thick layer will protect your legs against pricking
vegetation.

Safari Shorts
We advise that you wear these while back at your lodge or during the day-
time when the sun is up and shining. These however should not be worn
when hiking the volcanoes or taking nature walks considering that your
legs will be exposed. However, remember to apply some insect repellent
when wearing shorts.

Safari Socks
We recommend that you wear either wool or cotton socks as these will
offer great protection for your feet.

A Safari Jacket

A jacket is an essential component on your packing list. Because Rwanda

is generally a cold country, especially in the early morning and evenings.

30
Post General Assembly
Swimming suits
Majority of the lodges in Rwanda have nice swimming pools so don’t forget
to carry one on your safari in Rwanda

Tour Shoes
Comfortable walking closed shoes are advisable like boots for hiking and
enables you for better navigation in the caves.

Lightweight raincoat
This comes in handy in case because we tend to receive showers of rain,
even during the dry season.

Waterproof Backpack
A backpack is necessary to carry your important documentation to include
passports, because we advise you to carry it with you wherever you go.
It can also be used to carry medication. We recommend a waterproof
backpack or even waist bag in case it rains.

31
Annexes
For more information , Find our Invitation Package here

IFMSA Code of Conduct : Here

Note: Every delegate needs to sign IFMSA CoC document before checking
in their rooms

Contact Person

Transportation : Head of Transport Giraneza Noella,

transportation@mm2020rwanda.com

Logistics : Head of Logistics Sincere Josue UKURI,

logistics@mm2020rwanda.com

Pre-GA: Vice OC Chair NIYONKURU Samuel ,

vice.oc.chair@mm2020rwanda.com

Visa: Head of Visa MUCO Samantha , visa.oc@mm2020rwanda.com

Social Programs , DUSENGE Arstide, 0788839581,

social.program@mm2020rwanda.com

Post GA: Head of Post GA Evode Niyibizi , postga@mm2020rwanda.com

Finance: Vice Chair of Finace NDANYUZWE Reagan,

vice.chair.finance@mm2020rwanda.com

Registration : Head of Registration Mick NDAYISHIMIYE,

registration@mm2020rwanda.com

Theme Event: Head of Theme Event KAZINDU Madeleine,

theme.event@mm2020rwanda.com

32
33
Check Box
Are You ready and excited for the General Assembly MM 2020, Rwanda?

Pre Arrival Transportation Form

НН Arrival Details: https://goo.gl/forms/ay4xEsyEzG2kxEaC3
НН Deadline:

General
НН Your passport and ID
НН Yellow fever vaccination card (If applicable)
НН Student ID
НН A printed copy of your invitation letter
НН Notebook - to write stuff during sessions (#greenlove)
НН Some pens
НН Computer and/or ipad
НН Camera and/or phone - Pictures brings back all the memories
НН Some power plug adapters
НН Your flag
НН Clothing and Weather related
НН A nice suit and/or dress for the Opening (and the closing)
НН Umbrella and/or raincoat
НН Sunglasses
НН Swimming suit (Olympic Swimming Pool available, will be ours)

NFDP
НН National drink or juice
НН Food
НН Please try to reduce the amount of waste.

For your friends

НН Little (green) souvenirs
НН Postcards

For the OC
НН Some love
НН We accept surprise gifts ( Who doesn’t like gifts?)

Post-GA

НН Swimming suit
НН Lightweight raincoat
НН Tour shoes
НН Safari Jacket
НН White t-shirt (For those who will attend Lake Kivu Beach Tour)

We look forward to meeting each of you, contributing to putting together the

best adventures, enjoying and sharing a lot of love, laughter and fun moments.

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 Welcome to a
#Rwandaful Experience

36