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    Kalaki 2

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    Andrew musiime
    This document contains sample contract forms that may be used for a procurement process, including: 1. An agreement form that defines the roles and responsibilities of the procuring entity and provider, including the accepted bid price and scope of supplies and services. 2. A performance security form requiring a guarantor to ensure the provider fulfills its obligations under the contract. 3. An advance payment security form requiring a guarantor to ensure proper use of advance payments by the provider. The forms provide templates for key elements of a contract, such as parties, price, scope, payment terms, and security to ensure performance.

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    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    Kalaki 2

    Uploaded by

    Andrew musiime
    46 views4 pages
    This document contains sample contract forms that may be used for a procurement process, including: 1. An agreement form that defines the roles and responsibilities of the procuring entity and provider, including the accepted bid price and scope of supplies and services. 2. A performance security form requiring a guarantor to ensure the provider fulfills its obligations under the contract. 3. An advance payment security form requiring a guarantor to ensure proper use of advance payments by the provider. The forms provide templates for key elements of a contract, such as parties, price, scope, payment terms, and security to ensure performance.

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    KALAKI 2

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    This document contains sample contract forms that may be used for a procurement process, including: 1. An agreement form that defines the roles and responsibilities of the procuring entity and provider, including the accepted bid price and scope of supplies and services. 2. A performance security form requiring a guarantor to ensure the provider fulfills its obligations under the contract. 3. An advance payment security form requiring a guarantor to ensure proper use of advance payments by the provider. The forms provide templates for key elements of a contract, such as parties, price, scope, payment terms, and security to ensure performance.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    46 views4 pages

    Kalaki 2

    Uploaded by

    Andrew musiime
    This document contains sample contract forms that may be used for a procurement process, including: 1. An agreement form that defines the roles and responsibilities of the procuring entity and provider, including the accepted bid price and scope of supplies and services. 2. A performance security form requiring a guarantor to ensure the provider fulfills its obligations under the contract. 3. An advance payment security form requiring a guarantor to ensure proper use of advance payments by the provider. The forms provide templates for key elements of a contract, such as parties, price, scope, payment terms, and security to ensure performance.

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    of 4

    Part 4. Section 9.

    Contract Forms

    Section 9. Contract Forms


    KALA635/SPLRS/2019/2020/00038

    Table of Forms

    Agreement.................................................................................................................2

    Performance Security................................................................................................3

    Advance Payment Security........................................................................................4

    Local Governments Standard Bidding Document for Supplies issued by PPDA 2009
    Section 9: Page 1 of 4
    Part 4. Section 9. Contract Forms

    Agreement
    Procurement Reference No:

    THIS AGREEMENT made the ________ day of _______________________, _____,


    between _________________________________of __________________________
    (hereinafter “the Procuring and Disposing Entity”), of the one part, and
    _______________________ of ______________________________ (hereinafter “the
    Provider”), of the other part:
    WHEREAS the Procuring and Disposing Entity invited bids for certain Supplies and
    Related Services, viz.,
    _________________________________________________________________ and has
    accepted a Bid by the Provider for the provision of those Supplies and Related Services in
    the sum of _________________________________________ (hereinafter “the Contract
    Price”).
    NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
    1. In this Agreement words and expressions shall have the same meanings as are
    respectively assigned to them in the Contract referred to.
    2. In consideration of the payments to be made by the Procuring and Disposing Entity
    to the Provider as indicated in this Agreement, the Provider hereby covenants with
    the Procuring and Disposing Entity to provide the Supplies and Related Services and
    to remedy defects therein in conformity in all respects with the provisions of the
    Contract.
    3. The Procuring and Disposing Entity hereby covenants to pay the Provider in
    consideration of the provision of the Supplies and Related Services and the
    remedying of defects therein, the Contract Price or such other sum as may become
    payable under the provisions of the Contract at the times and in the manner
    prescribed by the Contract.
    IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
    accordance with the law specified in the Special Conditions of Contract on the day, month
    and year indicated above.
    Signed by ___________________________ (for the Procuring and Disposing Entity)
    Name:_____________________________ Position:__________________________
    Signed by _____________________________ (for the Provider)
    Name:_____________________________ Position:___________________________
    Other clauses shall be added to this agreement on the date of contract signing

    Local Governments Standard Bidding Document for Supplies issued by PPDA 2009
    Section 9: Page 2 of 4
    Part 4. Section 9. Contract Forms

    [The Performance Security should be on the letterhead of the issuing Financial Institution and
    should be signed by a person with the proper authority to sign documents that are binding on the
    Financial Institution]

    Performance Security
    Date: [insert date (as day, month, and year) of Performance Security]
    Procurement Reference No: [insert Procurement Reference Number]
    To: [insert complete name of Procuring and Disposing Entity]
    WHEREAS [insert name complete of Provider] (hereinafter “the Provider”) has
    undertaken, pursuant to Contract No. [insert number] dated [insert day, month and year]
    to supply [brief description of the Supplies and Related Services] (hereinafter “the
    Contract”).
    AND WHEREAS it has been stipulated by you in the aforementioned Contract that the
    Provider shall furnish you with a security [insert type of security] issued by a reputable
    guarantor for the sum specified therein as security for compliance with the Provider’s
    performance obligations in accordance with the Contract.
    AND WHEREAS the undersigned [insert complete name of Guarantor], legally
    domiciled in [insert complete address of Guarantor], (hereinafter the “Guarantor”), have
    agreed to give the Provider a security:
    THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on
    behalf of the Provider, up to a total of [insert currency and amount of guarantee in words
    and figures] and we undertake to pay you, upon your first written demand declaring the
    Provider to be in default under the Contract, without cavil or argument, any sum or sums
    within the limits of [insert currency and amount of guarantee in words and figures] as
    aforesaid, without your needing to prove or to show grounds or reasons for your demand
    or the sum specified therein.
    This security is valid until the [insert number] day of [insert month], [insert year].
    This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication
    No. 458, except that subparagraph (ii) of Sub-article 20(a) is hereby excluded.

    Name: [insert complete name of person signing the Performance Security]


    In the capacity of [insert legal capacity of person signing the Performance Security]

    Signed: [signature of person whose name and capacity are shown above]
    Duly authorised to sign the Performance Security for and on behalf of: [insert complete
    name of Financial Institution]
    Dated on _______ day of __________________, _______ [insert date of signing]

    Local Governments Standard Bidding Document for Supplies issued by PPDA 2009
    Section 9: Page 3 of 4
    Part 4. Section 9. Contract Forms

    [The Advance Payment Security should be on the letterhead of the issuing Financial Institution
    and should be signed by a person with the proper authority to sign documents that are binding on
    the Financial Institution]

    Advance Payment Security


    Date: [insert date (as day, month, and year) of Payment Security]
    Procurement Reference No.: [insert Procurement Reference Number]
    To: [insert complete name of Procuring and Disposing Entity]
    In accordance with the payment provision included in the Contract, in relation to advance
    payments, [insert complete name of Provider] (hereinafter called “the Provider”) shall
    deposit with the Procuring and Disposing Entity a security consisting of [indicate type of
    security], to guarantee its proper and faithful performance of the obligations imposed by
    said Clause of the Contract, in the amount of [insert currency and amount of guarantee in
    words and figures].
    We, the undersigned [insert complete name of Guarantor], legally domiciled in [insert
    full address of Guarantor] (hereinafter “the Guarantor”), as instructed by the Provider,
    agree unconditionally and irrevocably to guarantee as primary obligor and not as surety
    merely, the payment to the Procuring and Disposing Entity on its first demand without
    whatsoever right of objection on our part and without its first claim to the Provider, in the
    amount not exceeding [insert currency and amount of guarantee in words and figures].
    This security shall remain valid and in full effect from the date of the advance payment
    received by the Provider under the Contract until [insert day, month and year].
    Name: [insert complete name of person signing the Payment Security]
    In the capacity of [insert legal capacity of person signing the Payment Security]
    This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication
    No. 458, except that subparagraph (ii) of Sub-article 20(a) is hereby excluded.

    Signed: [signature of person whose name and capacity are shown above]
    Duly authorised to sign the Payment Security for and on behalf of: [insert complete name
    of the Financial Institution]
    Dated on _______ day of __________________, _______ [insert date of signing]

    I have read the above special conditions and understood them as they favour me/our firm.
    Bid Authorised By:

    Signature: __________________________ Name: ____________________________

    Position: __________________________ Date: ____________________________


    (DD/MM/YY)
    Authorised for and on behalf of:

    Company: ________________________________________________________________

    Local Governments Standard Bidding Document for Supplies issued by PPDA 2009
    Section 9: Page 4 of 4

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