Handbook On Invoicing Under GST

Handbook
on
Invoicing under GST
The Institute of Chartered Accountants of India

(Set up by an Act of Parliament)
New Delhi
© The Institute of Chartered Accountants of India
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system,
or transmitted, in any form, or by any means, electronic, mechanical, photocopying, recording,
or otherwise without prior permission, in writing, from the publisher.
DISCLAIMER:
The information cited in this book has been drawn primarily from the www.cbic.gov.in
and other sources. While every effort has been made to keep the information cited in this book
error free, the Institute or any office of the same does not take the responsibility for any
typographical or clerical error which may have crept in while compiling the information
provided in this book.
First Edition : May, 2020
Committee/Department : GST & Indirect Taxes Committee
E-mail : gst@icai.in
Website : http://www.icai.org; http://www.idtc.icai.org
Price : ` 80/-
ISBN : 978-81-8441-
Published by : The Publication Department on behalf of the Institute of

Chartered Accountants of India, ICAI Bhawan, Post Box No.
7100, Indraprastha Marg, New Delhi - 110 002.
Printed by : Sahitya Bhawan Publications, Hospital Road, Agra - 282 003.

Foreword
The introduction of Goods & Service Tax (GST) in India is one of the biggest indirect tax
reforms since Independence. The reform that took more than a decade of mutual co-operation,
continuous discussion and intense debate between Central and State Governments about
implementation methodology, was finally implemented with effect from 1stJuly 2017,
subsuming almost all indirect taxes at the Central and State levels. As the journey of GST
Implementation progressed in India, the authorities have been quick to address the various
challenges faced by the Industry and public concerns by issuing a series of notifications,
clarifications, press releases and FAQs, to resolve a wide range of concerns.
The GST along with its challenges has brought in various benefits also like creation of
National market by bringing down fiscal barriers amongst the States and has mitigated the
cascading effect of taxes by allowing seamless credit of Input Tax across goods & services.
The Institute of Chartered Accountants of India (ICAI) through its GST & Indirect Taxes
Committee has been playing a vital role in implementation of GST in India by providing
suggestions to the Government at each stage of development of GST. Further, the Institute
has been playing proactive role and is a catalyst in dissemination of knowledge and
awareness through technical publications, newsletters, E-learning and organizing various
programmes, Certificate courses, webcasts etc. for all stakeholders.
I am happy to note that the GST & Indirect Taxes Committee of ICAI has now taken an
initiative to issue a series of Handbooks covering various procedural aspects of GST and in
that series is bringing out Handbook on Invoicing under GST with an objective to provide a
basic understanding of the topic. The handbook explains the concepts / procedures relating to
Invoicing in an easy to understand lucid language and it aimed at updating the knowledge
base of members in a simple and concise manner.
I congratulate CA. Rajendra Kumar P, Chairman, CA. Sushil Kumar Goyal, Vice Chairman and
other members of GST & Indirect Taxes Committee for coming out with this Handbook and for
taking active steps in providing regular guidance to the members and other stakeholders at
large.
I am sure that the members will find this publication very useful in discharging the statutory
functions and responsibilities in an efficient and effective manner.
CA. Atul Kumar Gupta
President, ICAI
Date: 28.05.2020
Place: New Delhi

Preface
Goods and Services Tax (GST) was introduced in India from 1stJuly, 2017. It is one of the
major tax reforms since independence in the area of indirect taxation. It was introduced with
the objective to mitigate the cascading effect of taxes by allowing seamless credit across
goods and services, facilitate free flow of goods and services across India and boosting tax
revenue from better compliance and widening the tax base. A remarkable feature of GST
implementation is that all the States in India came together with the Centre to form a unique
federal body called GST Council, which is entrusted with the objective of recommending
policies and procedural matter in the formation and implementation of GST legislation. The
spirit of co-operative federalism took deep roots there by ensuring that large federal countries
like India implement the GST Law.
In order to facilitate in understanding various compliance under GST, GST & Indirect Taxes
Committee of ICAI has taken an initiative to prepare Handbook on procedural aspects like
registration, refund, return, Invoice etc. One of the result of such initiative is Handbook on
Invoicing under GST. An attempt has been made to cover all aspects related to Invoicing at
one place and is intended to give general guidance to all stakeholders and also help them in
resolving issue that they may face during the course of their compliance aspect in GST. This
Handbook on Invoicing under GSTis comprehensive containing analysis of the entire
provisions under the law including notifications, circulars or orders upto 31st March, 2020
issued by the Government from time to time along with few FAQ’s, MCQ’s, Flowcharts,
Diagrams and Illustrations etc. to make the reading and understanding easier.
We stand by the Government in our role as “Partner in GST Knowledge Dissemination” and
have always been supporting Government with our intellectual resources, expertise and efforts
to make GST error-free.
We sincerely thank to CA. Atul Kumar Gupta, President and CA. Nihar Niranjan Jambusaria,
Vice-President, ICAI for their encouragement to the initiatives of the GST & Indirect Taxes
Committee. We express our gratitude for the untiring effort of CA. Ashu Dalmia who has
authored this handbook and CA. Madurai Balasubramaniam and CA G Saravanakumar for
reviewing the same. We place on record the services and unstinted support provided by the
Secretariat of the Committee.
We trust this Handbook will be of practical use to all the members of the Institute and other
stakeholders. We also welcome suggestions at gst@icai.in and request to visit our website
http://www.idtc.icai.org and provide valuable inputs in our journey to make GST truly a good
and simple tax.
CA. Rajendra Kumar P CA. Sushil Kumar Goyal

Chairman Vice- Chairman
GST &Indirect Taxes Committee GST &Indirect Taxes Committee
Date: 28.05.2020
Place: New Delhi
vi
Contents
PART-I
1. Introduction ................................................................................................................. 1
2. Tax Invoice ................................................................................................................. 5
3. Bill of Supply ............................................................................................................. 27
4. Invoice Cum Bill of Supply [Rule 46A] ........................................................................ 29
5. Revised Tax Invoice [Rule 53] ................................................................................... 29
6. Amendment in Transaction – Debit Note and Credit Note [Rule 53(1A)] ...................... 31
7. Advance For Supply – Receipt Voucher [Sec 31(3)(D)] .............................................. 36
8. Refund of Advance – Refund Voucher [Sec 31(3)(E)] ................................................. 37
9. Delivery Challan in Special Situations [Rule 55(1)] ..................................................... 38
10. Payment Voucher [Sec 31(3)(G)] ............................................................................... 40
PART-II
1. E-Invoice-Introduction ..................................................................................................... 42
2. E-Invoice-Concept .......................................................................................................... 42
3. E-Invoice - Process ......................................................................................................... 43
4. E-Invoice- IRP and QR Code ........................................................................................... 45
5. E-Invoice - Implementation .............................................................................................. 45
6. E-Invoice – Legal Framework .......................................................................................... 46
7. E-Invoice – QR Code for B2C Invoice .............................................................................. 48
Handbook on Invoicing under GST
PART-I
1. Introduction
1.1 GST is a document based regime. Every transaction should be supported by at least
one of the documents specified in GST law. The term ‘invoice’ was synonymously referred as
tax invoice in GST law and was also defined as such. In case any supply is done without
creating the requisite document, it may lead to penalty and prosecution under sections 122
and 132 respectively of the CGST Act. The term ‘Invoice’ is a broader term and includes other
documents viz. debit note, credit note, revised invoice, receipt voucher, payment voucher and
delivery challan apart from tax invoice.
The tax invoice is the basic document for the movement of goods, supply of taxable goods or
services or both and also for claiming of Input Tax Credit on receipt of relevant goods or
services or claiming of refunds of tax so paid or ITC availed and utilised. Registered persons
are required to issue I invoice containing the information as prescribed in CGST Act and
CGST Rules.
• Tax invoice is the document issued by a registered person to effect taxable supply of
goods or services or both
• In case there is some amendment in supply transaction then either debit note or credit
note is raised
• Revised tax invoice is permitted to be used only for limited time period in case of new
registration
• In case of exempted supply and supply by composition dealer, bill of supply is issued
• In case there is a transaction otherwise than by supply, then in such specified situations
delivery challan is issued
• In case any advance is received for future supply, then receipt voucher is issued
• in case of refund of advance so received, refund voucher is issued
• When a registered person makes a payment to suppliers whose supplies are covered
under reverse charge mechanism under sub-section (3) or (4) to section 9, then
payment voucher is issued.
An e-way bill is required for movement of goods in specific situations and it should be
accompanied with any one of the following documents:
• Tax Invoice
• Bill of Supply
• Delivery Challan, in case of reasons otherwise than for supply

• Bill of Entry in case of Imports
Aforesaid documentation requirement can be tabulated as under:
S. Transaction Document
No.
1. Taxable supply other than composition dealer and Tax Invoice
Input Service Distributor (ISD)
2. Tax distribution by ISD ISD Invoice
3. Exempted Supply Bill of Supply
4. Supplier of goods opted for Composition Bill of Supply
5. Registered persons opting for composition scheme Bill of Supply
under section 10(2A) / concessional rate of tax under
Notification No.2/2019 - Central Tax (Rate)
6. Supply of both Taxable and exempted goods and Invoice-cum-Bill of Supply
services to an unregistered person in a single Invoice
7. Amendment in Transaction Debit Note/Credit Note
8. Advance received for Supply Receipt voucher
9. Refund of Advance where Tax invoice is not issued Refund Voucher
10. Payment by registered person to suppliers whose Payment Voucher
supplies are covered under reverse charge
mechanism under. sub-section (3) or (4) to section 9
11. Specific Transactions like job-work, stock transfer, Delivery Challan
movement of goods for exhibition etc.,
Reformation of tax invoice in the form of e-invoice has also been brought in picture and
registered person having aggregate turnover of more than ` 100 crores will be required to
issue e-invoice for supply of goods or services or both with effect from 1st October 2020.
Tax invoice and other documents will become more relevant in audit and assessment
proceedings to substantiate underlying transactions.
This Handbook has been written with following objectives: -
• To understand the type of documents specified in the law.
• To understand what document to be issued in which situation.
• To understand what is to be prescribed in the documents.
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• To understand the importance of documents to substantiate the ITC claim.

• To understand the importance of documents in case of movement of Goods.
• To understand how the information related to documents to be reflected in returns.
• To understand the concept of e-invoicing.
Now we will try to understand the provisions related to tax invoice, e-invoice and other
documents and interdependence of these documents with e-waybill in different situations.
1.2 Following is the brief description of the documents referred above:
• Tax Invoice: All registered persons other than the supplier of exempted goods or
service or both and composition dealer shall issue tax invoice for making taxable supply
of goods or services or both including zero rated supplies. Tax invoice should contain
various particulars as specified in rule 46 and rule 54 of CGST Rules.
• Bill of Supply: A registered person supplying exempted goods or services or both or
paying tax under composition scheme shall, instead of a tax invoice, issue a bill of
supply. There is no specified format for Bill of supply. Bill of supply should contain
various particulars as specified in rule 49 of CGST Rules.
• Invoice cum Bill of Supply: A registered person making supply of goods or services or
both to an unregistered person which consist of both taxable and exempted supply, may
issue only one document i.e. invoice cum bill of supply for both taxable and exempted
supply as specified in rule 46A of CGST Rules.
• Receipt Voucher: A registered person shall, on receipt of advance payment with
respect to any supply of goods or services or both, shall issue a receipt voucher. The
receipt voucher should contain various particulars as specified in rule 50 of CGST
Rules.
• Refund Voucher: A registered person, on receipt of advance payment with respect to
any supply of goods or services or both shall issue a receipt voucher, but subsequently
if no supply is made and no tax invoice is issued in pursuance thereof, the said
registered person may issue to the person who had made the payment, a refund
voucher against such payment. Refund voucher should contain the particulars as
specified in rule 51 of CGST Rules.
• Payment Voucher: A registered person who is liable to pay tax under reverse charge
shall issue a payment voucher at the time of making payment to the supplier. Payment
voucher should contain the particulars as specified in rule 52 of CGST Rules.
• Debit Note: Every registered person shall issue debit note where the taxable value or
tax charged in respect of supply is more than the taxable value or tax payable
mentioned in the tax invoice. Debit note should contain the particulars as specified in
rule 53 of CGST Rules.
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• Credit Note: Every registered person may issue credit note to the recipient, where the
taxable value or tax charged in the tax invoice is found to exceed the taxable value or
tax payable in respect of any supply, or where the goods are returned or where goods
or services or both are found to be deficient. The credit note should contain the
particulars as specified in rule 53 of CGST Rules.
• Delivery Chillan: In case there is movement of goods for the following reasons, and no
tax invoice/debit note/credit note/bill of supply is being issued then delivery challah can
be issued for such situations:
♦ supply of liquid gas where the quantity at the time of removal from the place of
business of the supplier is not known,
♦ transportation of goods for job work,
♦ transportation of goods for reasons other than by way of supply,
♦ transportation of goods in a semi-knocked down or completely knocked down
condition in batches or lots or
♦ such other supplies as may be notified by the Board,
Delivery challah should contain the particulars as specified in rule 55 of CGST Rules.
1.3 Following Table gives a summary of legal provisions related to various documents:
Sections & Rules Details

Sec. – 31 Tax invoice
Sec. – 31A Facility of digital payment to recipient
Sec. – 32 Prohibition of unauthorized collection of tax
Sec. – 33 Amount of tax to be indicated in tax invoice and other documents
Sec. – 34 Credit and debit notes
Rule – 46 Tax invoice
Rule – 46A Invoice-cum-bill of supply
Rule – 47 Time limit for issuing tax invoice
Rule – 48 Manner of issuing invoice
Rule – 49 Bill of supply
Rule – 50 Receipt Voucher
Rule – 51 Refund Voucher
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Rule – 52 Payment Voucher

Rule – 53 Revised Tax Invoice
Rule – 53(1A) Credit or Debit Notes
Rule – 54 Tax Invoice In Special Cases
Rule – 55 Transportation of goods without issue of invoice - Delivery Chillan
Rule – 55A Tax invoice or bill of supply to accompany transport of goods
Now we shall discuss in detail the various provisions related to the aforesaid documents.
2. Tax Invoice
One of the basic canons of indirect tax law is time of supply. Time of the supply is the point
when the taxable event triggers the liability to pay tax on the taxable person. Issue of tax
invoice is one of the factors to determine the time of supply. There are separate provisions for
issue of tax invoice for goods as well as for services. Though GST law is applicable both for
goods and services, there are fundamental differences in timing, content, and manner of
raising tax invoice for goods as well as for services. Fundamentally following steps must be
undertaken before raising of tax invoice so that there is no conceptual error and consequential
penal actions can be avoided for such errors:
1. Determine whether the transaction undertaken is supply.
2. Whether such supply is taxable or exempted.
3. If such supply consists of single supply or more than one supply.
4. If it is more than one supply whether it is composite or mixed supply.
5. Whether it is supply of goods or services.
Now we shall discuss various aspects with respect to issue of tax invoice for goods and
services under following headings:
2.1 Time limit to issue tax invoice for both goods and services and its impact on time of
supply.
2.2 Manner of issuing tax invoice for both goods and services.
2.3 Tax invoice and ITC.
2.4 Content required on tax invoice covering few specific transactions viz. Exports, SEZ
supply, ISD invoice, Banks, GTA and Passenger Transport Services and exhibition of
Cinematographic Film services.
2.5 Signature requirements on tax invoice
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2.6 Tax Invoice and its disclosures in GST returns

2.7 HSN Code requirement on tax invoice
2.8 Tax Invoice and bill of supply for supply less than ` 200/-
2.9 Offence and Penalty relating to non-compliance of provisions relating to tax invoice
2.10 Retention of tax invoice and other related documents
2.1 Time Limit to Issue Invoice
As discussed, time of supply is dependent on tax invoice. Provisions related to time of supply
have been shown in charts below for better understanding of the provisions and issues related
to tax invoice:
However it may be noted that, there is no liability for a registered person, to pay tax against
receipt of advance payment for supply of goods with effect from 15 Nov 2017 vide Notification
No. 66/2017-CT dated 15.11.2017, as it is not considered as time of supply as per Sec 12 of
CGST Act
6
When Date cannot be determined as above then “Date of Entry in books of account of
the recipient of services.”
Tax Invoice is one of the important parameter to determine the time of supply. Section 31 of
the CGST Act read with Rule 47 of CGST Rules, deals with the timing for issue of invoice for
goods and services. There are different rules for issue of invoice for goods and services.
Further there can be different scenarios for supply of goods or services.
2.1.1 Tax Invoice-Time to Issue for Goods
Time to issue invoice for supply of taxable goods will be as follows:
(A) General Rule: [Sec 31(1)]
• Before or at the time of removal of goods where supply involves movement of goods or
• Before or at the time of delivery of goods or making available to the recipient where
supply does not involve movement of goods.
‘Removal’ here means the movement of goods arises only at the time of supply and not
otherwise.
As per Section 2(96) of the CGST Act, ‘removal of goods’ means, when goods are:
• dispatched by supplier or any person acting in his behalf
• collected by recipient or any person acting in his behalf
Export of goods involves movement of goods and thus tax invoice should be raised before or
at the time of removal of goods.
The phrase “delivery” is not defined in GST Law, but as per Sale of Goods Act, 1930, ‘delivery’
means a voluntary transfer of possession from one person to another. Mere possession of
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goods does not amount to delivery of goods. Thus delivery may be in the form of physical or
symbolic or constructive.
Example 1: Mr. A of Kolkata is a dealer of Mobile phones, supplied 10,000 mobiles to Mr. C of
Delhi on 15th February. Mr. C gave order for mobile phones on 01st February and on that day
Mr. A agreed to deliver mobiles by 17th February. What will be the date as per GST provisions
for issuance of invoice?
Answer: As per the general rule mentioned above, invoice must be issued on or before or at
the time of removal of goods in case of movement. Hence, invoice must be issued on 15th
February the date when the mobile phones were dispatched for delivery.
(B) Continuous Supply of Goods: [Sec 31(4)]
In case of continuous supply of goods, where successive statements of accounts or
successive payments are involved, the invoice shall be issued earliest of the following time:
• when each statement is issued,
• when each such payment is received.
As per section 2(32) of the CGST Act, ‘continuous supply of goods’ means:
Supply of goods which is provided or will be provided:
• continuously or on recurrent basis
• under a contract
• it may or may not be by means of a wire, cable, pipeline or other conduit
• the supplier sends invoice to the recipient on regular or a periodic basis as notified
Examples for Continuous supply of goods
XYZ Construction Company regularly receives river sand and bricks from its suppliers.
Successive statements of accounts are issued by the suppliers fortnightly. Invoice is to be
raised before or at the time of issuance of statement of accounts by the suppliers.
Other examples are supply of river sand, bricks and other materials for construction work,
regular supply of water cans to business premises, continuous supply of printing and
stationary to business places etc., where in successive statement of accounts are issued on
weekly or fortnightly basis.
(C) Goods Sent on Approval for Sale or Return [Sec 31(7)]
In case goods are sent on approval basis for sale or return, the tax invoice shall be issued at
the earliest of the following:
• Time when it becomes known that supply has taken place, or
• Six months from the date of removal.
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Rule 55(1)(c) of CGST Rules provides that the supplier shall issue a delivery challan for the
initial transportation of goods where such transaction is for reasons other than by way of
supply. Also, Rule 55(4) of CGST rules permits the supplier of goods to issue invoice after
delivery of goods in case he is not able to raise the invoice at the time of supply.
As per Circular No. 10/10/2017 dated 18-10-2017, goods which are sent on approval basis
can be moved on delivery challan along with e-way bill wherever applicable and the invoice
can be issued at the time of delivery of goods. Hence, the person delivering the goods can
carry invoice book with him to issue invoice as and when the supply is fructified.
(D) Tax Invoice by Recipient of supply of goods-Reverse Charge [Sec 31(3)(f)]
As per Section 2(98) of the CGST Act “reverse charge” means when the liability to pay tax is
on recipient of goods or services or both, instead of the supplier, it is covered under:
• Sec.9(3) or Sec.9(4) of CGST Act
• Sec.5(3) or Sec.5(4) of IGST Act
The supplier, of such goods on which the recipient is liable to pay tax under RCM, may be,
either registered or unregistered under GST. In case of registered supplier, the tax invoice is
to be issued by the supplier even though his supplies are covered by reverse charge
mechanism under section 9(3). While issuing invoice, as per Rule 46(p) of CGST Rules, he
has to specifically mention the fact that the said supply is covered by reverse charge
mechanism. However tax invoice needs to be issued by the recipient in case the supplier is
not registered in GST whether supplies are covered by section 9(3) or 9(4) and the time limit
for raising such tax invoice by the recipient shall be on the date of receipt of goods. Such tax
invoices raised by the recipient are popularly called as “Self-generated Tax Invoice”.
In terms of the Second Proviso to rule 46, the above invoice may be issued on a consolidated
basis at the end of the month covering all supplies received under section 9(4).
Document for the purpose of taking ITC in case of RCM supplies
When supply is received from unregistered person subject to RCM then the recipient would
take ITC based on invoice (self-tax invoice) issued under rule 36(1)(b). However if the supply
is received from registered person subject to RCM then the recipient would take ITC based on
invoice issued by the supplier under rule 36(1)(a).
M/s. ABC Ltd. has availed service of transportation of goods from a GTA who has GST RC. In
this case GTA would issue tax invoice and M/s. ABC ltd shall not issue invoice (self-tax
invoice) unlike mentioned in previous example. ITC shall be taken based on invoice issued by
GTA as per Rule 36(1)(b).
In case recipient issues tax invoice for RCM, time of supply is not directly linked with date of
tax invoice but it is linked with date of receipt of goods or date of payment entered in the
books of account by the recipient.
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In case tax is paid under reverse charge, the time of supply of goods shall be earlier of the
following dates:
• Date of receipt of goods or
• Date of payment as entered in the books of recipient or date of debit in bank account of
the recipient or
• 31st day from the date of issue of invoice or any other document by supplier
However, when time of supply of goods cannot be determined as above the date of entry in
books of accounts of the recipient of supply shall become the time of supply.
(E) Issue of Delivery Challan
In case of movement of Goods for Job Work: [Rule 55(1)(b)]
In case of job work, as provided in Section143 of the CGST Act, if a registered person sends
any inputs or capital goods, without payment of tax, to a job worker for job work and from
there subsequently send to another job worker, they have to comply with the following
conditions:
• Such registered person has to bring back inputs within a period of one year or capital
goods within a period of three years after completion of job work to any of his place of
business.
In case the principal wants to send the processed inputs within one year from the date of
dispatch or capital goods within 3 years from the date of dispatch from the premises of job
worker, then he has to ensure that the job worker is a registered person. In case he is
unregistered, the principal can supply the goods within India on payment of taxes or for export
with or without payment of taxes from the premises of job worker only after including job
worker’s premises as his (principal’s) place of business.
In case of movement of goods between the principal and the job worker and vice versa since
such movement is otherwise than by supply, the parties involved shall move goods by way of
delivery challan as provided in Rule 55(1) of CGST Rules.
As per Circular 38/12/2018 dated 26-03-2018, the principal shall issue a tax invoice on expiry
of three years / one year and should declare such supplies in the return filed for the month in
which the time when the period of three years / one year gets expired. But interest has to be
paid from the date on which such inputs or capital goods were initially sent for Job work.
(F) Tax Invoice by Artist - [Rule 55 (1)(c)]
In the course of supply of art work by an Artist who being a registered person as a general
trade practice will either supply such art work on approval basis or through a gallery by
exhibiting the same in such gallery. At the initial movement of such art work being goods, tax
invoice cannot be issued but instead delivery challan as provided in Rule 55(1) (c) may be
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issued. Detailed guidelines were provided in Circular No. 22/2017 dated 21-12-2017 which
areas under:
• Art work for supply on approval basis can be moved from the place of business of the
registered person (artist) to another place within the same State or to a place outside
the State on a delivery challan along with the e-waybill wherever applicable and the
invoice may be issued at the time of actual supply of art work.
• In case of supply by artists through galleries, there is no consideration flowing from the
gallery to the artist when the art works are sent to the gallery for exhibition and
therefore, the same is not a supply, and hence such art works will be moved on a
delivery challan as provided above. It is only when the buyer selects a particular artwork
displayed at the gallery, that the actual supply takes place and applicable GST would be
payable at the time of such supply, hence tax invoice will be issued only at that time.
2.1.2 Issue of Tax Invoice for Services -Time limit
(A) General Rule:
A taxable person supplying services can issue an invoice before or after the provision of
services within the time prescribed in Sec 31 of CGST Act read with Rule 47 of CGST Rules.
As per rule 47 the prescribed time limit for issuing the invoices is 30 days from the date of
supply of services, except in the case of services supplied by an insurer or a banking company
or a financial institution including a non-banking financial company or a telecom operator.
The Government may by Notifications specify certain categories of services in respect of
which any other documents which is issued for supply of services shall be deemed to be the
tax invoice or categories of services for which tax invoice need not be issued even in case of
supply of services. Instances of such services are discussed in detail in the later part of this
Handbook.
(B) Issuance of Tax invoice in case of continuous supply of services
“Continuous supply of services” means –
• Supply of services which is provided or agreed to be provided continuously or on
recurrent basis,
• under a Contract
• for a period exceeding 3 months
• with periodic payment obligations as mentioned in the contract, and
• includes other supply of services as notified
In case of continuous supply of services, issuance of tax invoice is dependent upon the nature
of contract and other terms and conditions in contract viz., due date of payment, actual date of
payment and completion of such event which is the billing mile stone. Thus tax invoice in case
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of such continuous supply of services shall be issued -

(a) where the due date of payment is ascertainable from the contract, the invoice shall be
issued on or before the due date of payment.
(b) where the due date of payment is not ascertainable from the contract, the invoice shall
be issued before or at the time when the supplier of service receives the payment.
(c) where the payment is linked to the completion of an event, the invoice shall be issued
on or before the date of completion of that event which is considered as billing
milestone.
Example: 1- Some instances of continuous supply of service would be construction services,
interior decoration services, security services, supply of manpower services, rental services
etc.,
Example: 2- ACE ltd enters into a contract with Mr. Rajnish for construction service for a
period of one year to complete the project. It was agreed that in each month Mr. Rajnish will
pay`100,000/- on 15th of every month. What will be the date for issuance of Tax invoice in this
case by Mr. Rajnish?
Answer: As per the provision mentioned above in case of continuous supply of service when
the due date of payment is ascertainable from the contract, invoice must be issued on or
before the due date of payment. Hence, Mr. Rajnish shall issue invoice on or before 15th of
every month for `1,00,000/-
Example 3: A ltd enters into a contract with Mr. B on 01-04-2019 for construction service for a
period of one year to complete the project without any predetermined date for payment of
service. Mr. B receives lump sum amount of`100,000 on 10-09-2019. What will be the date for
issuance of invoice in this case by Mr. B?
Answer: As per the provision mentioned above in case of continuous supply of service if the
due date for payment is not ascertainable from the contract then the invoice shall be issued
before or at the time when the supplier of service receives payment i.e. 10-09-2019.
(C) Tax Invoice by Recipient of supply of services-Reverse Charge:
As per Section 2(98) of the CGST Act “reverse charge” means when the liability to pay tax is
on the recipient of goods or services or both instead of the supplier , it is covered under:
• Sec.9(3) or Sec.9(4) of CGST Act
• Sec.5(3) or Sec.5(4) of IGST Act
The supplier, of such services on which the recipient is liable to pay tax under RCM, may be,
either registered or unregistered in GST. In case of registered supplier, invoice is issued by
the supplier even though his supplies are covered by reverse charge mechanism under
section 9(3). While issuing invoice, as per Rule 46(p) of CGST Rules, he has to specifically
mention the fact that the said supply is covered by reverse charge mechanism.
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However in case of unregistered Supplier, the tax invoice needs to be generated by the
recipient which is popularly called as “self-generated tax invoice”. Time limit for generating
such invoice by the recipient shall be the date of receipt of services.
In terms of the Second Proviso to rule 46, the above invoice may be issued on a consolidated
basis at the end of the month covering all supplies received under section 9(4).
In case the recipient issues self-generated tax invoice for RCM, the time of supply is not
directly linked with date of tax invoice issued by the supplier, but it is linked with other dates
mentioned below. Thus, in case tax is paid under Reverse charge, time of supply of services
will be earlier of the following dates:
• Date on which payment entered in books of accounts of recipient of service or
• Date on which payment is debited in bank accounts of recipient of service or
• Date following 60 days (61st day) from the date of issue of invoice by supplier.
However, when the date cannot be determined as above, then the residual option would be
the date of entry in books of account of the recipient of service shall become the time of
supply.
If the supplier of service happens to be an ‘associated enterprise’ in terms of section 92A of
the Income Tax Act, the time of supply will be earliest of the following:
• Date of entry in the books of accounts of the recipient, or
• Date of payment
(D) Tax Invoice for incomplete services due to Cessation: [Sec 31(6)]
In a case where the supply of services ceases under a contract before the completion of the
supply of such service, the invoice shall be issued at the time when the supply ceases and
such invoice shall be issued to the extent of the supply made before such cessation. Due tax
on such services shall also be remitted.
(E) Tax Invoice for Banking and Insurance Company: [Proviso to Rule 47]
In case the supplier of services is an insurer or a banking company or a financial institution,
including a non-banking financial company, the time limit for issue of tax invoice for such
services shall be 45 days from the date of supply of such service.
In case the above insurance company or a banking company or a financial institution or a non-
banking financial company or a telecom operator or any other notified class of supplier of
services are engaged in supply of taxable services in the capacity of distinct persons as
provided in Sec 25 of CGST Act, then the time limit for issue of such services shall be the date
on which such services are entered in the books of accounts of the supplier or before the
quarter in which such supply was made.
For example, M/s. Bharath Sanchar Nigam Limited, Telangana has raised an invoice against
13
M/s. Bharat Sanchar Nigam Limited, Tamil Nadu for SMS services provided to the customers
in Tamil Nadu.
2.1.3 Facility of digital payment to recipient: [Sec 31A]
With effect from 1st January 2020, the Government on the recommendation of the Council is
empowered to prescribe a class of registered person who shall provide prescribed modes of
electronic payment to the recipient of supply of goods or services or both made by him and
gives option to such recipient to make payment accordingly as may be prescribed in rules.
2.1.4 Prohibition of unauthorized collection of tax: [Sec 32]

Only a registered person shall collect tax in respect of supply of goods or services or both in
accordance with the provisions of the GST Law. Even such registered person is restricted to
collect tax as provided in the GST Law.
This provision is quite exhaustive because even a supplier who collects tax in excess due to a
classification mistake seems to be attracted in this provision as the law is silent as to what is
construed to be unauthorised collection of tax.
2.2 Manner of Issuance of Tax Invoice
2.2.1 Manner of Issuance for Goods [Rule 48]
Goods
The invoice shall be prepared in triplicate, in case of supply of goods, in the following manner:
(a) the original copy being marked as ORIGINAL FOR RECIPIENT.
(b) the duplicate copy being marked as DUPLICATE FOR TRANSPORTER, and
(c) the triplicate copy being marked as TRIPLICATE FOR SUPPLIER.
The Serial number of invoices issued during every tax period shall be updated in Table 13 of
Form GSTR -1.
In terms of rule 48(4) notified classes of persons while preparing the invoice shall include such
particulars contained in Form GST INV – 01 after obtaining an Invoice Reference Number from
the common portal specified for this purpose. In case invoice is prepared without including
such prescribed particulars then such invoice shall not be treated as an invoice. However this
E-Invoicing Scheme is going to come into effect from 1st October 2020.
Where the goods are being transported in a semi knocked down or completely knocked down
condition or in batches or lots, then-
• the supplier shall issue the complete invoice before dispatch of the first consignment
• the supplier shall issue a delivery challan for each of the subsequent consignments,
giving reference of the invoice.
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• each consignment shall be accompanied by copies of the corresponding delivery

challan along with a duly certified copy of the invoice; and
• the original copy of the invoice shall be sent along with the last consignment.
Further, the person-in charge of the conveyance transporting the goods shall carry a copy of
the tax invoice or the bill of supply issued in accordance with the provisions of rules 46, 46A or
49 where such person is not required to carry an e-way bill
2.2.2 Manner of Issuance for Services
Services
The invoice shall be prepared in duplicate, in case of supply of services, in the following
manner: —
(a) the original copy being marked as ORIGINAL FOR RECIPIENT and
(b) the duplicate copy being marked as DUPLICATE FOR SUPPLIER.
2.2.3 Manner of Issuance of E-Invoice
In case of e-invoice there is no requirement of issuing multiple copies of invoices as invoice is
being issued digitally. E-Invoice related issues and provisions have been discussed in Part II
of the book.
2.3 Tax Invoice and ITC
Input tax credit (ITC) is an important and inherent aspect in GST. System of ITC embedded in
GST is very much essential to remove cascading effects of taxes in the distribution channel.
Though the benefit ITC in GST is a Constitutional objective and not a concession, still it is
considered only as an entitlement on mandatory fulfillment of certain pre and post conditions
as specified in Sec 16 of CGST Act. As such one of the basic conditions to avail ITC as per
Sec 16(2) (a) of CGST Act read with Rule 36(1) of CGST Rules is possession of tax invoice or
other documents as detailed below:
• Tax invoice issued by the supplier of goods or services or both as per section 31
• Self-generated tax invoice prepared by the recipient of goods or services or bot has per
Sec 31(3)(f) where the tax liability is discharged by him under reverse charge as per
Sec 9(3) and Sec 9(4) along with the proof payment of such tax debit note issued by a
supplier of goods or services or both as per section 34
• A bill of entry or any similar document prescribed under the Customs Act, 1962 or rules
made thereunder for the assessment of integrated tax on imports
• An input service distributor invoice or input service distributor credit note or any
document issued by an input service distributor as per Rule 54(1).
It is not only enough to have one of the aforesaid documents, but these documents should
contain all particulars as specified in Rule 46 or 53 or 54 depending upon the document on the
basis of which ITC is claimed. All requirements in the aforesaid rules have been explained in
15
ensuing paragraphs. Thus, it is important to ensure that the tax invoice and other documents
contain all particulars specified in law. In the absence of any particular, the recipient of supply
may suffer due to denial of ITC and consequential interest and penalty as specified in Sec 50,
Sec 122 and Sec 132 of CGST Act. It must also be noted that demand against such denial can
be raised within 3 or 5 years under Sec 73 or Sec 74 from the due date of filing of annual
return.
However, w.e.f. 4th September 2018, one relaxation has been given. Even where the
particulars as mandated in Rule 46 are not available, ITC may be availed based on the
information contained in following fields in the tax invoice:
• details of the amount of tax charged,
• description of goods or services,
• total value of supply of goods or services or both,
• GSTIN of the supplier and recipient and
• place of supply in case of inter-State supply,
Despite such relaxation, it is advisable to have all contents as required in Rule 46or Rule53 to
avoid litigation which may result in cash loss.
Section 17(5)(i) of the CGST Act restricts the registered person to avail input tax credit in case
tax has been paid under Section 74 or Section 129 or Section 130. In consonance with this
provision, rule 53(3) of CGST rules provides that any invoice or debit note issued in pursuance
of any tax payable in accordance with the provisions of section 74 or section 129 or section
130 shall prominently contain the words ― INPUT TAX CREDIT NOT ADMISSIBLE.
Thus for the purpose of the entitlement of ITC the registered person shall possess various
documents in the form of tax invoice, debit note, bill of entry, etc. as those document are
prima facie evidence for availment of such ITC.
2.4 Content Required on Tax Invoice
Content required on tax invoice covering few specific transactions viz. Exports, SEZ
supply, ISD invoice, Banks, GTA, Passenger Transport Services and services by way of
admission to exhibition of cinematograph films to multiplex or other screen
GST laws do not prescribe the format of tax invoice. Rather CGST/SGST rules prescribe for
the content of invoice. Exports, SEZ supply, ISD invoice, Banks, GTA, passenger transport
services and services by way of admission to exhibition of cinematograph films to multiplex or
other screen are some of the specific transactions requiring mention in the tax invoice.
Following is the summary of relevant CSGT rules pertaining to Content of tax invoice:
Rule No. Rule
46 Tax invoice
54 Tax invoice in special cases
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2.4.1 Rule 46 – Contents of Tax Invoice
17
In case of voluminous B2C supplies like big malls, super markets, textile shops, it may not be
practically possible to issue tax invoice with all the contents as specified in Rule 46. Hence, it
is provided in Rule 46(f) that wherever the recipient has not specifically requested, tax invoice
may be issued without mentioning the name, address of the recipient and place of delivery
along with name of the State and its code provided value of the taxable supply is less than fifty
thousand rupees.
Following types of suppliers are entitled to issue a consolidated tax invoice for the supply of
services made during a month at the end of the month, with or without a serial number and
with or without address of the recipient of taxable service. The option is given to these
suppliers to exclude serial number and address of the recipient only and other fields as
required in Rule 46 are mandatory.
• Iinsurance company
• Banking company
• Financial institution including a Non-banking financial company
2.4.2 When tax invoice is issued by an exporter or supplier to SEZ unit then
invoice should have the additional information
In case of domestic supply option of not mentioning the name and address of the recipient and
address of delivery for supplies less than fifty thousand rupees is given to supplier. However,
in case of an exporter and supply to SEZ units or developer for authorized operations, this
option is not available. Irrespective of value of supply, the exporter has to mention these
details.
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2.4.3 When tax invoice is issued by an Input Service Distributor (ISD) then
invoice should have the following information – [Rule 54(1)]
2.4.4 When an Input Service Distributor (ISD) is an office of a banking company

or a financial institution, including a NBFC then following information is not
essential
2.4.5 Transfer of Common credit to ISD Registration [Rule 54(1A)]

There may be chances that the vendor raises the invoice for common services on normal
GSTIN instead of ISD GSTIN. This error leads to incorrect flow of expense into the GSTR 6A
and mismatch with credit distributed in GSTR 6. Rule 54(1A) vide CGST Notification
No. 03/2018 dated 23-01-2018 has been introduced to transfer any common credit by a unit of
the company to its ISD registration, provided both are registered in the same State. It is
important to note that this transfer can be done only when ISD is registered in the same State
where common credit has been received in normal registration.
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Following are the required particulars on invoice/debit note/credit for transfer of common input
tax credit:
2.4.4 Contents of tax invoice issued by a Banking company / NBFC / Financial

Institution – Rule 54(2)]
The supplier of taxable service being banking company or a financial institution including a
non-banking financial company shall issue a consolidated tax invoice at the end of the month
whether physically or electronically with respect to the supply of services made during the
month.
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2.4.5 Contents of tax invoice issued by a Goods Transport Agency [Rule 54(3)]
2.4.6 Contents of tax invoice issued by a supplier of Passenger transport service

[Rule 54(4)]
2.4.7 Contents of tax invoice issued by a supplier of services by way of

admission to exhibition of cinematograph film in multiplex Screens or other
screen
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The supplier of such services has to issue only the electronic ticket and such electronic ticket
shall be deemed to be the tax invoice.
2.5 Signature on Tax Invoice and Other Documents
Initially there were two methods of authenticating the invoice i.e. (i) actual signature on the
invoice and (ii) signing the document with the digital signature either by supplier or his
authorised representative. However with effect from 31st Dec, 2018 electronic invoice issued
in accordance with provisions of The Information Technology Act, 2000 has also been
allowed. Instead of traditional or actual signature or digital signature, a tax payer may use
electronic signature in the tax invoice in terms of section 3A of the Information Technology
(Amendment) Act, 2008. As per the said Act, an electronic signature means authentication of
any electronic record by a subscriber by means of the electronic technique specified in the
Second Schedule and includes a Digital signature.
As per section 3A (2) of the Information Technology Act, an electronic signature shall be
considered reliable if it fulfils following requirements:
• the signature creation data or the authentication data are, within the context in which
they are used, linked to the signatory or , as the case may be, the authenticator and of
no other person
• the signature creation data or the authentication data were, at the time of signing, under
the control of the signatory or, as the case may be, the authenticator and of no other
person
• any alteration to the electronic signature made after affixing such signature is
detectable
• any alteration to the information made after its authentication by electronic signature is
detectable
• such other conditions which may be prescribed
The following Table sets out the documents and how they need to be signed:
S. No. Document Permitted Ways to sign

1. Tax Invoice • Signature / Digital Signature of supplier or his
authorised representative, or
• Signature or Digital Signature by supplier or his
authorized representative is not required if electronic
invoice issued in accordance with provisions of the
Information Technology Act 2000. (This option is
available w.e.f. 31st Dec 2018).
2. ISD Invoice • Signature / Digital Signature of by ISD or his authorised
representative
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3. Bill of Supply • Signature / Digital Signature of supplier or his

authorised representative, or
• Signature or Digital Signature by supplier or his
authorized representative is not required if electronic
bill of supply is issued in accordance with provisions of
the Information Technology Act 2000. (This option is
available w.e.f. 31st Dec 2018).
4. Invoice cum Bill of • Not Specified. Rules applicable to tax invoice or bill of
Supply supply may be applied.
5. Debit Note/Credit • Signature / Digital Signature of supplier or his
Note authorised representative
6. Receipt Voucher • Signature / Digital Signature of supplier or his
authorised representative
7. Refund Voucher • Signature / Digital Signature of supplier or his
8. Payment Voucher • Signature / Digital Signature of supplier or his
9. Delivery Challan • Signature of supplier or his authorised representative.
2.6 Tax Invoice and Its Disclosure in GSTR 1

GSTR-1is the Statement of Outward Supplies which is required to be filed by every registered
taxpayer including casual taxable person except:
• An input service distributor (ISD).
• a non-resident taxable person, (NRTP)
• a person paying tax under the provisions of Section 10 i.e. Composition Scheme,
• a person paying tax under the provisions of Section 51 i.e. person deducting tax at
source,
• a person paying tax under the provisions of Section 52 i.e. person collecting tax at
source i.e. e-commerce operator (ECO), not being an agent,
• a supplier of online information and database access or retrieval services (OIDAR). The
above excluded persons have to file special returns.
Details of outward supply can be categorized in the following manner:
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2.6.1 Categorisation of Outward Supply in terms of GSTR-1
Intra State
WOPAY
There is also a requirement to furnish invoice wise details of outward supply in GSTR-1
according to the categorisation mentioned in the above chart. Details of documents issued
with respect to series of invoice number, credit note, debit note, refund voucher, etc. has to be
furnished in Table 13 of GSTR 1. Hence, the accounting system needs to be configured in
such a way that details can be extracted easily for filing the return.
Also, in the newly introduced Return ANX-1 which is likely to be introduced from 01-10-2020
the following details are required for outward supply:
• Table 3A - B2C Supplies (Net of debit/credit notes)
• Table 3B - B2B Supplies made to registered persons
• Table 3C - Exports with Payment of Tax
• Table 3D - Exports without Payment of Tax
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• Table 3E - Supplies to SEZ with Payment of Tax

• Table 3F - Supplies to SEZ without Payment of Tax
• Table 3G - Deemed Exports
• Table4 - Details of Supplies (e-commerce)
Hence, same categorisation will be required at the time of working for Return ANX-1 also.
2.7 HSN Code Requirement on Tax Invoice
As per CGST notification No. 12/2017 dated 28.06.2017 HSN codes are required to be shown
on tax invoice as follows:
Sl. Annual Aggregate Turnover in the preceding Number of Digits of HSN
No. Financial Year Code
1 Up to` 1.5 Crore Nil
2 More than` 1.5 Crore & up to` 5 Crore 2
3 More than` 5 Crore 4
2.8 Tax Invoice and Bill of Supply If Value of Supply Less Than`200
2.8.1 Tax Invoice- Value of Supply less than`200 [Sec 31(3)(b)]
A registered person may not issue tax invoice if the value of supply is less than` 200 and
subject to the following conditions:
• Recipient is not a registered person
• Recipient does not require such invoice
However, a consolidated tax invoice for such supplies shall be issued at the close of each day
in respect of all such supplies.
However, this relief is not available in case of supply of services by way of admission to
exhibition of cinematograph films in multiplex screens.
2.8.2 Bill of Supply- Supply less than`200 [Sec 31(3)(c)]
A registered person may not issue bill of supply if the value of supply is less than` 200 and
subject to the following conditions:
• Recipient is not a registered person
• Recipient does not require such invoice
However, a consolidated tax invoice for such supplies shall be issued at the close of each day
in respect of all such supplies.
2.9 Tax Invoice- Offences and Penalty
As per Sec.122 of CGST Act, following are the offences related to tax invoice:
25
1. Supplies any goods or services or both without any invoice. Example – Non-accounting
of supply transactions
2. Issues a false invoice for supply of any goods or services or both. Example – Product X
is taxed at 18% and Product Y is taxed at 5%. A supplier issues invoice mentioning
supply of product Y whereas he actually supplies product X.
3. Issues any invoice or bill without supply of goods or services or both in violation of the
provisions of GST Act or Rules. Example – Fake bill transactions.
4. Issues any invoice or document using the registration number of another Registered
person. Example – Mr. A actually supplies goods to Mr. B. However Mr. A invoices Mr.
C though he has not purchased from Mr. A. Mr. B does not account this transaction and
Mr. C takes input tax credit without receipt of goods. Here, all the three are subject to
penalty and prosecution provisions of section 122 and 132 respectively.
The offending Taxable person is liable for penalty as under:
Section Offence Penalty

Sec.122(1) Offences as specified above Higher of the following :
 100% of tax due or
 ` 10,000
Further as per Sec 122(3) any person who aids or abets any of the offences specified as
above with respect to issue of invoice or fails to issue invoice in accordance with the
provisions of the GST Act or Rules, then such person is liable to a penalty of`25,000/.
With effect from 27th March, 2020 sub-section (1A) has been inserted in section 122 by
Finance Act 2020, according to which any person who retains the benefit of above
transactions shall also be liable to a penalty equivalent to tax evaded.
Punishment for certain Offences relating to Invoice: [Sec 132]
Any person who commits or causes to commit and retain the benefits arising out of following
offences shall be liable with a punishment which may extend to fine and prosecution:
• Supplies any goods or services or both without issue of any invoice in violation of the
provisions of the GST Act / Rules with the intention to evade tax
• Issues any invoice without supply of goods or services or both in violation of the
provisions of the GST Act / Rules leading to wrong availment or utilization of Input Tax
Credit or refund of tax
• Avails fraudulently Input tax credit without any invoice or availed input tax credit based
on the invoice issued in violation of the provisions of the GST Act / Rules
Punishment for the above Offences in the nature of tax evaded or ITC wrongly availed or
utilized or refund wrongly taken will be as under:
26
Sl. No. Amount of Offence Imprisonment & Fine

1 More than`5 Crore 5 year with Fine
2 More than`2.50 Crore but upto`5 Crore 3 year with Fine
3 More than`1 Crore but upto`2.50 Crore 1 year with Fine
2.10 Tax Invoice- Retention of Records

2.10.1 Period of Retention of Accounts under GST
As per Sec.36 of CGST Act, books of account or other records shall be retained by every
registered person for a period of72 months from the due date of furnishing of Annual Return
for the year pertaining to such accounts and records.
As per Rule 56, accounts and records maintained by the registered person shall include all the
invoices, bills of supply, credit and debit notes, delivery challans, credit notes, debit notes,
receipt vouchers, payment vouchers and refund vouchers and shall be preserved for a period
of 72 months from the due date of furnishing of Annual Return for the year pertaining to such
accounts and records. For instance, with respect to the Financial year 2017-18 we have to
maintain the accounts and records of that financial year upto January 2026.
Further, where such accounts and documents are maintained manually, the said accounts and
documents shall be kept at every related place of business mentioned in the certificate of
registration and shall be accessible at every related place of business where such accounts
and documents are maintained digitally.
2.10.2 Period of Retention in case Books of Account Etc. pertains to an Appeal
or Revision or any other Proceeding before any Appellate Authority
If a registered person is party to an appeal or revision or any other proceedings before any
Appellate Authority or Revisional Authority or Appellate Tribunal or Court or is under
investigation for an offence or penalty under Chapter XIX of the CGST / SGST Act, then it
shall be obligatory on its part to retain the books of account and other records pertaining to
subject matter of such appeal or revision or proceeding or investigation for a period later of the
following:
• One year after final disposal of such appeal or revision or proceedings or investigation
or
• 72 months from the due date of filing of Annual Return for the year pertaining to such
accounts and records.
3. Bill of Supply
Bill of supply is a document that is issued in lieu of tax invoice in the following instances:
(a) Registered person supplying exempt goods or services or both.
(b) Registered person who has opted to pay tax under composition scheme under section
10 of the CGST Act is required to issue bill of supply.
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(c) Registered person opting to pay tax under composition scheme under Notification
No.2/2019 - Central Tax (Rate) dated 07.03.2019
Provisions related to time of issue of bill of supply and its authentication by way of signature
are same as of tax invoice and has already been explained in paras 2.1 & 2.5 above.
Since section 31(3)(c) uses the word ‘registered person’, any person who is not registered and
supplies wholly exempted goods or services, is not required to issue bill of supply.
Example: Mr Ravi wants to convert his GST registration into the composition scheme in FY
2020-21. In the Financial Year 2019-20, he was under regular scheme. He opted for
composition scheme for FY 2020-21. Is Mr. Ravi liable to issue tax invoice in FY 2020-21?
Answer: As per the provision mentioned above, Mr. Ravi has entered into a composition
scheme in the FY 2020-21 and hence he is now liable to issue bill of supply instead of tax
invoice.
Rule 49 specifies the details for bill of supply. Following details should be available in bill of
supply:
3.1 Contents of Bill of Supply– [Rule – 49]
28
All other rules as applicable to tax invoice as per Rule 46 shall apply to bill of supply also.
Further, if the bill of supply is issued electronically then signature or digital signature of the
supplier or his authorised representative is not required
However, in terms of Notification No 31/2019-Central Tax dated 28-06-2019 w.e.f. a date to be
notified bill of supply should contain dynamic QR code. This has been discussed in detail
under the heading ‘E-invoicing'.
4. Invoice cum Bill of Supply [Rule 46A]

Section 31 of the CGST ACT enumerates the situations when tax invoice or bill of supply can
be issued. There is no condition envisaged in GST law where a supplier may issue both
taxable and exempted goods to same recipient. This situation is quite common in grocery
stores where same customer generally purchases both taxable and exempted items. In the
absence of any specific documents in such situation there was no alternative but to issue two
documents, tax invoice for taxable items and bill of supply for exempted items.
However, the concept of invoice cum bill of supply was introduced w.e.f. 13th Oct 2017 by way
of insertion of Rule 46A. As per rule 46A, where a registered person is supplying taxable as
well as exempted goods or services or both to an unregistered person, a single “invoice-cum-
bill of supply” may be issued for all such supplies.
There are no separate rules for invoice cum bill of supply providing for content, manner of
issuance and authentication via signature. Rules as applicable to tax invoice and bill of supply
need to be applied to invoice cum bill of supply too.
5. Revised Tax Invoice [Rule 53]

In case any correction is required for already issued tax invoice then either debit note or credit
note can be issued as explained in para head 6 below as no provision is available for revision
of invoices in such situations. The concept of revised invoice is limited for new registrations
only. A registered person may, within one month from the date of issuance of certificate of
registration and in such manner as prescribed in the Invoice Rules, shall issue a revised
invoice against the invoice already issued during the period beginning with the effective date
of registration till the date of issuance of certificate of registration to him. This provision is
necessary as a person who becomes liable for registration has to apply for registration within
30 days from the date on which he becomes so liable. When such an application is made
within the time period and registration is granted, the effective date of registration is the date
on which the person became liable for registration. Thus, there would be a time lag between
the date of grant of certificate of registration and the effective date of registration. For supplies
made by such person during this intervening period, the law enables issuance of a revised
invoice, so that ITC can be availed by the recipient on such supplies.
A consolidated revised tax invoice may be issued in respect of all taxable supplies made to a
recipient who is not registered for the period for which revised invoice is required to be issued.
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In case of inter-State supplies, where the value of a supply does not exceed ` 2,50,000, a
consolidated revised invoice may be issued separately in respect of all unregistered recipients
located in a State.
Example: PQR Ltd of Mumbai is a company engaged in business of spare parts of machinery.
They crossed the limit of` 40 lakhs on 03-03-2020. They applied for registration on 15-03-
2020 and got GST registration certificate from department on 22-03-2020. What kind of
document can PQR Ltd issued from the period of 03-03-2020 to 22-03-2020?
Answer: PQR Ltd became liable for registration on 03-03-2020 and as per the law an
applicant shall submit the application for registration within 30days from the date he become
liable for registration. Hence, PQR Ltd become liable on 03-03-2020, has to issue revised tax
invoice in respect of taxable supplies from 03-03-2020 till 22-03-2020, the date he got
registration.
Rule 53 of CGST Rule provides for the contents of revised tax invoice contains the details
required on revised invoice.
5.1 Contents of Revised Tax Invoice [Rule 53(1)]
30
6. Amendment in Transaction – Debit Note and Credit Note

[Rule 53(1A)]
A credit note or debit note serves the purpose of accounting adjustment to settle the correct
amount of value and tax for any invoice already issued in the same or earlier period. Credit
notes or debit notes could be issued only if tax invoices have been issued. The law does not
talk about financial credit note or commercial credit note. However, in real business scenario
and even few circulars have used the word financial credit note. When we say only credit note,
it means a document specified in section 34 of the CGST Act having some financial and tax
impact but financial credit note means some document for financial adjustment, without tax
impact and not issued in terms of section 34 of the CGST Act. Financial debit note will not be
of much relevance as limitations to take credit exists but as such no such limitations exist for
payment of tax. One particular important aspect of debit and credit note is that section 34 of
CGST Act permits only supplier to issue debit or credit note. Recipient of the supply cannot
issue either debit note or credit note.
Now we shall discuss important aspects of debit note and credit notes in following para:
6.1 Debit Note
As per Section34(3),one or more debit note shall be issued by the registered person where a
tax invoice or invoices has/have been issued for supply of goods or services or both in the
following instances -
• the value declared in the invoice or invoices is less than the actual value of the goods or
services provided or
• the rate of GST or tax amount charged is at a lower rate than what is applicable for the
goods or services supplied,
The details of debit note shall be declared in the return for the month during which debit note
is issued and tax liability shall be adjusted accordingly. The debit note shall include a
supplementary invoice.
Liability of taxpayer to pay additional tax arises in case of issuance of debit note. Debit note is
one of the documents specified in rule 36(1) read with section 16(2)(a) on the basis of which
input tax credit can be claimed.
Section 17(5) of the CGST Act restricts the entitlement to avail input tax credit in case tax has
been paid under section 74 or Section 129 or Section 130. In consonance with this provision,
rule 53(3) of CGST Rules provides that any invoice or debit note issued in pursuance of any
tax payable in accordance with the provisions of section 74 or section 129 or section 130,
shall, prominently contain the words ― ”INPUT TAX CREDIT NOT ADMISSIBLE”.
No time limit has been set for issue of debit note as per Sec 34 because the Government will
not restrict a registered person to pay incremental tax.
31
The CGST (Amendment) Act 2019 has amended section 34 to issue single debit note linked to
more than one invoice. For instance, taxable value in Invoice nos. 233 and 234 have been
shortly shown by ` 10000 and ` 5000 respectively. Single debit note can be raised for
` 15000, but invoice numbers 233 and 234 shall be mentioned in the debit note.
Despite enactment of the above provision the facility is not yet made available in the portal.
6.2 Credit Note
As per Sec.34(1) credit note shall be issued by the registered person where a tax invoice or
invoices has/have been issued for supply of goods or services or both, in the following
instances
• the value declared in the invoice or invoices is more than the actual value of the goods
or services provided or
• the rate of GST or tax amount charged is at a higher rate than what is applicable the
goods or services supplied or
• the quantity received by the recipient is less than what is mentioned in the tax invoice or
• the goods supplied are returned by the recipient
Then the registered person, who has supplied such goods or services or both, shall issue a
credit note to the recipient.
It must be noted that reduction in value should be within the permitted parameters of section
15 of the CGST Act. Section 15(3) permits reduction in value in the form of discount only in
following two scenarios:
Liability of the taxpayer to pay tax on outward supply reduces in case of issuance of credit
note and corresponding ITC of the recipient of the supply also got reduced.
As per Section 34(2) any registered person who issues a credit note shall declare the details
of such credit note in the return for the month during which such credit note has been issued
but not later than:
32
• September following the end of the financial year in which such supply was made or
• the date of furnishing of Annual Return
whichever is earlier, and the tax liability shall be adjusted in prescribed manner.
The CGST (Amendment) Act 2019 has amended section 34 enabling the issue of a single
credit note linked to more than one invoice. For instance, taxable value in Invoice no 233 and
234 have been excessively shown by` 10000 and` 5000 respectively. Single credit note can
be raised for` 15000 but invoice numbers 233 and 234 shall be mentioned in the debit note.
Despite enactment of the above provision the facility is not yet made available in the portal.
6.3 Financial Credit Note
In general trade practice, the suppliers will be granting incentives or price protection or post
sale discount in the form of financial credit notes or commercial credit note. Such credit notes
are issued as an accounting or financial adjustment not governed by the provisions of GST
law. As discussed above there is time limit of issuing credit note under section 34, whereas for
such financial credit there is no such time limit. In this regard, the trade raised a question, as
to “can there be a bar to issue credit note beyond the time specified in section 34 of CGST
Act.” In response to the same the Board vide Circular No. 72/46/2018-GST dated 26th October
2018 has clarified that in pharmaceutical sector as a common trade practice the wholesaler or
retailer shall return the time expired drugs and for which credit note can be issued even the
time limit mentioned in Sec 34 (2) has lapsed because the tax liability is not adjusted and such
credit note need be disclosed in the common portal. Time limit for issue of credit note as per
Sec 34(2) shall apply only when we are adjusting the tax corresponding to the value
mentioned in credit note.
Further CGST Circular No. 92/11/2019-GST dated 7th March 2019 enumerated various
possibilities related to discounts, its impact on ITC and documentation of such transactions. In
this circular first time the word ‘commercial’ or ‘financial credit note’ has been used. Relevant
para has been reproduced below:
“Representations have been received from the trade and industry that whether credit notes(s)
under sub-section (1) of section 34 of the said Act can be issued in such cases even if the
conditions laid down in clause (b) of sub-section (3) of section 15 of the said Act are not
satisfied. It is hereby clarified that financial / commercial credit note(s) can be issued by the
supplier even if the conditions mentioned in clause (b) of sub-section (3) of section 15 of the
said Act are not satisfied. In other words, credit note(s) can be issued as a commercial
transaction between the two contracting parties. “
Thus, when credit note under section 34 cannot be issued by a taxable person, he may issue
a credit note reducing the value of original supply without tax attributable to the reduction
claimed. Such credit notes are referred as ‘financial credit notes’.
33
Following is the summary of aforesaid circulars:
Circular No. Date of issue Particulars Relevant Section

72/46/2018-GST 26/10/2018 Circular to clarify the Sections 16, 34(1),
procedure in respect of return 34(2) of CGST Act
of time expired drugs or
medicines
92/11/2019 07/03/2019 Clarification for taxability and Section 7(1)(a), read
ITC for free samples and gifts, with section 17 (5)(h)
buy one get one free offer, & Section 34(1) of
staggered discount, & CGST Act.
secondary discounts.
When credit note cannot be issued in terms of section 34 of the CGST Act, financial credit
note can be issued to reflect financial impact of the transaction. Financial credit note would not
be declared in the returns under the GST law. Following are the situations which may give rise
to issue of financial credit note:
Situations under which the financial credit notes are issued
1. Discounts offered post supply: The discount issued by the supplier after effecting
supply of goods and / or services if not in terms of the provisions as specified under
Section 15(3)(b) of the CGST Act, the supplier cannot claim the reduction in the output
tax.
2. Credit notes issued after expiry of the time limit specified under the GST law: In
terms of Section 34 of the CGST 2017, a supplier cannot issue a credit note any time
after either of the following 2 events:
• Annual return has been filed for the FY in which the original tax invoice was issued; or
• September of the FY immediately succeeding the FY in which the original tax invoice
was issued (i.e., for a tax invoice issued in April 2019 as well as a tax invoice
issued in March 2020, the relevant credit notes cannot be issued after September
2020)
Further circular Circular No. 137/07/2020-GST dated 13th April 2020 has also clarified few
aspects related to credit note and its impact on GST refund. Following is the relevant extract
from said circular:
Issue: An advance is received by a supplier for a Service contract which subsequently got
cancelled. The supplier has issued the invoice before supply of service and paid the GST
thereon. Whether he can claim refund of tax paid or is he required to adjust his tax liability in
his returns?
34
Suggestion: In case GST is paid by the supplier on advances received for a future event
which got cancelled subsequently and for which invoice is issued before supply of service, the
supplier is required to issue a “credit note” in terms of section 34 of the CGST Act. He shall
declare the details of such credit notes in the return for the month during which such credit
note has been issued. The tax liability shall be adjusted in the return subject to conditions of
section 34 of the CGST Act. There is no need to file a separate refund claim. However, in
cases where there is no output liability against which a credit note can be adjusted, registered
persons may proceed to file a claim under “Excess payment of tax, if any” through FORM GST
RFD-01
Rule 53(1A) of the CGST Rules contains the details required on debit note and credit note. Till
31st Jan 2019 there was common rule for revised invoice, debit and credit note. Following are
the information required on debit note and credit note:
6.4 Contents of Debit Note/Credit Note – Rule 53(1A)
35
7. Advance for Supply – Receipt Voucher [Sec 31(3)(D)]

A registered person shall, on receipt of advance payment with respect to any supply of goods
or services or both, issue a receipt voucher or any other document, containing such particulars
prescribed in Rule 50 of CGST Rules, evidencing receipt of such payment.
In case the rate of tax or nature of supply is not determinable at the time of receiving advance
payment for any supply of goods or services or both, then as per the Proviso to Rule 50, the
tax shall be paid at the rate of 18% and, the same shall be treated as Inter-State supply and
IGST should be paid accordingly.
The receipt voucher shall contain the particulars as contained in Rule 50 which are as follows:
7.1 Contents of Receipt Voucher – [Rule 50]
36
8. Refund of Advance – Refund Voucher [Sec 31(3)(E)]

Once an advance payment has been received and a receipt voucher has also been issued,
there may arise situations whereby the supply is not subsequently made, and the amount of
advance has to be refunded subject to a condition that no tax invoice was issued till date. In
such a case a refund voucher needs to be issued for refund of such advance.
Circular No. 137/07/2020-GST dated 13th April 2020has also clarified few aspects related to
refund voucher and its impact on GST refund. Following is the relevant extract from said
circular:
Issue: An advance is received by a supplier for a Service contract which got cancelled
subsequently. The supplier has issued receipt voucher and paid the GST on such advance
received. Whether he can claim refund of tax paid on advance or he is required to adjust his
tax liability in his returns?
Suggestion: In case GST is paid by the supplier on advances received for an event which got
cancelled subsequently and for which no invoice has been issued in terms of section 31 (2) of
the CGST Act, he is required to issue a “refund voucher” in terms of section 31 (3) (e) of the
CGST Act read with rule 51 of the CGST Rules.
The taxpayer can apply for refund of GST paid on such advances by filing FORM GST RFD-01
under the category “Refund of excess payment of tax.
The refund voucher shall be as per Rule 51 of the CGST Rules and shall contain following
particulars:
37
8.1. Contents of Refund Voucher– [Rule 51]
9. Delivery Challan in Special Situations [Rule 55(1)]

The following are the instances when delivery challan can be issued for transportation of
goods without an invoice:
• Supply of liquid gas where the quantity at the time of removal from the place of
business of the supplier is not known.
• Transportation of goods for job work as per Sec 143
• Transportation of goods for reasons other than by way of supply viz., Branch transfer
within the State, goods remove for line sales, goods sent on approval basis, movement
38
of goods in case of supply of services like works contract, pandalshamiana, etc. , goods
given as free samples, gifts, goods moved by artists for display in an exhibition, etc.
• Other supplies as notified by the Board.
In case the goods are being transported on a delivery challan instead of invoice, the
same shall be declared as specified in Rule 138.
Initially the supplier has transported the goods without invoice at the time of removal for
the purpose of supply but such supplier has to issue a tax invoice on delivery of goods.
Issue of Delivery Challan in case of goods sent for Job Work
Normally when the goods are removed from the place of business of a principal who is
registered, for purpose of job work, GST has to be paid, but by virtue of Sec 143 of CGST Act,
the principal can remove such goods for Job work without payment of tax subject to fulfillment
of certain conditions mentioned therein.
Detailed procedure to be followed by a principal as well as the job worker has been laid down
in Circular No. 38/12/2018 dated 26th March 2018.
Issue of Delivery Challan in case of movement of goods for Job Work
Form GST ITC – 04 which has to be furnished by all principals who are registered, showing
the details of inputs or capital goods dispatched or received from a job worker during a
particular quarter. Such Form GST ITC – 04 shall serve as an intimation as envisaged in Sec
143 of CGST Act.
The following are the four major types of transactions which require issuance of delivery
challan and furnishing of intimation Form GST ITC-04 on a quarterly basis:
• Inputs or capital goods dispatched by the principal to the job workers
• Inputs or capital goods received back from job workers by the principal
• Inputs or capital goods sent from one job worker to another job worker
• Inputs or capital goods supplied from the premises of job workers
Issue of Delivery Challan in case of movement of Goods:
39
9.1 Contents of Delivery Challan – Rule 55(1)

The consigner may issue a delivery Challan, serially numbered not exceeding 16
characters, in one or multiple series, in lieu of invoice at the time of removal of goods for
transportation, containing the following details, namely:-
10. PAYMENT VOUCHER [SEC 31(3)(G)]

When a recipient, is a registered person, who is liable to pay tax under reverse charge
mechanism as per Sec 9(3) or Sec 9(4) of CGST Act than such recipient is required to issue a
payment voucher to the supplier at the time of making payment to such supplier for the
supply of goods or services.
As per Rule 52 of CGST Rules, payment voucher should contain following information:
40
10.1 Contents of Payment Voucher – [Rule 52]
41
PART-II
1. E-Invoice-Introduction
The GST Council approved the standard of e-invoice in its 37th meeting held on 20th Sept
2019 and accordingly, on 13th Dec 2019 the Government issued Notification No 68/2019 CT
to 72/2019 CT, laying down the legal roadmap for e-invoicing. Earlier, e-invoicing was going to
be applicable on voluntary basis from January 2020 and was mandatory from April 2020 to
some class of persons. Subsequently the Government had come up with a new Notification
No. 13/2020 and Notification No.14/2020 issued on 21-03-2020 stating that the dates for
implementation of e-invoicing to be extended till 01.10.2020.
The basic objectives for bringing e-invoice system from GST perspective is to provide better
services to the taxpayer, reduction of tax evasion and bringing efficiency in tax administration.
There is a myth among the trade that generation of e-invoice in GST means the generation of
invoice in GSTN portal, but it is not so. Even such restriction will be a hardship in ease of
doing business. Hence the registered persons can generate invoice in their own accounting or
billing software but what is being introduced to bring uniformity in trade is to upload such
generated invoices in a common portal called Invoice Registration Portal (IRP) and will then
generate an unique Invoice Reference Number (IRN) and quick response code. This system
of e-invoicing will only be applicable to those whose aggregate turnover is above the
prescribed limit.
2. E-Invoice-Concept
E- Invoicing will be applicable in following cases:
Threshold Limit Type of invoice to be issued as e-invoice
100 cr < Aggregate Turnover < 500 cr B2B only
Aggregate Turnover > 500 cr All i.e. B2B + B2C
The GSTN’s e-invoice will contain the following parts:
• E-invoice scheme: As per a paper published by the GSTN, India has adopted the
SIMPoL standard for flow of information during the e-invoice generation process. The
scheme was separately adopted. It consists of the technical field name, description of
each field, whether it is mandatory or not, and has a few sample values along with
explanatory notes.
♦ Some mandatory fields are invoice type, invoice no., date, bill to, GSTIN, State
code, address, item, taxable value, advance adjusted, total invoice value, GST
rate, tax amounts etc.
Part-II
♦ Some of the optional fields are supplier email, phone no., batch details, pre-tax
details, payee name, mode of payment etc.
• Masters: Masters will specify the set of inputs for certain fields, that are pre-defined by
GSTN itself. It includes fields like UQC, State Code, invoice type, supply type, etc.
• E-invoice template: The template is as per the GST Rules and enables the reader to
correlate the terms used in other sheets. The mandatory fields are marked in green and
optional fields are marked in yellow.
1. Businesses are required to generate an electronic invoice on every sale on their
respective ERPs. Creating an e-invoice is the prior responsibility of the taxpayer
(dealer)
2. The standard invoice format is pre-fixed by authorities for every business so that
proper details are extracted
3. The e-invoice thus generated needs to be reported to the Invoice Registration
Portal (IRP) of GST
4. On the portal, the Invoice Reference Number (IRN) will be generated and the
invoice will be signed digitally
5. Then a QR code will be generated. The code contains all the vital information
related to the invoices which will be re-directed to the taxpayer who filed the
invoices
6. The IRP will send a copy of the signed invoices to the provided email id of the
recipient of the document as provided in the e-invoice.
Various documents to be reported to GST system:
In the concept paper on e-invoicing system issued by GSTN portal, the word ‘Invoice’ is
used in the name of e-invoice, and the concept paper has also intended to include all
other documents issued by a supplier to reported in IRP viz., debit note, credit note, bill of
supply or any other document referred as required to be reported by the creator of the
document. But the amendment brought in the Rule 48 of CGST Rules provides only for
the manner of issue of tax invoice and not covering the manner of issue of debit note,
credit note or bill of supply or all other documents mentioned in the law. Hopefully the law
maker will make all such amendments in due course to cover all documents issued by a
registered person in B2B transaction.
3. E-Invoice - Process
Registered persons can create e-invoice through any of the following modes based on their
preferences:
• Web based
43
• API based
• SMS based
• Mobile App based
• Offline tool based
• GSP based
Stage-1 – Generation of JSON through invoice
• Generation of the invoice by the seller in his own accounting or billing system (it can be
any software utility/ERP that generates invoice).
• The invoice must confirm to the e-invoice (standards). Supplier should have a feature in
his ERP that will create an output of invoice data in JSON format.
• Those who do not use any accounting or billing software or any IT tool to generate the
invoice, will be provided an offline tool to key-in data of invoice and then submit the
same.
• The supplier’s software should be capable to generate a JSON of the final invoice that
is ready to be uploaded to the IRP. The IRP will only recognise JSON file.
Stage-2 – Uploading of JSON on Invoice Registration Portal (IRP)
• Seller to upload the JSON of the e-invoice into the IRP.
• The JSON may be uploaded directly on the IRP or through GSPs or through third party
provided Apps)
Stage-3 – Data validation/approval by IRP
• If IRN is not generated, then IRP will generate IRN, based on JSON uploaded.
• If IRN is generated, then IRP will validate the IRN, (Based on JSON uploaded) from
Central Registry of GST System to ensure that the same invoice from the same supplier
pertaining to same Financial Year is not being uploaded again.
• On receipt of confirmation from Central Registry, IRP will add its signature on the
invoice data as well as a QR code to the JSON.
Stage-4 – E- invoice generation and sharing
• Sharing the signed e-invoice data along with IRN to seller.
• Sharing the signed e-invoice data along with IRN to the GST System as well as to E-
Way bill system, will also update the ANX-1 of the seller and ANX-2 of the buyer.
• The IRP will sign the e-invoice and the e-invoice signed by the IRP will be a valid e-
invoice and will be used by GST/E-Way bill system.
Stage-5 – Providing digitally signed E- invoice back to the Taxpayer
• Returning the digitally signed JSON with IRN back to the seller along with a QR Code.
44
Part-II
• The registered invoice will also be sent to the seller and buyer on their mail ids as
provided in the invoice.
4. E-Invoice- IRP and QR Code

IRP – Invoice Registration Portal allows invoice registration on the GST system through API
mode in addition to other modes.
• IRP helps to integrate its e-invoicing system to the taxpayer’s business invoicing
system.
• The portal even helps the taxpayer to get the credentials through which he can access
APIs. Registration for API access is complete once the OTP sent on the verified mobile
number and email id is entered.
• RP provides details related to integrating the business systems to their e-invoice
systems through APIs
• Code extracts and master data are provided to have proper knowledge of logic and
concepts.
• With the help of the portal, developers can improve the performance of APIs by
understanding and testing the API methods.
QR Code- The QR code will enable quick view, validation and access of the invoices from the
GST system. It will be generated by IRP after uploading JSON of invoices. The QR code will
consist of the following e-invoice parameters:
1. GSTIN of supplier
2. GSTIN of recipient
3. Invoice number as given by supplier
4. Date of generation of invoice
5. Invoice value (taxable value and gross tax)
6. Number of line items
7. HSN Code of main item (the line item having highest taxable value)
8. Unique Invoice Reference Number (hash)
5. E-Invoice - Implementation
The 39th GST council meeting came up with a decision to implement GST e-invoicing of bills
and applicability of QR codes from 1st October 2020.
45
6. E-Invoice – Legal Framework

Notification No. Details of Notification
68/2019 CT dated 13th Dec 2019 As per said notification, registered person to whom e-
invoice is applicable:
• Should ensure that, his invoice contains details
as mentioned in Form GST INV – 01
• obtain Invoice Reference Number (IRN) after
furnishing required information on common
portal.
• Valid tax invoice means e – invoice only. Normal
invoice prepared currently (In three copies –
original/duplicate/triplicate) will not be considered
as compliance of law.
69/2019 CT dated 13th Dec 2019 For the purpose of preparation of e-invoice the
following are the notified common portals recognized
as Invoice Registration Portal:
 www.einvoice1.gst.gov.in.
• Considering the load on website, the Government
has provided 10 portals as mentioned above.
• Also, as per said Notification, this will be
applicable from 1st January 2020, meaning
thereby, on voluntary basis, e-invoice portal will
be available for trial.
• To know more about IRN, refer Para 5 below
70/2019 CT dated 13th Dec 2019 • E invoice is applicable to registered person,
whose aggregate turnover in a financial year
exceeds ` 100 Crore.
46
Part-II
• Said person should prepare e-invoice in respect

of supply of goods or services or both to
registered person (B2B), from 1st April 2020
mandatorily. However this requirement has now
been extended to 1st October 2020.
71/2019 CT dated 13th Dec 2019 QR Code will be mandatory on tax invoice, from 1st
April 2020, on supply to unregistered person (B2C). It
is not applicable for supply to registered person.
72/2019 CT dated 13th Dec 2019 QR Code (Quick Response Code) is applicable to
registered persons, whose aggregate turnover in a
financial year exceeds ` 500 Crore, when such
registered person issues Tax Invoice to an
unregistered person [B2C]. However this requirement
is now extended to 1st October 2020.
13/2020 CT dated 21st Feb 2020 Exempts following registered persons from e-invoicing
which is expected to be implemented from
01.10.2020.
• an insurance company or a banking company or
a financial institution, including a non-banking
financial company.
• goods transport agency supplying services in
relation to transportation of goods by road in a
goods carriage.
• passenger transportation service.
• services by way of admission to exhibition of
cinematograph films in multiplex screens by
issuing electronic ticket.
14/2020 CT dated 21st Feb 2020 Exempts following registered persons from
mentioning Dynamic Quick Response (QR) Code,
which is expected to be implemented from
01.10.2020.
• an insurance company or a banking company or
a financial institution, including a non-banking
financial company;
• goods transport agency supplying services in
relation to transportation of goods by road in a
goods carriage;
• passenger transportation service;
47
• services by way of admission to exhibition of

cinematograph films in multiplex screens by
issuing electronic ticket.
• online information and database access or
retrieval services
7. E-Invoice – QR Code for B2C Invoice

CBIC has notified through Notification No.72/2019 CT dated 13th Dec 2019 that the B2C GST
invoice issued by the registered person, whose aggregate turnover in a financial year is
beyond `500 crores, to an unregistered person (URD), must have a Quick Response (QR)
code implying that a separate QR code will be generated for each B2C invoice by the supplier
himself and NOT by the IRP. Possibly it has been done to reduce the time needed to generate
an e-invoice and prevent long waiting periods by the end customers.
48

Handbook On Invoicing Under GST

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Handbook

The Institute of Chartered Accountants of India

First Edition : May, 2020

Committee/Department : GST & Indirect Taxes Committee

Website : http://www.icai.org; http://www.idtc.icai.org

Published by : The Publication Department on behalf of the Institute of

Printed by : Sahitya Bhawan Publications, Hospital Road, Agra - 282 003.

Place: New Delhi

CA. Rajendra Kumar P CA. Sushil Kumar Goyal

• Delivery Challan, in case of reasons otherwise than for supply

• To understand the importance of documents to substantiate the ITC claim.

Sections & Rules Details

Rule – 52 Payment Voucher

2.6 Tax Invoice and its disclosures in GST returns

of such continuous supply of services shall be issued -

2.1.4 Prohibition of unauthorized collection of tax: [Sec 32]

• each consignment shall be accompanied by copies of the corresponding delivery

2.4.1 Rule 46 – Contents of Tax Invoice

2.4.4 When an Input Service Distributor (ISD) is an office of a banking company

2.4.5 Transfer of Common credit to ISD Registration [Rule 54(1A)]

2.4.4 Contents of tax invoice issued by a Banking company / NBFC / Financial

2.4.6 Contents of tax invoice issued by a supplier of Passenger transport service

2.4.7 Contents of tax invoice issued by a supplier of services by way of

S. No. Document Permitted Ways to sign

3. Bill of Supply • Signature / Digital Signature of supplier or his

2.6 Tax Invoice and Its Disclosure in GSTR 1

2.6.1 Categorisation of Outward Supply in terms of GSTR-1

• Table 3E - Supplies to SEZ with Payment of Tax

Section Offence Penalty

Sl. No. Amount of Offence Imprisonment & Fine

2.10 Tax Invoice- Retention of Records

4. Invoice cum Bill of Supply [Rule 46A]

5. Revised Tax Invoice [Rule 53]

6. Amendment in Transaction – Debit Note and Credit Note

Following is the summary of aforesaid circulars:

Circular No. Date of issue Particulars Relevant Section

7. Advance for Supply – Receipt Voucher [Sec 31(3)(D)]

7.1 Contents of Receipt Voucher – [Rule 50]

8. Refund of Advance – Refund Voucher [Sec 31(3)(E)]

8.1. Contents of Refund Voucher– [Rule 51]

9. Delivery Challan in Special Situations [Rule 55(1)]

9.1 Contents of Delivery Challan – Rule 55(1)

10. PAYMENT VOUCHER [SEC 31(3)(G)]

10.1 Contents of Payment Voucher – [Rule 52]

4. E-Invoice- IRP and QR Code

6. E-Invoice – Legal Framework

• Said person should prepare e-invoice in respect

• services by way of admission to exhibition of

7. E-Invoice – QR Code for B2C Invoice

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