QEHS Manual PDF

Toshiba International Corporation
Quality, Environmental, Health

and Safety Manual
Doc. No. 2M-421-001

Rev. 23 (07/30/20)
QEHS Manual
Doc. No. 2M-421-001
Title: Written or Revised by: Revision No.:
Maribel Abella, Joel Sanchez,
Table of Contents and Cross Reference Anna Herrera and Anson Chen
23
Approved By: Effective Date:
Koichi Yanabe 7/30/2020
Ford CSR for UL CTDP

ISO IATF ISO ISO 45001:
Section IATF ISO/IEC
Title 9001:2015 16949:2016 14001:2015 2018
No 16949:2016 17025:2017
Reference Reference Reference Reference
Reference Reference
Assistance CEO, VP and
1 General Manager
Statement
1.0, 4.0, 1.0, 4.3.1, 1, 4.1, 4.2,
1.0, 4.3, 4.4,
QEHS Management 7.5, 5.2, 4.4, 7.5, 5.2, 4.3, 5.2, 5.3, 1, 4.1, 4.2,
2 7.5.2, 5.2, 6.2 8
Systems 6.2 6.2 6.2, 7.1, 7.2, 4.3, 4.4, 5.2
7.3,
QEHS Management 4.1, 4.2, 6.1, 4.1, 4.2, 4.4,
3 6.1 6.0 6.0, 6.1.2.3 N/A
Systems Planning 6.2 6.1, 6.2
Management 5.1, 7.1, 5.1, 7.1, 5.1, 7.1, 5.1, 5.2,5.3, 5.1, 5.2, 5.3,
4 5
Responsibility 7.4 7.1.3.1, 7.4 7.1.3.1, 7.4 7.1, 7.4 7.1, 7.4
QEHS Organizational
5 5.3 5.3 5.3, 5.3.1 5.3, 7.4 5.3, 7.4 6
Responsibilities
9.3, 9.3.1.1,
6 Management Review 9.3 9.3 9.3 9.3 8.9
9.3.2
4.3, 5.2,
5.2, 6.1,
6.1,6.2, 7.2,
Documentation 6.2.1,7.2,
7 7.5 7.5 7.5, 7.5.2 7.5, 8.2, 9.1, 8.2, 8.3
Requirements 7.4, 7.5, 8.1,
9.2, 9.3,
8.2, 9, 10.2
10.2, 10.3
5.3, 7.1, 7.2,
8 Resource Management 7.1 7.1 7.1, 7.1.3.1 7.1 6.2
7.3
8.2, 8.2.1,
8.2.3.1.2,
8.2.3.1.3,
9 Product Realization 8.1 8.2, 8.3 8.3, 6.1.3, 8.1 8.1.4 N/A
8.3.1.1,
8.3.2.1,
8.3.2.2, 8.3.4
Customer-Related
10 8.2 8.2 8.2 7.4 8.1.3, 8.1.4 N/A
Processes
8.2, 8.2.1,
8.2.3.1.2,
8.2.3.1.3,
11 Design and Development 8.3 8.2, 8.3 8.3, 8.1 8.1.3, 8.1.4 N/A
8.3.1.1,
8.3.2.1,
8.3.2.2, 8.3.4
8.4, 8.4.1.2,
8.4.1.3,
12 Purchasing 8.4 8.4 8.4.2.1, 8.1 8.1.4 N/A
8.4.2.2,
8.4.2.3, 8.4.2.4
Production and Service 6.1, 7.5.3,
13 8.5 8.5 8.5 8.1, 8.2 N/A
Provision 8.1
This document shall be considered “For Reference Only” when printed as a hardcopy. Revision status must be verified prior to use.
Title: Prepared By: Revision No.:
Maribel Abella, Joel Sanchez, Anna
Table of Contents and Cross Reference Herrera and Anson Chen
23
Title 9001:2015 16949:2016 14001:2015 2018
No 16949:2016 17025:2017
Reference Reference
7.1.5, 7.1.5,
Control of Monitoring and 7.1.5.1.1, 7.1.5.1.1,
14 7.1.5 9.1 9.1 6.5
Measuring Devices 7.1.5.2, 7.1.5.2,
7.1.5.3 7.1.5.3.2
9.1, 9.1.1.1, 9.1, 9.1.1.1,
9.1.1.2, 9.1.1.2,
Monitoring, Measurement, 9.1, 9.1.1, 8.1, 8.2, 9.1,
15 9.1.1.3, 9.1.1.3, 9.1.2, 9.1, 10.3 N/A
Analysis and Improvement 9.1.3 9.2, 9.3, 10
9.1.2.1, 9.1.2.1,
9.1.3.1 9.1.3.1, 9.2.2.3
8.7.1.1,
8.7.1.1,
8.7.1.3,
8.7.1.3,
8.7.1.4,
8.7.1.4,
8.7.1.5,
Control of Non- 8.7.1.5,
8.7.1.6,
16 conforming Product and 8.7, 10.2 8.7.1.6, 10.2 10.2 N/A
8.7.1.7,
Material 8.7.1.7,
10.2, 10.2.3,
10.2,1, 10.2.2
10.2.4,
10.2.3, 10.2.4,
10.2.5,
10.2.5, 10.2.6
10.2.6
9.1, 9.1.1.1,
17 Analysis of Data 9.0 9.1 9.1.1 9.1.1 N/A
9.1.2, 9.1.2.1
5.4, 6.1, 8.2,
18 Improvement 10.0 10.3, 10.3.1 10.3,10.3.1 6.2, 9.1, 10 8.6
9.1, 9.3, 10.3
6.1.2, 6.1.3,
Additional Environmental 7.4.2, 7.4.3,
19.1 Management System N/A N/A N/A 7.5.3, 8.1, N/A N/A
Requirements 8.2, 9.1.1,
9.2.2, 10.2
4.3.1, 4.3.2,
4.4.3.1,
Additional Occupational
4.4.6, 4.4.7,
Health and Safety
19.2 N/A N/A N/A N/A 4.5.1, N/A
Management System
4.5.3.1,
Requirements
4.4.5, 4.4.1,
4.5.4
UL Client Test Data
20.1 Acceptance Program - N/A N/A N/A N/A N/A 7.5
Technical Records
UL Client Test Data
Acceptance Program -
20.2 N/A N/A N/A N/A N/A 6.6
Externally Provided
Products and Services
UL Client Test Data
Nonconforming Work
UL Client Test Data
20.4 N/A N/A N/A N/A N/A 6.3
Facilities and
Environmental Conditions
UL Client Test Data
20.5 N/A N/A N/A N/A N/A 6.4
Title: Prepared By: Revision No.:
Maribel Abella, Joel Sanchez, Anna
Table of Contents and Cross Reference Herrera and Anson Chen
23
Title 9001:2015 16949:2016 14001:2015 2018
No 16949:2016 17025:2017
Reference Reference
Equipment
UL Client Test Data

20.6 N/A N/A N/A N/A N/A 7.4
Handling of Test and
Calibration Items
UL Client Test Data
Reporting the results
Glossary (Terms and
21 3 3 3 3 3 3
Definitions)
22 Record of Revisions 7.5.2 7.5.2 7.5.2 7.5.3 4.4.5 7.5
DocuSign Envelope ID: 63562F1D-8267-4C1B-B26A-A0B887079B33
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Title: Section No.: Page:
President & CEO Statement 00 1 of 1
Toshiba International Corporation (TIC) is proud to design, manufacture, and provide sales and service of motors,
adjustable speed dries, uninterruptible power suppliers, and motor control and distribution equipment; and to provide sales
and support of programmable logic controllers (PLCs), industrial plant systems, magnetic flow meters, transportation
equipment.
TIC defines its mission as contributing to the development of customers and society, paying taxes, disbursing dividends to
its shareholders, and providing employees with opportunities to exert their full capability.
TIC understands that quality should not only relate to the performance and function of products but also integrated into
the operations process including quotation, booking of orders, design manufacturing, testing, shipment, delivery,
acceptance and after-sale service.
TIC defines Quality Management as persistently pursuing the cycle of activities necessary to establish the manufacturing
process of products, documenting the process, periodically checking it and improving it, if necessary, with financial
investments.
TIC encourages every single employee to fully understand the definition of Quality Management and work to
continuously improve the quality in daily operations in accordance with legal, customer and ISO compliance
requirements.
The Chief Quality Executive of TIC has pledged to draw up the Quality Management Plan, to understand how the plan is
being implemented in each department and to report to Top Management of TIC when necessary.
July 27, 2020

President & CEO Date
DocuSign Envelope ID: E5FC8F8B-BD49-4436-A281-4DF84610655A
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Assistant CEO, VP and General Manager Statement 01 1 of 1
Toshiba International Corporation (TIC) Designs, Manufactures, and provides Sales and Service of Industrial Motors,
Adjustable Speed Drives, Uninterruptible Power Supplies, Motor Controls, and Distribution Equipment. In addition, we
manufacture and sell HEV Motors, sell and support Programmable Logic Controllers (PLC’s), Industrial Plant Systems,
Magnetic Flow Meters, and Transportation Equipment.
As VP and General Manager I have responsibility for the Quality, Environmental, Health and Safety Management
Systems (QEHS), which is comprised of methods, documents, and people producing products for our Customers. To
support the QEHS Management Systems, we have compiled this QEHS Management Systems Manual as a tool to provide
guidance to our employees and assure our Customers the System we have in place will provide the highest Quality, which
meets requirements of ISO 9001:2015, IATF 16949:2016, Ford Customer Specific Requirements (CSR), ISO 14001:2015,
ISO 45001:2018 and ISO/IEC 17025:2017 UL Client Test Data Program (CTDP).
To ensure our processes and methods meet the needs of our Customers, we have put our concept of what Quality is into
our Quality, Environmental, Health and Safety Policy. It is important everyone here at Toshiba International Corporation
work together to meet this Policy, so we have identified measurable Objectives specific to various Departments and Work
Centers throughout the Organization to support this Policy.
Additional Procedures, Work Instructions, and Records supplement this QEHS Management Systems Manual to ensure
effective planning, operation, and control of the QEHS Management Systems. The QEHS Management Systems is
planned to meet requirements of the referenced standards. Changes to the QEHS Management Systems are planned to
maintain its integrity.
As part of the QEHS Management Systems, we have identified processes needed, how they are sequenced, and how they
interact with each other. We have determined criteria and methods needed to ensure both operation and control of these
processes are effective.
To ensure they continue to function at the highest level of Quality, Environmental Compliance, and Occupational Health
and Safety, we monitor, measure, and analyze these processes, and when necessary, implement actions necessary to
achieve planned results. Customer Satisfaction is very important to me, therefore we will ensure Customer Requirements
are identified and met. We will collect and analyze Customer Satisfaction data to detect trends, so appropriate
improvements can be made to our QEHS Management Systems.
I will show my commitment to our QEHS Management Systems by communicating to our employees the importance of
meeting Customer, Statutory, Regulatory and Laboratory Requirements, and by approval and support of the Quality,
Environmental, Health and Safety Policy and Key Objectives. We will regularly examine the QEHS Management
Systems to evaluate its effectiveness and identify areas for improvement.
It is essential we provide resources and information for these processes so they function at a level necessary to provide our
Customers with products of the highest Quality. Responsibilities and authorities are defined and communicated to the
Organization. I have appointed members of Management who have responsibility and authority to promote the QEHS
Management Systems. To ensure we have a good process for communication, I have established appropriate methods,
including those needed regarding effectiveness of the QEHS Management Systems.
July 27, 2020 July 27, 2020 July 29, 2020 July 27, 2020
____________________ __________ _____________________ __________ ____________________ __________ ____________________ __________
Motors & Drives Division Date Power Electronics Division Date Automotive Systems Division Date Assistant CEO Date
VP & General Manager VP & General Manager VP & General Manager VP/Strategic Planning
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
QEHS Management System 02 1 of 7
1.0 PURPOSE:
This section establishes the Scope of and requirements for the integrated Quality Management Systems,
Environmental Management Systems, and Occupational Health and Safety Management Systems (QEHS
Management Systems) in order to demonstrate Toshiba International Corporation’s (TICs) ability to consistently
provide product and services meeting requirements of interested parties, Customer and applicable Legislative and
Regulatory Requirements, and aims to enhance Customer Satisfaction through Continual Improvement. Policies
and Objectives are formulated which take into account Legislative Requirements, information regarding Significant
Environmental Impacts, internal external issues relevant to business purposes, and Occupational Health and Safety.
2.0 REFERENCE DOCUMENTS:

Standard(s) and Specification(s):
2.1 ISO 9001:2015, Clauses 4
2.2 ISO 14001:2015, Clause 4
2.3 ISO 45001: 2018, Clauses 4
2.4 IATF 16949:2016, Clause 4
2.5 ISO/IEC 17025: 2017, Clause 8
2.6 Ford Customer Specific Requirement for IATF 16949:2016 Clause 4 Quality Management System
QEHS Manual:
2.7 QEHS Manual, Section 5, QEHS Organizational Responsibilities
2.8 QEHS Manual, Section 6, Management Review
2.9 QEHS Manual, Section 8, Resource Management
2.10 QEHS Manual, Section 15, Monitoring, Measurement, Analysis, Improvement and Evaluation of Compliance
2.11 QEHS Manual, Section 16, Control of Non-conforming Product and Material
2.12 QEHS Manual, Section 17, Analysis of Data
2.13 QEHS Manual, Section 18, Improvement
2.14 QEHS Manual, Section 19.1, Additional Environmental Management System Requirements
2.15 QEHS Manual, Section 19.2, Additional Occupational Health and Safety Management System Requirements
Applicable Procedure(s):
2.16 Strategy Deployment Procedure – Doc. No. 2P-551-002
2.17 Context of the Organization Procedure – Doc. No. 2P-400-001
2.18 Process PFMEA Program – Doc No. 2P-610-001
2.19 Motors, Drives and Power Electronics Strategy Maps
2.20 Environmental Health & Safety Context of the Organization Procedure
2.21 HEV Strategy Map 4PD-007 (HEV)
2.22 HEV Process Map and Interactions 4PD-001 (HEV)
2.23 Quality Planning 4PD-004 (HEV)
QEHS Management Systems 02 2 of 7
2.24 Context of the organization 4P-004 (HEV)

2.25 Strategy Deployment Procedure 4P-046 (HEV)
3.0 DEFINITIONS:
3.1 See QEHS Manual, Section 21, Glossary (Terms and Definitions) for definitions of italicized terms.
3.2 ISO – International Organization for Standardization
3.3 QEHS – Quality, Environmental, Health and Safety
3.4 PLC – Programmable Logic Controller
3.5 CSR – Customer Specific Requirements
4.0 QEHS MANAGEMENT SYSTEMS REQUIREMENTS:
4.1 Scope:
4.1.1 Toshiba International Corporation Designs, Manufactures, and provides Sales and Service of Motors,
Adjustable Speed Drives, Uninterruptible Power Supplies, Motor Controls, and Distribution
Equipment. Toshiba also manufactures and provides sales on HEV Motors. In addition, Toshiba
International Corporation sells and supports Programmable Logic Controllers (PLC’s), Industrial
Plant Systems, Magnetic Flow Meters, and Transportation Equipment.
4.1.2 Toshiba International Corporation’s Senior Management has specified requirements for the QEHS
Management Systems in order to demonstrate its:
4.1.2.1 ability to consistently provide product and services meeting interested parties, Customer,
and applicable Regulatory Requirements and other compliance obligations;
4.1.2.2 aim to enhance Customer Satisfaction through effective application of the QEHS
Management Systems, including processes for Continual Improvement of the
Management System and assurance of conformity of all products and processes,
including service parts and those that are outsourced to the Customer and applicable
Regulatory Requirements;
4.1.2.3 commitment to understanding the internal, external, and environmental issues relevant to
activities, products and services, and reducing the impact on the Environment through
pollution prevention activities on-site as well as cooperative initiatives with Local
Organizations in order to ensure the enhancement of environmental performance,
fulfilment of compliance obligations and achievement of the related objectives
4.1.3 The Scope of the QEHS Management Systems applies to sites owned or controlled by Toshiba
International Corporation. These sites include:
4.1.3.1 13131 West Little York Road, Houston, Texas 77041
4.1.3.2 48679 Alpha Drive, Wixom MI 48393
4.1.3.3 2121 Nao Asahi-cho, Mie-gun Mie-ken 510-8521 Japan
4.1.3.4 Okanella Warehouse:
4.1.3.4.1 10510 Okanella St. Houston, Texas 77041
4.1.3.4.2 10435 Okanella St. Houston, Texas 77041
4.1.3.4.3 10420 Okanella Rd, Houston, Texas 77041
4.2 Management System – General:

4.2.1 Toshiba International Corporation, has established, documented and implemented a QEHS
Management System and continually improves its effectiveness, as well as manages processes in
accordance with requirements of ISO 9001:2015, IATF 16949:2016, ISO 14001:2015, ISO
45001:2018, Standards and ISO/IEC 17025:2017 UL CTDP, Ford CSR and other requirements
Toshiba International Corporation subscribes.
4.2.2 This established QEHS Management Systems are maintained by:
The departments and/or Process Owners related to the Quality of the products to be supplied by TIC
follow the requirements of applicable standards to establish, document, implement, and maintain the
Quality Management Systems and improve its effectiveness continuously.
Each department and/or Process Owner shall implement the following and manage these processes
(businesses):
4.2.2.1 identifying processes needed for application throughout the Organization;
Identify QMS processes and clarify the application to each department.
The identified processes and the application to each department are shown Figure 1 QMS
Processes and Applicable Departments
4.2.2.2 determining the sequence and interaction of these processes;
Reference the QMS Processes and Interactions
4.2.2.3 determining criteria and methods needed to ensure both operation and control of these
processes are effective;
Clarify the criteria and method necessary for effective operation and management of
identified QMS processes. These shall be clarified in sections of each process and related
regulations, etc.
4.2.2.4 ensuring availability of resources and information necessary to support the operation and
monitoring of these processes;
Clarify and make available the human resources, equipment and information necessary to
support effective operation and monitoring of identified QMS processes.
4.2.2.5 monitoring, measuring and analyzing these processes;
4.2.2.6 implementing actions necessary to achieve planned results and Continual Improvement of
these processes.
4.2.2.7 identify risks and opportunities that can affect conformity of products and services and
the ability to enhance customer satisfaction
4.3 Toshiba International Corporation Mission Statement:
4.3.1 To be the Leader in Production, Design, and Application of High Quality Competitive Electrical
Products and Services. The foundation of Toshiba International Corporation success will be based on
teamwork and a commitment to Quality, Environmental Preservation, and Safety.
4.4 QEHS Policy:
4.4.1 QEHS Policy and Objectives are compatible with the context and strategic direction of the
organization are formulated to comply with Legislative Requirements, and to consider information
regarding Significant Environmental Impacts, and Occupational Health and Safety which are in
control of Toshiba International Corporation or which Toshiba International Corporation can be
expected to have an influence.
4.4.1 QEHS Policy:

4.4.1.1 is communicated company-wide and all personnel (employees and persons working on
our behalf) understand the Policy through training and/or orientation,
4.4.1.2 is posted throughout the organization;
4.4.1.3 provides a framework for establishing and reviewing the QEHS Management Systems
and Environmental Objectives and Targets;
4.4.1.4 is annually reviewed during the QEHS Management Systems Management Review for
continued relevance and suitability;
4.4.1.5 Defines and documents responsibilities, and interfaces of various functions within the
organization;
4.4.1.6 Ensures equipment and facilities being suited for their intended purpose;
4.4.1.7 Ensures employees possess sound skills in their areas of responsibilities and being
offered the opportunity for necessary training to ensure they are capable of achieving
Quality in the work they perform;
4.4.1.8 Ensures all activities are characterized by Quality, Environmental, and Occupational
Health and Safety sensitivity as set forth in our QEHS Management Systems;
4.4.1.9 Ensures steps are taken to remedy any existing defects and deficiencies, either internally
or externally; and to prevent reoccurrence.
4.4.1.10 Ensures QEHS Management Representatives are appointed;
4.4.1.11 Ensure our commitment to comply with relevant Legislation and Regulations;
4.4.1.12 Ensures availability of the QEHS Policy to interested parties.
4.5 QEHS Management Systems Objectives and Associated Targets:
4.5.1 It is the responsibility of Toshiba International Corporation, Senior Management to ensure QEHS
Objectives, including those needed to meet work related requirements, and in support of the
Organizational Objectives are established and documented at relevant levels and functions within
operations of Toshiba International Corporation.
These Objectives are measurable, strategically aligned, and consistent with the QEHS Policy. In
establishing these Objectives, the Legal Requirements, Significant Environmental Aspects,
Occupational Health and Safety Risks and Hazards, Technological Options, Laboratory
Requirements and Financial, Operational, and Business Requirements as well as views of interested
parties are considered.
4.5.2 Programs have been established and are maintained for achieving Objectives and Targets, which
include the designation of responsibility at each relevant function, and the means and timeframe by
which they shall be achieved.
4.5.3 The overall general QEHS Objectives are:
4.5.3.1 obtain and maintain, ISO 9001:2015, IATF 16949: 2016, ISO 14001:2015, ISO
45001:2018, ISO/IEC 17025:2017 UL Client Test Data Program (CTDP);
4.5.3.2 serve and respond to needs of our Customers through Continual Improvement of
processes;
4.5.3.3 establish and nurture a culture which is focused on Quality, the natural Environment, and
the impact of work processes on Occupational Health and Safety;
4.5.3.4 to create and maintain an Environment encouraging teamwork, cooperation, innovative

thinking, initiative, leadership, problem solving, decision making, and a commitment to
Continual Improvement;
4.5.3.5 to continually review and improve Systems and Procedures;
4.5.3.6 to operate consistent with Environmental, and Occupational Health and Safety
Legislation and Regulations;
4.5.3.7 to fulfill stated Objectives relative to selected Significant Environmental Aspects and
associated Impacts;
4.5.3.8 to prevent pollution by waste avoidance, or minimization and Reduce/Reuse/Recycle
Programs where applicable, and eliminate releases or disposal to the Environment.
4.5.4 In addition, QEHS Objectives, including those needed to meet requirements for product, have been
established within relevant levels and functions within Toshiba International Corporation.
4.6 Key Toshiba International Corporation Operation Objectives are:
4.6.1 Quality – Offering the best products and services resulting in superior Customer Satisfaction.
4.6.2 Environment – Promoting and advancing Environmental efforts including the reduction, reuse,
recycling, and conservation of natural resources within all possible fiscal and technical capabilities,
in activities such as but not limited to: construction, facility and process management, product
design, and external operations.
4.6.3 Health and Safety – Providing a safe working Environment, free of recognized hazards, reducing the
risk of harm to employees, visitors, properties, and ensuring appropriate controls and contingencies
exist to address unforeseen events.
4.6.4 Competency – Providing all employees with necessary training and tools to successfully implement
the QEHS Policy and perform their work competently.
4.6.5 Corporate Social Responsibility – Ensuring our actions positively affect, protect, and sustain the
communities where we work and live.
5.0 RESPONSIBILITY:
5.1 It is the responsibility of Toshiba International Corporation, Senior Management, to ensure the QEHS Policy
is strategically aligned, implemented, and understood by all employees and to commit resources necessary to
establish, implement, maintain, and improve the Quality, Environmental, Health and Safety Management
Systems and Organizational Infrastructure.
5.2 It is the responsibility of Management at all levels of the Organization to establish and communicate the
Quality, Environmental, and Occupational Health and Safety Objectives to employees.
5.3 All employees are responsible for Product Quality, Environmental Aspects under their control, and
Occupational Health and Safety.
5.4 Organizational responsibilities for the QEHS Management Systems are stated in 2.2 above, including the
interrelation of all personnel who manage, perform and verify work which affects Quality.
6.0 RECORDS:
6.1 None
QMS Processes and Interactions

for the Control, Motor and Power Electronics Plant and Supporting Departments
Customer Requirements Customer Customer Satisfaction/Dissatisfaction
PLAN DO CHECK
Management Processes Operational Processes Monitoring & Measuring
Customer Related Processes
Strategy & Balance Scorecard
Development Process Owners: Monitor, Measure, Analyze &
Sales, Customer Service, Marketing, Evaluate
Process Owner: Product/Project Management
Top Management Process Owners:
Management, Quality Assurance
Design & Development & Quality Control
Quality Commitment & QEHS Process Owner: Engineering Management Review

Policy (Quality Operating System)
Process Owner: Process Owners:
Top Management Top Management, Management
Purchasing
& Quality Assurance
Process Owner: Supply Chain
Quality Objectives (KPIs)

Internal & External Audits
Process Owner: Management Supplier Development
Process Owner:
Process Owners: Supply Chain, Quality Assurance
Quality Control & Quality Assurance
QMS Planning
Process Owners: Operational Planning & Control

Top Management,
Management Process Owners: Production &
& Quality Assurance Production Planning
ACT
Improvement Processes
Inspect, Test, Control of
Risk & Opportunities Nonconforming Product Process and Corrective & Preventive Actions
Calibration
Process Owners: Process Owners:
Top Management, Process Owner: Quality Control Management & Quality
Management Assurance
& Quality Assurance
Receiving, Inventory Control &
Shipping Process FMEA
Process Owners: Supply Chain, Process Owners:

Training & Development Warehouse and/or Plant Managers Plant Management
& Quality Assurance
Process Owners: Preventive Maintenance & Electrical
Management, Human Maintenance
Continual Improvement
Resources & Quality Assurance
Process Owner: Maintenance & (Quality TIPS, Six Sigma, VOC)
Quality Control
Process Owners:
Management
& Quality Assurance
After-Sales Support and Service
Process Owner: Field Service
Support Processes: IS and Facilities
HEV Plant QMS Processes and Interactions

Toshiba International Corporation - HEV Plant
PROCESS: HEV Plant Process Map and Interactions Doc No. 4PD-001
Rev No. 4
PROCESS OWNER: Plant Manager Page(s): 1 of 2
Customer Requirements ( Needs / Expectations) / Regulatory Bodies
10 IMPROVEMENT A 4 QMS
QEHS Manual
P 6. PLANNING
Corrective / Preventive Actions Sales
Process owner: Quality Assurance (WIXOM)
PFMEA
Process owner: Manufacturing Quality Goals & Objectives
Process owner: Top Management
5 LEADERSHIP
Control Plan Quality Policy HEV Organization
Process owner: Quality Control Deployment Chart QMS Planning
Process owner: Top Management/
Quality Assurance
Continual Improvement
Process owner: Industrial Engineering
C D
8 OPERATION
Product Design Development 7 SUPPORT
Process Design Development
(TISS JAPAN) (TIC) Engineering
9 PERFORMANCE Human Resource/ Qualified
EVALUATION Operational Control Employees
Receive & Inspect & Ship
Process owner: Production Process owner: TIC /Top Management
Process owner: Materials/
Monitor Measurement Analysis & Procurement/Quality Control
Evaluation Production Planning
Process owner: Quality Assurance Process owner: Materials IS Support
Control of Non Conforming Material (TIC)
Process owner: Quality Control
Supplier Monitoring and
Development Health & Safety
Internal & External Audits Process owner: Quality Assurance Preventive & Predictive (TIC)
Process owner: Quality Assurance Maintenance
Process owner: Maintenance
Purchasing Process
Calibration
Process owner: Procurement
Plant Maintenance-Equipment ( HEV QC, TIC MP / Ext. Lab)
Management Review Breakdown
Business Plan Inventory Control Process owner: Maintenance Facilities
Process owner: Top Management Process owner: Materials (TIC)
Customer Satisfaction / Customer Dissatisfaction
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
QEHS Management Systems Planning 03 1 of 4
1.0 PURPOSE:
This Section establishes QEHS Management Systems Planning, identifying how activities are coordinated to direct
and control the QEHS Management Systems of Toshiba International Corporation (TIC).

2.1 ISO 9001:2015, Clause 6
2.2 ISO 14001:2015, Clauses 4 and 6
2.3 ISO 45001: 2018, Clause 6
2.4 IATF 16949:2016, Clause 6
2.5 Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clause 4 and Clause 6
QEHS Manual:
2.6 QEHS Manual, Section 2, QEHS Management Systems
2.7 QEHS Manual, Section 9, Product Realization
2.8 Strategy Deployment Procedure –Doc. No. 2P-551-002
2.9 Organizational Knowledge Procedure – Doc. No. 2P-716-001
2.10 Control Plan Procedure – Doc. No. 2P-851-001
2.11 Monitoring and Measurement of QEHS Performance – Doc. No. 2P-840-001
2.12 Management Review Procedure – Doc. No. 2P-560-002
2.13 Design Control New Product Development Procedure – Doc. No. 2P-734-001
2.14 Context of the Organization Procedure – Doc. NO. 2P-400-001
2.15 Environmental Aspects Identification, Management and Performance Procedure
2.16 Hazard Assessment Procedure
2.17 Job Safety Analysis Procedure (JSA)
2.18 HEV Strategy Plan 4PD-007 (HEV)
2.21 Quality Goals & Objectives 4PD-003 (HEV)
2.22 Product Design Development 4PD-024 (HEV)
2.23 Process Design Development 4PD-008 (HEV)
2.24 Purchasing Process 4PD-014 (HEV)
2.25 Strategy Deployment Procedure 4P-046 (HEV)
3.0 DEFINITIONS:
3.2 EMS – Environmental Management Systems
3.4 OHSAS – Occupational Health and Safety Assessment Series

4.1 QEHS Management Systems Overall Planning:
4.1.1 Toshiba International Corporation’s Management plans and defines processes needed to effectively
and efficiently meet Quality, Environmental, and Occupational Health and Safety Policies, Objectives,
and Requirements, ensuring:
4.1.1.1 QEHS Management Systems Planning is performed to meet specified requirements, as
well as QEHS Objectives and Targets;
4.1.1.2 QEHS Management Systems integrity is maintained when changes are planned and
implemented;
4.1.1.3 procedures are established and maintained to identify Environmental Aspects activities
which Toshiba International Corporation can control and can be expected to influence to
determine those which have or can have Significant Environmental Impacts;
4.1.1.4 procedures are established and maintained for ongoing identification of Occupational
Health and Safety Hazards, assessment of associated Risks, and implementation of
necessary control measures. These include routine and non-routine activities and
activities of all personnel having access to the workplace in addition to facilities at the
workplace;
4.1.1.5 Aspects related to Significant Environmental Impacts are considered when establishing
Environmental Objectives; results of Occupational Health and Safety Risks assessments
and effects of related controls are considered when establishing Occupational Health and
Safety Objectives;
4.1.1.6 resource availability and information necessary to support operation and monitoring of
processes is provided;
4.1.1.7 knowledge gained from previous experience and other sources of information which
identify improvement opportunities are considered.
4.1.2 Management systematically reviews effectiveness and efficiency of Organizational processes.
4.2 Planning for Meeting Quality Requirements:
4.2.1 Where appropriate, Toshiba International Corporation gives consideration to the following activities,
in addition to preparation and maintenance of the QEHS Plan meeting specified Customer
requirements:
4.2.1.1 identification and acquisition of any controls including Monitoring, Measurement,
Analysis, Processes, Production Equipment, Inspection and Test Equipment, Fixtures,
Resources, and Skills necessary to achieve Quality requirements;
4.2.1.2 ensuring compatibility of the Customer Design, Production Process, Installation
Requirements, Inspection and Test Procedures, and applicable documentation;
4.2.1.3 updating, as necessary, Quality Control and Inspection/Testing Techniques, including the
development of new Measuring and Test Equipment;
4.2.1.4 identification of any measurement requirement exceeding known state of the art
capability in sufficient time to be made available;
4.2.1.5 identification and implementation of suitable Inspection and Checks at appropriate stages
in the manufacture of product;
4.2.1.6 clarification of all Inspection criteria for all features and requirements of the product,
including any containing a subjective element.
4.3 Planning for Occupational Health and Safety Hazard Requirements:
4.3.1 Toshiba International Corporation recognizes development, implementation, maintenance, and
continual improvement of an effective Occupational Health and Safety Management System are not
possible without appropriate planning. Occupational Health and Safety minimal planning elements
are listed below along with Hazard identification and Risk assessment methodology is proactive and
includes:
4.3.1.1 Determination of internal and external issues relevant to the organizations purpose and
ability to achieve objectives
4.3.1.2 Determination of the needs and expectations interested parties and which elements are or
could be requirements
4.3.1.3 classification and identification of risks to be eliminated or controlled;
4.3.1.4 ensuring consistency with operating experience and capabilities of risk control measures
employed;
4.3.1.5 provision of input into determination of facility requirements, identification of training
needs and/or development of operational controls;
4.3.1.6 provision for monitoring required actions to ensure both the effectiveness and timeliness
of their implementation;
4.3.1.7 establishing and documenting Occupational Health and Safety Objectives.
4.4 Planning for Meeting Environmental Requirements:
4.4.1 Toshiba International Corporation recognizes development, implementation, and maintenance of an
effective Environmental Management Systems (EMS) are not possible without appropriate planning.
At a minimum, such planning includes:
4.4.1.1 identifying Environmental Aspects and evaluating associated Impacts for each production
process which can be controlled;
4.4.1.2 determining all Legal Regulatory Requirements, internal and external issues relevant to
its purpose and needs and expectations of interested parties;
4.4.1.3 establishing and documenting Facility Environmental Objectives and Targets;
4.4.1.4 creating Environmental Procedures, Plans and Programs;
4.4.1.5 establishing Internal Environmental Performance Criteria and Measurement Systems.
4.5 Planning for Meeting Automotive Requirements:

4.5.1 Toshiba International Corporation recognizes development, implementation, and maintenance of an
effective Automotive Quality Management Systems (QMS) are not possible without appropriate
planning. At a minimum, such planning includes:
4.5.1.1 Internal and External issues relevant to the Organizations purpose, as well as the needs
and expectations of Interested Parties, must be considered.
4.5.1.2 Risk Analysis should include at a minimum, lessons learned from product recalls, product
audits, field returns and repairs, complaints, scrap, and rework.
4.5.1.3 The Organization shall establish a process to lessen the impact of negative effects of risks
per IATF 16949:2016 – 6.1.2.2
4.5.1.4 Establishing a Contingency Plan to identify & evaluate internal & external risks to all
manufacturing process & infrastructure equipment, continuity of supply, and periodically
test the plan for effectiveness.
5.0 RESPONSIBILITY:
5.1 Toshiba International Corporation Management, Design Engineering, Quality Assurance, Quality Control,
Manufacturing Engineering, and Marketing are responsible for QEHS Management Systems Planning within
their respective functions.
6.0 RECORDS:
6.1 Records associated with Planning are identified throughout the QEHS Management Systems and associated
documentation.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Management Responsibility 04 1 of 3
1.0 PURPOSE:
This Section establishes Management’s Responsibilities with regard to Continual Improvement of the QEHS
Management Systems and enhancement of Customer Satisfaction.

2.1 ISO 9001:2015, Clause 5
2.2 IATF 16949:2016, Clause 5
2.3 Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clause 5
2.4 ISO 14001:2015, Clauses 5.1, 5.25.3, 7.1, 7.4
2.5 ISO 45001:2018, Clauses 5, 7
2.6 ISO/IEC 17025:2017, Clauses 5
QEHS Manual:
2.7 QEHS Manual, Section 2, QEHS Management Systems
2.8 QEHS Manual, Section 3, QEHS Management Systems Planning
2.9 QEHS Manual, Section 5, QEHS Organizational Responsibilities
2.12 QEHS Manual, Section 10, Customer-Related Processes
2.15 Competency, Awareness and Training Procedure – Doc. No. 2P-622-002
2.16 Skills Matrix Procedure – Doc. No. 2P-622-001
2.18 Monitoring and Measurement of QEHS Procedure – Doc. No. 2P-840-001
2.19 Continual Improvement and Innovation Procedure – Doc. No. 2P-851-002
2.20 Corrective and Preventive Action Procedure – Doc. No. 2P-850-001
2.22 Internal and External Communication Procedure
2.23 Customer and Quality Representative Procedure – 4P-009 (HEV)
2.24 Confidentiality Procedure – Doc. No. 4P-017 (HEV)
2.26 Quality Goals & Objective 4PD-003 (HEV)
2.27 Human Resources / Qualified Employees 4PD-005 (HEV)

2.28 Management Review 4PD-018 (HEV)
2.29 Continual Improvement 4PD-021 (HEV)
3.0 DEFINITIONS:
3.4 IATF – International Automotive Task Force
3.5 APQP – Advance Product Quality Planning

4.1 Roles, responsibilities and authorities of personnel who manage, perform, and verify activities having an
effect on Toshiba International Corporation (TIC) facilities and processes are defined, documented, and
communicated to facilitate effective Quality, Environmental, and Occupational Health and Safety
Management.
4.1.1 Management Commitment:
4.1.1.1 Management provides evidence of its commitment to development, implementation, and
continual improvement of the QEHS Management Systems by:
4.1.1.1.1 communicating to all employees the importance of meeting Customer &
Interested Parties requirements as well as Statutory and Regulatory
Requirements;
4.1.1.1.2 establishing a QEHS Policy and ensuring the Policy and objectives are
understood by all employees;
4.1.1.1.3 ensuring the QEHS Policy and Objectives are established and reviewed for
strategic alignment, continuing suitability and adequacy, and when
necessary, the need for change;
4.1.1.1.4 conducting Management Reviews;
4.1.1.1.5 ensuring availability and support of relevant management roles and
resources (human, specialized skills, technology, laboratory and financial)
essential for implementation, control, and effectiveness of the QEHS
Management System;
4.1.1.1.6 appointment of specific QEHS Management Representatives.
4.1.1.1.7 Define and implement corporate responsibility policies including at a
minimum an anti-bribery policy, an employee code of conduct and an ethics
escalation policy;
4.1.1.1.8 Taking overall responsibility of the QEHS Management Systems
4.1.1.1.9 ensuring the QEHS Management Systems are integrated into the business
process and achieves intended outcomes;
4.1.1.1.10 Supporting establishment of health and safety committees, related processes
for worker collaboration, and protecting workers from reprisals when
reporting health and safety related items.
4.1.1.1.11 Promotes a culture that supports Quality, Health and Safety outcomes
4.1.2 Customer Focus:
4.1.2.1 Management ensures Customer Requirements are determined. These requirements are
met with the aim of enhancing Customer Satisfaction.
4.1.2.2 Management shall designate personnel with responsibility and authority to ensure the
requirements of interested parties are addressed efficiently/effectively. This includes
selection of special characteristics, setting quality objectives and related training,
corrective and preventive actions, product design and development, capacity analysis,
logistics information, customer score cards and customer portals.
4.1.2.3 HEV Plant/IATF 16949: Management has designated process owners with responsibility
and authority to ensure that customer requirements are addressed through the use of the
business planning process and the APQP process.
4.1.2.4 ISO/IEC 17025 - Validation Lab: The Laboratory management’s commitment to good
professional practice and to the quality of testing and calibration in servicing customer.
4.1.3 Consultation and Communication:
4.1.3.1 Management has established communication processes within Toshiba International
Corporation to ensure communication takes place regarding the QEHS Management
Systems. These processes are documented in procedures and are maintained for:
4.1.3.1.1 OH&S pertinent information and Environmental related communications
between various levels and functions of the Organization and other
interested parties;
4.1.3.1.2 Receiving, documenting, and responding to QEHS communications related
to external interested parties. Processes for external communication are
considered relative to Significant Environmental Aspects and Occupational
Health and Safety; the decision of which is recorded.
4.1.3.2 Employee involvement and consultation arrangements are documented. Employees are
involved in development and review of Policies and Procedures to manage risks and
consulted when there are any changes affecting Occupational Health and Safety.
Employees are also represented on Occupational Health and Safety matters and informed
of their OH&S Representatives.
5.0 RESPONSIBILITY:
5.1 It is the responsibility of Management to ensure communication to interested parties relative to the QEHS is
communicated.
5.2 External communications to interested parties relative to Environmental Aspects and their significance, and
Occupational Health and Safety Risks is the responsibility of the VP of Human Resources of Toshiba
International Corporation.
6.0 RECORDS:
6.1 Records include Job Descriptions, Organization Charts, and External Environmental Aspects related
communications.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
QEHS Organizational Responsibilities 05 1 of 7
1.0 PURPOSE:
This Section establishes responsibilities and authorities of Toshiba International Corporation (TIC) personnel for
implementing and maintaining the QEHS Management System.

2.1 ISO 9001:2015, Clause 5
2.2 IATF 16949:2016, Clause 5
2.3 Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clause 5
2.4 ISO 14001:2015
2.5 ISO 45001:2018, Clauses 5.3
2.6 ISO/IEC 17025:2017, Clause 6
QEHS Manual:
Applicable Procedures:
2.12 Customer and Quality Representative Procedure – Doc. No. 4P-009 (HEV)
2.16 Monitor , Measurement, Analysis & Evaluation 4PD-016 (HEV)
Applicable Form/Record(s):
2.17 Job Descriptions
2.18 Organization Charts
3.0 DEFINITIONS:
3.2 TGEA – Toshiba Group Environmental Audit
3.3 FMC CSR – Ford Motor Company Customer-Specific Requirements

3.6 STA – Supplier Technical Assistance
3.8 VPP – Voluntary Protection Program
3.9 APQP – Advanced Product Quality Planning
4.0 QEHS MANAGEMENT SYSTEM REQUIREMENTS:

4.1 Roles, responsibilities and authorities of all employees within the Organization are defined, and
communicated by Management to facilitate effective Quality, Environmental, and Occupational Health
and Safety Management. Organizational relationships within the company are described in the
Organization Charts. Specific responsibilities and authorities for such activity affecting Quality,
Environmental Impacts, and Occupational Health and Safety are defined in the respective Job
Descriptions, Procedures, and Work Instructions.
4.2 Responsibility and authority of Toshiba International Corporation personnel related to the QEHS
Management System are as follows:
4.2.1 VP and General Managers are Responsible for:
4.2.1.1 the QEHS Management System at Toshiba International Corporation, including
Regulatory Compliance. Toshiba International Corporation Management Team assists
by providing direction and guidance;
4.2.1.2 Management Review Meetings for Toshiba International Corporation to ensure the
QEHS Management System remains effective;
4.2.1.3 support of the QEHS Manual and Policy Statements
4.2.1.4 establishing QEHS Objectives and Targets for their respective Divisions
4.2.2 Business Directors are Responsible for:
4.2.2.1 coordination of processes related to a given product (i.e. Motors, Drives, UPS,
Solutions, HEV Motors, etc.);
4.2.2.2 identifying and monitoring Business Unit Goals and Objectives in support of Toshiba
International Corporation Goals and Objectives.
4.2.2.2.1 For HEV Plant Business Unit Manager works with Plant Manager in
determining Annual Goals and Objectives.
4.2.3 Plant Managers are Responsible for:
4.2.3.1 QEHS Management System implementation at the Plant Level;
4.2.3.2 any Management Review Meetings over their respective areas to assure the QEHS
Management System remains effective for their Plant;
4.2.3.3 complying with Toshiba International Corporation QEHS Objectives and Targets.
4.2.3.4 Identifying and advising regulatory authorities of changes in Production and Quality
Representatives.
4.2.3.5 Following regulatory compliance rules.
4.2.4 Customer Representatives are Responsible for:

4.2.4.1 Ensuring that customer requirements are addressed through the use of the business
planning process and the APQP process.
4.2.5 Management Representatives are Responsible for:
4.2.5.1 Toshiba International Corporation Management has appointed four Management
Representatives {(Quality Management System (1), and Environmental, and
Occupational Health and Safety Management Systems (1), and Automotive Quality
Management System (1), and Laboratory Quality Management System (1)} who have
responsibility and authority including:
4.2.5.1.1 ensuring processes needed for the QEHS Management System are
established, implemented, and maintained in accordance with, ISO
9001:2015, IATF 16949:2016, FMC CSR, ISO 14001:2015, ISO
45001:2018, ISO/IEC 17025:2017 Standards, UL Client Test Data
Program (CTDP), TGEA Requirements, and Voluntary Protection
Program (VPP) Requirements;
4.2.5.1.2 reporting QEHS Management System Performance to Executive
Management for review, including any recommendations for
improvement;
4.2.5.1.3 ensuring promotion and awareness of Customer Requirements
throughout the Organization;
4.2.5.1.4 facilitating, guiding, and providing input to QEHS Objectives and
Targets for Toshiba International Corporation.
4.2.5.1.5 Responsible for the Document Control Administration
4.2.5.2 In addition, the Management Representatives are responsible for acting as a liaison to
Third Party Auditors and Registrars in regard to issues concerning the QEHS
Management System.
4.2.6 The Chief Quality Executive is Responsible for Overall Development of the Quality
Management System and Continual Improvement:
4.2.6.1 Additional responsibilities include:
4.2.6.1.1 Integration of division activities to create organizational clarity and focus
in regards to Quality Assurance and Quality Control
4.2.6.1.2 enhanced quality management planning providing guidance, expertise
and coordination on Quality matters;
4.2.7 The TIC Quality Assurance Manager is Responsible for Overall Maintenance of the Quality
Management System at TIC and in the manufacturing plants; Control Plant, Motor Plant
and Power Electronics Plant:
4.2.7.1.1 maintaining Corporate Quality Management System Policy and
Procedures;
4.2.7.1.2 facilitating Quality Management System Management Review Meetings;
4.2.7.1.3 Delivery coordination of Quality Training activities for Management and

Employee Training and Development
4.2.7.1.4 coordinating Procedures, Work Instructions, and related documentation
in a consistent, uniform, and clear manner;
4.2.7.1.5 providing guidance, expertise and coordination on Quality Management
System matters;
4.2.7.1.6 assuring proper Document Control, including review and coordination of
all Quality Management System document releases;
4.2.7.1.7 coordinating Internal and External Audits;
4.2.7.1.8 Process support for supplier projects;
4.2.7.1.9 Manages customer relationships relative to customer needs, concerns,
dissatisfactions, audits, and inspections. Investigates and resolves
customer complaints regarding quality received by the Front Office
and/or through the external VOC.
4.2.7.1.10 Development of Management Innovation
4.2.7.1.11 Designs and implements quality assurance training programs to key
personnel in conjunction with managers.
4.2.7.1.12 The HEV Plant Quality Assurance Manager has the same responsibilities
for the HEV Plant.
4.2.8 The Environmental, Health and Safety Manager is Responsible for Overall Maintenance of
the Environmental, and Occupational Health and Safety Management Systems, including
Regulatory Compliance:
4.2.8.1.1 maintaining Corporate Environmental Management System Policies and
Procedures including compliance with TGEA Requirements;
4.2.8.1.2 conducting Environmental Management Systems and Occupational
Health and Safety Management System Management Review Meetings;
4.2.8.1.3 providing Management and Employee Training and Development;
4.2.8.1.4 maintaining Corporate Occupational Health and Safety Management
System Policies and Procedures;
4.2.8.1.5 coordinating Procedures, Work Instructions, and related documentation
in a consistent, uniform, and clear manner;
4.2.8.1.6 providing guidance, expertise and coordination on Environmental and
Occupational Health and Safety matters;
4.2.8.1.7 assuring proper Document Control, including the review and
coordination of all Environmental Management System and all
Occupational Health and Safety Management System document releases;
4.2.8.1.8 coordinating Internal and External Audits;
4.2.8.1.9 conducting Occupational Health and Safety related Training, and
maintaining Training Records.
4.2.8.1.10 reporting on the performance of the EH&S Management Systems to Sr.

Management.
4.2.9 Supply Chain Managers are Responsible for Procurement of Goods and Services, and:
4.2.9.1 monthly Supplier Delivery Performance Reporting and Review
4.2.9.2 following and enforcing rules contained in the Chemical Hazard Communication
Program Procedure;
4.2.9.3 creation of action plans for poor performing suppliers
4.2.10 Document Control Administrators are Responsible for:
4.2.10.1 Effectively follow TIC’s standard operating procedures in the control of documents
by:
4.2.10.1.1 assisting in the creation of documents
4.2.10.1.2 ensuring documents have no errors in filenames
4.2.10.1.3 ensuring reference documents contained within are current before
releasing into InfoSource
4.2.10.1.4 assigning document numbers using TIC’s document nomenclature;
4.2.10.1.5 Ensuring documents meet formatting compliance
4.2.10.1.6 communicate new or revised documents to plant and/or department affected
by the change, highlighting the changes that were made in the
correspondence;
4.2.10.1.7 ensuring documents and data relevant to Quality, Environment, Health &
Safety are available to locations where operations essential to the effective
functioning of the Quality, Environment, Health & Safety Management
System are performed;
4.2.10.1.8 ensuring documents and data under their control are current;
4.2.10.1.9 maintaining the Document, Knowledge & Record Management (DKRM)
Matrix
4.2.10.1.10 performing annual audits of documents in order to ensure that all
documents are controlled, approved and properly submitted to
departments.
4.2.11 Quality Control Managers are Responsible for:
4.2.11.1 assisting and maintenance of Quality Control Plans and Quality Checklists for new
products, monitoring and control of Process Parameters, assistance in maintenance of
Work Instructions, Inspection and Test Plans, Inspection and Testing of Materials and
Product, and control and disposition of Non-conforming Materials;
4.2.11.2 conducting monthly Plant Quality Operating System Meetings based on the Plant’s
Quality Performance;
4.2.11.3 ensuring that Cost of Quality data is analyzed and distributed every month to improve
product quality
4.2.11.4 Following regulatory compliance rules
4.2.11.5 ISO/IEC 17025 – PEP Validation Lab: managing technical operations, resources
needed and verifying work of quality of the testing and/or calibration activities.
4.2.12 Material Control is Responsible for:
4.2.12.1 storage of Toshiba International Corporation product and materials in a way to
prevent damage and deterioration, in compliance with documented procedures,
4.2.12.2 packaging and shipping of finished product; in compliance with documented
procedures,
Program Procedure.
4.2.13 Production Managers are Responsible for:
4.2.13.1 production, scheduling, prioritizing, and controlling processes to meet Customer
Requirements;
Program Procedure;
4.2.13.3 following Regulatory Compliance rules and Recycling efforts.
4.2.14 Inspectors are Responsible for:
4.2.14.1 Receiving, In-process, and Final Inspections of products in accordance with pre-
determined Inspection Checklists, Procedures, etc.
4.2.14.2 Following regulatory compliance rules.
4.2.15 Maintenance Manager is Responsible for:
4.2.15.1 maintenance of machinery, equipment, and tooling used for product production and
facilities use, including Preventive and Predictive Maintenance;
4.2.15.2 maintaining equipment used to monitor Environmental Aspects;
Program Procedure;
4.2.15.4 Motor Plant - Responsible for storage of chemicals to meet Regulatory Compliance.
4.2.16 Facilities Manager is Responsible for:
4.2.16.1 maintaining equipment used to monitor Environmental Aspects;
Program Procedure;
4.2.16.3 Contracting suppliers related to Environmental Regulatory Compliance.
4.2.17 Field Service Manager is Responsible for:
4.2.17.1 post-delivery support of products.
4.2.17.2 Prepare reports for and work with other department managers to improve product
design;
4.2.17.3 Establish service training programs for both Toshiba employees and customers.
4.2.18 Research and Development Managers are Responsible for:

4.2.18.1 coordinating the Product Design;
Program Procedure.
4.2.19 Human Resources is Responsible for:
4.2.19.1 Delivery coordination of Quality and Environmental Training activities.
4.2.19.2 Monitor/oversee curriculum development, delivery and tracking of all Human
Resources Training initiatives
4.2.19.3 Evaluate training offerings and asses the various trainings needed across the
organization.
4.2.20 General:
4.2.20.1 All personnel are responsible for Product Quality under their control and for following
applicable Environmental, and Occupational Health and Safety Rules and
Regulations.
4.2.20.2 Additional Organizational responsibilities are shown in the Toshiba International
Corporation Organization Chart and in individual functional Job Descriptions
4.2.20.3 All personnel are responsible for following QEHS Policy and Procedures.
5.0 RESPONSIBILITY:
5.1 Responsibilities are designated in the above paragraphs, Organization Chart, respective Job Descriptions,
and as specified, in each Section of this QEHS Management System Manual; and Procedures and Work
Instructions.
5.2 Managers with responsibility and authority for corrective action shall be promptly informed of products
or processes which do not conform to requirements.
5.3 Personnel responsible for conformity to product requirements shall have the authority to stop production
to correct quality problems.
5.4 Production operations across all shifts shall be staffed with personnel in charge of, or delegated
responsibility for, ensuring product quality.
5.5 HEV Plant/ IATF16949: FMC STA shall be notified within 10 working days of any changes to senior
management responsible for Quality or company ownership.
6.0 RECORDS:
6.1 Records include Organization Charts, Job Descriptions, and Meeting Minutes.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Management Review 06 1 of 4
1.0 PURPOSE:
This Section establishes requirements for Management’s review of the QEHS Management Systems to ensure its
continuing suitability, adequacy and effectiveness.

2.1 ISO 9001:2015, Clause 9.3
2.2 IATF 16949:2016, Clause 9.3
2.3 Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clause 9.3
2.4 ISO 14001:2015, Clause 9.3
2.5 ISO 45001:2018, Clause 9.3
2.6 ISO/IEC 17025:2017
QEHS Manual:
2.7 QEHS Manual, Section 3, QEHS Management Systems Planning
2.8 QEHS Manual, Section 7, Documentation Requirements
2.10 QEHS Manual, Section 16, Control of Non-conforming Product and Material
2.13 Internal Audit Procedure – Doc. No. 2P-822-001
2.15 Internal and External Communications Procedure Doc. No. 2P-510-001
2.16 Records Management Procedure – Doc. No. 2P-424-001
2.17 Control of Non-conforming Material or Product Procedure – Doc. No. 2P-830-001
2.18 Supplier Quality Evaluation Procedure – Doc. No. 2P-741-003
2.20 Internal Audit for Environmental, Health and Safety Compliance Procedure
2.21 Internal and External Audit Procedure – Doc. No. 4P-039 (HEV)
2.22 Records Management Procedure – Doc. No. 4P-008 (HEV)
2.23 Corrective and Preventive Action Procedure 4P-003 (HEV)
2.26 Internal and External Audits 4PD-017 (HEV)
2.27 Corrective and Preventive Actions 4PD-019 (HEV)

2.28 Control of Non-conforming Material 4PD-010 (HEV)
2.29 Supplier Development 4PD-013 (HEV)
3.0 DEFINITIONS:
3.5 TS – Technical Specification
3.6 IEC – International Electrotechnical Commission
4.1 Management Review – General:
4.1.1 Management reviews the QEHS Management Systems at least once per fiscal year to ensure its
continuing suitability, adequacy and effectiveness. This review includes assessing opportunities for
improvement and the need for changes to the QEHS Management Systems, including the Policy,
Objectives and Targets. Records from these Reviews are maintained.
4.1.2 HEV Plant: The frequency of management review(s) shall be increased based on the risk to
compliance with customer requirements resulting from internal or external changes impacting the
QMS and performance related issues.
4.1.3 The Management Review process ensures necessary information is collected to allow Management
to perform this evaluation of QEHS Management Systems effectiveness and includes both Review
Inputs and Outputs.
4.1.4 Plant management holds monthly QOS (Quality Operating System) performance meetings. The
results of these QOS reviews shall be integral to the senior management reviews.
4.2 Review Inputs:
4.2.1 Management Review Inputs include the strategic direction of the organization and information on the
Cost of Poor Quality and:
4.2.1.1 Follow-up actions from Previous Management Reviews;
4.2.1.2 Changes in the external and internal issues that are relevant to the Quality and
environmental management system
4.2.1.3 Customer Satisfaction and Feedback from relevant interested parties;
4.2.1.4 Monitoring and measuring process performance and product conformity to requirements;
4.2.1.5 Monitoring and measuring process performance and product conformity to requirements;
4.2.1.6 Status of Nonconformities, Corrective and Preventive Actions, including trend
information;
4.2.1.7 Audit Results;
4.2.1.8 Performance of external providers;
4.2.1.9 Adequacy of resources;
4.2.1.10 changes affecting the QEHS Management Systems, including changes to the Policy,
Objectives, requirements of interested parties, significant environmental aspects, risks
and opportunities, Procedure or other elements of the QEHS Management Systems;
4.2.1.11 recommendations for improvement;
4.2.1.12 Legal and Regulatory Requirements relevant to the QEHS Management Systems;
4.2.1.13 Changes in the external and internal issues that are relevant to the Quality and
environmental management system
4.2.1.14 The extent of which QEH&S objectives have been met, resources, and continual
improvement opportunities.
4.2.1.15 Communication from external parties, including complaints regarding Environmental
matters.
4.2.1.16 ISO/IEC 17025 – PEP Validation Lab: Results of interlaboratory comparisons or
proficiency tests.
4.2.1.17 ISO/IEC 17025 – PEP Validation Lab: Changes in volume and type of work.
4.2.1.18 HEV Plant/FMC CSR: Management Review Input must also include the Q1
Manufacturing Site Assessment results, cost of poor quality, product performance,
assessments of manufacturing feasibility made for changes to existing operations and for
new product, customer satisfaction, review of performance against maintenance
objectives, warranty performance, customer score cards, identification of potential field
failures identified through risk analysis (FMEA), actual field failures and the impact on
safety or the environment
4.3 Review Output:
4.3.1 Management Review Outputs include all decisions and actions related to:
4.3.1.1 improvement of adequacy and effectiveness of the QEHS Management Systems and its
processes;
4.3.1.2 improvement of product related to Customer Requirements;
4.3.1.3 continued suitability of the QEHS Policies and Objectives;
4.3.1.4 possible need for changes to the QEHS Policies, Objectives and other elements of the
QEHS Management Systems;
4.3.1.5 Resource needs;
4.3.1.6 actions for objectives that have not been achieved, if needed
4.3.1.7 Management Review Records.
4.3.1.8 ISO/IEC 17025 – PEP Validation Lab: Quality Control Activities, Resource and Staffing.
4.3.1.9 Any related QEH&S implications for the strategic direction and opportunities to better
integrate the management systems with other business process if needed.
5.0 RESPONSIBILITY:
5.1 Individual responsibilities associated with Management Review are stated in the Management Review
Procedure. Overall responsibility for Management Review resides with Management. Ensuring Management
Reviews and Quality Operating System Meetings are scheduled and conducted is the responsibility of the
Management Representatives.
6.0 RECORDS:
6.1 Management Review Records are documented as determined by the respective Management Representatives
or designee in accordance with Section 7 of this QEHS Management Systems Manual, and includes minutes
and associated data.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Documentation Requirements 07 1 of 5
1.0 PURPOSE:
This Section establishes Documentation Requirements of the QEHS Management System.

2.1 ISO 9001:2015, Clause 7.5
2.2 IATF 16949:2016, Clause 7.5
2.3 Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clauses 4.4, 4.31, 4.33, 7.5
2.4 ISO 14001:2015, Clause 7.5
2.5 ISO 45001:2018, Clause 7.5
2.6 ISO/IEC 17025:2017
QEHS Manual:
2.7 QEHS Manual, Section 2, QEHS Management System
2.8 QEHS Manual, Section 3, QEHS Management System Planning
2.10 Document and Data Control Procedure – Doc. No. 2P-423-001
2.12 Document and Data Control Procedure – Doc. No. 4P-007 (HEV)
2.13 Record Management Procedure – Doc. No. 4P-008 (HEV)
2.14 Validation Test QC Procedure – Doc. No. 9P-736-001
3.0 DEFINITIONS:
3.3 ISO – International Organization for Standardizations
3.7 FMEA – Failure Mode and Effects Analysis
3.8 DAP – Data Acceptance Program
3.9 CTDP – Client Test Data Program

3.10 IEC – International Electrotechnical Commission

4.1 Documentation Requirements – General:
4.1.1 Toshiba International Corporation (TIC) has established and maintains documented procedures to
control documents and data relating to requirements of the QEHS Management Systems.
4.1.2 QEHS Management Systems documentation includes:
4.1.2.1 documented statements of a QEHS Policy and QEHS Objectives;
4.1.2.2 this QEHS Manual (See Subsection 4.2 below);
4.1.2.3 documented procedures referenced within each Section of this QEHS Manual and as
required by, ISO 9001:2015, IATF 16949:2016, FMC CSR, ISO 14001:2015, ISO
45001:2018, and ISO/IEC 17025:2017 UL CTDP Standards;
4.1.2.4 documents needed by Toshiba International Corporation to ensure effective planning,
operation, and control of its processes;
4.1.2.5 information describing the process elements of the QEHS Management Systems and their
interaction;
4.1.2.6 records required by ISO 9001:2015, IATF 16949:2016, FMC CSR, ISO 14001:2004, ISO
45001:2018, and ISO/IEC 17025:2017 UL CTDP Standards and requirements.
4.1.3 Documentation may be in the form of hardcopy or electronic media.
4.1.4 PEP Validation Lab/CTDP system: The laboratory shall establish and maintain procedures to control
all documents that form part of its management system (internally generated or from external
sources), such as regulations, standards, other normative documents, test and/or calibration methods,
as well as drawings, software, specifications, instructions and manuals.
4.1.4.1 The laboratory must have the technical documents (standards and datasheets) to conduct
tests.
4.2 QEHS Manual:
4.2.1 This QEHS Manual provides an overall description of the QEHS Management Systems Scope. It
also includes the QEHS Policy, QEHS Objectives, documented procedures (Referenced within this
QEHS Manual) and a description of interactions between processes of the QEHS Management
Systems. This QEHS Manual also is used to instruct and guide all Toshiba International Corporation
personnel and to inform Interested Parties and Customers of controls implemented to assure Product
Quality, Environmental Compliance, and Occupational Health and Safety.
4.2.2 This established and maintained QEHS Manual includes:
4.2.2.1 requirements of the QEHS Management Systems (See Subsection 4.0 within each Section
of this QEHS Manual) as it applies to product and services. No exclusions are claimed
under ISO 9001:2015.
4.2.2.2 inclusion or reference to documented procedures established for the QEHS Management
Systems (Reference Subsection 2.0 within each Section of this QEHS Manual);
4.2.2.3 a description of interactions between processes of the QEHS Management Systems
(Reference Section 02 of this QEHS Manual).
4.2.2.4 the applicable clauses of ISO/IEC 17025:2017 standard to meet UL Client Test Data
Program (CTDP) in PEP Validation Lab.
4.3 Control of Documents:
4.3.1 Documents required by the QEHS Management Systems are controlled as defined in the Document
and Data Control Procedure, which defines the controls needed for:
4.3.1.1 approval of documents for adequacy prior to issue;
4.3.1.2 review and update as necessary and re-approval of documents;
4.3.1.3 ensuring changes, and current revision status of documents are identified;
4.3.1.4 ensuring relevant versions of applicable documents are available at points of use;
4.3.1.5 ensuring documents remain legible, readily identifiable, and can be located;
4.3.1.6 ensuring documents of external origin are identified and their distribution is controlled;
4.3.1.7 preventing unintended use of obsolete documents, and applying suitable identification if
retained for any purpose.
4.3.2 Documented procedures have been established and maintained to cover situations where their
absence could lead to deviations from the QEHS Policies, Objectives and Targets. Current operating
criteria are stipulated in the associated procedures.
4.3.3 HEV/ IATF 16949: Customer engineering standards/ specifications and changes based on customer
required schedule will be reviewed, distributed and implemented in a timely manner, not to exceed
two working weeks.
4.3.4 HEV/ IATF 16949: shall maintain a record of the date on which each change is implemented in
production. The implementation includes updated documents.
4.3.5 HEV/ IATF 16949: A change in these standards/specifications requires and updated record of
customer production part approval when these specifications are referenced on the design record or if
they affect documents of production part approval process, such as control plan, FMEAs, etc.
4.3.6 PEP Validation Lab/CTDP system - Test and calibration methods and method validation:
4.3.6.1 The laboratory shall use appropriate methods and procedures for all tests and/or
calibrations within its scope. These include sampling, handling, transport, storage and
preparation of items to be tested and/or calibrated, and, where appropriate, an estimation
of the measurement uncertainty as well as statistical techniques for analysis of test and/or
calibration data.
4.3.6.2 The laboratory shall have instructions on the use and operation of all relevant equipment,
and on the handling and preparation of items for testing and/or calibration, or both, where
the absence of such instructions could jeopardize the results of tests and/or calibrations.
Current - UL specifies the methods to be used. All instructions, standards, manuals and
reference data relevant to the work of the laboratory shall be kept up to date and shall be
made readily available to personnel.
4.3.6.3 As Jan. 1, 2009 other supporting documentation required. Deviation from test and
calibration methods shall occur only if the deviation has been documented, technically
justified, authorized, and accepted by the customer. Current - Deviations from published
methods are to be authorized by UL.
4.3.7 PEP Validation Lab/CTDP system - Selection of methods:

4.3.7.1 The laboratory shall use test and/or calibration methods, including methods for sampling,
which meet the needs of the customer and which are appropriate for the tests and/or
calibrations it undertakes. Methods published in international, regional or national
standards shall preferably be used. Current - UL specifies the test methods. The
laboratory shall ensure that it uses the latest valid edition of a standard unless it is not
appropriate or possible to do so.
When necessary, the standard shall be supplemented with additional details to ensure
consistent application. When the customer does not specify the method to be used, the
laboratory shall select appropriate methods that have been published either in
international, regional or national standards, or by reputable technical organizations, or in
relevant scientific texts or journals, or as specified by the manufacturer of the equipment.
Laboratory-developed methods or methods adopted by the laboratory may also be used if
they are appropriate for the intended use and if they are validated. The customer shall be
informed as to the method chosen. Current - UL is to be notified of test plans and must
approve deviations. The laboratory shall confirm that it can properly operate standard
methods before introducing the tests or calibrations. If the standard methods change, the
confirmation shall be repeated.
4.4 Control of Records:

4.4.1 Records have been established and maintained to provide evidence of conformity to requirements
and effective operation of the QEHS Management Systems. Records are maintained legible, readily
identifiable and retrievable. Controls are needed for identification, storage, protection, retrieval,
retention time and disposition of records.
4.4.2 Records may be in the form of any type of media, such as hardcopy or electronic media.
4.4.3 Records will be maintained for a specified amount of time to satisfy regulatory and customer
requirements.
4.4.4 Customer requirements do not supersede any regulatory requirements. (HEV Reference FMC CSR
7.5.3.2.1)
4.4.5 HEV/ IATF 16949: Production part approvals, tooling records, purchase orders and amendments
shall be maintained for the length of time that the part (or family of parts) is active for production
and service requirements plus one calendar year unless otherwise specified by FMC.
4.4.6 HEV/ IATF 16949: Records of inspection shall be maintained for each customer specification,
unless waived in writing by STA. The actual test results (variable or attribute) shall be recorded.
Simple pass/fail records are not acceptable for variable measurements.
4.4.7 HEV/ IATF 16949: Specific records requirements specified by FMC (CSR 7.5.3.2.1) will be
included in the Records Management Procedure.
4.4.8 PEP Validation Lab/CTDP system: Calculations and data transfers shall be subject to appropriate
checks in a systematic manner. Requirement as of Jan 1, 2009. When computers or automated
equipment are used for the acquisition, processing, recording, reporting, storage or retrieval of test or
calibration data, the laboratory shall ensure that: Requirement as of Jan 1, 2009.
4.4.8.1 Computer software developed by the user is documented in sufficient detail and is
suitably validated as being adequate for use; Requirement as of Jan 1, 2009.
4.4.8.2 Procedures are established and implemented for protecting the data; such procedures
shall include, but not be limited to, integrity and confidentiality of data entry or
collection, data storage, data transmission and data processing; Requirement as of Jan 1,
2009.
4.4.8.3 Computers and automated equipment are maintained to ensure proper functioning and are
provided with the environmental and operating conditions necessary to maintain the
integrity of test and calibration data.
5.0 RESPONSIBILITY:
5.1 Department Managers are responsible for ensuring issues of appropriate documents are available for use in
their area which is pertinent and periodically reviewed for removal of all obsolete issues. It is the
responsibility of Department Managers to ensure required documented records from their functional areas are
also created and maintained as specified
5.2 Management Representatives are responsible for establishment, identification and maintenance of QEHS
documentation.
5.3 Document Control Administrators are responsible for controlling and maintaining Master Lists of hardcopy
and electronic QEHS documents.
6.0 RECORDS:
6.1 QEHS Management Systems Records are identified in each Section of this QEHS Manual and within each
Procedure or Work Instruction.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Resource Management 08 1 of 3
1.0 PURPOSE:
This Section establishes requirements for Resources Management essential to implementation and continual
improvement of the QEHS Management Systems.

2.1 ISO 9001:2015, Clause 7.1
2.2 IATF 16949:2016, Clause 7.1
2.3 Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clauses 7.1
2.4 ISO 14001:2015, Clause 7.1
2.5 ISO 45001:2018, Clause 7.1
2.6 ISO/IEC 17025:2017, Clause 6.2
QEHS Manual:
2.10 Skill Matrix Procedure –Doc. No. 2P-622-001
2.17 Employee Training Procedure – Doc. No. 4P-010 (HEV)
2.18 Operator/Group Leader Training Procedure – Doc. No. 4P-011 (HEV)
2.19 Facility Maintenance Procedure – Doc. No. 4P-012 (HEV)
2.20 Contingency Response Procedure – Doc. No. 4P-016 (HEV)
3.0 DEFINITIONS:
3.4 DAP – Data Acceptance Program
4.1 Provision of Resources – General:
4.1.1 Toshiba International Corporation (TIC) Management determines and provides resources needed to
implement and maintain the QEHS Management Systems and continually improve its effectiveness,
and to enhance Customer Satisfaction by meeting Customer Requirements and requirements of
Interested Parties.
4.1.2 Any employee may identify requirements for additional resources (equipment, services, and
personnel). Management is responsible to evaluate and provide for such resources to ensure
continuing capability and all Customer Requirements are consistently met.
4.2 Human Resources – General:
4.2.1 Personnel (employees or persons performing tasks on our behalf) whose work may affect Product
Quality, or cause or create a Significant Environmental Impact have been determined to be
competent on the basis of appropriate education, training, skills and experience. All employees
receive instruction in the QEHS Management Systems applicable to their specific work assignments.
They also receive training on the consequences of departing from all relevant procedures.
4.2.2 Training or other action is provided to address activities associated with Environmental Aspects and
the Environmental Management System.
4.2.3 Personnel performing certain specialized activities identified and addressed in the QEHS
Management Systems are formally qualified to perform those designated activities.
4.2.4 Toshiba International Corporation (TIC) incorporates processes to motivate employees to achieve
quality objectives, to make continual improvements, and to create an environment to promote
innovation. The process shall include the promotion of quality and technological awareness
throughout the whole organization.
4.2.5 Toshiba International Corporation (TIC) incorporates processes to measure the extent to which its
personnel are aware of the relevance and importance of their activities and how they contribute to the
achievement of the quality objectives.
4.2.6 PEP Validation Lab/CTDP system:
4.2.6.1 The laboratory must have competent personnel conducting testing and/or calibrations.
4.2.6.2 The laboratory management shall ensure the competence of all who operate specific
equipment, perform tests and/or calibrations, evaluate results, and sign test reports and
calibration certificates.
4.2.6.3 When using staff who are undergoing training, appropriate supervision shall be provided.
4.2.6.4 Personnel performing specific tasks shall be qualified on the basis of appropriate
education, training, experience and/or demonstrated skills, as required.
4.2.6.5 The laboratory shall maintain current job descriptions for managerial, technical and key
support personnel involved in tests and/or calibrations.
4.3 Infrastructure:
4.3.1 Management determines, provides and maintains the Infrastructure needed to achieve Environmental
conformity, and product conformity to Customer Requirements. Infrastructure includes:
4.3.1.1 buildings, workspace and associated utilities;
4.3.1.2 process equipment (hardware and software);
4.3.1.3 supporting services (such as transport, communication or information systems).
4.4 Work Environment:
4.4.1 Management determines and manages the Work Environment needed to achieve conformity to
Environmental, Occupational Health and Safety, and Product requirements. Examples of
Environmental control include special Work Environments with exhaust systems or requiring air
conditioning.
5.0 RESPONSIBILITY:
5.1 Toshiba International Corporation (TIC) Management is responsible for provision of resources necessary to
meet Customer and Interested Parties Requirements, requirements of the QEHS Management Systems, and
associated Work Environment and Infrastructure.
5.2 Management and Supervision are responsible for ensuring necessary training is provided to complete specific
production tasks and to ensure competency of the employees to perform work affecting Product Quality and
the Environment.
5.3 The Quality Assurance Manager is responsible for the Quality Management Systems related training.
5.4 Management and Supervision are responsible for ensuring training material is kept current.
5.5 The Environmental, Health and Safety Manager is responsible for Occupational Health and Safety and
Environmental related Training.
6.0 RECORDS:
6.1 Data on education, training, skills and experience is recorded and maintained in accordance with Section 7 of
this QEHS Manual.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Product Realization 09 1 of 4
1.0 PURPOSE:
This Section establishes requirements for planning and developing processes needed for Product Realization.
Planning of Product Realization is consistent with requirements of all Sections of this QEHS Management System
Manual.

2.1 ISO 9001:2015, Clause 8.2,8.3
2.2 IATF 16949:2016, Clause 8.2,8.3
2.3 Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clauses 4.14, 4.15, 8.2, 8.3
2.4 ISO 14001:2015, Clauses 6.1.3, 8.1
2.5 ISO 45001:2018, Clause 8.1.4
QEHS Manual:
2.6 QEHS Manual, Section 2, QEHS Management System
2.7 QEHS Manual, Section 3, QEHS Management System Planning
2.11 QEHS Manual, Section 11, Design and Development
2.12 QEHS Manual, Section 12, Purchasing
2.13 QEHS Manual, Section 13, Production and Service Provision
2.14 QEHS Manual, Section 14, Control of Monitoring and Measuring Devices
2.16 Laws and Regulations Procedure - Doc. No. 2P-560-003
2.19 Design Control of Modified and/or Custom Product Procedure – Doc. No. 2P-830-002
2.21 Calibration Control of Inspection Measuring and Test Equipment Procedure – Doc. No. 2P-761-001
2.23 Incoming Receipt of Product and Material Procedure – Doc. No. 2P-743-001
2.24 Product Identification and Traceability Procedure- Doc. No. 2P-753-002
2.25 Inspection and Test Status Procedure – Doc. No. 2P-753-001
2.26 Process PFMEA Program – Doc. No. 2P-610-001

2.27 Customer Supplied Product Procedure – Doc. No. 2P-754-001
2.29 Foreign Material Exclusion Procedure – Doc. No. 2P-751-001
2.30 Handling, Storage, Preservation and Shipment Procedure – Doc. No. 2P-755-001
2.34 Product Design Development Procedure 4P-001 (HEV)
2.35 Process Design Development Procedure 4P-002 (HEV)
2.38 Sales Process Diagram 4PD-002 (HEV)
2.42 Receive & Inspect & Ship 4PD-009 (HEV)
2.43 PFMEA 4PD-020 (HEV)
2.44 Operational Control 4PD-012 (HEV)
2.45 Monitor, Measurement Analysis & Evaluation 4PD-016 (HEV)
2.46 Inventory Control 4PD-015 (HEV)
2.47 Calibration 4PD-006 (HEV)
2.48 Supplier Monitoring & Development 4PD-013 (HEV)
2.49 Preventive and Predictive Maintenance Process 4PD-011 (HEV)
2.50 Production Planning 4PD-026 (HEV)
3.0 DEFINITIONS:
3.4 PLC – Programmable Logic Controller

4.1 Planning of Product Realization:
4.1.1 Toshiba International Corporation (TIC) Designs, Manufactures, and provides Sales and Service of
Industrial Motors, Adjustable Speed Drives, Uninterruptible Power Supplies, Motor Controls, and
Distribution Equipment. In addition, we manufacture and sell HEV Motors, sell and support
Programmable Logic Controllers (PLC’s), Industrial Plant Systems, Magnetic Flow Meters, and
Transportation Equipment.
4.1.2 Processes needed for Product Realization are planned and developed. Planning of Product
Realization is consistent with requirements of other processes of the QEHS Management System
4.1.3 Activities associated with identified Quality, Significant Environmental Aspects, and Occupational
Health and Safety Risks in line with the Policy, Objectives and Targets are planned to ensure they
are performed under specified conditions.
4.1.4 Planning is in the form of documented procedures to cover situations where their absence could lead
to deviations from the QEHS Policy, Objectives and Environmental Targets.
4.1.5 The operational Procedures and Work Instructions, and other operation documentation ensure
effective process control and communication between process elements.
4.1.6 In planning Product Realization, Management determines the following as appropriate:
4.1.6.1 QEHS Objectives and product requirements
4.1.6.2 the need to establish processes, documents, and provide resources specific to the product;
4.1.6.3 required Customer-Related Processes, Verification, Validation, Monitoring, Inspection
and Test activities specific to the product and criteria for product acceptance;
4.1.6.4 establishment of Monitoring, Measurement, Analysis and Improvement processes;
4.1.6.5 Legal and other related requirements as contained in the documented procedure have
been established and are maintained. The procedure provides identification of and access
to Legal and other requirements to which Toshiba International Corporation subscribes,
and are applicable to Environmental, and Occupational Health and Safety Aspects of its
activities and products;
4.1.6.6 establishment and maintenance of documented procedures related to identifiable
Significant Environmental Aspects and identified Occupational Health and Safety Risks
of goods and services to cover situations where their absence could lead to deviations
from the QEHS Policy, Objectives and Targets. Procedures and requirements are
communicated to suppliers and contractors as applicable;
4.1.6.7 stipulating operating criteria in procedures;
4.1.6.8 establishment and maintenance of procedures for the Design of workplace, process,
installations, machinery, operating procedures and work organization, including their
adaptation to human capabilities, in order to eliminate or reduce Occupational Health and
Safety Risks at their source;
4.1.6.9 establishment and maintenance of documented Occupational Health and Safety
Objectives at each relevant level and function at Toshiba International Corporation;
4.1.6.10 Records needed to provide evidence Product Realization processes and resulting product
meet requirements.
4.1.7 Products of Toshiba International Corporation are based on contractual requirements and associated
specifications, and are produced in accordance with those requirements. Product Realization
planning is in accordance with these requirements. The Output of this planning is the defined process
to successfully meet contractual requirements.
4.1.8 HEV/ IATF 16949: Customer requirements and references to its technical specifications shall be
included in the planning of product realization design and develop planning shall include all affected
stakeholders within the organization and as appropriate its supply chain, some areas for using such as
multidisciplinary approach include but are not limited to APQP, DFMEA, PFMEA, Control Plan
4.1.9 HEV/ IATF 16949: Acceptance criteria shall be defined and approved by the customer. For attribute
data sampling, acceptance-level shall be zero defects. (Reference FMC CSR Table A)
4.1.10 HEV/ IATF 16949: Toshiba International Corporation ensures the confidentiality of customer-
contracted products and projects under development, and related product information.
4.1.11 HEV/ IATF 16949: For all product and manufacturing related changes that impact product
realization, process control and action plan, including verification and validation activities are
defined. The effects of any change, including those changes caused by any supplier, shall be
assessed. Compliance with customer requirements is ensured, and changes will be validated and
agreement made with the customer before implementation. For proprietary designs, impact on form,
fit and function (including performance, and/or durability) shall be reviewed with the customer so
that all effects can be properly evaluated. When required by the customer, additional
verification/identification requirements, such as those required for new product introduction, shall be
met.
5.0 RESPONSIBILITY:
5.1 Product Realization planning is the responsibility of Management, in conjunction with other involved parties,
including but not limited to Production and Material Control, Supply Manufacturing Engineering, Quality
Control, etc.
6.0 RECORDS:
6.1 Records for Product Realization are defined in associated procedures, check sheets, production schedules,
control plans (as applicable), and those maintained electronically on the Toshiba International Corporation
Network.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Customer-Related Processes 10 1 of 4
1.0 PURPOSE:
This Section is to determine, review, and communicate product requirements for Customer Related Processes.

2.1 ISO 9001:2015 Clause 8.2.1, 9.1.2
2.2 IATF 16949:2016 Clause 8.2.1, 9.1.2
2.3 Ford Customer Specific Requirements for IATF 16949:2016 (CSR) Clause 8.2.1, 9.1.2
2.4 ISO 14001:2015Clause 7.4
2.5 ISO 45001:2018 Clause 8.1.4
QEHS Manual:
2.7 Change Request Procedure – Doc. No. 2P-723-001
2.8 Engineering Change Order Procedure – Doc. No. 2P-737-001
2.9 Internal and External Communication Procedure – Doc. No. 2P-553-001
2.10 Pricing Approval for Quotations – Doc. No. 2P-722-001
2.13 Design Control Modified and/or Custom Product Procedure – Doc. No. 2P-830-002
2.17 Control of Nonconforming Material or Product Procedure – Doc. No. 2P-830-001
2.19 Customer Claim Handling Procedure – Doc. No. 4P-032 (HEV)
2.20 Customer and Quality Representative Procedure 4P-009 (HEV)
2.23 RMA Process and Handling Procedure – Doc. No. 108P-830-001
2.24 Internal and External Communication Procedure - Doc. No. 2P-510-001

3.0 DEFINITIONS:
3.3 FSP – Ford Supplier Portal
3.7 PPAP – Production Part Approval Process
3.8 APQP – Advanced Product Quality Planning
4.1 Procedures detailing methods for reviewing proposals and contracts have been established to ensure the
capability to meet all Customers specified requirements are implemented.
4.1.1 Determination of Requirements Related to the Product:
4.1.1.1 Product related requirements are determined at the estimating and proposal stages of
Product Realization with Inputs relative to scheduling, material and labor costing, and
resource requirements from appropriate Manufacturing or Engineering functions
responsible for Product Realization. The product related requirements are finalized at the
contract stage and communicated throughout the Product Realization, contract
distribution, and contract review processes.
4.1.1.2 Determination of product related requirements include:
4.1.1.2.1 Customer specified requirements, including requirements for delivery and
post-delivery activities;
4.1.1.2.2 requirements not stated by the Customer but necessary for specified use or
intended use, where known;
4.1.1.2.3 Statutory, Regulatory, and Environmental requirements related to the
product;
4.1.1.2.4 any additional requirements determined by Toshiba International
Corporation (TIC).
4.1.2 Review of Requirements Related to the Product:
4.1.2.1 Requirements related to Toshiba International Corporation’s product are reviewed prior
to commitment to supply product to the Customer and ensure:
4.1.2.1.1 requirements are adequately defined and documented, and verbal order
requirements are confirmed before their acceptance;
4.1.2.1.2 any differences in the accepted requirements and those quoted are resolved;
4.1.2.1.3 Toshiba International Corporation has the capability to meet defined
requirements.
4.1.2.2 Toshiba International Corporation ensures results of Review records and actions arising
from the Review are maintained.
4.1.2.3 Where the customer provides no documentation statement of requirement, customer
requirements are confirmed before acceptance.
4.1.2.4 Where product requirements are changed, relevant documents are amended and relevant
personnel are made aware of the requirement changes, which are then distributed to the
appropriate Manufacturing or Engineering function responsible for Product Realization.
4.1.2.5 Waiving the requirements stated above for a formal review shall require customer
authorization.
4.1.3 Customer Communication:
4.1.3.1 Primary Customer communications are handled by Customer Service, Marketing, and
Sales relative to product information, inquiries, estimates, proposals, contract review,
contracts, order handling, including amendments and contract related feedback, including
but not limited to complaints.
4.1.3.2 With regard to Environmental Aspects and Occupational Health and Safety Risks, in
relation to the Customer and Customer Related Processes, Management has established
and maintains procedures for:
4.1.3.2.1 internal communication between various levels and functions of the
Organization;
4.1.3.2.2 receiving, documenting, and responding to relevant Environmental, and
Occupational Health and Safety communication from external interested
parties including but not limited to Customers.
4.1.3.3 HEV Plant/FMC CSR: Ford requires all manufacturing sites to report all materials per
WSS-M99P999-A1, as noted in PPAP, Ford Specific Instructions. These requirements
are detailed on FSP (environmental).
4.1.3.4 HEV Plant/FMC CSR: The customer authorization for waiving formal review may be
obtained from the Buyer, and when appropriate, Ford Engineering.
4.1.3.5 HEV Plant/FMC CSR: Manufacturing feasibility reviews, e.g. APQP appendix E, shall
include all supplier and Ford Engineering organizations, as appropriate. Product volume
change requests from FMC increasing volume by 20% or more over the previously
verified volume capability shall require full volume feasibility studies (APQP appendix
E, or capacity verification may be required).
4.1.3.6 All necessary information, including data, will be communicated in a customer-specified
language and format; e.g. computer-aided design data, electronic data exchange (HEV:
Reference FMC CSR 7.5.2).
4.1.4 Customer Satisfaction:

4.1.4.1 Toshiba International Corporation monitors information related to Customer perception
by the following method(s) regarding whether Toshiba International Corporation or
Product Group has met Customer Requirements:
4.1.4.1.1 Customer Complaints;
4.1.4.1.2 Customer Satisfaction.
4.1.4.1.3 HEV Plant: The Organization shall monitor performance and customer
satisfaction metric as defined per Q1.
5.0 RESPONSIBILITY:
5.1 Subsections 4.1.1 and 4.1.2 above specify the responsibility for determination and review of requirements
related to the product.
5.2 Subsection 4.1.3 above specifies the responsibility for Product Realization related Customer communication.
6.0 RECORDS:
6.1 Results of Review requirements related to the product and actions arising from the Review are recorded and
maintained in accordance with Section 7 of this QEHS Manual.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Design and Development 11 1 of 4
1.0 PURPOSE:
This Section establishes requirements for Design and Development of product as performed at Toshiba
International Corporation (TIC).
2.1 ISO 9001:2015, Clause 8.3
2.2 IATF 16949:2016 Clause 8.3
2.3 Ford Customer Specific Requirements for IATF 16949:2016, Clauses 8.3
2.4 ISO 14001:2015 Clause 8.1
2.5 ISO 45001:2018 Clause 8.1.4
Corporate Documents:
2.6 Product Safety Manual – Doc. No. DOD1000
QEHS Manual:
2.9 Design Control of Modified and or Custom Product Procedure – Doc. No. 2P-830-002
2.11 Change Request Procedure – Doc. No. 2P-723-001
2.12 Engineering Change Order Procedure – Doc. No. 2P-737-001
2.14 Configuration Management Procedure – Doc. No. 2P-714-001
2.16 Product Identification and Traceability Procedure – Doc. No. 2P-753-002
2.17 Inspection and Test Plan (ITP) Procedure – Doc. No. 2P-722-002
2.18 Reliability Availability Maintainability Safety (RAMS) Procedure – Doc. No. 2P-731-001
2.19 Record Management Procedure – Doc. No. 4P-424-001 (HEV)
2.22 QC Notice / Change Notice Procedure – Doc. No. 4P-019 (HEV)
2.23 FMEA Procedure – Doc. No. 4P-021 (HEV)
2.24 Special Characteristics Procedure – Doc. No. 4P-023 (HEV)
2.25 Control Plan Procedure– Doc. No. 4P-030 (HEV)
2.26 Product Identification and Traceability Procedure 4P-033 (HEV)

3.0 DEFINITIONS:
3.3 FSP – Ford Supplier Portal
3.4 GPDS – Global Product Development System
3.7 SDS – System Design Specification
3.8 IAFT – International Automotive Task Force
3.9 VDS – Vehicle Design Specification
4.1 Design and Development Planning:
4.1.1 In determining the stages and controls for design and development, the following shall be
considered:
a. The nature, duration and complexity of the design and development activities;
b. The required process stages, including applicable design and development reviews;
c. The required design and development verification and validation activities;
d. The responsibilities and authorities involved in the design and development process;
e. The internal and external resources needs for the design and development of products and
services;
f. The need to control interfaces between persons involved in the design and development process;
g. The need for involvement of customers and users in the design and development process;
h. The requirements for subsequent provision of products and services;
i. The level of control expected for the design and development process by customers and other
relevant interested parties;
j. The documented information needed to demonstrate that design and development requirements
have been met
k. HEV/ IATF 16949: Multidisciplinary Approach
Product realization shall be prepared using multidisciplinary approach (involving design,
manufacturing, engineering, quality, production, etc.), including:
• All affected stakeholders within the organization and as appropriated its supply
chain.
• Project management including product and manufacturing process design
activities.
• Development/finalization and monitoring of special characteristics
• Development and review of process flow
• Development and review of FMEAs including actions to reduce potential risks
• Development and review of control plans, plans including incoming inspection
and standard work instructions.
• Design FMEA by design responsible organization required Ford engineering
approval in writing, as well as revisions to these documents after initial
acceptance.
• Manufacturing Feasibility assessments shall include capacity planning following
FMC CSR 7.1.3.1
4.2 Design and Development Inputs:

4.2.1 In determining the requirements essential for the specific types of products and services to be
designed and developed. The following shall be considered:
a. Functional and performance requirements;
b. Information derived from previous similar design and development activities;
c. Statutory and regulatory requirements;
d. Standards or codes of practice that the organization has committed to implement;
e. Potential consequences of failure due to the nature of the products and services.
f. Environmental Aspects and their life cycle stages and Occupational Health and Safety Risks
associated with the resulting product or service.
g. HEV/ IATF 16949: Conformity to customer requirements for designation, documentation and
control of special characteristics, identification, traceability, packing assessment of risk.
4.2.2 Input shall be adequate for design and development purposes, complete and unambiguous.
4.2.3 Conflicting design and development inputs shall be resolved.
4.2.4 Documented information on design and development inputs shall be retained.
4.3 Design and Development Controls
4.3.1 To apply controls to the design and development process to ensure that:
a. The results to be achieved are defined;
b. Reviews are conducted to evaluate the ability of the results of design and development to meet
requirements;
c. Verification activities are conducted to ensure that the design and development outputs meet the
input requirements;
d. Validation activities are conducted to ensure that the resulting products and services meet the
requirements for the specified application or intended use;
e. Any necessary actions are taken on problems determined during the reviews, or verification and
validation activities;
f. Documented information of these activities is retained.

4.3.2 Design and development reviews, verification and validation have distinct purposes. They can be
conducted separately or in any combination, as is suitable for the products and services.
4.3.3 HEV Plant/FMC CSR; The organization shall perform Design Verification (DV) to show
conformance to the appropriate Ford Engineering requirements.
4.3.4 HEV Plant/FMC CSR; The organization is responsible for the quality of the parts it produces and for
any subcontracted services, including sub-tier suppliers specified by Ford Motor Company without a
Multi-Party Agreement.
4.4 Design and Development Outputs:
4.4.1 The Design and Development Outputs shall:
a. Meet the Input requirements;
b. Are adequate for the subsequent processes for provision of products and services;
c. include or reference monitoring and measuring requirements, as appropriate, and acceptance
criteria;
d. specify the characteristics of the products and service that essential for their intended purpose and
their safe and proper provision.
e. Documented information on design and development outputs shall be retained
4.4.2 HEV Plant/IATF 16949; The product design output shall be expressed in terms that can be verified
and validated against product design input requirements.
4.4.3 HEV Plant/IATF 16949; The organization shall document the manufacturing process design output
in a manner that enables verification against the manufacturing process design inputs.
4.5 Control of Design and Development Changes:
4.5.1 To identify, review and control changes made during, or subsequent to, the design and development
of products and services, to the extent necessary to ensure that there is no adverse impact on
conformity to requirements.
4.5.2 Documented Information shall be retained on:
a. Design and development changes;
b. The results of reviews;
c. The authorization of the changes;
d. The actions taken to prevent adverse impacts.
5.0 RESPONSIBILITY:
5.1 Research and Development is responsible for Design and Development activities of new product
development.
5.2 Plant Design Engineering Departments are responsible for Design and Development activities of existing
products.
6.0 RECORDS:
6.1 Records associated with product Design and Development are maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Purchasing 12 1 of 3
1.0 PURPOSE:
This Section establishes requirements for verifying purchased material conforms to specified purchasing
requirements.

2.1 ISO 9001:2015 Clause 8.2
2.2 ISO 14001:2015 Clause 8.1
2.3 ISO 45001:2018 Clause 8.1.4
2.4 IATF 16949:2016 Clause 8.2
2.5 Capital Appropriation Procedure – Doc. No. CQA03.40
QEHS Manual:
2.7 Purchase Order Approval Authority Procedure – Doc. No. 2P-742-001
2.9 Purchasing Procedure for Outsourced Finished Product – Doc. No. 2P-741-001
2.10 Purchasing Procedure – Doc. No. 2P-740-001
2.12 Internal and External Communication Procedure - Doc. No. 2P-510-001
2.14 Context of the Organizational Procedure - Doc. No. 2P-400-001
2.15 Supplier Standards Manual – Doc. No. 104M-741-001
2.16 Procurement Guideline – Supplier Relations – Controls and Processes – Doc. No. 2P-711-001
2.17 Procurement Quality Standard – Doc. No. 4P-025 (HEV)
2.18 Receiving Procedure – Doc. No. 4P-034 (HEV)
2.19 Supplier Monitoring and Development Procedure – Doc. No. 4P-027 (HEV)
2.20 Purchasing Procedure – Doc. No. 108P-740-001 (M&D)
2.21 ODM-Purchasing Development – Doc. No. 108S-740-005 (M&D)

3.0 DEFINITIONS:
3.5 TS – Technical Specification
4.1 Toshiba International Corporation (TIC) has established and maintains documented procedures which define
controls for purchasing of production related product and materials.
4.1.1 Purchasing Process:
4.1.1.1 The Purchasing process ensures purchased material conforms to specified purchasing
requirements. The type and extent of control applied to the supplier and the purchased
material is dependent upon its effect on subsequent Product Realization or final product.
4.1.1.2 Suppliers are evaluated and selected based on their ability to supply material in
accordance with Toshiba International Corporation requirements. Criteria for selection,
evaluation, and re-evaluation of suppliers are established.
4.1.1.3 Environmental Health and Safety requirements for suppliers are listed in the TIC Supplier
Standards Manual.
4.1.1.4 HEV/FMC CSR: When required by the contract with Ford, subcontractor approval shall
be obtained from the FMC buyer, and concurred by the STA.
4.1.1.5 HEV/ IATF 16949: Purchasing process shall include recycling, environmental impact and
characteristics identified based on product and manufacturing knowledge.
4.1.2 Purchasing Information:
4.1.2.1 Purchasing documents contain data clearly describing material to be purchased including
requirements for approval of material, procedures, processes, qualification of personnel
and equipment, where applicable.
4.1.2.2 Purchasing documents, in conjunction with Engineering documents, contain technical
requirements, accept/reject criteria, and QEHS Management System requirements, and
are provided to Receiving Inspection. The adequacy of specified purchase requirements is
ensured through Verification prior to their communication with the supplier.
4.2 Verification of Purchased Material:
4.2.1 Inspection or other activities necessary for ensuring purchased material meets specified purchasing
requirements are established and implemented. Where Toshiba International Corporation personnel
or Customer intends to perform Verification at the supplier’s facility, the intended Verification
arrangements and method of material release in the purchasing information are stated.
4.2.2 Purchase Orders, in conjunction with relevant procedures and specifications, provide information
determining the nature, extent, and method of Receiving Inspection as well as for Verification
records to ensure no key component is used or processed until it has been Inspected or otherwise
verified as conforming to specified requirements.
5.0 RESPONSIBILITY:
5.1 Purchasing is responsible for purchasing materials conforming to specified purchasing requirements.
5.2 Purchasing is responsible for coordinating the evaluation and approval of potential new suppliers and
arranging for additions to the Approved Supplier List. They are also responsible for maintaining the
Approved Supplier List and performing certain supplier approval processes, such as sending and receiving
supplier self-assessments, participating in on-site Audits, and maintaining supplier records.
5.3 Toshiba International Corporation maintains responsibility for ensuring the quality of purchased products
from customer-designated sources, including tool/gauge suppliers.
5.4 Purchasing reviews and approves purchasing documents for adequacy of the specified requirements prior to
release.
5.5 Receiving Inspection is responsible for Verification of incoming material.
6.0 RECORDS:
6.1 Results of supplier evaluations and any necessary actions arising from the evaluation are maintained.
6.2 Records of acceptable suppliers have been established and are maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Production and Service Provision 13 1 of 6
1.0 PURPOSE:
This Section establishes requirements for Production and Service Provision related to the Manufacture, Sales and
Service of Industrial Motors, Adjustable Speed Drives, Uninterruptible Power Supplies, Motor Controls, and
Distribution Equipment. In addition, we manufacture and sell HEV Motors, sell and support Programmable Logic
Controllers (PLC’s), Industrial Plant Systems, Magnetic Flow Meters, and Transportation Equipment.

2.1 ISO 9001:2015, Clause 8.5
2.2 IATF 16949:2016, Clause 8.5
2.3 Ford Customer Specific Requirements for IATF 16949:2016, Clause 8.5
2.4 ISO 14001:2015 Clause 8.1
2.5 ISO 45001:2018 Clause 8.1
2.6 Capital Appropriation Procedure – Doc. No. CQA03.40
2.7 Production Cycle – Doc. No. CQA02.60
QEHS Manual:
2.11 QEHS Manual, Section 14, Control of Monitoring and Measuring Devices
2.14 Laws and Regulations Procedure
2.15 Product Identification and Traceability Procedure – Doc. No. 2P-753-002
2.17 Incoming receipt of product and Material Procedure - Doc. No. 2P-743-001
2.18 Handling Storage Preservation Shipment Procedure - Doc. No. 2P-755-001
2.19 Control Plan Procedure – Doc.No. 2P-851-001
2.21 Calibration Control of Inspection Measuring and Test Equipment Procedure – Doc. No. 2P-760-001
2.22 Handling Storage Preservation Shipment Procedure – Doc. No. 2P-755-001
2.23 Cycle Count procedure – Doc. No. 4P-036 (HEV)
2.24 Verification of Job Set ups – Doc. No. 4P-031 (HEV)
2.25 Offsite Material Replenishment Procedure – Doc. No. 4P-035 (HEV)

2.26 Facility Maintenance Procedure – Doc. No. 4P-012 (HEV)
2.27 Product Identification and Traceability Procedure – Doc. No. 4P-033 (HEV)
2.28 Control Plan Procedure 4P-030 (HEV)
2.29 Monitoring and Measurement of Processes 4P-040 (HEV)
2.30 Product Release 4P-041 (HEV)
2.38 PFMEA 4PD-020 (HEV)
2.39 Operational Control 4PD-012 (HEV)
2.40 Inventory Control 4PD-015 (HEV)
2.41 Calibration 4PD-006 (HEV)
2.43 Preventive and Predictive Maintenance Process 4PD-011 (HEV)
2.45 Production Planning 4PD-026 (HEV)
3.0 DEFINITIONS:
3.2 FMC CSR – Ford Motor Corporation Customer-Specific Requirements
3.4 MMOG – Material Management Operation Guideline
3.5 MP&L – Material Planning and Logistics
4.1 Control of Production Provision:
4.1.1 Production Provision is planned and performed under controlled conditions which include, as
applicable:
4.1.1.1 availability of information describing characteristics of the product;

4.1.1.2 availability of documented Procedures and Work Instructions identifying the manner of
production where the absence of such Procedures or Work Instructions could adversely
affect Quality, Environmental Impact, or Occupational Health and Safety;
4.1.1.3 use of suitable equipment and working Environment;
4.1.1.4 availability and use of Monitoring and Measuring Devices;
4.1.1.5 compliance with reference Standards/Codes, Quality Plans and/or documented
Procedures;
4.1.1.6 monitoring and measurement of suitable process parameters and product characteristics;
4.1.1.7 criteria for workmanship is available in a clear practical manner (e.g. representative
samples, written standards, or illustrations);
4.1.1.8 release, delivery, and post-delivery activities;
4.1.1.9 suitable equipment maintenance to ensure continued process capability
4.1.1.10 approval of processes and equipment, as appropriate;
4.1.1.11 establishment and maintenance of a procedure to identify and have access to Legal and
other subscribed requirements applicable to Environmental Aspects, and Occupational
Health and Safety Risks of production activities;
4.1.1.12 identification of operations and activities associated with identified Significant
Environmental Aspects, and Occupational Health and Safety Risk in line with the QEHS
Policy, Objectives and associated Targets.
4.1.1.13 HEV Plant/ IATF 16949: control plans at the system, subsystem, component and/or
material level, for the product supplied, including those for processes producing bulk
materials as well as parts.
4.1.1.14 HEV Plant/ IATF 16949: control plan for pre-launch and production that take into
account the design FMEA and manufacturing process FMEA outputs.
4.1.1.15 HEV Plant/ IATF 16949: Control plans are reviewed and updated when any change
occurs affecting product, manufacturing process, measurement, logistics, supply sources
or FMEA.
4.1.2 The requirement for any qualification of process operations, equipment, and personnel is specified in
written procedures.
4.2 Validation of Processes for Production Provision:
4.2.1 Processes for Production Provision are validated where subsequent monitoring or measurement
cannot verify the resulting Output. This includes any processes where deficiencies become apparent
only after the product is in use or the service has been delivered. Validation demonstrates the ability
of these processes to achieve planned results.
4.2.2 Established arrangements for these processes include, as applicable:
4.2.2.1 defined criteria for review and approval of the processes;
4.2.2.2 approval of equipment and qualification of personnel;
4.2.2.3 use of specific methods and procedures;
4.2.2.4 requirements for records;
4.2.2.5 re-validation of the process when a process parameter is changed (i.e. material,
equipment, initial run of a job, material changeover, or job change, etc.).
4.2.3 Toshiba International Corporation has identified key process equipment and provide resources for
machine/equipment maintenance and develop an effective planned total preventive maintenance
system, which includes:
- Planned maintenance activities
- Packaging and preservation of equipment, tooling and gauging
- Availability of replacement parts for key manufacturing equipment
- Documenting, evaluating and improving maintenance objectives
4.2.4 Toshiba International Corporation utilizes preventive and predictive maintenance methods to
continually improve the effectiveness and the efficiency of production equipment.
- This includes timely review of planned maintenance activities and a documented action plan,
included in the Management Review process, to address any backlog.
- HEV Plant/ IATF 16949: Predictive maintenance requires studies to predict maintenance
requirements (Statistical Process Control study, etc.) and consideration of cost of quality prior
to implementation.
4.2.5 Toshiba International Corporation has determined resources for tool and gauge design, fabrication
and verification activities, as well as a system for production tooling management, including:
- Maintenance and repair facilities and personnel
- Storage and recovery
- Set-up
- Tool-change programs for perishable tools
- Tool design modification documentation, including engineering change level
- Tool modification and revision to documentation
- Tool identification, defining the status, such as production, repair or disposal
4.2.6 Job set-ups shall be verified whenever performed, such as an initial run of a job, material
changeover, job change. The organization shall use statistical methods of verification where
applicable.
4.2.7 Documented work instructions shall be prepared for all employees having responsibilities for the
operation of processes that impact conformity to product requirements. These instructions shall be
accessible for use at the work-station. These instructions shall be derived from sources such as the
quality plan, the control plan and the product realization process.
4.2.8 Operators shall use the most current work instructions, unless otherwise authorized in writing.
4.2.9 HEV Plant /IATF 16949. Documentation for set up personnel must be maintained, perform first-off
last-off part variation and comparison where applicable
4.2.10 HEV Plant / IATF 16949. Verification after planned or unplanned shutdown: necessary actions shall
be implement to ensure product compliance with requirements.
4.2.11 HEV Plant / IATF 16949: Standardized operator instructions shall be legible and presented in the
language(s) understood by the personnel responsible to follow them. They shall be communicated
and understood by the employees performing the task; these instructions shall be accessible for use at
the designated work area(s). These instructions shall be derived from sources such as the quality
plan, the control plan and the product realization process.
4.2.12 HEV Plant / FMC CSR: The organization shall ensure that work instructions contain reaction plans
for non-conformances showing the specific required steps.
4.3 Identification and Traceability:
4.3.1 Toshiba International Corporation (TIC) maintains Systems and Procedures for identifying product
and material by suitable means. Suitable identification from receipt, during all stages of production,
storage, and delivery to the Customer is maintained.
4.3.2 Where and to the extent traceability is a specified Customer Requirement, Toshiba International
Corporation has established and maintains procedures for unique identification of product and
material. This identification is recorded.
4.3.3 HEV/CSR: Toshiba International Corporation meets all logistics requirements as specified by
MP&L, compliance to MMOG, including:
- Annual assessment
- Adherence to customer delivery rating requirements
- Part identification and tracking
- Lot traceability through shipping
- Prevention of damage or deterioration
- Maintenance of returnable dunnage
- Use of customer packaging requirements from 1121R
4.4 Customer Property:
4.4.1 Toshiba International Corporation has established and maintains documented procedures to identify,
verify, protect, and safeguard Customer Property; and for storage, and maintenance of Customer
Supplied Property which are provided for incorporation into supplies of the facilities or related
activities.
4.4.2 Customer Supplied Product, which falls under the procedure, which is lost, damaged, or is found to
be unsuitable for use is recorded and reported to the Customer for disposition.
4.4.3 HEV Plant/ IATF16949: Customer-owned tools, manufacturing, test, inspection tooling and
equipments are permanently marked so that the ownership of each item is visible, and can be
determined.
4.5 Preservation of Product:
4.5.1 Toshiba International Corporation maintains Preservation of Product and materials during internal
processing, and delivery to the intended destination. This preservation includes identification,
handling, packaging, storage and protection of all tangible aspects of our product. Preservation also
applies to the constituent parts of the product.
4.5.2 Toshiba International Corporation assesses the condition of product in stock at planned intervals in
order to detect deterioration, as well as use an inventory management system to optimize inventory
turn-over time and assure stock rotation. Obsolete products are controlled in a similar manner to
nonconforming product. Organizations shall comply with preservation, packaging, shipping, and
labeling requirements as provided by their customers.
4.6 Operational Control:

4.6.1 Toshiba International Corporation identifies operations and activities associated with the identified
Significant Environmental or Occupational Health and Safety Aspects along with their risks and
opportunities. Toshiba International Corporation plans these activities, including maintenance or
outsourced processes, to ensure they are performed under specified conditions by:
4.6.1.1 establishing and maintaining documented procedures to cover potential emergencies or
situations where their absence could lead to deviations from the QEHS Policy, Objectives
and Targets;
4.6.1.2 stipulating operating criteria in the procedures;
4.6.1.3 establishing and maintaining procedures related to the identifiable Significant
Environmental and Occupational Health and Safety Aspects and Risk of Hazards
associated with goods and services used by the Organization and communicating relevant
procedures and requirements to suppliers, contractors or other interested parties.
5.0 RESPONSIBILITY:
5.1 Assembly Departments are primarily responsible for control of handling and storage of materials, and
packaging.
5.2 Manufacturing and Material Control are responsible for product preservation, as defined in 4.5 above.
5.3 The Customer Service Manager is responsible for Shipping.
5.4 HEV Plant: Materials Manager is responsible for shipping.
5.5 Production Engineering is responsible for Validation of Processes. The responsibility for the control of
Customer Supplier Product is identified in the procedure.
5.6 Manufacturing Engineering is responsible for Validation of production processes.
5.7 Quality Control is responsible for monitoring and measurement, identification, and traceability.
5.8 Each Manufacturing facility is responsible for Operational Control with respect to the Environment and
Occupational Health and Safety.
6.0 RECORDS:
6.1 Records of Customer Supplied Product which is lost, damaged, or otherwise found unsuitable for use are
maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Control of Monitoring and Measuring Devices 14 1 of 3
1.0 PURPOSE:
This Section establishes requirements for monitoring and measuring, and the Control of Monitoring and Measuring
Devices needed to provide evidence of conformity of product, materials, and Environmental activities to
determined requirements.

2.1 ISO 9001:2015, Clause 7.1.5, 9.1.3
2.2 IATF 16949:2016, Clause7.1.5, 9.1.3
2.3 Ford Customer Specific Requirements for IATF 16949:2016, Clause 4.35, 4.36, 7.1.5,9.1.3
2.4 ISO 14001:2015 Clause 9.1
2.5 ISO 45001:2018 Clause 9.1
2.6 ISO/IEC 17025:2017, Clause 6.5
QEHS Manual:
2.9 Calibration, Control of Inspection, Measuring and Test Equipment Procedure – Doc. No. 2P-760-001
2.10 Control of Non-conforming Material or Product Procedure – Doc. No. 2P-830-001
2.13 Monitoring and Measurement of QEHS Performance Procedure – Doc. No. 2P-840-001
2.15 Record Management Procedure – Doc. No. 4P-008(HEV)
2.16 Tools & Jigs Control Procedure – Doc. No. 4P-014 (HEV)
2.17 Calibration Control of IM&TE Procedure – Doc. No. 4P-044 (HEV)
2.18 Measurement System Analysis Procedure – Doc. No. 4P-038 (HEV)
3.0 DEFINITIONS:


4.1 Monitoring and measurement to be undertaken and monitoring and measuring devices needed to provide
evidence of product, process and material conformity to determine requirements have been determined.
4.2 Processes have been established to ensure monitoring and measurement can be performed, and are
performed, in a manner consistent with monitoring and measurement requirements.
4.3 Where necessary, to ensure valid results, measuring equipment is:
4.3.1 calibrated or verified at specified intervals, or prior to use, against measurement standards traceable
to International or National Measurement Standards. Where no such standards exist, the basis used
for calibration or verification is recorded;
4.3.2 adjusted or re-adjusted as necessary;
4.3.3 identified to enable calibration status to be determined;
4.3.4 safeguarded from adjustments that would invalidate measurement results;
4.3.5 protected from damage and deterioration during handling, maintenance and storage.
4.4 In addition, the validity of previous measuring results are assessed and recorded when the equipment is found
not to conform to requirements, and appropriate action is taken regarding the equipment and any product
and/or materials affected.
4.5 When used in monitoring and measurement of specified requirements, the ability of computer software to
satisfy the intended application is confirmed prior to initial use and reconfirmed as necessary.
4.6 HEV Plant/ IATF 16949: Measurement System Analysis (MSA) is conducted to analyze the variation
present in the results of each type of measuring and test equipment system. This requirement shall apply to
measurement systems referenced in the control plan. The analytical methods and acceptance criteria used
shall conform to those in customer reference manuals on MSA.
4.7 HEV Plant/ IATF 16949: The customer is to be notified if suspect product or material has been shipped due
to inaccurate monitoring and measuring devices. Initial communication shall be followed with detailed
documentation of the event.
4.8 HEV Plant/IATF 16949: the calibration lab at TIC is to have a defined scope that includes its capability to
perform the required calibration services. The lab will specify and implement, as a minimum, technical
requirements for:
• Adequacy of the procedures used in the lab,
• Competency of the lab personnel,
• Testing of the product,
• Capability to perform calibrations correctly, traceable to the relevant process standards,
• Review of the related records.
• Customer requirements if any
4.9 HEV Plant/ IATF 16949: For calibrations performed by service providers, the provider is to have a defined
scope that includes its capability to perform the required calibration services and be approved prior to use.
Acceptance criteria is based on the latest ISO/IEC 17025 (or national equivalent), there shall be evidence that
the external laboratory is acceptable to the customer.
4.10 HEV Plant/ IATF 16949: When a qualified lab is not available for a given piece of equipment, calibration
services may be performed by the equipment manufacturer. In such cases, TIC will ensure that the
requirements listed in 4.8 above have been met.
4.11 PEP Validation Lab/CTDP system: For testing laboratories, equipment with measuring functions used,
unless it has been established that the associated contribution from the calibration contributes little to the
total uncertainty of the test result. When this situation arises, the laboratory shall ensure that the equipment
used can provide the uncertainty of measurement needed.
4.12 PEP Validation Lab/CTDP system: Where traceability of measurements to SI units is not possible and/or not
relevant, the same requirements for traceability to, for example, certified reference materials, agreed methods
and/or consensus standards, are required as for calibration.
5.0 RESPONSIBILITY:
5.1 Quality Control is responsible for overseeing calibration requirements at Toshiba International Corporation
(TIC).
5.2 The Environmental Health & Safety Department is responsible for overseeing calibration requirements at
Toshiba International Corporation for equipment used to verify Environmental and Occupational Health and
Safety related requirements as applicable (Reference 2.6).
5.3 The Manufacturing Departments are responsible for using calibrated equipment to verify product or process
characteristics.
5.4 The Water and Wastewater Contractor is responsible for overseeing calibration requirements at Toshiba
International Corporation for equipment used to verify operational and permit requirements of the water
supply system and the wastewater treatment system.
6.0 RECORDS:
6.1 Calibration records for and Verification results are maintained (Reference 2.9).
6.2 HEV/ IATF 16949: Records of calibration are to include:
• Equipment identification, including the measurement standards against which the equipment is
calibrated,
• Revisions following engineering changes,
• Any out-of-specification readings as received for calibration/verification,
• An assessment of the impact of out-of-specification condition,
• Statements of conformity to specification after calibration/verification,
• Notification to the customer if suspect product or material has been shipped
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Monitoring, Measurement, Analysis, Improvement and
15 1 of 5
Evaluation of Compliance
1.0 PURPOSE:
This Section establishes requirements for Monitoring, Measurement, Analysis and Improvement of the QEHS
Management System and associated processes.

2.1 ISO 9001:2015, Clause 9.1
2.2 ISO 14001:2015 Clauses 9.1, 10
2.3 ISO 45001:2018 Clauses 9.1, 10.3
2.4 IATF 16949:2016, Clause 9.1
QEHS Manual:
2.11 Corrective and Preventive Action Procedure – Doc. No.2P-850-001
2.16 Process FMEA Program – Doc. No. 2P-610-001
2.18 Identification of Statistical Tools Procedure – Doc. No. 2P-811-001
2.22 Process FMEA Program - Doc No 2P-610-001
2.24 Emergency Preparedness and Response Procedure
15 2 of 5
2.26 Internal Audit for Environmental and Safety Compliance Procedure
2.28 Monitoring and Measurement of Processes Procedure – Doc. No. 4P-040 (HEV)
2.29 Product Release Procedure – Doc. No. 4P-041 (HEV)
2.30 FMEA Procedure - Doc No 4P-021 (HEV)
3.0 DEFINITIONS:
3.2 ES – Engineering Specification
3.5 PFMEA – Process Failure Mode and Effect Analysis
4.1 General:
4.1.1 Toshiba International Corporation (TIC) continually monitors its performance by measuring and
evaluating production processes, determining capability of processes, and whether Objectives have
been achieved to the Customer and other interested parties’ satisfaction. Process data is collected and
analyzed based on the process control needs.
4.1.2 HEV/ IATF 16949: Appropriate statistical tools for each process shall be determined during advance
quality planning and included in the APQP, DFMEA, PFMEA and Control Plan.
4.1.3 HEV/ IATF 16949: Basic statistical concepts, such as variation, control (stability), process capability
and over-adjustment shall be understood and utilized by the employees involve in the collection,
analysis, management of statistical data.
4.1.4 Results are provided as Inputs to Management and Supervision to provide information for improving
Organization performance.
4.1.5 Monitoring, measurement, analysis and improvement processes are needed to demonstrate product
conformity and ensure QEHS Management System conformity. This includes determination of
applicable methods, including statistical techniques, as applicable, and the extent of their use
15 3 of 5
4.1.6 Audit Results, Non-conformances, Corrective and Preventive Actions, and Customer Feedback are
used to continually improve QEHS Management System effectiveness.
4.2 Customer Satisfaction:
4.2.1 As one of the QEHS Management System performance measurements, information relating to
Customer Perception regarding whether the Organization has met Customer Requirements is
monitored. Methods for obtaining and using this information have been determined and include:
4.2.1.1 Customer Complaints (on-line and manual);
4.2.1.2 Customer Scorecard;
4.2.1.3 Customer Feedback (E-mail, letters, phone calls);
4.2.1.4 Continued repetitive purchases;
4.2.1.5 Direct contact with Customers;
4.2.1.6 Customer Audits;
4.2.1.7 Customer Corrective Action Requests;
4.2.1.8 Customer Recognition;
4.2.1.9 Customer Survey;
4.3 Internal Audit:
4.3.1 Internal Audits are conducted at planned intervals to determine whether the QEHS Management
Systems are effective.
4.3.2 Conforms to planned arrangements, requirements of ISO 9001:2015/IATF 16949:2016, ISO
14001:2015, ISO 45001:2018, and ISO/IEC 17025:2017 UL CTDP Standards, requirements
established within this QEHS Manual (Reference 2.13 and 2.26);
4.3.2.1 is properly and effectively implemented and maintained.
4.3.3 Information regarding results of QEHS Management System Audits is provided to Sr. Management
for review
4.3.4 An Audit Program is planned, taking into consideration the status and importance of processes and
areas to be audited, including Environmental, and Occupational Health and Safety Risk importance,
as well as results of previous Audits. Audit criteria, scope, frequency, and methods as well as
responsibilities and requirements for conducting Audits, and reporting of results are defined.
Selection of Auditors and conducting Audits ensure objectivity and impartiality of the Audit process.
For ISO 9001:2015, Auditors do not Audit their own work, or any other area where there may be a
conflict of interest.
4.3.5 Management responsible for the area being audited ensures actions are taken without undue delay to
eliminate detected non-conformities and their causes. Follow-up activities include verification of
actions taken and reporting of verification results. Follow-up Audits are performed, as necessary, to
verify and record possible Corrective and Preventive Actions have been completed and are effective
4.3.6 HEV/ IATF 16949 Internal Audits shall cover the entire quality management system including
quality management system audits, manufacturing process audits and product audits. Audit program
shall be prioritized based on risk.
15 4 of 5
4.4 Monitoring and Measurement of QEHS Processes:
4.4.1 Suitable methods for monitoring and, where applicable, measurement of the QEHS Management
System processes are applied within Toshiba International Corporation operations to demonstrate the
ability of business processes to achieve planned results. When planned results are not achieved,
appropriate Corrective Action is taken.
4.4.2 Documented procedures to monitor and measure, on a regular basis, the key characteristics of
operations and activities having a Significant Environment or Occupational Health and Safety
Impact have been established and are maintained. Recorded information is included to track
performance, relevant operational controls, and conformance with the QEHS Policy, Objectives and
associated Targets. In addition, Toshiba International Corporation has established and maintains a
documented procedure for periodically evaluating compliance with relevant Environmental, and
Occupational Health and Safety Legislation and Regulations and requirements from interested
parties.
4.4.3 Emergency Preparedness and Response plans and procedures are reviewed and revised, where
necessary, and in particular after the occurrence of accidents or emergency situations including
external environmental conditions with potential impact to Toshiba International Corporation. These
procedures are periodically tested.
4.4.4 Statistical techniques and other metrics, as applicable, are used to establish, monitor, control and
improve processes, and to verify process capability for critical variables and product characteristics.
4.4.5 Toshiba International Corporation has also established procedures to monitor and measure
Environmental and Occupational Health and Safety performance on a regular basis. These
procedures provide for:
4.4.2.1 monitoring the extent of which Environmental and Occupational Health and Safety
Objectives are met;
4.4.2.2 proactive measures of performance to monitor compliance with QEHS requirements,
operational criteria, and applicable Legislation and Regulatory requirements;
4.4.2.3 reactive measures of performance to monitor accidents, ill health, incidents (including
near-misses) and other historical evidence of deficient OH&S performance;
4.4.2.4 recording monitoring and measurement data and results sufficient to facilitate subsequent
Corrective and Preventive Action analysis.
4.4.6 Where monitoring equipment is required for Environmental and Occupational Health and Safety
performance measurement and monitoring, Toshiba International Corporation has established and
maintains procedures for calibration and maintenance of such equipment. Records of calibration,
maintenance activities, and results are retained.
4.5 Monitoring and Measurement of Product and Material:
4.5.1 Product characteristics, to verify product requirements have been met, are monitored and measured.
This is performed at appropriate stages of the Product Realization process in accordance with
planned arrangements (Reference 2.8).
4.5.2 Evidence of conformity with acceptance criteria is maintained {Reference 2.8 (See 6.0 below)}.
4.5.3 These records indicate the person(s) authorizing release of product.
4.5.4 Product release and delivery do not proceed until all planned arrangements have been satisfactorily
completed, unless otherwise approved by a relevant authority, and where applicable by the Customer
(Reference 2.8).
15 5 of 5
4.5.5 Toshiba International Corporation Inspects and/or Tests all products and materials in accordance
with documented procedures and established Quality Plans prior to use (Receiving Inspection),
during manufacture (In-process Inspection), and prior to shipment (Final Inspection) to achieve
conformance verification to Quality Requirements.
4.5.6 Records of Inspections and Tests performed are maintained as stated in these referenced procedures.
4.5.7 HEV Plant/ IATF16949: For any characteristics that are either not statistically capable or are
unstable, a reaction plan is initiated from the control plan, which includes containment of product
and 100% inspection as appropriate. A corrective action plan shall be developed and implemented by
the organization indicating specific actions, timing and assigned responsibilities are indicated until
process becomes stable and capable. The plans are to be reviewed with and approved by the
customer when so required.
4.5.8 HEV Plant/FMC CSR: If product does not meet specification, production shipments are stopped
immediately and containment actions are taken. STA and direct customer facility is notified
immediately, and test failure are analyzed, determined, corrected, and verified, at which point
shipments may be resumed. Suspect products are not shipped without sorting or reworking to
eliminate the cause of failure.
4.5.9 HEV Plant/FMC CSR: Product Validation Engineering Specification testing frequency requirements
shall be clearly noted in the Control Plan and PFMEA. Any revisions to these frequencies require
Ford Engineering approval and STA concurrence.
4.5.10 HEV Plant/ IATF16949: Records of significant process events such as tool change, machine repair
or any process changes and their effective dates are recorded.
4.5.11 HEV Plant/ IATF16949: A layout inspection and a functional verification to applicable customer
engineering material and performance standards are performed for each product as specified in the
control plans. Results are readily available for customer review.
4.5.12 Ensuring product conformity to requirements is demonstrated by:
4.5.2.1 Customer Feedback;
4.5.2.2 Non-conformance analysis based on reject rates;
4.5.2.3 Customer specific product Audits as applicable;
4.5.2.4 Warranty Feedback;
4.5.2.5 Identification of opportunities for improvement through monthly Quality Meetings and
associated analysis of non-conforming data.
5.0 RESPONSIBILITY:
5.1 Responsibility for monitoring, measurement, analysis and improvement does not reside with any specific
Department or person within Toshiba International Corporation but with affected Department Managers,
Supervisors or associated personnel.
5.2 All employees are responsible for ensuring Customer Satisfaction.
5.3 Management and Supervision are responsible for monitoring and measurement of processes.
6.0 RECORDS:
6.1 Required records are listed in the associated procedures. Records associated with Internal QEHS
Management System Audits are defined.
6.2 All records are maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Control of Non-conforming Product and Material 16 1 of 3
1.0 PURPOSE:
This Section defines the QEHS Management System requirements for Control of Non-conforming Product and
Material.

2.1 ISO 9001:2015, Clause 8.7
2.2 ISO 14001:2015 Clause 10.2
2.3 ISO 45001:2018 Clause 10.2
2.4 IATF 16949:2016, Clause 8.7
QEHS Manual:
2.7 Control of Non-conforming Product Procedure – Doc. No. 2P-830-001
2.8 Corrective/Preventive Action Procedure – Doc. No. 2P-850-001
2.16 Control of Nonconforming Material Procedure – Doc. No. 4P-042 (HEV)
2.17 QC Notice/ Change Notice Procedure – Doc. No. 4P-019 (HEV)
2.19 Control Plan Procedure– Doc. No. 4P-030 (HEV)
3.0 DEFINITIONS:
4.1 General:
4.1.1 Incoming raw materials, in-process materials, and finished product not conforming to requirements
are identified in order to avoid their unintended use during production operations or distribution to the
Customer. Controls and related responsibilities and authorities for handling and investigating non-
conformances as well as for dealing with non-conforming product and material are defined in
documented procedures
4.1.2 (Included with the above is taking of action to mitigate any impacts caused and for initiating and
completing Corrective and Preventive Action.
4.1.2.1 This control provides for identification, documentation, evaluation, segregation (where
practical), and disposition of non-conforming product and material, as well as for
notification to functions concerned.
4.1.2.2 Non-conforming product or material is dealt with in one or more of the following ways:
4.1.2.3 taking action to eliminate the detected non-conformity;
4.1.2.4 reworked to meet specifications;
4.1.2.5 authorizing its use, release or acceptance under Concession by a relevant authority and,
where applicable, by the Customer;
4.1.2.6 regraded for alternate applications;
4.1.2.7 rejected as scrap to be moved off-site;
4.1.2.8 taking action to preclude its original intended use or application.
4.1.2.9 When non-conforming product is corrected, it is re-verified to demonstrate conformity to
requirements.
4.1.2.10 Records of the nature of non-conformities and any subsequent actions taken, including
Concessions obtained, are maintained.
4.1.2.11 When non-conforming product or material is corrected, it is subject to re-verification to
demonstrate conformity to the requirements.
4.1.2.12 When non-conforming product or material is detected after delivery or use has started,
action is taken which is appropriate to the effects, or potential effects, of the non-
conformity.
4.2 HEV Plant/FMC CSR General:
4.2.1 Any non-conforming product or process output is analyzed using the 8D methodology to ensure root
cause correction and problem prevention; unless an alternate methodology is approved in writing by
the STA. The appropriate documentation (e.g. PFMEA, Control Plan) shall be review and updated
when necessary.
4.2.2 Ford approval is required before the use or implementation of a non-conforming or changed process.
Such process change authorization is obtained through the Supplier Request for Engineering
Approval (SREA) and PPAP process.
4.2.3 Product with unidentified or suspect status are classified and treated as nonconforming product.
4.2.4 Instructions for rework, including re-inspection requirements, are readily available to and utilized by
the appropriate personnel.
4.2.5 Customers are informed promptly in the event that nonconforming product has been shipped.
4.2.6 Customer concession or deviation permit is obtained prior to further processing whenever the product
or manufacturing process is different from that which is currently approved. Record is maintained to
show expiration date or quantity authorized. Compliance is ensured with the original or superseding
specifications and requirements when the authorization expires. Material shipped on an authorization
is properly identified on each shipping container.
5 RESPONSIBILITY:
Responsibility and authority for disposition of non-conforming product or material as well as the responsibilities and
methods for material review and authorization are defined.
6 RECORDS:
The nature of non-conformities and any subsequent actions taken, including Concessions obtained, are documented
and maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Analysis of Data 17 1 of 3
1.0 PURPOSE:
This Section of the QEHS Management System Manual establishes requirements for Analysis of Data.

2.1 ISO 9001:2015, Clause 9
2.2 ISO 14001:2015 Clause 9.1.1
2.3 ISO 45001:2018 Clause 9.1.1
2.4 IATF 16949:2016, Clause 9
2.5 Ford Customer Specific Requirements for IATF 16949:2016, Clause 9
QEHS Manual:
2.9 Internal Audit for Environmental Health and Safety Compliance Procedure
2.14 Supplier Quality Evaluation Procedure – Doc. No.2P-741-003
2.15 Management of Change Procedure – Doc. No. 2P-630-002
2.19 Monitoring and Measurement of Process Procedure – Doc. No. 4P-040 (HEV)
3.0 DEFINITIONS:

4.1 Appropriate data is determined, collected, and analyzed to demonstrate the suitability and effectiveness of the
QEHS Management System and to evaluate where Continual Improvement of QEHS Management System
effectiveness can be made. Data generated as a result of monitoring and measurement or from other relevant
sources are evaluated for opportunities of Continual Improvement of the QEHS Management System, where
needed. The types of data include, but are not limited to:
4.1.1 Customer Satisfaction;
4.1.2 findings from Internal and External Audits;
4.1.3 In-process performance measurements;
4.1.4 Customer Feedback (Complaints);
4.1.5 conformance to product requirements;
4.1.6 characteristics and trends of processes and products including opportunities for Preventive and
Corrective Action;
4.1.7 performance of external providers;
4.1.8 if planning has been implemented effectively;
4.1.9 the effectiveness of actions taken to address risks and opportunities;
4.1.10 Environmental, and Occupational Health and Safety performance measurement and monitoring.
4.2 Compilation of the Analysis of Data is found in, but not limited to, the following:
4.2.1 Internal and External Audit Reports;
4.2.2 Reject Material Report (RMR);
4.2.3 Management Review Minutes;
4.2.4 Corrective and Preventive Action;
4.2.5 Plant’s Process Failure, Modes, Effects Analysis (PFMEA)
4.3 HEV Plant/ IATF 16949: Trends in quality and operational performance are compared with progress toward
objectives and lead to action to support the following:
4.3.1 Development of priorities for prompt solutions to customer-related problems;
4.3.2 Determination of key customer-related trends and correlation for status review, decision making and
longer term planning;
4.3.3 An information system for the timely reporting of product information arising from usage.
4.3.4 Organization shall maintain ongoing process capability at Ppk > 1.33
5.0 RESPONSIBILITY:
5.1 Responsibility for Analysis of Data does not reside with any specific Department or person within Toshiba
International Corporation (TIC) but with affected Department Managers, Supervisors or associated Quality,
Environmental, and/or Occupational Health and Safety personnel.
6.0 RECORDS:
6.1 A variety of records are generated as a result of analysis activities. Records are identified in the Records
Management Procedure.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Improvement 18 1 of 4
1.0 PURPOSE:
This Section establishes requirements for ensuring Continual Improvement of QEHS Management System
suitability, adequacy and effectiveness.

2.1 ISO 9001:2015 Clause 10
2.2 ISO 14001:2015 Clause 10
2.3 ISO 45001:2018 Clause 10
2.4 ISO/IEC 17025 Standard
2.5 IATF 16949:2016 Clause 10
2.6 Ford Customer Specific Requirements for IATF 16949:2016, Clause 10
QEHS Manual:
2.11 Continual Improvement and Innovation Procedure– Doc. No. 2P-851-002
2.13 Management of Change Procedure – Doc. No. 2P-630-002
2.16 Control of Nonconforming Material or Product Procedure – Doc. No. 2P-830-001
2.21 Multidisciplinary Team Approach Procedure– Doc. No. 4P-022 (HEV)

3.0 DEFINITIONS:
4.1 Continual Improvement:
4.1.1 Effectiveness, suitability, adequacy and business integration of the QEHS Management System is
continually improved through the use of the QEHS Policy, Objectives, Audit Results, Analysis of
Data, Corrective and Preventive Actions, and Management Review.
4.1.2 Improve products and services to meet requirements as well as the address the future needs and
expectations;
4.1.3 HEV Plant/ IATF 16949: Continual improvement is implemented once manufacturing processes are
capable and stable or product characteristics are predictable and meet customer requirements.
4.1.4 HEV Plant/ IATF 16949: Manufacturing process improvement shall continually focus upon control
and reduction of variation in products characteristics and manufacturing process parameters.
4.1.5 HEV Plant/ IATF 16949: The organization shall have a documented process for continual
improvement. The organization shall include in the process the following:
1. Identification of the methodology used, objectives, measurement, effectiveness, and documented
information;
2. A manufacturing process improvement action plan with emphasis on the reduction of process
variation and waste;
3. And Risk analysis (such as FMEA).
4.2 Corrective Action:
4.2.1 Corrective and Preventive Action Sections of the QEHS Manual describe the Toshiba International
Corporation (TIC) System for implementing action plans aimed at eliminating instances and causes
of non-conformances and potential non-conformance’s, to correct, prevent or reduce undesired
effects.
4.2.2 Action, which is appropriate to the magnitude of the problem and commensurate with the risks
encountered, is taken to eliminate the cause of non-conformances in order to prevent recurrence. The
root cause of the problem is identified and an action plan is developed to correct the problem and
eliminate any recurrence.
4.2.3 Specifics are outlined in the procedure which defines the requirements, responsibilities, and authority
for:
4.2.3.1 reviewing and analyzing non-conformances (including Customer Complaints, accidents
and incidents);
4.2.3.2 handling and investigation of non-conformances, accidents, and incidents, determination
of their causes and if similar nonconformities exist or could potential occur, and
implementation of appropriate action(s) needed to contain and eliminate their causes;
4.2.3.3 taking action to mitigate any consequences arising from accidents, incidents or non-
conformances, and the application of controls to ensure non-conformances do not recur;
4.2.3.4 confirming effectiveness of Corrective Action taken;
4.2.3.5 updating risks and opportunities determined during planning, if necessary;
4.2.3.6 changing the Quality Management System, if necessary.
4.2.4 Corrective Action may come from one or more of the following:
4.2.4.1 Internal Audits;
4.2.4.2 External Audits;
4.2.4.3 recurring Customer Feedback (Complaints);
4.2.4.4 Preventive Action opportunities (information identifying potential non-conformities);
4.2.4.5 Corrective Action opportunities;
4.2.4.6 Product non-conformities;
4.2.4.7 supplier Rejected Material Report;
4.2.4.8 usage of Waivers and Deviations.
4.2.5 The nature of non-conformities and any subsequent actions taken, including Concessions obtained,
are documented and maintained, and may be recorded on the Corrective Action Request Form.
4.2.6 Any changes to documented procedures resulting from Corrective Action is implemented and
recorded, following the Corrective Action Procedure.
4.2.7 HEV Plant/ IATF 16949: All parts rejected by the customer’s manufacturing plants, engineering
facilities and dealerships shall be analyzed. The organization should analyze any non-conformance
using the 8D methodology following Ford CSR Guidelines, and test results are to be included in the
monthly QOS performance report.
4.2.8 PEP Validation Lab/CTDP system: The laboratory shall monitor the results to ensure that the
corrective actions taken have been effective.
4.3 Preventive Action:

4.3.1 Action, which is appropriate to the effects of the potential problem, is taken to eliminate the causes
of potential non-conformities in order to prevent their occurrence.
4.3.2 The Corrective and Preventive Action Procedure details the specifics and defines the requirements
for:
4.3.2.1 determining potential non-conformities and their causes through the use of appropriate
sources of information, such as processes and work operations which affect the QEHS
Management System, product, Concessions, Audit Results, records, and Customer
Complaints to detect, analyze, and eliminate potential causes of non-conformances;
4.3.2.2 evaluating the need for action to prevent occurrence of non-conformities;
4.3.2.3 determining and implementing action needed and the application of controls to ensure it
is effective;
4.3.2.4 records of results of action taken;
4.3.2.5 reviewing Preventive Action taken and confirmation relevant information on actions
taken is effective and is presented in Management Reviews.
4.4 Objectives:
4.4.1 Toshiba International Corporation will implement and document Objectives for Quality,
Environmental, and Occupational Health and Safety at relevant functions within the Organization to
improve the performance and effectiveness of the QEHS Management System.
4.4.2 The Objectives will be measurable and practical within the Scope of the QEHS Policy and will
include compliance with Legal requirements and other requirements to which Toshiba International
Corporation subscribes.
5.0 RESPONSIBILITY:
5.1 Any Toshiba International Corporation employee may initiate a Corrective or Preventive Action Request.
5.2 The Management Representatives for Quality, and Environmental and Occupational Health and Safety or
Designees are responsible for administration of any Corrective Actions issued against their respective
Management Systems.
5.3 Persons assigned to respond to Corrective Action Requests are responsible for ensuring causes of problems
and adverse trends are thoroughly investigated and effective Corrective or Preventive Actions are taken
without undue delay.
5.4 Management and Supervision are responsible for facilitating and overseeing the Corrective and Preventive
Action in their respective work areas.
5.5 The Management Representatives or Designees are responsible for the Corrective and Preventive Action
closeout after verification of the effectiveness of actions taken.
5.6 HEV Plant/ IATF 16949: The Customer Representative is responsible for ensuring that customer
requirements are addressed through the use of the business planning process and the APQP process.
6.0 RECORDS:
6.1 Records associated with Corrective and Preventive Action is contained in the Corrective and Preventive
Action Procedure.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Additional Environmental
19.1 1 of 4
Management System Requirements
1.0 PURPOSE:
This Section addresses all of ISO 14001:2015 requirements not previously addressed in other Sections of this
QEHS Management System Manual.

2.1 ISO 9001:2015
2.2 ISO 14001:2015
2.3 ISO 45001:2018
QEHS Manual:
2.5 Calibration, Control of Inspection, Measuring and Test Equipment Procedure – Doc. No. 2P-760-001
2.9 Toshiba Group Environmental Audit Requirements
2.12 Internal and External Communication Procedure – Doc. No. 2P-553-001
2.14 Laws and Regulations Procedure – Doc. No. 2P-560-003
2.15 Monitoring and Measuring of QEHS Performance Procedure – Doc. No. 2P-840-001
2.16 Procedures for Significant Environmental Aspects
2.18 Environmental Health & Safety Targets Goals & Objectives Procedure
2.19 EH&S Compliance Listing
3.0 DEFINITIONS:
3.4 TGEA- Toshiba Group Environmental Audit
19.1 2 of 4
4.1 Environmental Aspects:
4.1.1 Environmental Aspects are considered throughout implementation and maintenance of the
Environmental Management System.
4.1.2 A procedure has been established and is periodically updated, to identify Environmental Aspects of
activities, products, and services.
4.1.3 This procedure includes the method for determining those Aspects which have or can have
Significant Environment Impacts. The procedure identifies Aspects related to planned or new
developments, or new or modified activities, products, and services, considering the life cycle stages
4.1.4 Aspects related to any Significant Impacts are considered in establishing Environmental Objectives.
4.2 Legal and Other Requirements:
4.2.1 A procedure has been established and maintained to identify and provide direction to access
Governmental Statutes and Other Requirements including those from interested parties which
Toshiba International Corporation (TIC) is regulated with regard to Environmental Aspects of its
activities, products, or services.
4.2.2 The procedure also provides how Legal and Other Requirements apply to the Organization’s
Environmental Aspects.
4.2.3 Management Representatives communicate these requirements to all affected personnel. Toshiba
International Corporation operates in accordance with these requirements.
4.3 Consultation and Communication (Internal and External):
4.3.1 A procedure has been established and maintained to describe Internal and External Communication
between various levels and functions at Toshiba International Corporation (Reference 2.12).
4.3.2 The procedure also details methods for receiving, documenting and responding to relevant
communication from external interested parties.
4.3.3 Employees are:
4.3.3.1 involved in development and review of policies and procedures to manage risks;
4.3.3.2 consulted when there are any changes affecting Occupational Health and Safety;
4.3.3.3 informed of their Environmental Representative(s) and specified Management Appointee.
4.4.1 Toshiba International Corporation has identified operations and activities associated with its
Significant Environmental Aspects are controlled and aligned with its Policy, Objectives, Targets
and Environmental Management System. Toshiba International Corporation, plans and controls
these activities, including maintenance, to ensure they are performed under specified conditions by:
4.4.1.1 establishing and maintaining documented procedures to cover both internal and
controlled outsourced situations where their absence could lead to deviations from the
Environmental Management System requirements;
4.4.1.3 establishing and maintaining procedures related to identifiable Significant Environmental
Aspects of activities, goods and services used by Toshiba International Corporation and
communicating relevant procedures and requirements to suppliers and contractors.
19.1 3 of 4
4.4.1.4 Establishing appropriate controls to ensure that environmental requirements are met for
product or service development that take into account the life cycle.
4.4.1.5 Considering needed information related to potential significant environmental impacts of
products and services from transportation through disposal
4.4.1.6 Determining appropriate environmental requirements for the procurement of products
and services
4.4.1.7 Communicating relevant environmental requirements to external providers
4.5 Emergency Preparedness and Response:
4.5.1 A procedure has been established and maintained to identify a potential for and response to
accidents, incidents, and emergency situations, and for preventing and mitigating the likely illness,
injury and Environmental Impacts associated with them.
4.5.2 The Emergency Preparedness Procedure and associated plans are reviewed and revised, where
necessary, and in particular, after the occurrence of accidents, incidents, or emergency situations.
The Emergency Preparedness Procedure and associated plans are periodically tested where
practicable.
4.6 Performance Measuring and Monitoring:
4.6.1 Toshiba International Corporation has established and maintains documented procedures to monitor
and measure, on a regular basis, key characteristics of its operations and activities having a
Significant Impact on the Environment and Environmental Performance. This includes recording
information to track performance, relevant operational controls, and conformance with Toshiba
International Corporation Environmental, Objectives and Targets and EH&S Management System.
4.6.1.1 Toshiba International Corporation shall list criteria that need to be monitored and
measured in the Environmental Health & Safety Targets & Objectives Procedure and
through the EH&S Compliance Listing .
a. The EH&S Management System effectiveness, compliance and requirements of
interested parties shall be evaluated during Internal Audits, Management Review, and
communicated internally, and externally as defined in the Internal & External
Communications Procedure and EH&S Compliance Listing.
4.6.2 Monitoring equipment is calibrated and maintained, and records kept according to Toshiba
International Corporation Records Management Procedure and the Calibration, Control of
Inspection, Measuring and Test Equipment Procedure.
4.6.3 The procedures provide for:
4.6.3.1 both qualitative and quantitative measures, appropriate for the needs of Toshiba
International Corporation;
4.6.3.2 proactive measures of performance monitoring compliance with QEHS Objectives are
met;
4.6.3.3 reactive performance measures monitoring accidents, ill health, incidents (including near-
misses) and other historical evidence of deficient QEHS Management System
performance;
Corrective and Preventive Action analysis.
19.1 4 of 4
4.6.4 Toshiba International Corporation has established and maintains a documented procedure for
periodically evaluating compliance with relevant Environmental Legislation, Regulations, and Other
Requirements Toshiba International Corporation subscribes.
4.7 Environmental System Audits:
Environmental Management System Audits to ensure the QEHS Management System (Reference
2.13):
4.7.1.1 conforms to planned arrangements for Environmental Management including the
requirements of the ISO 14001 Standard;
4.7.1.2 has been properly implemented and maintained;
4.7.1.3 provides information regarding Audits Results, past and present, to Sr. Management.
4.7.2 Audits are periodically performed by Toshiba Japan as part of the TGEA Program.
4.8 Accidents, Incidents, Non-conformances, and Corrective and Preventive Action:
4.8.1 Toshiba International Corporation has established and maintains procedures for defining
responsibility and authority for handling and investigating Environmental accidents, incidents, and
non-conformances; taking action to mitigate any impacts caused and initiating and completing
Corrective and Preventive Action, and confirmation of effectiveness of actions taken.
4.8.2 Toshiba International Corporation implements and records any changes in documented procedures
resulting from Corrective and Preventive Action.
4.9 Document and Data Control:
4.9.1 Toshiba International Corporation has established and maintains a procedure for controlling
documents and data required by ISO 9001 and ISO 14001.
5.0 RESPONSIBILITY:
5.1 Management Representatives are responsible for Emergency Preparedness and Response.
5.2 Management Representatives, in conjunction with Management, are responsible for communicating
Environmental requirements to all affected personnel.
5.3 Management is responsible for determination of Aspects and their significance.
6.0 RECORDS:
6.1 Records associated with requirements of this QEHS Management System Manual Section are stated in
associated procedures and are maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Additional Occupational Health and Safety
19.2 1 of 4
1.0 PURPOSE:
This Section addresses all Occupational Health and Safety requirements not previously addressed in other Sections
of this QEHS Management System Manual.

2.1 ISO 45001: 2018 Clauses 5.4, 6.1, 8.2, 9.1
QEHS Manual:
2.3 Accident/Incident Reporting Procedure
2.8 Environmental, Health and Safety Targets, Goals, and Objectives
2.10 Internal and External Communication Procedure
2.12 Job Safety Analysis Procedure (JSA)
2.13 Laws and Regulations Procedure – Doc. No. 2P-560-003
2.14 Monitoring and Measuring of QEHS Performance Procedure – Doc. No. 2P-840-001
3.0 DEFINITIONS:

4.1 Hazard identification, risk assessment and determining controls:
4.1.1 A procedure has been established and maintained to identify hazards, perform risk assessment, and
determine control methods to mitigate the hazards at Toshiba International Corporation.
4.1.2 This procedure is designed to be proactive in identifying hazards of both routine and non-routine
activities prior to the introduction of changes with the collaboration of workers and relevant interested
parties.
19.2 2 of 4
4.1.3 The risks and determination of controls are taken into account when establishing, implementing and
maintaining our Occupational Health & Safety management system. A hierarchy of controls where
elimination, substitution, engineering, administrative and then protective equipment shall be utilized.
4.2 Legal and Other Requirements:
4.2.1 A procedure has been established and maintained to identify and have access to Governmental Statutes
and other requirements including those from interested parties which Toshiba International
Corporation (TIC) is subject; and are applicable to Environmental Aspects and Occupational Health
and Safety activities, products, or services.
4.2.2 Management Representatives communicate these requirements to all affected personnel. Toshiba
International Corporation operates in accordance with these requirements.
4.3 Consultation and Communication (Internal and External):
4.3.1 A procedure has been established and maintained to describe internal communication between various
levels and functions at Toshiba International Corporation. The procedure also details methods for
receiving, documenting, responding to relevant communication from external interested parties,
consultation with contractors, and other affected persons working under the control of Toshiba
International Corporation.
4.3.2 These persons shall be included by:
4.3.2.1 involvement in development and review of Policies and Procedures to manage risks;
4.3.2.2 participate in accident and incident investigations, near miss reporting, hazard and risk
assessment;
4.3.2.3 consultation when there are any changes affecting Occupational Health and Safety (needs
and expectations of interested parties, roles and responsibilities, legal and other
requirements, objectives, controls for outsourcing, audit programs, monitored elements and
continual improvement
4.3.2.4 informed of their Occupational Health and Safety Representative(s) and specified
Management Appointee.
4.3.3 Emphasizing consultation from non-managerial workers on the items in 4.3.2 and their participation
in identifying hazards and opportunities, assessing risks and control measures, elements of training,
avenues of participation, correlating communication needs,
4.3.4 Obstacles or barriers to participation shall be removed or minimized.
4.4.1 Toshiba International Corporation has identified operations and activities associated with its
Significant Environmental, and Occupational Health and Safety Aspects in line with its Policy,
Objectives and Targets. Toshiba International Corporation plans these activities, including
maintenance, to ensure they are performed under specified conditions.
4.4.2 These processes are considered Change Management and include, but not limited to:
4.4.2.1 establishing and maintaining documented procedures to cover situations where their
absence could lead to deviations from QEHS Policy, Objectives and Targets (Reference
2.14);
4.4.2.3 establishing and maintaining procedures related to identifiable Significant Environmental,
and Occupational Health and Safety Aspects of goods and services used by Toshiba
19.2 3 of 4
International Corporation and communicating relevant procedures and requirements to
suppliers and contractors;
4.4.2.4 establishing and maintaining procedures for the Design of workplace, process,
installations, machinery, operating procedures, and work organizations, including their
adaptation to human capabilities, in order to eliminate or reduce Occupational Health and
Safety Risks at their source, or present deviation to Occupational Health and Safety Policy
or Organization Objectives.
4.5 Emergency Preparedness and Response:
4.5.1 A procedure has been established and maintained to identify potential for and response to accidents,
incidents, and emergency situations; and for preventing and mitigating the likely illness, injury and
Environmental Impact associated with them
4.5.2 The Emergency Preparedness Procedure and associated plans are reviewed and revised, where
necessary, and in particular, after the occurrence of accidents, incidents or emergency situations. The
Emergency Preparedness Procedure and associated plans are periodically tested where practicable.
4.5.3 When evaluating and assessing Emergency Response actions, Toshiba International Corporation will
take into account needs of all interested and affected parties, neighbors, as well as Emergency
Response agencies and service providers.
4.6 Performance Measuring and Monitoring:
4.6.1 Toshiba International Corporation has established and maintains documented procedures to monitor
and measure, on a regular basis, key characteristics of its operations and activities having a Significant
Occupational Health and Safety Impact. This includes recording information to track performance,
relevant operational controls, and conformance with Toshiba International Corporation’s
Environmental, Health and Safety Goals, Objectives and
4.6.2 Monitoring equipment is calibrated and maintained, and records kept according to Toshiba
International Corporation Records Management Procedure and Calibration, Control of Inspection,
Measuring and Test Equipment Procedure.
4.6.3 The procedures provide for:
4.6.3.1 both qualitative and quantitative measures, appropriate needs of Toshiba International
Corporation;
4.6.3.2 proactive performance measures monitoring compliance with Environmental, and
Occupational Health and Safety Goals, Objectives and Targets are met;
4.6.3.3 reactive performance measures of monitoring accidents, ill health, incidents (including
near-misses) and other historical evidence of deficient QEHS Management System
performance;
Corrective and Preventive Action analysis;
4.6.3.5 Evaluation of “Other Requirements” and Systems which the Organization subscribes.
periodically evaluating compliance with relevant Environmental, Health and Safety Legislation and
Regulation.
4.7 Accidents, Incidents, Non-conformances, and Corrective and Preventive Action:
Toshiba International Corporation has established and maintains procedures for defining responsibility
and authority for handling and investigating accidents, incidents and non-conformance, taking action
19.2 4 of 4
to mitigate any impacts caused, initiating and completing Corrective and Preventive Action, and
confirmation of effectiveness of actions taken having any Occupational Health and Safety
consequences. Toshiba International Corporation implements and records any changes in documented
procedures and Management System documentation to reflect such changes resulting from Corrective
or Preventive Action.
4.8 Document and Data Control:
4.8.1 Toshiba International Corporation has established and maintains a procedure for controlling
documents and data
5.0 RESPONSIBILITY:
5.1 Management Representatives are responsible for Emergency Preparedness and Response.
5.2 Management Representatives, in conjunction with Management, are responsible for communicating
Occupational Health and Safety requirements to all affected personnel.
6.0 RECORDS:
6.1 Records associated with requirements of this QEHS Management System Manual Section are stated in
associated procedures and are maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
UL Client Test Data Acceptance Program
20-1 1 of 2
Technical Records
1.0 PURPOSE:
This section establishes the requirements for the identification, collection, indexing, access, filing,
storage, maintenance and disposal of quality and technical records.

2.1 ISO 17025:2017 Clause 7.5
2.2 00-OP-C0025 Data Recording, Reporting and Related Requirements
3.0 DEFINITIONS:
4.0 CTDP MANAGEMENT SYSTEM REQUIREMENTS:

4.1 Quality Records
4.1.1 Quality records shall include reports from internal audits and management reviews as well
as records of corrective and preventive actions.
4.1.2 All records shall be legible and shall be stored and retained in such a way that they are
readily retrievable in facilities that provide a suitable environment to prevent damage or
deterioration and to prevent loss.
4.1.3 Applies to electronic records as well as hard copy records.
4.1.4 Retention times of records shall be established. 5 year period after product withdrawal for
DAP participants.
4.1.5 All records shall be held secure and in confidence.
4.1.6 The laboratory shall have procedures to protect and back-up records stored electronically
and to prevent unauthorized access to or amendment of these records.
4.2 Technical Records

4.2.1 The laboratory must comply with UL's Data Recording and Reporting requirements.
4.2.2 The laboratory shall retain records of original observations, derived data and sufficient
information to establish an audit trail, calibration records, staff records and a copy of each
test report or calibration certificate issued, for a defined period.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-1 2 of 2
Technical Records
4.2.3 The records for each test or calibration shall contain sufficient information to facilitate, if
possible, identification of factors affecting the uncertainty and to enable the test or
calibration to be repeated under conditions as close as possible to the original.
4.2.4 The records shall include the identity of personnel responsible for the sampling,
performance of each test and/or calibration and checking of results.
4.2.5 Observations, data and calculations shall be recorded at the time they are made and shall be
identifiable to the specific task.
4.2.6 When mistakes occur in records, each mistake shall be crossed out, not erased, made
illegible or deleted, and the correct value entered alongside. All such alterations to records
shall be signed or initialed by the person making the correction.
4.2.7 In the case of records stored electronically, equivalent measures shall be taken to avoid loss
or change of original data.
5.0 RESPONSIBILITY:
5.1 The QC Manager or designee is responsible for the effective implementation of this requirement.
5.2 The lab personnel are responsible for following the requirements set forth in this document.
6.0 RECORDS:
6.1 Validation records shall be maintained in accordance with the Power Electronics Plant Records
Management Procedure.
This document is to be considered “for reference only” when printed as a hardcopy. The revision status must be verified prior to use
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
UL Client Test Data Acceptance Program -
20-2 1 of 1
Externally Provided Products and Services
1.0 PURPOSE:
This section establishes the requirements for verifying that purchased material conforms to the specified
purchasing requirements.

2.1 ISO 17025:2017 Clause 6.6
2.2 Laboratory Consumables for UL testing – Doc. No. 9P-743-001
3.0 DEFINITIONS:

4.1 The laboratory shall have a policy and procedure(s) for the selection and purchasing of services
and supplies it uses that affect the quality of the tests and/or calibrations. Procedures shall exist
for the purchase, reception and storage of reagents and laboratory consumable materials relevant
for the tests and calibrations.
4.2 The laboratory shall ensure that purchased supplies and reagents and consumable materials that
affect the quality of tests and/or calibrations are not used until they have been inspected or
otherwise verified as complying with standard specification or requirements defined in the
methods for the tests and/or calibrations concerned. Records of actions taken to check
compliance shall be maintained.
4.3 Purchasing documents for items affecting the quality of laboratory output shall contain data
describing the services and supplies ordered. These purchasing documents shall be reviewed and
approved for technical content prior to release.
4.4 The laboratory shall evaluate suppliers of critical consumables, supplies and services that affect
the quality of testing and calibration, and shall maintain records of these evaluations and list
those approved.
5.0 RESPONSIBILITY:
5.1 The QC Manager is responsible for annual evaluation of suppliers of critical consumables.
5.2 The QC Data Specialist is responsible for ordering critical consumables and inspecting purchased
product.
6.0 RECORDS:
6.1 Supplier evaluations and inspection records of laboratory consumables shall be maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-3 1 of 2
Nonconforming Work
1.0 PURPOSE:
This section of the quality manual defines the requirements for the control of testing and calibration that
is found to be nonconforming.

2.1 ISO 17025:2017 Clause 7.10
3.0 DEFINITIONS:

4.1 The laboratory shall have a policy and procedures that shall be implemented when any aspect of
its testing and/or calibration work, or the results of this work, do not conform to its own
procedures or the agreed requirements of the customer.
4.2 The laboratory must have a process to recall test data generated with equipment that is received at
calibration out of tolerance.
4.3 The responsibilities and authorities for the management of nonconforming work are designated
and actions (including halting of work and withholding of test reports and calibration certificates,
as necessary) are defined and taken when nonconforming work is identified.
4.4 An evaluation of the significance of the nonconforming work is made.
4.5 Correction is taken immediately, together with any decision about the acceptability of the
nonconforming work.
4.6 Where necessary, the customer is notified and work is recalled.
4.7 The responsibility for authorizing the resumption of work is defined.
4.8 Where the evaluation indicates that the nonconforming work could recur or that there is doubt
about the compliance of the laboratory's operations with its own policies and procedures, the
corrective action procedures given in section 18 shall be promptly followed.
5.0 RESPONSIBILITY:
5.2 Lab personnel are responsible for documenting non-conformances.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-3 2 of 2
Control of Non-conforming Testing and/or Calibration
6.0 RECORDS:
6.1 Validation Discrepancy Reports shall be maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-4 1 of 2
Facilities and Environmental Conditions
1.0 PURPOSE:
Management determines, provides and maintains the infrastructure needed to achieve environmental
conformity and product conformity to customer requirements.

2.1 ISO 17025:2017 Clause 6.3
2.2 Accommodations and Environmental Conditions - Doc. No. 9P-640-001
3.0 DEFINITIONS:

4.1 The laboratory must have appropriate environment for testing and/or calibrations.
4.2 Laboratory facilities for testing and/or calibration, including but not limited to energy sources,
lighting and environmental conditions, shall be such as to facilitate correct performance of the tests
and/or calibrations.
4.3 The laboratory shall ensure that the environmental conditions do not invalidate the results or
adversely affect the required quality of any measurement.
4.4 Particular care shall be taken when sampling and tests and/or calibrations are undertaken at sites
other than a permanent Laboratory facility.
4.5 The technical requirements for accommodation and environmental conditions that can affect the
results of tests and calibrations shall be documented.
4.6 The laboratory shall monitor, control and record environmental conditions as required by the
relevant specifications, methods and procedures or where they influence the quality of the results.
4.7 Due attention shall be paid, for example, to biological sterility, dust, electromagnetic disturbances,
radiation, humidity, electrical supply, temperature, and sound and vibration levels, as appropriate to
the technical activities concerned.
4.8 Tests and calibrations shall be stopped when the environmental conditions jeopardize the results of
the tests and/or calibrations.
4.9 There shall be effective separation between neighboring areas in which there are incompatible
activities.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-4 2 of 2
4.10 Measures shall be taken to prevent cross contamination.
4.11 Access to and use of areas affecting the quality of the tests and/or calibrations shall be controlled.
4.12 The laboratory shall determine the extent of control based on its particular circumstances.
4.13 Measures shall be taken to ensure good housekeeping in the laboratory. Special procedures shall be
prepared where necessary.
5.0 RESPONSIBILITY:
5.2 The lab personnel are responsible for following the requirements set forth in this document.
6.0 RECORDS:
6.1 Records demonstrating monitoring and control of laboratory conditions specified by the testing
requirements are to be acquired throughout the testing process for proof of compliance.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
UL Client Test Data Acceptance Program - Equipment 20-5 1 of 3
1.0 PURPOSE:
This section establishes the requirements for ensuring that the laboratory is furnished with all items of
sampling, measurement and test equipment required for the correct performance of the tests and/or
calibrations.

2.1 ISO 17025:2017 Clause 6.4
2.2 Calibration, control of Inspection, Measuring & Test Equipment Procedure - Doc. No. 2P-760-001
3.0 DEFINITIONS:

4.1 In those cases where the laboratory needs to use equipment outside its permanent control, it shall
ensure that the requirements of this International Standard are met.
4.2 Equipment and its software used for testing, calibration and sampling shall be capable of
achieving the accuracy required and shall comply with specifications relevant to the tests and/or
calibrations concerned.
4.3 Calibration programs shall be established for key quantities or values of the instruments where
these properties have a significant effect on the results.
4.4 Before being placed into service, equipment (including that used for sampling) shall be calibrated
or checked to establish that it meets the laboratory's specification requirements and complies with
the relevant standard specifications. It shall be checked and/or calibrated before use.
4.5 Equipment shall be operated by authorized personnel.
4.6 Up-to-date instructions on the use and maintenance of equipment (including any relevant manuals
provided by the manufacturer of the equipment) shall be readily available for use by the
appropriate laboratory personnel.
4.7 Each item of equipment and its software used for testing and calibration and significant to the
result shall, when practicable, be uniquely identified.
4.8 Records shall be maintained of each item of equipment and its software significant to the tests
and/or calibrations performed. The records shall include at least the following:
4.8.1 The identity of the item of equipment and its software; Current Requirement.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-5 2 of 3
Equipment
4.8.2 The manufacturer's name, type identification, and serial number or other unique
identification.
4.8.3 Checks that equipment complies with the specification (see 4.2).
4.8.4 The current location, where appropriate.
4.8.5 The manufacturer's instructions, if available or reference to their location.
4.8.6 Dates, results and copies of reports and certificates of all calibrations, adjustments,
acceptance criteria, and the due date of next calibration.
4.8.7 The maintenance plan, where appropriate, and maintenance carried out to date.
4.8.8 Any damage, malfunction, modification or repair to the equipment.
4.9 The laboratory shall have procedures for safe handling, transport, storage, use and planned
maintenance of measuring equipment to ensure proper functioning and in order to prevent
contamination or deterioration.
4.10 Equipment that has been subjected to overloading or mishandling, gives suspect results, or has
been shown to be defective or outside specified limits, shall be taken out of service. It shall be
isolated to prevent its use or clearly labeled or marked as being out of service until it has been
repaired and shown by calibration or test to perform correctly.
4.11 The laboratory shall examine the effect of the defect or departure from specified limits on
previous tests and/or calibrations and shall institute the “Control of nonconforming work”
procedure (see section 3).
4.12 Whenever practicable, all equipment under the control of the laboratory and requiring calibration
shall be labeled, coded or otherwise identified to indicate the status of calibration, including the
date when last calibrated and the date or expiration criteria when recalibration is due.
4.13 When, for whatever reason, equipment goes outside the direct control of the laboratory, the
laboratory shall ensure that the function and calibration status of the equipment are checked and
shown to be satisfactory before the equipment is returned to service.
4.14 When intermediate checks are needed to maintain confidence in the calibration status of the
equipment, these checks shall be carried out according to a defined procedure.
4.15 Where calibrations give rise to a set of correction factors, the laboratory shall have procedures to
ensure that copies (e.g. in computer software) are correctly updated.
4.16 Test and calibration equipment, including both hardware and software, shall be safeguarded from
adjustments which would invalidate the test and/or calibration results.
5.0 RESPONSIBILITY:
5.2 The QC Manager or designee is responsible for ensuring the calibrated test items meet the
accuracy as defined in the UL Test Equipment Accuracy Table.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-5 3 of 3
Equipment
5.3 Lab personnel are responsible for maintaining the PEP Validation Lab Equipment Check Out
Sheet.
6.0 RECORDS:
6.1 Equipment accuracy table and calibration records shall be maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-6 1 of 2
Handling of Test and Calibration Items
1.0 PURPOSE:
This section establishes the requirements for ensuring that the laboratory handles test and calibration items
under controlled conditions.

2.1 ISO 17025:2017 Clause 7.4
2.2 Calibration, Control of Inspection, Measuring & Test Equipment Procedure – Doc. No. 2P-760-001
3.0 DEFINITIONS:

4.1 The laboratory shall have procedures for the transportation, receipt, handling, protection, storage,
retention and/or disposal of test and/or calibration items, including all provisions necessary to
protect the integrity of the test or calibration item, and to protect the interests of the laboratory and
the customer.
4.2 The laboratory shall have a system for identifying test and/or calibration items. The identification
shall be retained throughout the life of the item in the laboratory. The system shall be designed and
operated so as to ensure that items cannot be confused physically or when referred to in records or
other documents. The system shall, if appropriate, accommodate a sub-division of groups of items
and the transfer of terms within and from the laboratory.
4.3 Upon receipt of the test or calibration item, abnormalities or departures from normal or specified
conditions, as described in the test or calibration method, shall be recorded.
4.4 When there is doubt as to the suitability of an item for test or calibration, or when an item does not
conform to the description provided, or the test or calibration required is not specified in sufficient
detail, the laboratory shall consult the customer for further instructions before proceeding and shall
record the discussion.
4.5 The laboratory shall have procedures and appropriate facilities for avoiding deterioration, loss or
damage, to the test or calibration item during storage, handling and preparation.
4.6 Handling instructions provided with the item shall be followed.
4.7 When items have to be stored or conditioned under specified environmental conditions, these
conditions shall be maintained, monitored and recorded.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-6 2 of 2
Handling of Test and Calibration Items
4.8 Where a test or calibration item or a portion of an item is to be held secure, the laboratory shall
have arrangements for storage and security that protect the condition and integrity of the secured
items or portions concerned.
5.0 RESPONSIBILITY:
6.0 RECORDS:
6.1 None.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-7 1 of 6
Reporting the Results
1.0 PURPOSE:
This section establishes the requirements for ensuring that the laboratory handles test and calibration
items under controlled conditions.

2.1 ISO 17025:2017 Clause 7.8
2.2 00-OP-C0025 UL DAP Reporting
2.3 ULS-01778-YEDU-DataSheet
2.4 00-OP-C0032 Calibration Certificates
QEHS Manual:
2.5 QEHS Manual, Section 20-1, Technical Records
Applicable Procedure:
2.6 Validation Test QC Procedure 9P-436-001
3.0 DEFINITIONS:
4.0 CTDP MANAGEMENT SYSTEMS REQUIREMENTS:

4.1 General
4.1.1 The results shall be reviewed and authorized prior to release.
4.1.2 The results of each test, calibration, or series of tests or calibrations carried out by the
laboratory shall be reported accurately, clearly, unambiguously and objectively, and in
accordance with any specific instructions in the test or calibration methods.
4.1.3 The results shall be reported, usually in a test report or a calibration certificate, and shall
include all the information requested by the customer and necessary for the interpretation
of the test or calibration results and all information required by the method used. This
information is normally that required by 4.2, and 4.3 or 4.4.
4.1.4 In the case of tests or calibrations performed for internal customers, or in the case of a
written agreement with the customer, the results may be reported in a simplified way.
4.1.5 Any information listed in 4.2 to 4.4, which is not reported to the customer, shall be readily
available in the laboratory which carried out the tests and/or calibrations.
4.2 Test Reports and Calibration Certificates
4.2.1 Each test report or calibration certificate shall include at least the following information,
unless the laboratory has valid reasons for not doing so:
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-7 2 of 6
4.2.1.1 A title (e.g. “Test Report” or “Calibration Certificate),
4.2.1.2 The name and address of the laboratory, and the location where the tests and/or
calibrations were carried out, if different from the address of the laboratory,
4.2.1.3 Unique identification of the test report or calibration certificate (such as the
serial number), and on each page an identification in order to ensure that the
page is recognized as a part of the test report or calibration certificate, and a clear
identification of the end of the test report or calibration certificate,
4.2.1.4 The name and contact information of the customer,
4.2.1.5 Identification of the method used,
4.2.1.6 A description, unambiguous identification, and when necessary, the condition of

the items tested or calibration,
4.2.1.7 The date of receipt of the test or calibration item(s) and the date of sampling,
where this is critical to the validity and application of the results,
4.2.1.8 The date(s) of performance of the test or calibration,
4.2.1.9 The date of issue of the report,
4.2.1.10 Reference to the sampling plan and procedures used by the laboratory or other
bodies where these are relevant to the validity or application of the results.
4.2.1.11 A statement to the effect that the results relate only to the items tested, calibrated
or sampled,
4.2.1.12 The test or calibration results with, where appropriate, the units of measurement,
4.2.1.13 The name(s), function(s) and signature(s) or equivalent identification of

person(s) authorizing the test report or calibration certificate.
4.2.1.14 Clear identification when results are from external providers.
4.3 Test Reports
4.3.1 In addition to the requirements listed in 4.2, test reports shall, where necessary for the
interpretation of the test results, include the following:
4.3.2
4.3.2.1 Deviations from, additions to, or exclusions from the test method, and
information on specific test conditions, such as environmental conditions.
4.3.2.2 Where relevant, a statement of compliance/noncompliance with requirements

and/or specifications.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-7 3 of 6
4.3.2.3 Where applicable, the measurement uncertainty presented in the same unit as that
of the measurement or in a term relative to the measurement (e.g. percent) when:
4.3.2.3.1 when it is relevant to the validity or application of the test results,
4.3.2.3.2 when a customer’s instruction so requires, or
4.3.2.3.3 when the measurement uncertainty affects conformity to a

specification limit.
4.3.2.4 Where appropriate, opinions and interpretations (see 4.5).
4.3.2.5 Additional information which may be required by specific methods, authorities,

customers or groups of customers.
4.3.3 In addition to the requirements listed in 4.2 and 4.3, test reports containing the results of
sampling shall include the following, where necessary for the interpretation of test results:
4.3.3.1 The date of sampling.
4.3.3.2 Unique identification of the item, substance, material or product sampled

(including the name of the manufacturer, the model or type of designation and
serial numbers, as appropriate).
4.3.3.3 The location of sampling, including any diagrams, sketches or photographs.
4.3.3.4 A reference to the sampling plan and sampling methods used.
4.3.3.5 Details of any environmental conditions during sampling that may affect the
interpretation of the test results.
4.3.3.6 Any standard or other specification for the sampling method or procedure, and
deviations, additions to or exclusions from the specification concerned.
4.3.3.7 Information required to evaluate measurement uncertainty for subsequent testing
4.4 Calibration Certificates
4.4.1 In addition to the requirements listed in 4.2, calibration certificates shall include the
following, where necessary for the interpretation of calibration results:
4.4.1.1 The conditions (e.g. environmental) under which the calibrations were made that
have an influence on the measurement results.
4.4.1.2 The measurement uncertainty of the measurement result presented in the same
unit as that of the measurement or in a term relative to the measurement (e.g.
percent)
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-7 4 of 6
4.4.1.3 A statement identifying how measurements are traceable.
4.4.1.4 The results before and after any adjustment or repair, if available.
4.4.1.5 Where appropriate, opinions and interpretations.
4.4.2 The calibration certificate shall relate only to quantities and the results of functional tests.
If a statement of compliance with a specification is made, this shall identify which clauses
of the specification are met or not met.
4.4.2.1 When a statement of compliance with a specification is made omitting the

measurement results and associated uncertainties, the laboratory shall record
those results and maintain them for possible future reference.
4.4.2.2 When statements of compliance are made, the uncertainty of measurement shall
be taken into account.
4.4.3 When an instrument for calibration has been adjusted or repaired, the calibration results
before and after adjustment or repair, if available, shall be reported.
4.4.4 A calibration certificate or calibration label shall not contain any recommendation on the
calibration interval, except where this has been agreed with the customer. This
requirement may be superseded by legal regulations.
4.5 Reporting Statements of Conformity
4.5.1 When a statement of conformity to a specification or standard is provided, the laboratory

shall document the decision rule employed, taking into account the level of risk (such as
false accept and false reject and statistical assumptions) associated with the decision rule
employed, and apply the decision rule.
4.5.2 The laboratory shall report on the statement of conformity, such that the statement clearly
identifies:
4.5.2.1 to which results the statement of conformity applies;

4.5.2.2 which specifications, standards or parts thereof are met or not met;
4.5.2.3 the decision rule applied (unless it is inherent in the requested
specification or standard).
4.6 Reporting Opinions and interpretations
4.6.1 When opinions and interpretations are expressed, the laboratory shall ensure that only
personnel authorized for the expression of opinions and interpretations release the
respective statement. The laboratory shall document the basis upon which the opinions and
interpretations have been made. Opinions and interpretations shall be clearly marked as
such in a test report.
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-7 5 of 6
4.6.1.1 Opinions and interpretations should not be confused with inspections and
product certifications.
4.6.1.2 Opinions and interpretations included in a test report may comprise, but not be
limited to, the following:
4.6.1.2.1 An opinion on the statement of compliance/noncompliance of the

results with requirements.
4.6.1.2.2 Fulfillment of contractual requirements.
4.6.1.2.3 Recommendations on how to use the results
4.6.1.2.4 Guidance to be used for improvements.
4.6.1.3 In many cases it might be appropriate to communicate the opinions and

interpretations by direct dialogue with the customer. Such dialogue should be
written down.
4.7 Testing and Calibration Results obtained from Subcontractors
4.7.1 When the test report contains results of test performed by subcontractors, these results shall
be clearly identified. The subcontractor shall report the results in writing or electronically.
4.7.2 When a calibration has been subcontracted, the laboratory performing the work shall issue
the calibration certificate to the contracting laboratory.
4.8 Electronic Transmission of Results
4.8.1 In the case of transmission of test or calibration results by telephone, facsimile other
electronic or electromagnetic means, the requirements of this international standard shall
be met (see also Section 1, 4.4)
4.9 Format of Reports and Certificates
4.9.1 The format shall be designed to accommodate each type of test or calibration carried out
and to minimize the possibility of misunderstanding or misuse.
4.9.1.1 Attention should be given to the lay-out of the test report or calibration
certificate, especially with regard to the presentation of the test or calibration
data and ease of assimilation by the reader.
4.9.1.2 The headings should be standardized as far as possible.
4.10 Amendments to the Test Reports and Calibration Certificates
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
20-7 6 of 6
4.10.1 When an issued report needs to be changed, amended or re-issued, any change of
information shall be clearly identified and, where appropriate, the reason for the change
included in the report.
4.10.2 Amendments to a report or Calibration Certificate after issue shall be made only in the
form of a further document, or data transfer, which includes the following statement
“Amendment to Report, Serial Number (or as otherwise identified), or an equivalent form
of wording:
“Amendment to Test Report [or Calibration Certificate], serial number… [or otherwise
identified]”,
4.10.3 Such amendments shall meet all the requirements of this International Standard.
4.10.4 When it is necessary to issue a complete new test report or calibration certificate, this shall
be uniquely identified and shall contain a reference to the original that it replaces.
5.0 RESPONSIBILITY:
5.2 Lab personnel are responsible for adhering to the requirements as set forth in this document.
6.0 RECORDS:
6.1 Validation reports and calibration records shall be maintained.
6.2 All issued reports shall be retained as Technical Records
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Glossary (Terms and Definitions) 21 1 of 5
TERMS AND DEFINITIONS

(Note: Italicized terms are also defined in this Section)
Applicable Laws and Regulations – Legal requirements promulgated by Country, State or Local Government
Authorities applying to Organizational Environmental Aspects and Occupational Health and Safety activities, products
or services.
Assign – To transfer responsibility for action, with mutual consent, to an individual or group (i.e. team or committee).
Audit – Systematic, independent, and documented process for obtaining and evaluating evidence objectively to
determine the extent of which criteria is fulfilled.
Audit Criteria – Set of policies, procedures, or requirements used as reference.
Audit Conclusion – Outcome of an Audit provided by an Audit Team after consideration of Audit objectives and all
Audit findings.
Audit Evidence – Records, statement of facts, or other information which is relevant to audit criteria and verifiable.
Audit Finding – Results of the collected audit evidence evaluation against audit criteria. Note: Audit findings can
indicate either conformity or non-conformity with audit criteria, or opportunities for improvement.
Audit Program – Set of one or more audits planned for a specific time frame and directed towards a specific purpose.
Note: One auditor of the Audit Team is generally appointed as Lead Auditor.
Audit Team – One or more auditors conducting an audit.
Auditee – An Organization being audited.
Auditor – Person with the competence to conduct an audit.
Capability – Ability of an Organization, System, or Product Realization Process fulfilling requirements for a product.
Characteristic – Distinguishing feature.
Competence – Demonstrated ability to apply knowledge and skills.
Concession – Permission to use or release a product not conforming to specified requirements.
Conformity – Fulfillment of a requirement.
Continual Improvement – Recurring activity to increase the ability to fulfill requirements.
Correction – Action taken to eliminate a detected non-conformity.
Corrective Action – Action to eliminate the root cause(s) of a detected non-conformance, non-conforming product, or
other undesirable situation. Note: There is a distinction between Correction and Corrective Action.
Corrective Action System (CAS) – System identifying, analyzing, and implementing improvements and Corrective
Action in products, services or work processes.
Corrective and Preventive Action Report (CPAR) – A documented request to improve a Procedure, Work
Instruction, or initiate an internal investigation into the cause of a non-conformance for the purpose of applying
Corrective or Preventive Action.
Customer – Person or Organization receiving a product or service.
Customer Satisfaction – Customer’s perception regarding the degree Customer Requirements have been fulfilled.
Defect – Failure to meet a specification or requirement related to an intended or specified use. This term should not be
used whenever the term “non-conformance” will suffice. Note: Use of the term “defect” is not intended in any other
manner and is not intended to convey a judgment that product has a defective design or is in a defective condition.
Design and Development – Set of processes transforming requirements into specified characteristics or into a product,
process, or system specification.
Deviation – Permission to depart from originally specified requirements of a product prior to realization.
Document – Information and its supporting medium.
Effectiveness – Extent to which planned activities are realized, and planned results are achieved.
Environment – Surroundings in which an Organization operates including air, water, land, natural resources, flora,
fauna, humans, and their interrelation.
Environmental Aspect – Element of an Organization’s activities, products, or services interacting with the
Environment.
Environmental Impact – Any change to the Environment, whether adverse or beneficial, wholly or partially resulting
from an Organization’s activities, products, or services.
Environmental Management Program – Plan identifying responsibilities and timeframes for achieving Objectives
and Targets.
Environmental Objective – Overall Environmental Goal, arising from the Environmental Policy, an organization
establishes itself to achieve, and which is quantified where practicable.
Environmental Performance – Measurable results of the Environmental Management System, related to an

Organization’s control of its Environmental Aspects, and based on its Environmental Policy, Objectives, and Targets.
Environmental Target – Detailed performance requirement, quantified where practicable, applicable to the
Organization or parts thereof, and arising from the Environmental Objectives and must be established and attained in
order to achieve those Objectives.
Follow-up Audit – A special audit performed to verify Corrective Action has been implemented as scheduled and the
action was effective in preventing or minimizing recurrence.
Independence – Freedom from bias and external influence; provides for objectivity and impartiality.
Infrastructure – System of facilities, equipment, and services needed for the operation of an Organization.
Inspection – Conformity evaluation by observation and judgment accompanied, as appropriate, by measurement,

testing or gauging.
Inspection Record – Document stating results (data) concerning Inspection activities.
Interested Party – Individual or group concerned with or affected by the Environmental performance of an
Organization and the Environmental Impacts of the Organization’s activities, products, or services.
Lead Auditor – The individual who manages the Audit Team during an audit.
Management – Toshiba International Corporation’s Managers and Supervisors.
Management, Senior – Toshiba International Corporation’s Staff Level.
Management Innovation – Toshiba International Corporation based continual improvement activities founded on Six
Sigma Methodology.
Management System – System to establish Policy and Objectives, and achieve those Objectives.
Measurement Control System – Set of interrelated or interacting elements necessary to achieve metrological
confirmation and continual control of measurement processes.
Measurement Process – Set of operations to determine the value of a quantity.
Metrological Confirmation – Set of operations required to ensure measuring equipment conforms to requirements for
its intended use. Note: Generally includes calibration or verification, any necessary adjustment or repair, and
subsequent recalibration comparison with metrological requirements for the intended use of the equipment; as well as
any required sealing and labeling.
Measuring Equipment – Measuring instrument, software, measurement standard, reference material, auxiliary
apparatus or combination thereof necessary to realize a measurement process.
Metrological Characteristic – Distinguishing feature which can influence measurement results.
Metrological Function – Function with Organizational responsibility for defining and implementing a measurement
control system.
Non-conformance – Failure to substantially conform to specified requirements.
Objective Evidence – Data supporting the existence or verity of something.
Observation – A concern or weakness detected in an element of a Management System, but is not a non-conformance;
a condition that may become a non-conformance if not addressed; an opportunity for improvement.
Opening Meeting – An introductory meeting between the auditor(s) and the Auditee’s Representative, at which time
an overview of the Audit Plan is presented.
Opportunity for Improvement – An input into the Corrective Action System not initiated by a non-conformance, but
is nevertheless an opportunity for improving QEHS Management System Procedures or Work Instructions.
Organization – Group of people and facilities with an arrangement of responsibilities, authorities and relationships.
Organizational Structure – Arrangement of responsibilities, authorities and relationships between people.
Pre-award Survey – An activity conducted prior to a contract award, and used to evaluate the overall Quality capability
of a prospective supplier or contractor.
Preventive Action – Action to reduce and/or eliminate the cause of potential non-conformances, non-conforming
product, or other undesirable situations from occurring. Note: Preventive Action is taken to prevent occurrence,
whereas Corrective Action is taken to prevent recurrence.
Procedure – Specified way to perform an activity or process.
Process – Set of interrelated or interacting activities which transform Inputs into Outputs. Note 1: Process Inputs are
generally Outputs from other processes. Note 2: Processes in an Organization are generally planned and performed
under controlled conditions to add value. Note 3: A process where conformity of the resulting product cannot be readily
or economically verified is frequently referred to as a “special process”.
Product – The Output of any process.
Project – Unique process, consisting of a set of coordinated and controlled activities with start and finish dates,
undertaken to achieve an objective conforming to specific requirements, including the constraints of time, cost and
resources.
Quality – Degree to which a set of inherent characteristics fulfils requirements.
Quality Assurance – Part of Quality Management focused on providing confidence Quality Requirements will be
fulfilled.
Quality Control – Part of Quality Management focused on fulfilling Quality Requirements.
Quality Improvement – Part of Quality Management focused on increasing the ability to fulfill Quality Requirements.
Quality Management System (QMS) – A Management System to direct and control an Organization with regard to
Quality.
QEHS Policy Manual – Document specifying the Quality, Environmental, and Occupational Health and Safety
Management System of an Organization.
Quality Objective – Something sought, or aimed for, related to Quality. Note 1: Quality Objectives are generally
based on the Organization’s Quality Policy. Note 2: Quality Objectives are generally specified for relevant Levels and
Functions within the Organization.
Quality Plan – Document specifying which procedures and associated resources shall be applied by whom and when
to a specific project, product, process or contract.
Quality Planning – Part of Quality Management focused on establishing Quality Objectives and specifying necessary
operational processes and related resources to fulfill the Quality Objectives.
Quality Policy – The overall intentions and direction of an Organization related to Quality as formally expressed by
Top Management.
Record – Document stating results achieved or providing evidence of activities performed.
Release – Permission to proceed to the next stage of a process.
Requirement – Need or expectation stated, generally implied or obligatory.
Resources – People, time, money, buildings, equipment, and support activities, as necessary, that may be applied to a
specific project, product, process, and/or contract in order to fulfill requirements.
Review – Activity undertaken to determine the suitability, adequacy, and effectiveness of subject matter to achieve
established objectives.
Root Cause – A fundamental deficiency resulting in a non-conformance that must be eliminated through Corrective
Action to prevent recurrence of the same or similar non-conformance.
Root Cause Analysis – Investigation to determine the fundamental deficiency resulting in a non-conformance.
Service – The result of at least one activity necessarily performed at the interface between the supplier and the customer
and is generally intangible. Provision of a service can involve:
Activity performed on a customer-supplied tangible product;
Activity performed on a customer-supplied intangible product;
Delivery of an intangible product;
Creation of ambience for the customer.
Specification – Document stating requirements.
Supplier – A person or Organization providing a product.
Suspect Material – Material that may not meet specifications.
System – Set of interrelated or interacting elements.
Test – Determination of one or more characteristics according to a procedure.
Top Management – A person or group of people who direct and control an Organization at the highest level.
Traceability – Ability to trace the history, application, or location of which is under consideration.
Validation – Confirmation, through provision of objective evidence, requirements for a specific intended use or
application have been fulfilled.
Verification – Confirmation, through provision of objective evidence, specified requirements have been fulfilled.
Work Environment – Set of conditions under which work is performed. Note: Conditions include physical, social,
psychological, and Environmental factors (temperature, recognition schemes, ergonomics, and atmospheric
composition).
QEHS Manual
Doc. No. 2M-421-001 Rev. 23
Record of Revisions 22 1 of 4
Revision Section Description Effective Date

23 All - Restructured the document hierarchy in Reference Documents
- Removed Social Infrastructure Systems Group on the title block
- Revised all contents refer ISO/IEC 17025:2005 to ISO/IEC 17025: 2017
2 - Clarified last sentence of the Purpose to include Internal & External

Issues, instead of Internal & External Environmental Issues.
- Added reference documents 2.17 to 2.19
- Added 2.25 Strategy Deployment Procedure 4P-046 to Reference
Documents.
- Clarified 4.1.2.2
- Clarified 4.1.2.3 to state commitment to understanding the internal,
external, and environmental issues. Rather than just internal and external
environmental issues.
- Moved 2121 Nao Asahi-cho, Mei-gun Mie-ken 510-8521 Japan to before
4.1.3.4 Okanella Warehouse
- Updated 4.1.3.4.3 Okanella Warehouse address: 10420 Okanella Rd,
Houston, Texas 77041
- Updated 4.2.2 QEHS Management systems are maintained by
department and/or process owners.
- Updated 4.4 from Policy to QEHS Policy
- Removed 4.4.1.1 Key QEHS Policy Features
- Revised 4.4.1 Quality Policy
- Updated HEV Plant Process Map and Interaction
3 - Added Reference documents 2.9 to 2.14

- Added 2.25 Strategy Deployment Procedure 4P-046 (HEV) to 2.0
Reference Documents
- Added 4.5 Planning for Meeting Automotive Requirements
4 - Added reference documents from 2.13 to 2.21

- Changed TS to IATF in 3.0 Definitions
- Changed TS to IATF in 4.1.2.3
5 - Added 2.1 and 2.6 Clause number for the standard.

- Updated Responsibility in 4.2.1 and 4.2.2
- Added 4.2.2.2.1 For HEV Plant Business Unit Manager works with Plant
Manager in determining Annual Goals and Objectives.
- Updated responsibility in 4.2.7, 4.2.9, 4.2.10, 4.2.11 and 4.2.17
6 - Removed 4.7 & 4.8 reference clauses from Ford CSR in 2.0 Reference
Documents
- Revised 4.2.1.3, 4.2.1.6 4.2.1.7 and 4.2.1.9 Review Inputs requirement.
7 - Added “and Data” to 2.11 in 2.0 Reference Documents

- Corrected FEMA to FMEA in 3.0 Definitions
- Revised from QEHS Management System Manual to QEHS Manual in
section 4.1.2.2, 4.1.2.3, 4.2 and 6.0
- Remove 4.3.3 “records are a special type of document and are
controlled” and refer to Section 4.4 Control of Record
22 2 of 4
Record of Revisions

- Removed “We are not responsible for performing service on HEV parts
once delivered.” From 4.2.2.1
8 - Removed 4.9 & 4.10 clause reference from Ford CSR in 2.0 Reference
Documents.
- Updated 5.3 from Quality Systems Manager to Quality Assurance
Manager
- Updated 6.1 from QEHS Management Systems Manual to QEHS
Manual
9 - Added reference documents 2.18 to 2.30

- Updated document name “Operational Control 4PD-012 (HEV)” in 2.0
Reference Documents
- Added 2.37 Production Planning 4PD-026 (HEV) to 2.0 Reference
Documents
- Removed 2.37 ISO/TS 16949:2009 from 2.0 Reference Documents
- Updated 4.1.9
10 - Added Clauses 8.2.1, 9.1.2 to 2.1, 2.2, 2.3 in 2.0 Reference Documents
- Removed Clauses 4.16, 4.17, 4.18, 4.19 from 2.3 in 2.0 Reference
Documents.
- Added reference 2.12 to 2.17
- Added 4.1.4.1.3HEV Plant: The Organization shall monitor performance
and customer satisfaction metric as defined per Q1.
- Updated 6.1 from QEHS Management Systems Manual to QEHS
Manual
11 - Removed Clauses 4.22, 4.23 from Ford CSR in 2.0 Reference

Documents
-Added reference documents 2.15 to 2.18
- Changes TS to IATF in 3.0 Definitions
- Added “in writing” to 4.1.1 > k > 7th bullet point.
- Added 8th bullet point to 4.1.1 > k.
- Added 4.3.3 HEV Plant/FMC CSR; The organization shall perform
Design Verification (DV) to show conformance to the appropriate Ford
Engineering requirements.
- Added 4.3.4 HEV Plant/FMC CSR; The organization is responsible for
the quality of the parts it produces and for any subcontracted services,
including sub-tier suppliers specified by Ford Motor Company without a
Multi-Party Agreement.
- Added 4.4.1 e
- Added 4.4.2 HEV Plant/IATF 16949; The product design output shall be
expressed in terms that can be verified and validated against product
design input requirements.
- Added 4.4.3 HEV Plant/IATF 16949; The organization shall document
the manufacturing process design output in a manner that enables
verification against the manufacturing process design inputs.
12 - Removed “and” from 2.2 in 2.0 Reference Documents

- Added document number to 2.12 and reference document 2.13, 2.15 and
2.16
13 - Removed Clauses 4.31, 4.34 from Ford CSR in 2.0 Reference

Documents
22 3 of 4
Record of Revisions

- Updated document name “Operational Control 4PD-012 (HEV)” in 2.0
Reference Documents
- Added 2.45 Production Planning 4PD-026 (HEV) to 2.0 Reference
Documents
- Changed “work station” to “designated work area(s)” in 4.2.11
- Added 4.2.12 HEV Plant/FMC CSR: The organization shall ensure that
work instructions contain reaction plans for non-conformances showing
the specific required steps.
- Moved 4.5.3 from 4.5 Preservation of Product to 4.3 Identification and
Traceability.
- Changed 5.4 Supply Chain Manager to Materials Manager.
14 - Added reference documents 2.10 and 2.11

- Changed TS to IATF in 4.8
15 - Removed Clauses 4.40 & 4.41 from Ford CSR in 2.0 Reference
Documents
- Added reference documents 2.10, 2.15 to 2.19
- Updated 4.3.2 from QEHS Management Systems Manual to QEHS
Manual
16 - Removed Clauses 4.44 & 4.45 from Ford CSR in 2.0 Reference
Documents
17 - Added reference document 2.17

- Abbreviated 4.2.5 “Plant’s Process Failure, Modes, Effects Analysis” to
“Plant’s PFMEA”
- Added 4.3.4 Organization shall maintain ongoing process capability at
Ppk >1.33.
18 - Added reference documents 2.15 and 2.16

- Updated 4.2.1 from QEHS Management Systems Manual to QEHS
Manual
- Revised 4.2.5 to emphasize Ford CSR Guidelines.
20-2 -Updated title to UL Client Test Data Acceptance Program -

Externally Provided Products and Services
- Updated ISO 17025:2017 Clause 6.6 in 2.1
20-3 -Updated title to UL Client Test Data Acceptance Program

Nonconforming Work
20-4 -Updated title to UL Client Test Data Acceptance Program

20-5 - Updated ISO 17025:2017 Clause 6.4 in 2.1

22 4 of 4
Record of Revisions

-Added 4.1.1 the results shall be reviewed and authorized prior to release.
- Revised 4.2.1.4 to the name and contact information of the customer
- Revised 4.2.1.6 to a description, unambiguous identification, and when
necessary, the condition of the items tested or calibration,
- Revised 4.2.1.7 to add the date of sampling
- Added 4.2.1.9 the date of issue of the report.
- Added 4.2.1.11 a statement to the effect that the results relate only to the
items tested, calibrated or sampled,
- Added 4.2.1.14 Clear identification when results are from external
providers.
- Revised 4.3.2.3 to the measurement uncertainty presented in the same
unit as that of the measurement or in a term relative to the measurement
- Revised 4.3.2.3.3 to add measurement uncertainty affects conformity.
- Revised 4.3.2.4 from where appropriate and needed to where applicable.
- Revised 4.3.2.5 to add authorities
- Revised 4.3.3.2 to Unique identification of the item
- Revised 4.3.3.4 to sampling methods used.
- Added 4.3.3.7 Information required to evaluate measurement uncertainty
for subsequent testing
- Revised 4.4.1.2, 4.4.1.3, 4.4.1.4 and 4.4.1.5 for calibration certificates
requirements
- Added 4.5 Reporting statements of conformity section
- Updated 4.6 to Reporting Opinions and interpretations.
- Revised 4.6.1 to reflect the Reporting Opinions and interpretations
requirement.
- Updated 4.10.1 and 4.10.2 to reflect requirement of amendments to the
Test Reports and Calibration Certificates.
- Added 6.2 All issued reports shall be retained as Technical Records

QEHS Manual PDF

Uploaded by

Copyright:

Available Formats

QEHS Manual PDF

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

QEHS Manual PDF

Uploaded by

Copyright:

Available Formats

Toshiba International Corporation

Quality, Environmental, Health

Doc. No. 2M-421-001

Ford CSR for UL CTDP

UL Client Test Data

July 27, 2020

2.0 REFERENCE DOCUMENTS:

2.24 Context of the organization 4P-004 (HEV)

4.2 Management System – General:

4.4.1 QEHS Policy:

4.5.3.4 to create and maintain an Environment encouraging teamwork, cooperation, innovative

QMS Processes and Interactions

Quality Commitment & QEHS Process Owner: Engineering Management Review

Quality Objectives (KPIs)

Process Owners: Operational Planning & Control

Process Owners: Supply Chain, Process Owners:

Process Owner: Field Service

Support Processes: IS and Facilities

HEV Plant QMS Processes and Interactions

Customer Requirements ( Needs / Expectations) / Regulatory Bodies

Customer Satisfaction / Customer Dissatisfaction

2.0 REFERENCE DOCUMENTS:

4.0 QEHS MANAGEMENT SYSTEMS REQUIREMENTS:

4.5 Planning for Meeting Automotive Requirements:

2.0 REFERENCE DOCUMENTS:

2.27 Human Resources / Qualified Employees 4PD-005 (HEV)

4.0 QEHS MANAGEMENT SYSTEMS REQUIREMENTS:

Title: Section No.: Page:

QEHS Organizational Responsibilities 05 1 of 7

2.0 REFERENCE DOCUMENTS:

QEHS Organizational Responsibilities 05 2 of 7

3.5 QEHS – Quality, Environmental, Health and Safety

4.0 QEHS MANAGEMENT SYSTEM REQUIREMENTS:

QEHS Organizational Responsibilities 05 3 of 7

4.2.4 Customer Representatives are Responsible for:

QEHS Organizational Responsibilities 05 4 of 7

4.2.7.1.3 Delivery coordination of Quality Training activities for Management and

QEHS Organizational Responsibilities 05 5 of 7

4.2.8.1.10 reporting on the performance of the EH&S Management Systems to Sr.

QEHS Organizational Responsibilities 05 6 of 7

QEHS Organizational Responsibilities 05 7 of 7

4.2.18 Research and Development Managers are Responsible for:

2.0 REFERENCE DOCUMENTS:

2.27 Corrective and Preventive Actions 4PD-019 (HEV)

2.0 REFERENCE DOCUMENTS:

3.9 CTDP – Client Test Data Program

4.0 QEHS MANAGEMENT SYSTEMS REQUIREMENTS:

4.3.7 PEP Validation Lab/CTDP system - Selection of methods:

4.4 Control of Records:

2.0 REFERENCE DOCUMENTS:

2.0 REFERENCE DOCUMENTS:

2.26 Process PFMEA Program – Doc. No. 2P-610-001

3.6 IATF – International Automotive Task Force

2.0 REFERENCE DOCUMENTS:

2.28 Product Design Development 4PD-024 (HEV)

4.1.4 Customer Satisfaction:

2.26 Product Identification and Traceability Procedure 4P-033 (HEV)

4.2 Design and Development Inputs:

f. Documented information of these activities is retained.