Workday Interviews Q & A
Workday Interviews Q & A
Workday Interviews Q & A
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Workday Basics:
What are the different options available to test a document delivery configuration in Workday?
create a definitionand configure th reteantion policy and the adress to be delivered the dress a ndprototclas used to delve
distinguish itslef from other files.attach it in a business process->launch a integration->later test whteher it reached it desti
or using test document which gives the preview of the file on extrernal system.
A Data source defines a particular set of Business objects instance for reporting purpose.
A Data source is similar to Data Base view. But Data source is more flexible.
Data source can return hierarchical data.
We have 2 types of Data Sources :
1. Standard Data Sources
2. Indexed Data Sources
Data source Automatically structures.
Tell me about conversion and mapping data elements from/to Workday data sources.
Workday stores your data as business objects—organizations, workers, positions, and so on—which can be thought of as d
database table or worksheet has columns and rows, a Workday business object has fields and instances. A business object
a table or spreadsheet is composed of a set of related columns. Instances of a business object in Workday are like rows in
representing a unique occurrence of that type of object such as an organization or worker. A business object can have no i
automatically links related business objects together. For example, purchase order lines are linked to a purchase order hea
supplier, the supplier is linked to a company, and so on.
Tell me about the data types (PBOs / RBOs) that you have used most often, during your last project.
What is the process that you follow during conversion of a legacy system to workday system and how do you do it? expl
What is the difference in process between implementation, go live and production projects?
What are the different types of integrations you have handled in your previous projects?
Core connectors (ccw and pi), EIB.
What are the part that the workday hcm have? or how is workday hcm divided? (talent, performance, hr, payroll, time t
How would you test the requirement and configure sandbox or direct?
How do you transfer to real tenant after testing in sandbox tenant? will you migrate or configure
How will you communicate with the vendors and business users?
What are the different sectors that you have worked on?
How do you do testing? if you dont have the test scenarios, how do you prepare and test?
What type of production issue you have seen.. how did you overcome?
Workday enables you to generate configurable alerts based on a custom report. You can configure alerts to send relevant
condition for which you can create a report in Workday. The benefit of configurable alerts is that users who receive such a
run a report to obtain the related information; it simply appears in the their Inbox or Workfeed. Examples include:
Key metrics reached or milestones met.
Items overdue, like a project timesheet.
Exceptions, like credit card transactions with no expense reports.
Birthday and employment anniversary reminders to managers.
Time off reminders to your team.
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Workday Basics:
What is Business Process?
The set of tasks that need to be completed for an event to occur, the order in which they must be done, and who must do the
business processes for different purposes. You can edit the default definitions for your organization. You can also create differ
different organizations.
If a hr team has a better idea than you are configuring for the business process how ?
would you get a better understanding and do it?
How do you add a condition for generating a particular step automatically every sept 1st in a business process?
If there are some unions and they need to get some benefits or a different business process, what can you to make it work?
How can you edit a Business Process Definition? What will happen to the Business Process events that are already running i
Search for the Business Process name and do Business Process > Edit Definition of the related actions. Business Processes even
new definition, and only new events will pick up the changes.
How can Organizations be tied to Business Processes? Give an example of why is this important.
Workday allows the configuration Business Processes per Organization. When executing a Business Process with multiple Orga
hierarchy check to select which definition to execute. An example could be multiple Hire Business Process Definitions depende
for Finance Department, Hire for HR Department, etc.
How can you modify who can do specific actions in a Business Process?
By editing the Business Process Security Policies.
What report can provide you all details of the actions available for a specific Business Process Type?
Business Process Configurations Options report
What is a Business Process completion step? Why is it important? What happens if there are no steps marked as completion
The Business Process as marked as “complete” once the completion step finishes executing.
It is important because other actions could depend on the completion of a Business Process, but do not depend on all of the s
successful interview, and our organization wants to move ahead and hire the candidate, but his position needs to perform an
do not need to wait for all the information to come back from the Background Check Business Process, we can set the comple
Hire or Hire Business Processes to continue their execution, and may enter the Background Check Business Process before the
What actions can you do with a Business Process event if you want to alter its behavior once it is already running? What sea
You can cancel, reassign, delegate, correct. To search for events, you can use the prefix “event:.”
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Reports:
What is Custom Report?
Custom reports are designed and built by customers using the Workday Report Writer. They can be created new or as a copy o
What is sitemap?
Using the Sitemap, Report Writer category you can see all tasks and report related to Report Writer.
What is RAAS
How to write the report name is there any separate format for this?
What is W:Drive?
The Workday drive (W: drive) is a virtual drive where you can store generated reports. There are several scenarios in which re
• If you schedule a report, the report output is stored on the My Reports tab of your W: drive.
• If you share a report, the report output is stored on the My Reports tab of the W: drive of all report recipients.
Steps:
1. From the Home page, click the Menu icon and select W: Drive.
2. On the My Reports page, you can view a list of the reports you have access to.
When you open the W: drive, it displays 2 tabs:
• The My Reports tab contains the last ten reports and integration audits. Click View All My Reports to see all the files on your
progress of scheduled reports and other scheduled processes.
Standard reports are reports that come delivered with Workday. They are developed by Workday and are delivered to all Wor
requirements, standard reports may be defined using the Workday Report Writer or in XpressO (Workday's internal developm
designed using the Report Writer can be copied to create a custom report and then modified according to your requirements.
If we click on temporary what will happen and how many days reports will be available?
If we click on temporary report the report will be available for 7 days. Similarly, for advanced and matrix report types, you can
report, and by default the report will be deleted automatically after 7 days. You change the default deletion date on the Advan
Report Writer report can be defined so that it prompts the user for filtering criteria when they run the report. Report prompts
How to change simple report to advance report?
You can create custom reports as an Advanced report type from the start, however, if you started with a Simple report type, t
simple to advanced. Using the related actions on your report definition, select Custom Report > Change to Advanced Report T
How many types of comparison types are there what are they? Explain it briefly?
What is Sorting?
What is filtering?
Reports are designed and built by customers or functional users using the Workday Report Writer tool. They can be created ne
custom report. Workday reports are actionable where you can drill down on items to obtain additional information and use re
items within that report. As we will see, custom reports can be scheduled, translated, shared, and more features are available
Templates have built-in features that extends functionality to end users of Workaday Hcm. It contains different services, Attrib
integration system. We have different types of templates are available in workaday, and have special features each of the tem
integration and it is more flexible. Great look and fell, user interface are different from reports.
What is the difference between Column heading Overwrite and Column heading Overwrite XML Alias?
Colum Heading Override XML Alias (on Columns tab), verify the following headers. You will need to modify Last_Name and Fi
spaces.
Column heading Overwrite to change the column names if you want them to be different than the field name. Configure a co
Name field to be just: Legal Name.
Describe in detail your experience with Field mapping and Workday Report designing and builder
Tell me about conversion and mapping data elements from/to Workday data sources
Tell me about the data types (PBOs / RBOs) that you have used most often, during your last project.
mostly i have used organization(recent poject),worker(often),rbo(division,country).
what are the Business object ?
Business object is One of The main part in Workday for retrieving fields Data.
- Work Day stores data as Business objects, Business object has Fields and Instances
- A Business objects is composed of set of related fields like Data Base Tables
- Fields acts as DB columns, Instances acts as DB Rows in workday
- Business Objects Automatically links Related Business objects(RBO’s) to access customer
need Fields.
-Business object are Organization , workers , Positions..etc..
Reports are More securable because it runs on our local Machines and don’t share others as report wise
Reports are Don’t need of code, Functional guys are used simply
Report creation following simple steps, Initially you search for CREATE CUSTOM REPORT in search Box, then appea
asking report name , select the Data source and select report type ,you fill the all information after click OK ,next an
column, sort, filter, prompts, output, share and Advanced etc, then you choose column then select the Business Ob
Adding columns. After choose sort option for sorting Ascending or Descending the fields of data, then select Filterin
data .Prompts are used in Reports give Runtime parameters. Output options is used for displaying output format in
selected don’t share others for security. Advanced option ,you choose the web services enabled for retrieve data th
the report and then you can see the resulted output in Excel file.
What is a team ? Who do you report to and who can be your manager? What is the position of your manager and the one yo
Some of the reports that actually need to be sent to benefit providers and their report fields and some of the reports for ad
different reports? reports?
What report and task can you use to view and edit domains and business process types between the different Workday mo
Functional Areas report to view, Maintain Functional Areas task to edit.
What is WD Alerts:
Workday enables you to generate configurable alerts based on a custom report. You can configure alerts to send relevant bus
any condition for which you can create a report in Workday. The benefit of configurable alerts is that users who receive such a
information or run a report to obtain the related information; it simply appears in the their Inbox or Workfeed. Examples inclu
Key metrics reached or milestones met.
Items overdue, like a project timesheet.
Exceptions, like credit card transactions with no expense reports.
Birthday and employment anniversary reminders to managers.
Time off reminders to your team.
What is RAAS:
You may create custom reports and enable them as a web service to be used in an Outbound EIB (Enterprise Integration Build
then you must also define Column Heading Override and Group Column Heading values on the Columns tab, and provide Labe
tab.
What is Worklets?
A worklet is a report that can be displayed in a "tile" on the Workday "landing pages", which are: My Workday, All About Me, a
Worklets provide users quick access to frequently referenced data and tasks common to a specific functional area.
You can create your own worklets by using the Report Writer and specifying either the advanced or the matrix report type, an
Output tab. If you choose to share a worklet, it becomes available for authorized users to select when configuring their Workd
Trended Worker Data source encompasses a number of fields that fall into 3 general categories:
Monthly worker snapshots. This type of data includes data about workers as of the last day of the month, including compensa
biographical information.
Staffing events. These include hires, terminations, transfers, promotions, changes in position, addition or deletion of additiona
assignments.
Calculated metrics. These are calculations ,we can make based on the trended data, such as turnover rate and span of control
Workday automatically updates the Trended Workers data source at the end of each month. Data is collected for the last 36 m
months that are available in Workday, up to 36 months). Any data older than 36 months is automatically purged from the data
changes that have been made to a worker in the last 3 months are automatically incorporated into the trended data.
Can we use Soap Web-service to retrieve custom object data from tenant through studio integration?
Yes.
What is the difference in using MVEL-strategy and all strategy in routers in Workday studio?
Mvel strategy : Allows an MVEL Boolean expression to be evaluated as part of a route. We could define multiple expressions,
route component.
All Strategy: This strategy routes the incoming message to each of the sub-routes configured within the component.
What is the programming language used to load custom object into tenant through studio integration?
Json Array
How to avoid extra paging and cutting of data for each record while creating the template using report designer?
By avoiding to fix the height for the main table or to any tables used inside the main table. Assigning Fixed Height may sometim
than assigned height or will leave empty space or pages if the data is less.
What is the security group assigned to the user to create Custom object in tenant?
Custom Object Management.
Report creation following simple steps, Initially you search for CREATE CUSTOM REPORT in search Box, then appears a new w
select the Data source and select report type ,you fill the all information after click OK ,next another screen you can see optio
share and Advanced etc, then you choose column then select the Business Object ,and Field next click “ + ” button for Adding
sorting Ascending or Descending the fields of data, then select Filtering and sub filtering tab’s for filter the data .Prompts are u
Output options is used for displaying output format in the Report. In Share option default selected don’t share others for secu
services enabled for retrieve data this Reports data then click Save and Run the report and then you can see the resulted outp
Describe in detail your experience with Field mapping and Workday Report designing and builder
Where is matrix reports used / what is the use of matrix report
Some of the reports that actually need to be sent to benefit providers and their report fields and some of the reports for ad
reports?
If the data of 200 new hire or requisition is to be added to a system what would you do will you use only one template or di
If there is a situation like a worker does not get his hours worked correctly , what will you check for the issue and how will y
What is the difference between choosing a Worker Business Object & Employee Business Object?
How many types of Data Sources are there in Workday? What are they? (Standard & Indexed)
bus objects can have many instances, what are 3 types of instances
none, one or many
When working with Workday Custom Reports, you can select available fields depending on your security and these fields ca
workday delivered fields, other calc fields or available custom fields
XpressO New columns or fields cannot be added to the report, true or false?
new types of reports
XpressO - New rows added under the Name column will create?
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When searching for reports in the search box, delivered reports and Custom reports will always list separately under
Reports and Tasks Tab
Custom fields allow you to enter, maintain and report on additional data not managed in Workday, true or false
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what is PBO
Primary business Objec
what is the first and most important step in developing a custom report
the selection of the data source
True or False: The same primary business object may be represented by more than one data source depending on filtering a
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The Related Business Objects relationship to the Primary Business Object is what
a 1:1 or 1:M
when you report against a particular data source the output will yield what?
1 instance(row) of every instance of the PBO
when creating custom reports you must select what in the first step
report type and report data source
fields selected in the sort are not required to be on the report output, true or false
1
There are two types of fields that describe the relationship a related business object has to the primary business object, wh
single and multi instance fields
Single instance fields on the PBO have what type of relationship between the primary business object and the related busin
a one-to-one (1:1)
multi instance fields on the PBO have what type of relationship between the primary business object and the related busine
a one-to-many (1:M)
When working with Workday custom reports, you can access fields from the PBO and RBOs based on what two things
your data source and report field security
You cannot access fields from RBOs related to RBOs that are further levels deep, true or false
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When configuring an Advanced report, you can include fields from the PBO and RBOs by specifying the Business Object and
Columns
true or false: You can access fields from RBOs related to RBOs that are further levels deep
0
Reports are always sorted by the 1st column in the report from which object business object
the primary business object
The related business objects are sorted by the what column added in the report within the context of their relationship to th
First
Contextual reporting options can be used to create and view related reports directly from where
the context of a given object
true or false - Report Fields and Values option does not display all the report fields and values related to the selected busine
allowed to view
REPORT MANAGEMENT - govern access to report writing administration and management features in Workday, true or fals
true or false: Report Owners (or those with access to manage reports centrally) can also Transfer Ownership of the report to
Writer if needed
You can only share a report with users that have access to the report’s ?
data source
Name two types of Workday Standard Reports and a difference between them.
Report Writer Reports and XpressO reports. Report Writer can be copied and customized, but you cannot copy XpressO repor
What are some of the Report Types in the Workday Report Writer?
Simple, Advanced, Composite, Search, Matrix, etc.
If you share a report with everyone within your organization, will anyone be able to see the same output when running the
No, the output will depend on the security access to the data source of the person who is running the report.
Which report can you use to view all security groups assigned to a user? Which report can return all items that can be acces
To view all security groups assigned per user: View Security Groups for User and
To view all you can access per security group: View Security Group.
What report can show you a security description of any item (task, report, web service, business process security policy) in W
most important security report tools.
View Security for Securable Item.
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EIB
EIB to Build secure and simple
Integrations in workday
It’s supports XML file and
Transformations
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Calculated fields:
Explain the functionality of Aggregate Related Instance Calculated Field?
The Aggregate Related Instances calculated field lists all the instances associated with a field in a child object and eliminates a
to apply a condition rule to filter the results based on criteria that you specify.
The Convert Currency calculated field determines the equivalent value of a field in a different currency and can vary from insta
area in which it is used. For example, you can record a one-time bonus amount in an employee's local currency which, in a glo
the Convert Currency calculated field, you can specify the source currency field and target currency, converting the one-time b
The Count Related Instances calculated field dynamically counts instances of a related business object based on a test conditio
compute the span of control by counting the number of managers in an organization, or the cost-per-hire per location by coun
The Lookup Hierarchy Rollup calculated field works in conjunction with a matrix report definition. It supports any hierarchy typ
hierarchies. This feature respects the access that you have to an organization configured through Workday security. When you
automatically starts at the highest level in the hierarchy to which you have access. If there is data that you don't have access t
Valid only for Worker and Employee business objects, the Lookup Organization calculated field enables you to determine a spe
hierarchy, based on the selected worker's organizational assignment. It returns only the organization levels or nodes that you
This calculated field groups and transforms data by evaluating a series of Boolean test conditions. Workday applies the defaul
condition defined. Once it finds a condition that is true, Workday returns the corresponding value and does not test any subse
https://onlineitguru.com/interviewquestions/calculated-fields-interview-questions-answers-wor
How would you develop a calculated filed which generates a list of employee whoare above the age of 25
How would you describe your experience level with calculated fields? Tell me about a complex calculated field that you hav
Convert Calculated Fields task to convert Calculated fields from Report level to system or vice versa
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EIB
Enterprise Interface Builder (EIB)?
An integration tool that enables you to create simple, secure, and customizable integrations with Workday. Alternately, an EIB
consists of an integration system, an integration data source, an integration transformation, and an integration transport prot
EIB: Enter Interface Builder to Build The own Simple and Secure Integration based on your unique Business need with Work
integrations.
EIB defined an Integration That has one Data source, one Transformation and one Delivery point and It allows XML files
presented output in Excel and CSV format. It’s Deliver the External system endpoint using SFTP, FTPS, HTTP, Email, Web dev a
creation is simple , flexible and No need of code to build the Integration, so mainly Prefer the EIB’s.
Workday Studio: It is power full Development tool enabling customers and partners to Build sophisticated and highly customi
preferred studio Integration little bit complex when compare to EIB integrations.
The Oxygen XML Editor (styled <oXygen/>) is a multi-platform XML editor, XSLT/XQuery debugger and profiler with Unicode su
and Linux. It also has a version that can run as an Eclipse plugin
The Editor facilitates easy editing, browsing, managing and conversion of XMLDocuments. The Exchanger XML Editor is a Java-
authoring and editing XML data and documents, at a compelling price point. ... Exchanger XML Editor now comes in two editio
Different types of EIB Template: Request one-time payment, Change organization, assign pay group, Stock grant, personal In
WSDL File
A WSDL is an XML document that describes a web service. It actually stands for Web Services Description Language. SOAP is a
protocol (can be HTTP or SMTP, for example) between applications
Why do you use workday studio and EIB while iloads are very easy to load?
Workday provided tool called iLoad to bulk load data into the tenant. The iLoad tool uses XML based Excel spreadsheets that
headings for the object and the object value. The column headings are named such that the Workday web service will know w
The iLoad tool is very similar to the customer-provided inbound data loads tool called Enterprise Integration Builder or EIB. Bo
Workday.
What is xpath
XPath is a syntax for defining parts of an XML document. XPath uses path expressions to navigate in XML documents. XPath co
XSLT and in XQuery. XPath is a W3C recommendation
If you want report to bulit from scratch better to use report tool and to tranforom it eib,as we all know its tidy
process and require a lot of time but on other hand in studio we can built have same functionalities as eib but its an
extension when facing complex situations it better to use studio.
If the data of 200 new hire or requisition is to be added to a system what would you do will you use only one template or di
If a job profile of some 200 particular employees has to be changed how would you do with the eib ?
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Example: iLoad
Spreadsheet to Assign
Compensation to a
Worker with Smart
Reference IDs
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Cloud Connect
What is a core connector?
Core Connector is a pre-build Integration Template used to connect third party end point, which provide a method of integrati
only that data you want to expose.
How would you test the requirement and configure sandbox or direct?
How do you transfer to real tenant after testing in sandbox tenant? will you migrate or configure?
Connector
A set of 1 or more integration templates that provide a framework for building integrations in a particular functional area. The
support a specific endpoint (example: Salesforce.com or Okta).
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Integrations
Integration Attribute:
An integration component that specifies the tenanted value of a data element in Workday. Example: Master Policy Number is
Integration Event:
The record of an integration process. Every integration—current or past, involving the import or export of data, successful or n
event contains all the information about the integration process, including its status.
Integration Map:
An integration component that specifies how values in Workday map to values in an external system. Example: Pay Rate Frequ
Integration Service:
A group of related integration attributes, maps, and XSLT that provides a framework to transform Workday data into the form
Integration System:
A tenanted definition of an integration between Workday and an external system based on a template that provides the meth
Integration Template:
A collection of integration services that enables communication between Workday and an external system. Workday provides
Financials, HCM, Payroll, Payroll Interface, Procurement, Recruiting, Security, and Settlement. Many of the delivered template
values for attributes and maps, to define the integration further.
Integration Transformation:
Converts data into a format that Workday or a receiving external system can understand. Workday provides some delivered tr
transformations.
Field Overrides:
A tool that lets you customize integration systems that are based on a connector template. Field overrides are managed throu
fields to supply values to an integration system. Example: member IDs in benefit provider integrations.
Reference ID:
A unique identifier used to look up data for integration purposes.
System User:
An account associated with and required to launch a Connector or Studio integration. Workday delivered integrations and cus
authentication and web service calls. A system user account is not associated with a person in Workday.
What are the different types of integrations you have handled in your previous projects?
connectors(ccw and pi),eib.
Describe the types of issues you deal with on a daily basis with different types of integrations and how did you implement t
What are the different options available to test a document delivery configuration in Workday?
create a definitionand configure th reteantion policy and the adress to be delivered the dress a ndprototclas used to delver it,g
distinguish itslef from other files.attach it in a business process->launch a integration->later test whteher it reached it destinati
or using test document which gives the preview of the file on extrernal system.
Have you developed and / supported Workday Integrations in the last 2-3 years?
yes,i was mainy on the supporting side also a very little on the implementation side.
Tell me about the types of integrations you did on your last job
ccw,pi,eib,dt.
Describe the types of issues you deal with the integrations during delivering / retrieving the files
Integartion services:are those where data is cateograzied into data section where we sleect required service t be included in th
for example:change detection sericve is used to change the detection.
pi data section is used to get the data for the fields to show in output.
transaction log seive used to find last log activity in the objects.
there different serives where we can configure based on clients requirements to genarate the report.
integartion attachment:these play crucial role in transforming the data.where the attachment is conigures to particluar
intehartion using the integartion attahment.like xslt attachment,in bound attachmet etc.
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Core Connectors & Integration:
Difference between iload & EIB:
iLoad is a data conversion tool that is used for loading legacy data into and moving set-up data between implementation tena
both cases the data is input/extracted in a WD delivered Excel template that is attached to the tenant.
EIB, on the other hand, is an integration tool that similarly has the ability to get data into and out of the tenant (so is also there
provides facility to transform the data and retrieve/deliver the data from/to a specified endpoint.
What are the different types of integrations you have handled in your previous projects?
EIB, Core Connectors and Workday Studio
What are the different core connector based integrations you have used?
ccw,pi. Core Connector for Requisitions
Have you developed and / supported Workday Integrations in the last 2-3 years?
Yes
Tell me about the types of integrations you did on your last job
EIB, Core connectors and Workday Studio.
Describe the types of issues you deal with on a daily basis with different types of integrations and how did you implement t
Worker History, later implemented manager history too. Notifications did not received by user, worked outlook team whet
Describe the types of issues you deal with the integrations during delivering / retrieving the files.
File Retention Days, increased to 90 days. Connection failures due to password expire, reset the connections. File not found
or hang status. Warning in benefit integrations due to dependent data, or benefits data. Some times for inbound integration
How do you convert the file format of a core connector and studio output, do they use same process or different process. D
In ccw and pi in tas same process where we sleect the serveices required for them and configure them in the integration attrib
Tell me about a core connector / EIB / Studio that you have created.
How would you describe your experience level with XML, XSLT, X-Path and web services?
I would tell good.xslt is nothing but extrensive style sheet of xml thses it used for rendering the xml document.it has tow attrib
xml data to required out.
xpath as we all know workday is bject oreiented.it use xml.xml store data using two types of databaes foramts.one wa realtion
under aprent eemet child be present,in those databses ot extract data we use xpath to egt the data.
xml is a markup laanguage unlike html it doesnot present data rather it store the data in any it was represented.
webservices.there play cruical in integartions an dreport generations.services like get_worker,_payee help in retriving the
worker and payee details.some be inkoved automatcally some by manually.
Complications faced during implementation and integration
Have worked on any external system. If yes than what are the external systems you have used
reference id plays a crucail role in workday integartions.it is divides in to type an value.we allocate reference id
to instance of business object.types can be same buut value should differenatite.for example lets consider busienss objet insta
which has type of language_id but value some thing else which differ for every instance.it is assinged by workday using sequnc
,but we can edit them and remeber not assing same id value to same business instance cause problems espacially in mappng w
with extrnal when both instnce have same id cause problems in mapping in ovrriding the value.
The Data parameters extract the records That What are the data needed current as of specified parameters in The L
The CCW has four launch parameters in Workday ,They are 1)As Of Entry Moment ,2)Effective Date,3)Last Successfu
As Of Entry Moment enables you to search for and retrieve future-dated data changes where the changes has been
passed yet.
Effective Date defines the end of date range during which changes became effective. The integration extracts al
Last Successful As of Entry Moment default to the last moment at which the Integration system was successfully lu
force the Integration to search for and retrieve data changes over a wider period.
Last Successful Effective Date defines the beginning of a date range during which changes became effective. The Int
this date
What is RAAS
Report as a service (RaaS), sometimes referred to as disaster recovery as a service (DRaaS), is a category of cloud computing u
human disaster or service disruption at one location by enabling a full recovery in the cloud.
Did you create the integration system for benefits connector or are you responsible in any part of that creation?
How do you use sql server if the data is in workday server during iloads situation?
What are the different core connector based integrations you have used?
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Payroll
What is a primary payroll integration?
Where can i use I and where can i use WE situations like i worked with the benefit providers or different clients or teams at
Manual Payment
A record of a payment made outside of Workday Payroll used to maintain accurate payroll information.
Example: Payments for the exercise of stock options.
Off-Cycle Payment
A payment made outside the regularly scheduled payroll run. Manual, on-demand, reversals and history payments are classifie
On-Cycle Payment
A payment made in a scheduled payroll run.
On-Demand Payment
An off-cycle payment that replaces, or is issued in addition to, a worker's on-cycle pay.
A related calculation that resolves automatically with earnings and deductions. Often used in the earning or deduction definiti
Payroll Effect
An option available in Workday Absence Management to stop paying workers while on leave. You can configure a run categor
Payroll Effect option is enabled for the leave type.
Related Calculation
A calculation that returns a value, such as hours, rate, or percent.
Run Category
Specifies which employees to process, and which pay components to calculate for each type of payroll run.
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Student
Academic Date Range
The period of time associated with a student recruiting cycle.
Academic Unit
A Workday organization type that represents a school, college, university, or other unit of your institution. These units can rec
programs of study or courses, or administer financial aid. Academic units are also used with academic appointments in Workd
Admissions Cohort
A grouping of applications for the same admitting level of an academic unit and the same anticipated start date. Cohorts can h
counselor assigned to each pool.
Applicant Pool
A subset of applications in an admissions cohort. Applicant pools enable you to control and adjust workload for application rev
Conversation Tag
A descriptor, such as Dietary Restrictions or Special Needs that you can assign to an engagement conversation to identify its to
tag.
Conversation Topic
A conversation tag or recruiting event name that you can associate with an engagement conversation to make conversations e
Designation
An attribute, such as Community Learning Partner, Honors, or STEM, that you can associate with educational institutions and e
report on.
Dynamic Period
A date that identifies the anticipated start date for a student of online education or other asynchronous learning.
Educational Taxonomy
A taxonomy scheme and set of codes you can assign to programs of study and their concentrations to meet state, local, or oth
Engagement Item
An engagement email or printed engagement item. You can include engagement items in engagement plans and use them to
External Association
A nonprofit, community-based, or other noneducational organization that you can associate with student prospects or identify
Fast Path
A streamlined approach to moving applications for admission from submission to matriculation as quickly as possible.
Recipient Threshold
The maximum number of prospects to whom you can send an engagement item at the same time without requiring approval.
Recruiting Cycle
A recruiting period for 1 or more academic levels of an academic unit. You associate recruiting cycles with campaigns to measu
cycle.
Stage
A value, such as Lead, Inquirer, or Applicant, that identifies where a student prospect is in the recruitment or admissions proce
Student Tags
An attribute, such as Veteran, Athlete, or Scholarship Recipient, that you can assign to student prospects. You can use tags to
prospects, and use as criteria for associating engagement plans with prospects.
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WD Studio
Workday Studio?
An Eclipse-based development environment that enables you to build more complex integrations with Workday.
What is the difference between sync mediation and async mediation component?
Async mediation component only one way mediation component and Sync mediation is two way mediation component.
What are the encoding and decoding mechanisms available in Workday Studio?
PGP Encrypt/Decrypt, Base64 Encode/Decode, Zip/Unzip, Compress/Decompress.
What is alert and how you will configure the business process.
What is the difference between Xpresso report and Workday standard report
What is Xpath.
XPath is a syntax for defining parts of an XML document. XPath uses path expressions to navigate in XML documents. XPath co
How to trouble shoot in Picof integration if title name is missing from txt files.
Different types of Data source. And can u send the rescind data in report
What is tag.
What is domain security policy and can we provide security in custom report as field level.
What is ISU.
Different types of function like evaluate expression, single instance, multiple instance, date function and date masking etc.-
Assembly components:
Transport:
There are two types:
transport in(workday-in and local-in) and out:
transport in:these act as starting point of assembly.it defines the parameters,attributes,maps to the integration system.
these helps in getting message from the workday and local source.
out-transport work in sending message to external system using https and stp,fstp protocals etc.
these only work in request only and response modes.
2)common componenets:these are defined by workday which are subassembly components used in developing integration sy
3)mediation steps:predefined steps by workday that support operations like transformation,validation,logging,identity.you can
4)basic mediation components:these are useful to modify or transform a message.a medaition defines a sequential ordering o
that perform operation on meassgae as it pass through medaition definition.
it is of two types synchronous ans asynchronous where in asynchrounes no reponse to other components ans in later we ahve
5)advanced mediation steps:the basic mediation steps connects the procesing steps into chaining events.the advance try to dy
run time averse the chain process.
1)splitter
2)aggreagtor
3)route.
What is Xpath
What is Schema
Have worked on any external system. If yes than what are the external systems you have used
Workday Studio is a unified Eclipse-based development environment that enables you to develop, deploy, debug, and support
Workday Cloud. This three-day virtual instructor-led course is intended for developers who understand Workday Studio Assem
and Steps. Additionally, in-depth knowledge of Workday Business Objects, Workday Business Processes, Workday Web Service
successfully complete this class. General experience developing using web services and XML technologies like XSLT and XSD is
Url: https://community.workday.com/node/393226
Url:
Workday studio.
Workday out Rest – it is a component which is used to call custom Report
Workday out Soap: it is a component which is used to call Workday deliver web service
This assembly creates a multi-record message, and then processes the message by:
Splitting it into individual records – splitter component is used
Aggregating the records together – Aggregator Component is used.
Typically in outbound integration, whenever you use splitter, you should also use aggregator. Because finally you have to colla
file you finally be sending to external system.
Typically in Inbound integration, whenever you use splitter, then aggregator is not needed. Because in case of inbound you wi
Route: This component is similar to if else condition. So whenever if you need if else kind of condition needs to be applied, a
route component is provided for branching and message fan-out within the processing chain. This allows alternative flows throu
Document Delivery Service: This component is used to send the data to external system (SFTP/FTP etc based on what client
Document Retrieval Service:: This component is used to retrieve or read the data from external system (SFTP/FTP etc based
What Workday Studio component you can use to translate a conditional if or a loop? What good practice you should add to
in your Studio integration?
The Route component can act both as a conditional if or a loop depending on the routi ng strategy. Error handlers type send-e
and send them to either t he integration event or another output method via the out-transport
. XPath is a major element in XSLT and in XQuery. XPath is a W3C recommendation
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Security
User gets an error trying to access an inbox item. What could cause that?
It is possible that you configured a user to perform a step in a business process, but after the process was initiated, someone c
process. Now the user does not have access permission and cannot respond to the inbox item.
Run the Security Exception Audit report and look for that business process.
The appropriate person should reassign the errant step and redefine the process to ensure that only valid security groups are
Where can I find out where and how securable items are secured?
To see how a report or a task is secured, run the View Security for Securable Item report.
How can securable items end up with invalid access and how do I fix it?
The Security Exception Audit report identify any problem area. The problem and solution are explained for each exception. Ge
invalid security group from the policy or business process.
For business processes that are already started, reassign the step that is routed to an invalid user, or rescind the process. In ei
process definition for that organization to specify only valid security groups.
What if users cannot see an item to which they should have access?
Run the View Security for Securable Item report, specifying the name of the securable item. Select the security policy that con
security groups that have permission to access this securable item. Run the View Security Groups for User report and specify t
securable item. Compare the security groups for the worker with the security groups for the securable item. Determine wheth
security groups that has access to this item, or if a security group the worker is already in should be granted permission to acc
What if users can access an item to which they should not have access?
Run the Security Analysis for Action report, specifying the name of the user and the action. This report shows all the ways in w
even if the action appears in multiple domains.
Determine whether a security group needs to be removed from the security policy or the user needs to be removed from a se
What is the different between object security group and column security group?
Security
Workday maintains a formal and comprehensive security program designed to ensure the security and integrity of customer d
breaches, and prevent unauthorized access to the data of its customers
Are changes to security policies immediately applied? If not, then how do you apply them?
You need to run the Activate Pending Security Policy Changes to apply the security policy changes.
Say that you, the Security Administrator, inadvertently altered a security policy that revoked access to several key integ
fix the problem and restore the security quickly?
Run the “Activate Previous Security Timestamp” to revert to the previous time the Activate Pending Security Policy Changes w
Integration System Secuity Group: Create Security Group and Integration System Users to the Security Group.
Integration access then domain or data access which user can extract from Workday
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Talent
Explain about the Talent management:
How do the Cascade Goals and Manage Goals business processes work together?
The Cascade Goals business process automatically initiates 1 Manage Goals sub process for each employee you assign the goa
the Manage Goals business process, depending on their supervisory organization. After initiation, the Manage Goals process ru
has no workflow steps, then Manage Goals is automatically completed. If Manage Goals includes notifications, the employee r
Can the Manage Goals business process include different actions and notifications for different goal types?
Yes. You can create condition rules based on the Cascaded Goal and Contains only Editable Goals report fields to trigger workfl
Example: Build a condition rule that sends notifications only for cascaded goals, or include a review step only for cascaded goa
How do I configure a review step for employees who receive cascaded goals?
Add a Review Goal action step to the Manage Goals business process and route the step to the Employee as Self security grou
the Cascaded Goal report field to evaluate whether goals are cascaded before initiating the step.
When you configure your review template, include a Goals section and configure it in one of these 3 ways:
Options Goals Section Configuration When you start the review.
Move goals over from a previous review Select either Carryover with Item Evaluation Content or Consolidate from the Load Co
from the previous review, along with the previous goal ratings and comments.
Pull in goals from the employee's individual goal Select the Load Relevant Goals check box. You can select individual goals from
Add goals at the time of the review Select the Allow User to Add Existing Goals Manually check box. You can add a new goal or
What are goal notes and how do I edit or delete a goal note?
You can use goal notes as a communication mechanism between a manager and an employee. You can create or update goal
them. You can only edit or delete goal notes that you created.
a. Access the My Goals, View Goals, or My Team's Goals report.
b. Drill down on the Notes for a particular goal.
c. Edit or Delete the goal note.
If you enabled goal note notifications in your Workday tenant, the manager and employee receive an email about the goal not
Is it possible to upload employee skill and experience via social network? If from where?
Linkedin
If we don’t setup competency precedence, how workday will take the date?
If you do not set up a precedence list, Workday uses the most recent update of a competency.
Which task is used to define the types of Educational institutions we can track?
Task: Maintain school types
You can tag workers for membership in succession pools from worker preview cards or the Find Workers report. You can also
• Manage Succession Plan task.
• Succession Profile report.
• View Succession Pool report.
If you are transferring a worker and their job or position to a new organization, then the succession plan stays with the job or
the job or position, then:
• The position in a headcount staffing model is closed and the succession plan is not active.
• The job in a job management staffing model is closed and the succession plan is not active.
• The position in a position management staffing model remains open and the succession plan is active.
Yes, both types of workers can take part in talent reviews. Create a talent review rule that specifies which workers to include i
talent review template. Be sure to include theContingent Worker as Self security group in your configuration of the Talent Rev
Note that the Career Interests, Job Interests, Relocation Preferences, and Travel Preferences sections are not available to conti
talent review template.
How does information flow between talent reviews and worker profiles?
When you launch a talent review, Workday pulls completed skill and experience information from an employee's worker profi
completed and approved, the profile displays updated information from the talent review. If the worker removes a skill or exp
removes that information from the profile.
During a talent review, Workday locks talent information that has been edited in the talent review to prevent changes from st
Talent Review business process does not launch stand-alone skills and experience business processes.
First, use the Create Competency task to set up competencies in your Workday tenant. Then, add theCompetencies section to
competencies to include on the template. If you want to capture different competencies for different groups of workers, you n
each group. For example, executives might have Leadership and Strategic Vision as competencies, while sales teams would ha
See Steps: Set Up Skills and Experience.
Workday provides predefined school data that you can load into your tenant using the Enterprise Interface Builder, or you can
own. The Workday school data includes over 19,000 schools in more than 180 countries. For information about loading the W
the Workday Solution Catalog.
During talent reviews, workers can also add schools using free-form text fields in the Education section. Schools added manua
other users.
If my template has warnings about incomplete instructional text, can I still launch a talent review?
Yes, the warnings are just a reminder that instructions are missing and do not prevent you from starting a talent review. Howe
top of a talent review template before you can launch a review.
Sections on event-based talent cards are empty when a worker doesn't have information in those areas, even though the sec
cards reflect a worker's available talent information; in this case sections are empty if the security domains are enabled but th
In many cases, security permissions determine whether a section appears on a talent card at all. If the security domain has no
card does not have permission to view a section, then that section is left off the card.
Talent cards exclude any expired certifications. However, expired certifications are available in the talent review itself so that e
Can everyone in the management level hierarchy access a worker's talent card?
No, only the worker's direct manager can access the talent card. Others in the management level hierarchy cannot view the w
chain to the security policy for talent cards.
Is the calibration for the same group of workers as for the talent reviews?
Yes. Workday uses the rules and dates defined in the talent review template, not the calibration program, to determine emplo
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Compensation
Compensation Basis:
A grouping of compensation components, such as salary, commission, and allowance plans, that define estimated earnings for
Compensation Component:
The umbrella term for compensation packages, grades, grade profiles, and plans that can be associated with compensation eli
A rule that establishes the criteria for how compensation components default to worker compensation during staffing transac
Compensation Element:
Compensation elements link Compensation to Payroll. When a compensation element is attached to a plan that is assigned to
earnings to use to pay the employee.
Compensation Package:
A grouping of compensation guidelines (grades, grade profiles, and their associated steps) and plans that you can assign to wo
eligible plans for a particular job or group of employees.
Compensation Rule:
Guidelines for determining which workers are eligible for which components of compensation.
Compensation Step:
A specific monetary amount within a grade or grade profile.
compensation:the element liknks to compensation and payroll.Compensation elements link compensation and payroll. Examp
Hourly Pay, Commission, Bonus,
and Car Allowance. The employer sets up plans that have a plan type and these plan types may or may not be derived from an
attached to a plan and the plan is
assigned to an employee, Workday can determine which earnings to use to pay the employee for his or her compensation usin
A compensation package consists one of one or more plans. For example, a package for Non-Management positions may be c
bonus plans.
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Absence
Time Off:
The rules that apply to a specific type of time off, including eligibility rules, whether adjustments are allowed, and limits that d
Time Shift:
A grouping of consecutive time blocks that you can use in standard overtime calculations, time block conditional calculations,
Time Calculation:
A set of rules to apply time calculation tags to calculated time blocks for Payroll or other purposes. Example: You could create
into overtime hours automatically if a worker works more than 40 hours in a week.
Time Block:
A set of rules to apply time calculation tags to calculated time blocks for Payroll or other purposes. Example: You could create
into overtime hours automatically if a worker works more than 40 hours in a week.
Termination Adjustment:
A time off adjustment that automatically sets the remaining balance of a worker's time off plan to zero upon the worker's term
Leave Family:
A set of similar leave of absence types. Example: A company-specific family includes disability leave and bereavement leave, w
jury duty and family medical leave.
Linked Leave:
A leave type that shares an entitlement with other leave types or time offs. Eligibility rules, validation rules, and supporting da
associated leave types and time offs. Also known as coordinated leaves and time off.
If there is a situation like a worker does not get his hours worked correctly , what will you check for the issue and how will you
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Recruitment
Does recruiting module has different tenant than the normal one?
What is onboarding?
Does recruiting module has different tenant than the normal one?
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Benefits
Base Pay Element:
The compensation components that are included in the calculation of base pay for the purposes of determining the compa-ra
Example: Include both base pay and bonuses in the base pay calculation for compa-ratio.
Calculated Time:
Result of applying time calculations to a worker's reported time. Automates application of company or regulatory rules.
Time Calculation:
A set of rules to apply time calculation tags to calculated time blocks for Payroll or other purposes. Example: You could create
overtime hours automatically if a worker works more than 40 hours in a week.
Benfits are thsoe which come under the direct checks cateogry where benfits depend on the role which we can also say based
What are the different core connector based integrations you have used?
What are the different options available to test a document delivery configuration in Workday?
Have you developed and / supported Workday Integrations in the last 2-3 years?
Tell me about the types of integrations you did on your last job
Describe the types of issues you deal with on a daily basis with different types of integrations and how did you implement t
Tell me about a core connector / EIB / Studio that you have created.
How do you convert the file format of a core connector and studio output, do they use same process or different process. D
Describe in detail your experience with Field mapping and Workday Report designing and builder.
Tell me about conversion and mapping data elements from/to Workday data sources.
How would you describe your experience level with calculated fields? Tell me about a complex calculated field that you hav
Describe the types of issues you deal with the integrations during delivering / retrieving the files.
How would you describe your experience level with XML, XSLT, X-Path and web services?
Tell me about the data types (PBOs / RBOs) that you have used most often, during your last project.
Explain the terms Benefits, Compensation, Time tracking, Absence Management, Field overrides, Field attributes, Integratio
What are the limitations of EIB and Core connectors?
What are the different types of integrations you have handled in your previous projects?
connectors(ccw and pi),eib.
What are the different core connector based integrations you have used?
ans: ccw,pi.
ans:in eib during outbound retrevng data from web service or from any source must be under 31 hours and even inbound load
--->in eib not greater than 2 hours is given for transforming data,and 2hrs during inbound for error report generation and atta
--->when transforming data using xslt it consumes multiple times more memory thn source data required and workday limit th
workday studio integaration should be completed with in 2hrs for the best case scenario.
---use more than 1.5 gb of memory during processing. Integrations can use several times the amount of memory that the outp
-->genearte more than 3 gb file during integartion run.
-->generate any file larger thn 250 mb.
these above cases causes in both eib and studio integarations to supsend.
assembly components:
transport:
there are two types:
transport in(workday-in and local-in) and out:
1) transport in:these act as starting point of assembly.it defines the parameters,attributes,maps to the integration system.
these helps in getting message from the workday and local source.
out-transport work in sending message to external system using https and stp,fstp protocals etc.
these only work in request only and response modes.
2)common componenets:these are defined by workday which are subassembly components used in developing integration sy
3)mediation steps:predefined steps by workday that support operations like transformation,validation,logging,identity.you can
4)basic mediation components:these are useful to modify or transform a message.a medaition defines a sequential ordering o
meassgae as it pass through medaition definition. it is of two types synchronous ans asynchronous where in asynchrounes no
for the repsonse.
5)advanced mediation steps:the basic mediation steps connects the procesing steps into chaining events.the advance try to dy
process.
1)splitter , 2)aggreagtor and 3)route.
What is the concept of reference ID in Workday?
Reference id plays a crucail role in workday integartions.it is divides in to type an value.we allocate reference id to instance of
differenatite.for example lets consider busienss objet instance like french,englis etc
which has type of language_id but value some thing else which differ for every instance.it is assinged by workday using sequnc
id value to same business instance cause problems espacially in mappng when referencing the internal value with extrnal whe
ovrriding the value.
What are the different options available to test a document delivery configuration in Workday?
ans:create a definitionand configure th reteantion policy and the adress to be delivered the dress a ndprototclas used to delve
in a business process->launch a integration->later test whteher it reached it destination by checking it on server,or using test d
Have you developed and / supported Workday Integrations in the last 2-3 years?
yes,i was mainy on the supporting side also a very little on the implementation side.
Tell me about the types of integrations you did on your last job
ccw,pi,eib,dt.
Tell me about a core connector / EIB / Studio that you have created.
created integration system using pi which we discussed in later document.
using ccw we
What is the difference between core connector, EIB and Studio?
How do you convert the file format of a core connector and studio output, do they use same process or different process. D
in ccw and pi in tas same process where we sleect the serveices required for them and configure them in the integration attrib
Describe in detail your experience with Field mapping and Workday Report designing and builder.
Tell me about conversion and mapping data elements from/to Workday data sources.
How would you describe your experience level with calculated fields? Tell me about a complex calculated field that you hav
Describe the types of issues you deal with the integrations during delivering / retrieving the files.
How would you describe your experience level with XML, XSLT, X-Path and web services?
would tell good.xslt is nothing but extrensive style sheet of xml thses it used for rendering the xml document.it has tow attribu
xml data to required out.
xpath as we all know workday is bject oreiented.it use xml.xml store data using two types of databaes foramts.one wa realtion
under aprent eemet child be present,in those databses ot extract data we use xpath to egt the data.
xml is a markup laanguage unlike html it doesnot present data rather it store the data in any it was represented.
webservices.there play cruical in integartions an dreport generations.services like get_worker,_payee help in retriving the
worker and payee details.some be inkoved automatcally some by manually.
Tell me about the data types (PBOs / RBOs) that you have used most often, during your last project.
mostly i have used organization(recent poject),worker(often),rbo(division,country).
Explain the terms Benefits, Compensation, Time tracking, Absence Management, Field overrides, Field attributes, Integratio
benfits:are thsoe which come under the direct checks cateogry where benfits depend on the role which we can also say based
appies to all memeber in pay group.
compensation:the element liknks to compensation and payroll.Compensation elements link compensation and payroll. Examp
Commission, Bonus,
and Car Allowance. The employer sets up plans that have a plan type and these plan types may or may not be derived from an
and the plan is
assigned to an employee, Workday can determine which earnings to use to pay the employee for his or her compensation usin
Advanced vs Simple
Employee + Contractor Worker
Indexed data source for All active and Terminated workers
Indexed all workers, Workers HCM
Matrix report , aggregate values of, drillable details
Composite reports, more than one matrix reports
Calculated fields
Core Connectors
run time parameters
Field over ride services, eligibilty criteria
Transaction logs, subscribe only HIRE
as of entry moment should not be future date
Full file, if transaction log service disabled
Document Transformation
Service Name
1) Integration Template
2 Integration Attribute
3 Integration Maps
4 Transactin logs
5 Worker eligibility
Edit subscriptions
The Core Connector: Worker integration uses a three-step process to detect and report changes:
1. When the Core Connector: Worker integration checks the transaction log, the integration
determines which workers have had changes which resulted in the generation of at least one of
the configured transaction events.
2. For each worker with a matching transactional change, the integration compares their report
fields for the time at which the integration was run and the time at which it was last successfully
run. It identifies which, if any, of the values of interest have been modified.
3. If the worker has any changes in field values or eligibility, Workday generates an appropriate
creation, change or deletion message.
Boolean value should return true for Workday to extract in the file, this field defined in Field overrides
Here to select which are data elements need to be in output file like selecting name data/ First Name, Name data/last name, A
section
To include tenanted data as report field, custom field and calculated fields and Worker eligiblity criteria also
Default Initiation and Fire service . Fire service execute the integration itself. Other Step type in Integration Process Event are
workday task), Integration, Service. In Service 3 Delivery Service, Retrieval Service and Fire Service
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BIRT ( Report Designer in Workday )
What is BIRT ( Report Designer in Workday )
Custom layout to display the output of Custom report in PDF format. Like Promotion letter, New hire letter etc.. These layouts
Search Report Desinger in search box or Window -> Perspectie ->Other ->Report Desinger.
Layout can be build only for " Web Service enabled " Reports
To force the report to downlaod as PDF, go to edit tenant setup system and click on the check box “Force printed PDFs to dow
xsd ( XML Schema Definition ) specifies how to formally describe the elements in an Extensible Markup Language (XML) docum
What actions can you do with a Business Process event if you want to alter its behavior once it is already running? What sea
You can cancel, reassign, delegate, correct. To search for events, you can use the prefix “event:.”