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Procurement Cloud
Procure to Pay - Business Flows | Scenarios
by PTT

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Procurement Business Flows
Indirect | Advanced SCM Fulfillment | Direct | Capital Procurement

Indirect Advanced SCM Direct Capital

Procurement Fulfillment Procurement Procurement

1 2 3 4
Back to Back (Buy)
Min-Max
Drop Shipment
Expense Items
Inventory Purchases
Internal Material Transfer
Consigned Inventory
Supply Plan
Outside Processing 4
Asset Procurement
Contract Manufacturing

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Indirect Procurement
Contents
 Indirect Procurement Procure to Pay : Sub Processes Procure To Pay
Indirect
Procurement Expense Vs Inventory Purchases  Requisition to Receipt : Process Flow
 Analytics And Reports
 Requisition Sources | Requisition Lifecycle

1
 Procurement Cloud  Self Service Procurement (SSP)  Master Configurations
 Content Zone Use Cases
 Requisitions Actions and Statuses  Master Data Migration
Overall Picture  Touchless Buying - Scenarios | Document Sourcing
 FBDI Import Process
 Procure to Pay  Purchase Order Sources | Order Processing
 Purchase Orders Actions and Statuses  Cutover Activities
Expense Items Process Flow  Purchase Orders Status Control Effects
 Change Order Process - Conditions & Configurations  Useful Resources
Inventory Purchases
 Self Service Receiving Vs Inventory receiving
 Receiving Setup and Controls

 Supplier Invoice to Payment : Process Flow

 Invoice Creation and Execution | Pay on Receipt

 Supplier Return to Settlement : Process Flow

 Debit Memo Creation and Execution | Pay on Receipt

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Indirect Procurement
Scenarios: Expense and Inventory Purchases

Requisitions Requisitions
1 Non-Catalog / Catalog Requests 1 Catalog Requests
Punchout Punchout

Inventory Items
Expense Items

2 Purchase orders
Change Orders
2 Purchase orders
Change Orders

Receiving
3
Receiving
Self Service Receiving
3 Core Inventory Receiving

Payables Payables
4 Invoicing 4 Invoicing
Payments Payments

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Procurement Cloud
Overall Picture : Functional Areas | Integration Options | Features | Process Flows
Self Service
Procurement Requisitions

Requisitions
Purchasing Purchase Orders &
Agreements To
Functional Areas

Change Orders
Receipt
Procure
Receiving Self Service Receiving Inventory receiving To
Pay
Return
Supplier Model Suppliers Supplier Portal To
Invoice
Settlement
To
Payment
Payables Invoices Payments
Integration

Min-Max Drop Shipment Outside Processing

Procurement Integration
with SCM Cloud
Planning Back to Back Contract Manufacturing

Reporting
Features

Security & Auditing Approvals E-Signatures TAX

OTBI and BIP
Functionalities
Encumbrance
CMK Receipt Accounting Budgetary Control Page Composer
Accounting

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Procurement Cloud
Procure to Pay : Process Flow

Requisitions
Raise Receive Goods
Create Invoice
Requisitions and Services
Purchase Orders

Procure To Pay Receiving

Approve Dispatch Validate Invoices
Requisitions Purchase Order

Invoice/Payment
Create Purchase Approve Process
Order Purchase Order Payments
Reporting

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Procurement Cloud
Procure to Pay: Sub Processes

Requisitions

Requisition to Receipt
Catalog Content Purchase
Management Orders

PROCURE TO PAY
RFQs /
Quotations Sourcing P2P Receiving Invoice To Payment
Analysis

Invoice/Payment
Supplier
Management Supplier Return to Settlement
Supplier Reporting
Performance

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Procure To Pay
Requisition to Receipt : Process Flow

Cloud Offering Functional Areas

Procurement Cloud  Self Service Procurement (SSP)
Receive Goods and  Purchasing
Raise Requisitions
Services  Supplier Portal
 Self Service Receipts
 Supplier Model and Portal
Inventory  Receiving
Dispatch Purchase
Approve Requisitions Business Case
Order
• Laura is in need of a printer, which she raises a requisition from
Self Service Procurement internal catalog.
• Item (Printer) is sourced from a BPA with automatic controls,
that generated a Purchase Order automatically.
• The PO goes for approval and buyer dispatches once approved.
Create Purchase Approve Purchase • The Supplier acknowledges and creates an ASN form supplier
Order Order portal and ships the requested item.
• The Inventory manager receives the Item and delivers to
requestor (Laura).

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Procurement Cloud
Procure to Pay: Requisition To Receipt

Requisitions

Requisition to Receipt
Catalog Content Purchase
Management Orders

PROCURE TO PAY
RFQs /
Quotations Sourcing P2P Receiving
Invoice To Payment
Analysis

Invoice/Payment
Supplier
Management

Supplier Reporting Supplier Return to Settlement

Performance

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 Procure To Pay
Requisition to Receipt : Requisition Sources

SSP
Catalog/Non Catalog
 Import: Import Requisitions into Procurement Cloud
from external applications using FBDI templates or
Punchout Request
Webservice.
Internal Requisition
Import Planning  Self Service Procurement:
FBDI Supply Plan • Manually Create Purchase Requisitions – Catalog
Recommendation
Web Service and Non-Catalog Requisitions, Punchout
Requisition Lines, Internal Requisition Lines.
 Planning Cloud: Release Purchase Request
Requisitions recommendations from Supply Plan.
 Order Management: Create Purchase Requests to
support advanced fulfillment flows like Back to Back and
Order Management Drop Shipment.
Inventory
Back to Back
Min-Max  Manufacturing: Create Purchase Requests to support
Drop Shipment
Outside processing and Contract Manufacturing flows.
Manufacturing
 Inventory: Create Replenishment Requests for Min-Max
Outside Processing
planned items.
Contract Mfg

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Procure To Pay
Requisition to Receipt : Requisition Lifecycle

Procurement * Internal Requisitions Manage

Create Requisition Amend Requisition (IMT)
Requestor Requisition Lifecycle

PR
Procurement Approve Requisition
Approver

Payment PO

Process Create
Buyer
Requisition Lines Purchase Orders

Invoice RCV

Category Create
Manager Negotiations

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Procure To Pay
Requisition To Receipt – Self Service Procurement (SSP)
Key Functionalities Configurations
 Catalog Management: Purchasable content is  Manage Business Units
available for shopping from internal and external  Manage Procurement Agent Setup
sources based on the organization’s needs. Catalog  Manage Items, Catalogs and Categories
content can be shared across multiple requisitioning
 Manage Agreements
business units without duplicating the content.
 Manage Supplier Content Map Sets
 Shopping: The process where users search, compare
 Manage Catalogs
and select items that they need to purchase. They can
also punch out to either supplier-hosted or  Local Catalogs
marketplace-hosted catalogs to shop.  Punchout Catalogs
 Review and submit requisition: Requesters review,  Informational Catalogs
enter quantities, billing information, and delivery  Manage Information Templates
information on requisition and submit for approval.  Manage Shopping Lists
 Approval and order creation: Requisitions are routed  Manage Smart Forms
to approvers based on business rules. Orders are  Manage Content Zones
created from the approved requisitions.  Manage SSP Profile Options
 Manage Procurement Catalog Category Hierarchy

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Procure To Pay
Requisition To Receipt - Requisitions Actions and Statuses
Actions Statuses
 Import: Import requisitions into Oracle Procurement Cloud from  Incomplete: A requisition is incomplete when it not submitted for
other Oracle applications or other external applications approval i.e. Draft mode
 Update: Requisitions in draft mode can be edited. If the  Approved: A requisition is approved if it successfully routes through
requisition is on an approved purchase order, then you must an approval process. An approved requisition can contain lines with
submit a change order. statuses returned, withdrawn, rejected, and so on
 Reassign: Update Preparer and Requester to perform
 Cancelled :A requisition is canceled if all the lines on the requisition
reassignments
except for those with a status of split or replaced have a status of
 Amend: Withdraw and Edit to change an existing requisition canceled.
in ”Pending Approval” or ”Approved” status.
 Pending Approval: A requisition line that's submitted but hasn't yet
 Lifecycle tracking: Requisition Life Cycle refers to the complete gone through the approval process
business flow, starting from requesting goods or services, to
receiving the goods or services, and suppliers being paid.  Rejected: If all active lines on requisition have a status of rejected
 Cancel: Cancel a requisition with no purchase order associated.  Returned: If all the lines on requisition have a status of returned
 Approve: Approve a requisition as part of approval process.
 Withdrawn: A requisition can be withdrawn for modifications after
 Process: Process a requisition to a PO or initiate a Negotiation submission for approval. This gives the requisition withdrawn status.

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Procure To Pay
Requisition to Receipt : Purchase Order Sources
 Import: Import Purchase Orders into Procurement Cloud from
Requisitions
Import Planning external applications using FBDI templates or Webservice.
Manually
FBDI Supply Plan  From Requisitions:
Automatically Recommendation
Web Service • Manually Create Purchase Orders from the Process
(Touchless Buying)
Requisition Pool.
• Automatically create Purchases Orders via automatic
agreement controls - Touchless buying
 Planning Cloud: Release Purchase recommendations from
Contracts Sourcing Supply Plan
PO created from Purchase Outcome of a
 Procurement Contracts: Create a Purchase order from
Contract Fulfillment Orders Negotiation
fulfillment lines of a Procurement Contract.
Lines RFQ / Auction
 Sourcing: Create Purchase Orders as an outcome of a
negotiation (RFQ/Auction)
 Order Management: Create Purchase Orders to support
advanced fulfillment flows like Back to Back and Drop Shipment.
Order Management Manufacturing  Manufacturing: Create Purchase Orders to support Outside
Inventory
Outside Processing processing and Contract Manufacturing flows.
Back to Back Min-Max
Drop Shipment Contract Mfg  Inventory: Create Replenishment Requests for Min-Max planned
Consignment items. Create Consignment orders against a consignment
agreement.

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Procure To Pay
Requisition to Receipt : Purchase Order Processing
Purchase Order
Lifecycle
Approved
Touchless Buying
Requisitions PR

Buyer Process Payment PO

Requisition Lines

Add to Document Create Dispatch PO to

Builder Purchase Orders Suppliers Invoice RCV

Procurement Approve Purchase

Approvers Orders

Get Supplier Process

Supplier Purchase Order
Acknowledgement

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Procure To Pay
Requisition To Receipt – Purchase Orders Actions and Statuses
Actions Statuses
 Acknowledge: Record offline supplier acknowledgement  Incomplete: A Purchase Order in draft mode.
 Communicate: Communicate the PO to supplier via Email/Fax  Pending Approval: Purchase order is in an active approval process
 Hold: Place documents on hold to prevent receiving and  Open: A Purchase order is Open once it gets approved
invoicing until you remove the hold.  Rejected: Purchase order is not approved
 Freeze :Freeze to prevent changes or additions while maintaining  Pending Supplier Acknowledgement : The document needs
the ability to receive & match invoices against received schedules acknowledgement (at document level or schedule level) from
 Withdrawn: A PO can be withdrawn from active approval process Supplier
 Cancel: As a procurement agent, you can terminate an existing  Pending Change Approval: A change order exists on a PO and is
contract to buy from a supplier by canceling document headers subject to review and approval
 Close: Close the order if you don't expect further transactions  Close PO statuses
and want it not to appear on any open document queries. The  Closed for Receiving: Closed for Receiving when it satisfies the
application has ability to automatically set the status to closed for two receipt close controls (Receipt Close Tolerance Percent and
schedules, lines & entire orders based on closing controls Receipt Close Point) .This doesn't prevent further receipts but
• Receipt Close Tolerance Percent and Receipt Close Point begins the steps necessary to automatically close the
• Invoice Close Tolerance Percent document
 Reopen: You may reopen a closed Purchase Order if required.  Closed for Invoicing when a schedule satisfies the invoice
 Finally Closed: Prevent modifications or actions against close control. This status won't prevent you from matching an
completed documents, lines, and schedules by final closing them invoice to the purchase order or to the receipt but begins the
steps needed to automatically close the document

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Procure To Pay
Requisition To Receipt – Purchase Orders Status Control Effects
Close for
Control Effect Close Invoicing Close for Receiving Cancel Finally Close Freeze Hold
Modify controlled entity? Yes Yes Yes No No No Yes
Action causes revision No No No Yes No No No
change?
Communicate document? Yes Yes Yes Yes Yes Yes Yes
Receive against controlled Yes Yes Yes Yes, up to No Yes No
entity? overreceipt
tolerance
Return to supplier against Yes Yes Yes Yes No Yes Yes
controlled entity?
Invoice against controlled Yes Yes Yes Yes No Yes No
entity?
Effect on supply or Closed quantity no longer No effect Closed quantity no Canceled Finally Closed No No
available to promise? available as supply; supply is longer available as quantity no quantity no effect effect
recreated when reopened supply; supply is longer available longer available
recreated when reopened as supply as supply
Effect on associated No effect No effect No effect Determined by No effect No No
requisitions? Purchasing effect effect
Options: Never,
Always, Optional

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Procure To Pay
Requisition To Receipt – Change Order Process

Change Order Template to determine

Internal or External Change
Find Requisition in Self
Service Procurement External Changes results in Revision

Find Purchasing
Document in Purchasing Select Purchasing Create Submit Change
Obtain Approvals
Document to Change Change Order Order For Approval

Find Purchasing
Document in Supplier
Portal
Supplier
NO Acceptance
Find Purchasing Required?
Agreement in
Agreement Work Area
Update Record Supplier
Notify Initiator YES
Purchase Order Acceptance

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Procure To Pay
Requisition To Receipt – Change Order Process
Processes Conditions and Configurations
 As a procurement agent, requester, supplier or catalog  Conditions: You can have multiple change orders on a Purchasing
document but there can be only one active change order at any point
administrator, you can propose changes to an active (Approved) in time. If you have a change to propose and there is an active change
purchasing document. order on the same document, you will need to wait for that change
order to get processed or withdraw existing change order to include
 Using a change order, you can indicate changes to the current new changes.
version of a document, including cancellation of the document.  A change order template is a set of guidelines that enables an
 During change order creation and approval, the currently organization to specify what constitutes an internal change and what
constitutes an external change.
approved version of the purchasing document is preserved until
FSM Task: Manage Change Order Templates
the change order processing is complete.
 An External Change order that is implemented successfully results in
 The current version is used as the source of truth for all a new revision of the Purchasing document.
downstream activities such as receipts, invoices, and sourcing  Change Order can have separate Approvals configured.
against an agreement. FSM Task: Manage Purchasing Document Approvals task
 Only after approval, acceptance, and validation of the change  Attributes relevant for a change order are available to use in approval
order is complete does it gets applied to create a new version of rules, such as:
the purchasing document. • PO Ordered Amount Changed
 You can have separate approvals for Change orders • Price Change Percent
• Nonstandard Clause Modified
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Procure To Pay
Requisition To Receipt – Receiving

Self Service Receiving: Receiving in SSP

Receipt Routing
Once Requisition Approve PO & Supplier delivers Requestor records
Requester enters
is Approved a PO Dispatch to directly to receipt in Self Direct Delivery
Requisition in SSP
is created Supplier requester Service Receiving 1 Step Receiving

Items (Non Stockable) | Requisition with category and description only | Amount-based lines i.e. Purchase Basis = Services

Receipt Routing
Inventory (Warehouse) Receiving
Direct Delivery
1 Step Receiving
Create and Create, Approve Receiving Agent
Supplier Ships
Approve and Dispatch PO records receipt in
Requisition to Supplier Requested goods Standard Receipt
Warehouse Receiving 2 Step Receiving

Inspection Required Quality Cloud

Inventory Items (Stockable) 3 Step Receiving Inspection Plan

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Procure To Pay
Requisition To Receipt – Self Service Receiving Vs Inventory receiving
Self Service Receiving Inventory Warehouse Receiving
Requesters can then easily acknowledge the receipt of their orders using Warehouse Managers or a Receiving Agent can use Inventory Receiving
the self-service receipt feature. Self Service Receiving supports receiving of capability to receive Inventory Items (Item is Stockable).
o Goods and services by category and description Supply Chain Execution > Inventory Management > Show Tasks > Receipts
o Goods by item (non-inventory)
Implementation Considerations
Navigator > Procurement > My Receipts
 Supports all Receipt routings:
Implementation Considerations: SSP Direct Delivery > Receive in 1 Step
Standard Receipt > Receive to Location and Putaway (Deliver) - 2 Steps
 Receipt routing on PO must be: Direct Delivery. Inspection Required > Receive to Location, Inspect & Putaway – 3 Steps
 Can receive Amount-based lines (Purchase Basis=Services) only in SSP
 Supports invoking Quality Inspection Plans while performing receiving.
 Only allow receipts and corrections. Returns are not supported
 A requisition can be received only by:  Can receive lot-controlled or serial controlled items.
o Requester or Entered By (preparer of requisition)  Can perform Unordered Receipts for items without a PO. You must match
o Privilege can be added to “Receive on Behalf of Others” unordered receipts to a valid document before you inspect or put away.
 The person who received is responsible for correction and Return.
 Supports Corrections and Inventory Returns
 Can receive PO without a backing requisition if Requester is populated
 Receiving of Amount-based lines (Purchase Basis=Services) is NOT
 You cannot receive lot-controlled or serial controlled items.
supported

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Procure To Pay
Requisition To Receipt – Receiving Setup and Controls
Setup Controls
 Configure below receiving parameters for the respective Inventory Task: Configure Procurement Business Function
Organizations using FSM task
Receipt Close Point - Determines when the shipment is closed for receiving
Task : Manage Receiving Parameters Values to select : Received | Accepted | Delivered
 Set Early Receipt and Late receipt Tolerances and Action Receipt Close Point gives you precise control over when the shipment is
 Set Over Receipt Tolerance and Action accounted for.
 Set Receipt Routing (Default) and Allow Routing Override
 Enable Quality Inspection Plans
Receipt Close Tolerance Percentage must be set in combination with
 Enforce Blind Receiving
Receipt close point to automatically close a schedule for receiving. It is the
 Enable Allow Substitute Receipts
 Allow Unordered Receipts allowable difference (expressed as a percentage) between the quantity stated
 Enforce Blind Receiving on the order schedule and the actual quantity received.
 Include Closed Purchase Orders for Receipts For example, with a receipt close tolerance percent of 99 with a quantity
 Configure receipt Number Generation
ordered of 100 and a closing point of receipt the schedule would
 Document Printing options
automatically be closed for receiving when 1 of the 100 are received.

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Procurement Cloud
Procure to Pay: Invoice To Payment

Requisitions

Requisition to Receipt
Catalog Content Purchase
Management Orders

PROCURE TO PAY
RFQs /
Quotations Sourcing P2P Receiving
Invoice To Payment
Analysis

Invoice/Payment
Supplier
Management

Supplier Reporting
Performance Supplier Return to Settlement

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Procure To Pay
Sub-Processes: Supplier Invoice to Payment
The supplier Invoices are created, validated and processed for Payments

Cloud Offering Functional Areas

Procurement Self Service Procurement
Procurement
Requisition Payment
Self Service Receiving
Supplier Portal
Inventory Receiving
Payables Invoices and Payments
Match,
Purchase Order Validate and
Invoice to Payment Lifecycle
Post to Ledger
• Starting with a requisition and convert to a PO
• Process the PO and perform receipt
• Supplier creates Invoice in Supplier Portal (Or) a manual
Create an invoice will be created in Payables
Perform Receipt • Invoice matched against the Purchase Order.
Invoice
• Invoice validated, Post to ledger, and Payment is done

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Procurement Cloud
Supplier Invoice to Payment – Invoice Creation and Execution

Self Billing | Pay On Receipt | ERS – Evaluated Receipt Settlement

Enable Supplier Site Create a PO with Dispatch PO to Supplier Ships Receiving Agent
for Pay on Receipt Supplier and Site Supplier Goods Receives Goods

Automatic Run / Schedule ESS Job

Manual Send Pay On Receipt
Creation

Invoice Invoice Matching and Process

Image Scanning Post to Ledger
Creation Validation Payments

Supplier Creates Invoice Matching

Invoices form 2 - Way | 3 - Way | 4 - Way
Supplier Portal

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 Procure To Pay
Supplier Invoice to Payment – Pay on Receipt
Process Configurations
The Pay on Receipt process enables you to automatically create standard,  In Supplier > Supplier Site:
unapproved invoices for payment of goods based on receipt transactions.  In Purchasing Tab:
Invoices are created using a combination of receipt and purchase order  Enabled Pay on Receipt checkbox
information.  Selected Pay Site at Invoice Summary level
 In Invoicing Tab:
You can automatically create invoices with multiple items and distribution
 Invoice and Payment Currency
lines, and include tax. You define which supplier sites participate in Pay
 Selected Invoice Match Option as Order
on Receipt and enforce matching rules to ensure the proper payments
 Match Approval Level: 2 – Way
are made to the suppliers.
 Payment Terms: Immediate

Process Execution  To Make “Pay On Receipt” Checkbox Non Editable by Buyer on a PO

 Create PO with Supplier and Supplier Site combination for which Pay Customize the Edit Purchase Order page to meet this requirement.
on Receipt configurations are enabled.
Activate the Sand box > Go to Edit PO Page > Customize Page >
 Ensure Payment term as Immediate (defaulted from Supplier Site) View Source > Select the 'Pay on receipt' Field and edit the Properties
and also “Pay on Receipt” checkbox is enabled. > click on the Expression Editor > change the Expression to below.
 Create Receipt basing on Purchase Order component Properties: Pay On receipt
 Run / Schedule ESS Job : Send Pay On Receipt - and select receipt Expression Editor > Expression:
number created using PO. #{pageFlowScope.poRole != 'BUYER' ||
bindings.SupplierSitePayOnCode.inputValue != 'Y'}

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Procurement Cloud
Procure to Pay: Supplier Return to Settlement

Requisitions

Requisition to Receipt
Catalog Content Purchase
Management Orders

PROCURE TO PAY
RFQs /
Quotations Sourcing P2P Receiving Invoice To Payment
Analysis

Invoice/Payment
Supplier
Management

Supplier Reporting Supplier Return to Settlement

Performance

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Procure To Pay
Supplier Return to Settlement – Process Flow
The supplier return process Securely request, approve, ship, receive, and record returns transactions with an efficient data
driven procurement processes.

Cloud Offering Functional Areas

Request Review Procurement Self Service Procurement,

Purchasing
Supplier Return Debit Invoice
Supplier Model
Supplier Portal

Inventory Receiving
Payables Debit Memo
Prepare Material Supplier –
for Return Shipment Receive Material
Return to Settlement Business Case
• Laura is in need for a printer, creates a requisition from
Self Service Procurement catalog.
• PO is created for the requisition automatically / manually.
Load and Ship Create a • After receipt, Laura finds that the goods are defective so
Material Debit memo initiates return
• A debit memo gets created automatically

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Procure To Pay
Supplier Return to Settlement : Self Billing Process Flow
Self Billing | ERS – Evaluated Receipt Settlement

Suppliers » Supplier Site : Enable - Pay on Receipt

Enable - Create Debit Memo From Return | Invoice Summary Level = Receipt

Create, Approve Supplier Creates ASN Receiving Agent Receiving Agent Manual Creation of Supplier Creates
and Dispatch from Supplier Portal Receives Goods Creates Return Debit Memo by Debit Memo form
PO to Supplier and Ships Goods in Inventory transaction Payables Manager Supplier Portal

Automatic
Run / Schedule ESS Job Automatic
Create
Create Invoice
Send Pay On Receipt Debit Memo

Invoice Validation Validate

Post to Ledger Post to Ledger

Process Process
Payments Payments

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Procurement Cloud
Useful Resources

 Oracle Documentation
 Cloud Customer Connect
 Oracle Cloud Applications
 Procurement Release Readiness
 Procurement Certification Details | 1Z0-1065-20

 PTT Workshop Schedules – List of all Workshops (Partner Trainings)

Support Note ID’s

• Fusion Procurement Master Content (Doc ID 2572812.2)
• Oracle Procurement Cloud and Fusion Procurement - Listing Of All White Papers (Doc ID 2177707.1)

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