Appendix 3 - Selection Process PDF

Selection Process1
The selection process can be defined as the process of selection and shortlisting of the right
candidates with the necessary qualifications and skill set to fill the vacancies in an organisation. The
selection process varies from industry to industry, company to company and even amongst
departments of the same company.
Selection Process
Every organisation creates a selection process because they have their own requirements. Although,
the main steps remain the same. So, let’s understand in brief how the selection process works.
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 Preliminary Interview
This is a very general and basic interview conducted so as to eliminate the candidates who are
completely unfit to work in the organisation. This leaves the organisation with a pool of
potentially fit employees to fill their vacancies.
 Receiving Applications
Potential employees apply for a job by sending applications to the organisation. The application
gives the interviewers information about the candidates like their bio-data, work experience,
hobbies and interests.
 Screening Applications
Once the applications are received, they are screened by a special screening committee who
choose candidates from the applications to call for an interview. Applicants may be selected on
special criteria like qualifications, work experience etc.
 Employment Tests
Before an organisation decides a suitable job for any individual, they have to gauge their talents
and skills. This is done through various employment tests like intelligence tests, aptitude tests,
proficiency tests, personality tests etc.
 Employment Interview
The next step in the selection process is the employee interview. Employment interviews are
done to identify a candidate’s skill set and ability to work in an organisation in detail. Purpose
of an employment interview is to find out the suitability of the candidate and to give him an
idea about the work profile and what is expected of the potential employee. An employment
interview is critical for the selection of the right people for the right jobs.
 Checking References
The person who gives the reference of a potential employee is also a very important source of
information. The referee can provide info about the person’s capabilities, experience in the
previous companies and leadership and managerial skills. The information provided by the
referee is meant to kept confidential with the HR department.
 Medical Examination
The medical exam is also a very important step in the selection process. Medical exams help
the employers know if any of the potential candidates are physically and mentally fit to
perform their duties in their jobs. A good system of medical checkups ensures that the
employee standards of health are higher and there are fewer cases of absenteeism, accidents
and employee turnover.
 Final Selection and Appointment Letter
This is the final step in the selection process. After the candidate has successfully passed all
written tests, interviews and medical examination, the employee is sent or emailed an
appointment letter, confirming his selection to the job. The appointment letter contains all the
details of the job like working hours, salary, leave allowance etc. Often, employees are hired on
a conditional basis where they are hired permanently after the employees are satisfied with
their performance.
Importance of the Selection Process
1. Proper selection and placement of employees lead to growth and development of the
company. The company can similarly, only be as good as the capabilities of its employees.
2. The hiring of talented and skilled employees results in the swift achievement of company
goals.
3. Industrial accidents will drastically reduce in numbers when the right technical staff is
employed for the right jobs.
4. When people get jobs they are good at, it creates a sense of satisfaction with them and thus
their work efficiency and quality improves.
5. People who are satisfied with their jobs often tend to have high morale and motivation to
perform better.
Question: What is the purpose of conducting employment interviews?
Answers – Employment interviews are done so as to identify a candidate’s skill set and ability to
work in an organisation in detail. Purpose of an employment interview is to find out the suitability
of the candidate and to give him an idea about the work profile and what is expected of the potential
employee. Moreover, the employment interview is critical for the selection of the right people for
the right jobs.

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Selection Process1

 Final Selection and Appointment Letter

Importance of the Selection Process

Question: What is the purpose of conducting employment interviews?

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