Vehicle Use Policy: Sixdaysco Sixdaysco

VEHICLE USE POLICY
1. POLICY OVERVIEW
The Sixdaysco company vehicle policy provides employees with guidelines for using a company
vehicle. A “company vehicle” is any type of vehicle our company assigns to employees to
support their transportation needs for their jobs. Company vehicles belong to our Sixdaysco and
we want to make sure our employees use them properly. This policy applies to all employees
who use a company vehicle and applies during and outside working hours.
2. SCOPE
This policy applies to all our employees who are eligible to receive a company vehicle and to
those who drive one as part of their daily duties.
3. ELIGIBILITY FOR A COMPANY VEHICLE
Employees may be eligible for a company vehicle only for Sixdays business purposes.
Employees who aren’t assigned company cars but believe they need one may discuss this with
their supervisor or consult with our [Human Resources (HR) department.]
To be eligible for a company car, employees must complete a form and submit a copy of their
driver's license.
In most cases, our company will determine which employees will be assigned company cars.
Sixdaysco may, at its discretion, assign and revoke the access company's vehicles.
4. PREREQUISITES FOR DRIVING A VEHICLE
Our employees are only allowed to drive a company car if they:
 Have a valid driver's license and
 A clean driving records.
A clean driving record means that the employee has not been held responsible for a car
accident or arrested for a violation of the vehicle and traffic laws.
5. COMPANY’S VEHICLE RULES
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 Comply with traffic regulations in your jurisdiction and be courteous to other drivers.
 If applicable, wear glasses or contacts when driving.
 Document driving expenses like tolls and gas.
 Monitor gas level, tire pressure and all fluid levels.
 Immediately report any damage or problems to the vehicle assigned to you.
 Immediately report changes in your driving privileges, such as the suspension of your
driver's license.
 Always lock company cars.
 Bring the vehicle to the scheduled maintenance appointments.
 Employees who are fatigued and/or sick should avoid driving if they feel their driving
ability is impaired. If sickness occurs during a business trip that requires the use of a
company car, employees should take regular breaks while driving or ask HR for
overnight accommodations, if needed.
 Employees who are tired or sick should avoid driving if they feel their driving ability is
compromised or impaired. If the illness occurs during a business trip requiring the use of
a company vehicle, employees should take regular breaks while driving or ask HR to
provide overnight accommodation, if necessary.
6. PROHIBITED BEHAVIOR
 Do not drive while intoxicated, tired or under the influence of drugs that affect your ability
to drive.
 Do not smoke in company vehicles.
 Do not rent, sell or lend a company vehicle.
 Do not violate distracted driving laws by using a phone or texting while driving
 Do not allow unauthorized drivers to use a company vehicle, except in an emergency.
 Avoid double-parking, blocking entrances and engaging in other traffic violations that
may result in fines.
 Use a company car to teach someone how to drive.
 Leave the company car unlocked, unattended or parked in dangerous areas.
 Employees who take medications that severely affect their sense of orientation, vision or
reflexes may not be permitted to drive a company car.
Employees who violate the company's vehicle rules are subject to disciplinary action, including
verbal and written warnings, suspension of vehicle privileges, dismissal and legal action.
7. REVOKATION OR SUSPENSION OF DRIVER’S LICENSE
If an employee's driver's licence is suspended or revoked, he or she must inform the Human
Resources Department as soon as possible. In this situation, the company's car will either be
temporarily removed or reassigned to another person. To recover the privilege of driving a
vehicle belonging to us, the employee must comply with the company's policy.
8. EMPLOYEES WITH DISABILITIES

Employees with disabilities may also be eligible for company cars and parking spaces. We’re
also willing to make reasonable accommodations to facilitate their company vehicle use.
9. ACCIDENT
In the event of an accident with a company vehicle, the employee involved must immediately
contact the personnel department so that the company can contact our insurance company.
Under no circumstances should employees accept liability or guarantee payment to another

party in an accident without the company's authorization.
Employees must also follow legal guidelines regarding the exchange of information with other
drivers and call the local police if the accidents are serious
10. SIXDAYSCO RESPONSIBILITIES
We want to ensure that all our employees are safe at work. For these reasons, we will:
 Make sure that the cars you drive will be safe to drive before assigning them to you.
 Schedule periodic maintenance to ensure that the company's cars remain in good
condition.
 Provide a copy of this policy to all employees who will be assigned company vehicles.
 Insure vehicles with a reliable insurer.
Drivers are responsible for bringing the company's vehicles for any planned maintenance
service.
We keep records of our fleet with the date of manufacture and mileage. We will remove any car
considered too old or any car with too much mileage.
11. EMPLOYEE’S REPONSIBILITIES
Employees are responsible for:
 The tickets or fines they accumulate when driving company vehicles (e. g. for driving too
fast).
 All costs if they are arrested or towed for impaired driving or any other reasons arising
from their inappropriate behavior.
Employees are permitted to drive their assigned company cars outside of working hours, but
they must always abide by this policy.

12. DISCIPLINARY CONSEQUENCES
Employees may be subject to disciplinary action if they do not comply with the rules of this
policy. For minor offences, such as allowing unauthorized persons to drive a company car or
receiving more than[specify] fines, the employee is subject to official reprimands as well as
other sanctions such as revoking the privilege to drive a company vehicle.
In addition, the employee is subject to more severe disciplinary measures such as termination
or legal action for more serious offences. This may include renting a company car for personal
financial gain or to cause an accident while driving while impaired.
13. EMPLOYEE AGREEMENT ON USE OF COMPANY’S VEHICLE
I have read, understand, and agree to comply with the foregoing policies, rules, and conditions
governing the use of the Company's vehicle. I am aware that violations of this guideline on
inappropriate use of company’s vehicle may subject me to disciplinary action, including
termination from employment, legal action and criminal liability. Furthermore, I understand that
this policy can be amended at any time.
EMPLOYEE SIXDAYSCO
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Vehicle Use Policy: Sixdaysco Sixdaysco

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What are the eligibility requirements for receiving a company vehicle?

What are the eligibility requirements for receiving a company vehicle?

What behaviors are prohibited when driving a company vehicle?

What behaviors are prohibited when driving a company vehicle?

VEHICLE USE POLICY

3. ELIGIBILITY FOR A COMPANY VEHICLE

4. PREREQUISITES FOR DRIVING A VEHICLE

Our employees are only allowed to drive a company car if they:

 Have a valid driver's license and

 A clean driving records.

5. COMPANY’S VEHICLE RULES

Vehicle Use Policy Page 1 of 4

7. REVOKATION OR SUSPENSION OF DRIVER’S LICENSE

8. EMPLOYEES WITH DISABILITIES

Vehicle Use Policy Page 2 of 4

Under no circumstances should employees accept liability or guarantee payment to another

10. SIXDAYSCO RESPONSIBILITIES

11. EMPLOYEE’S REPONSIBILITIES

Employees are responsible for:

Vehicle Use Policy Page 3 of 4

13. EMPLOYEE AGREEMENT ON USE OF COMPANY’S VEHICLE

Authorized Signature Authorized Signature

Print Name and Title Print Name and Title

Vehicle Use Policy Page 4 of 4

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