COMPUTER SKILLS Book 6 - Answer key

Chapter 1- Mastering Windows 10

Practice time
A. Choose the correct answer.
1. In Windows 10, various settings of the computer system can be changed using
a. Control Panel b. Start button c. Desktop d. None of the above
2. The default view of the Control Panel is the
a. List view b. Small icons view c. Category view d. Large icons view
3. In the taskbar, the Date and Time option can be found on the
a. left b. right c. top d. middle
4. The commands in the Mouse Properties dialog box can be used to change
a. double-click speed b. type of Pointer c. speed of the Mouse d. all of the above
5. To serve as a substitute for a mechanical keyboard, Windows 10 provides a
a. mouse b. joystick c. On-Screen Keyboard d. Pointer
B. Fill in the blanks.
1. To open the Control Panel, click on Start button on the taskbar.
2. Double-click is used to launch an application or open a file/folder.
3. To swap the functions of the right and left mouse buttons, click on Buttons tab in the Mouse
Properties window.
4. To increase the speed of the mouse pointer, drag the slider to the right.
5. Disk Cleanup is used to remove unnecessary files on your hard disk in order to free up disk
space.
C. Match the following.

1. Large icons view a. Sleep mode

2. Calendar b. Speaker volume

3. Sound settings c. Removes temporary files

4. Hybrid sleep d. Date and Time settings

5. Disk Cleanup e. Control Panel

Ans: 1e, 2d, 3b, 4a, 5c

D. Answer the following questions.

1. How will you change the view of the Control Panel in Windows 10?

To change the view of the Control Panel the steps are:

 Click on the View by drop-down arrow in the upper-right corner of the Control Panel.
 Choose one of the views from the drop-down menu.
2. Write the steps used to change the Date and Time using the Control Panel.

To change the Date and Time in Windows 10 using the Control Panel, the steps are:

 Right-click on the date and time on the extreme right of the taskbar.
 Click on Adjust date/time.
 In the pop-up menu click on Change.
 A Change date and time dialog box will appear. Make the required changes here.

3. How will you interchange the function of the right and left mouse buttons?

To interchange the function of the right and left mouse buttons the steps are:

 Click on Buttons tab.

 Select the Switch primary and secondary buttons check box under Button configuration.
 This will interchange the function of the buttons.

4. What is Disk Cleanup? Write the steps to run Disk Cleanup on a Windows 10 computer.

Disk Cleanup is used to remove unnecessary files on your hard disk in order to free up disk
space and help your computer run faster.
To run Disk Cleanup on a Windows 10 computer, the steps are:

 Click on Start.
 Click on Windows Adminstrative Tools
 Select Disk Cleanup
 Select Drive C from the drop-down menu.
 Click on OK.

5. What is the difference between Hibernate and Hybrid sleep?

Hibernate: In this mode the computer essentially turns off, but any content of the RAM is saved
on the hard drive. When you reboot the computer, the RAM is loaded from the hard drive, so that
you can continue from where you left.
Hybrid sleep: This mode is a mix of Sleep and Hibernate. The computer will go into Sleep
mode, but it will also save the RAM to the hard disk. During Hybrid sleep, if the battery runs out
or if there is a power failure, the computer will reboot as if it had been in Hibernate.

Chapter 2 - Using Mail Merge

Practice time
A. Choose the correct answer.
1. Mail merge is a very useful feature of
a. Microsoft Word b. Microsoft Paint c. Microsoft Outlook d. Microsoft Excel
2. A data file is also called
a. Main document b. Data source c. Merge fields d. Word fields
3. The button that should be clicked in the Customize Columns dialog box to remove a field
name from the Address list is
a. Cut b. Sort c. Delete d. Clear
4. Mail merge can be used to generate
a. Letters b. Envelopes c. Mailing labels d. All of the above
5. The main document is linked to the data source by common fields of data, called
a. Records b. Attributes c. Word fields d. Merge fields
B. Fill in the blanks.
1. Mail Merge enables us to send the same letter to different persons.
2. The information in a data source is organized in the form of records.
3. The term Mail Merge combines a document with a list of names and addresses to produce
individualized documents.
4. The mail merge term Data source refers to the specific information that has to be inserted in a
mail merge document.
5. Mail merge can be completed in Six main steps.
C. Match the following.
The mail merge steps are given below in a random order. Match the step number in column A
with the description in column B.
Column A Column B
Step 1 a. Write your letter
Step 2 b. Complete the merge
Step 3 c. Preview your letters
Step 4 d. Starting a document
Step 5 e. Select recipients
Step 6 f. Select document type
Ans: 1f, 2d, 3e, 4a, 5c, 6b
D. Answer the following questions.
1. What are the advantages of mail merge?
Advantages of mail merge:
 Changes can be made in several letters simultaneously.
 Stored database can be reused.
 Errors in the letters can be checked easily.
2. List the components of mail merge.
Three main components are needed to carry out the mail merge function. They are:
 Main document - letter, email, messages, envelopes, labels and directory.
 Data source - name, address and other particulars of a person.
 Merge document - a combination of fixed data, such as a letter and variable data, such as
an address.
3. What is a data source?
A data source is the location where a collection of records are stored. It is also called a data file.
It contains a mailing list with names, telephone numbers, addresses, cities and pin codes that can
be merged with the main document.
4. How will you create a data source?
In Step 3 of the Mail Merge process a data source containing an address list is created so that
Word can automatically place each address into the document. The steps are:
 Under Select recipients, select Type a New list.
 Click on Create….
 A New Address List dialog box will be displayed. It will contain different fields such as
Title, First name, Last name, etc.
 To add or remove columns, click on Customize Columns, and make the required changes.
 Once the names of all the recipients are entered, click on OK to save the list. The Save
Address List dialog box will be displayed.
 Select the location where you want to save and type a file name. Click on Save.
5. What are merge fields?
Merge fields are common fields of data that link the main document to the data source.

Chapter 3 - More On Excel 2010

Practice time
A. Choose the correct answer.
1. In Excel, you can insert cells, rows or columns by clicking on the Insert button in the Home
tab under the group named
a. Cells b. Alignment c. Clipboard d. Font
2. In the Insert dialog box, the default option is
a. Entire row b. Entire column c. Shift cells down d. Shift cells right
3. From the Home tab, under the Cells group, to adjust the width and height of the cells, click on
a. Insert b. Format c. Delete d. Alignment
4. In the Delete dialog box, the default option is
a. Shift cells up b. Entire row c. Shift cells left d. Entire column
5. The number of default worksheets a workbook contains is
a. one b. three c. two d. four
B. Fill in the blanks.
1. The option Shift cells up is found on the Delete dialog box.
2. The name of a worksheet appears on the sheet tab at the bottom of the screen.
3. To rename a sheet, right click on the sheet tab and select the Rename option.
4. In Excel, a group of cells can be easily represented by a range.
5. There are three types of horizontal alignment for text in cells.
C. Match the following.
1. Shift cells left a. Top Align
2. Cell range b. Insert dialog box
3. Horizontal alignment c. A1: B12
4. Shift cells down d. Align Left
5. Vertical alignment e. Delete dialog box
Ans: 1e, 2c, 3d, 4b, 5a
D. Answer the following questions.
1. Name the four options in the Insert dialog box.
The four options in the Insert dialog box are:
 Shift cells right
 Shift cells down
 Entire row
 Entire column
2. Write the steps to change the row height and column width using the following methods.
The row height and column width can be altered using the following methods.
a. Dragging the border:
 Move the cursor over the border between the row or column labels.
 Then click and drag the border to widen or narrow the size of the cell.
b. Typing in the required measurements:
 Right-click on the column label and select Column Width from the options.
 Type the required number in the pop-up window to change the width of the column.
 Right-click on the row label and select Row Height from the options.
 Type the required number in the pop-up window to change the height of the row.
3. How will you delete an entire row?
To delete an entire row the steps are:
 Select the cells, rows or columns to be deleted.
 In the Home tab, under the Cells group, click on the arrow attached to the Delete button.
 From the drop-down list, select Delete Cells.
 The Delete dialog box will appear with four different options.
 Select the option - Entire row.
 This option removes all the rows that contain the selected cells.
4. How will you insert a new sheet?
To insert a new worksheet, the steps are:
 Right-click on the tab where the worksheet has to be inserted.
 Click on Insert from the list.
 Select the desired option from the Insert dialog box and click on the OK button.
5. What is a cell range? Give an example.
In Excel, a group of cells can be easily represented by a cell range. For example, if you want to
refer to the cells from B1 to B5 it can be easily represented as B1:B5. Similarly, the cells from
A1 to F5 can be represented as A1:F5.
6. How will you change the font size of text in cells?
To change the font size of text in the cells, the steps are:
 Select the cells you want to format.
 In the Home tab, under the Font group, click on the drop-down arrow next to the Font
size command. The font size drop-down menu appears.
 Hover on the various font sizes to get a preview of the change.
 Select the font size that you want.

Chapter 4 - Formulas And Functions In Excel 2010

Practice time
A. Choose the correct answer.
1. To create a formula, you can use
a. values only b. cell references only c. value and cell references d. none of the above
2. The operator used for concatenation is the symbol
a. & b. * c. $ d. =
3. The $ symbol has to be added in front of the column letter and row number to indicate a
reference type,
a. Mixed b. Relative c. Absolute d. All of the above
4. The function that gives the largest value in the given range of cells is
a. Big b. Max c. Large d. If
5. The function that is used to conduct conditional tests on values and formulas is
a. Max b. Sum c. Min d. If
B. Fill in the blanks.
1. A formula always begins with an equals sign followed by either values or cell references and
an operator.
2. A complex formula has more than one mathematical operation.
3. In complex formulas, the rule of BODMAS is used to determine the order of operations.
4. Concatenation is the procedure of joining character strings from several cells into one cell.
5. Count function is used to count the number of cells in a given range that contains numeric
value.
C. State whether the following statements are True (T) or False (F).
1. In a complex formula addition is performed first. F
2. All cell references are relative references by default. T
3. When you add the ‘& ‘symbol before the column letter you create an absolute column. F
4. A function always begins with = sign. T
5. MIN function gives the smallest value in the given range of cells. T
D. Answer the following questions.
1. What is a formula?
A formula is an expression that does mathematical calculations. It is an instruction for Excel to
operate. A formula always begins with an equals sign followed by either values or cell references
and an operator.
2. Define cell reference. Name the three types of cell references.
A cell reference refers to a cell or a range of cells in a worksheet. It is also used to refer to cells
on other sheets in the same workbook or in other workbooks. The three types of cell references
are:
 Relative
 Absolute
 Mixed
3. Explain the difference between Relative and Absolute reference.
All cell references are relative references by default. When they are copied across multiple cells,
they change based on the relative position of the rows and columns.
To create an absolute reference, the $ symbol has to be added in front of the column letter and
row number.
Difference between absolute cell reference and relative cell reference is that, the formula changes
with reference to the column number when we drag down the cell pointer in relative cell
reference, whereas the formula points towards the same cell throughout in absolute cell
reference.
4. What is a function? What are the different types of functions?
A function is a predefined formula which performs calculations with the help of particular values
in a specific order. The different types of functions are:
 AutoSum
  Mathematical & Trignometric
 Logical
 Text
 Date & Time
5. Explain the COUNT function with an example.
The COUNT function counts the number of cells in a given range of cells that contains value.
Syntax: COUNT (range of cells or numbers)
Example: =COUNT (A1:A15)
Result: 15

Chapter 5- Advanced Features Of Excel

Practice time
A. Choose the correct answer.
1. In MS Excel, data can be represented as a graph, using
a. Tables b. Formulas c. Functions d. Charts
2. The type of chart that is used to compare values across categories is
a. Column b. Bar c. Pie d. Line
3. The colours or patterns assigned to the data series or categories is identified by
a. Legend b. Data series c. Chart title d. Data point
4. The component that is used to specify the name of the Chart is
a. Chart area b. Chart title c. Legend d. Horizontal axis
5. The powerful tool that is used to perform what-if analysis is
a. Sum b. Goal seek c. Average d. None of these
B. Fill in the blanks.
1. Line charts display data as a series of data points called markers.
2. Area chart is a line chart with the areas below the lines filled with colours.
3. Change Chart Type command can be found on the Design tab, in the Type group.
4. In a chart, the legend appears to the right of the chart, by default.
5. No fill option will leave the chart title without any background colour.
C. State whether the following statements are True (T) or False (F).
1. Bar charts display data in vertical bars. F
2. Chart Tools are visible only when the chart is selected. T
3. Automatic option is the default Fill Color option for the chart title background. T
4. AutoSum function allows one to start with the required result, and it calculates the
input value that will provide that result. F
5. In a group, changes made to one worksheet will be applied to all the worksheets in the
group. T

D. Answer the following questions.

1. Which type of chart is used to display change in data over a period of time?
Line charts display change in data over a period of time.
2. Name the components of a Chart in Excel.
Components of a chart in Excel are:
 Chart Title
 Chart Area
 Plot Area
 Vertical Axis
 Horizontal Axis
 Data Labels
 Data point
 Legend
 Data Series
3. How will you change the legend position in a chart?
To change the position of the legend, the steps are:
 Select the chart.
 On the Layout tab, in the Labels group, click on Legend.
 Select Show Legend at Bottom.
 The legend will appear at the bottom.
4. Explain goal seeking with a simple example.
Goal Seek is a very powerful tool that is used to perform what-if analysis. Goal Seek function
allows one to start with the required result, and it calculates the input value that will provide that
result.
For example, if the present average score of a person in mathematics is 65, but the required
average is 70 to enter an International Quiz programme. Goal seek can be used to find how much
marks that person has to score in the final test to attain the required average.
5. Write the steps to group and ungroup worksheets.
Grouping worksheets:
 Select the first worksheet to be grouped.
 Press and hold the Ctrl key on the keyboard.
 Select the next worksheet to be added to the group.
 Continue selecting the worksheets until all the worksheets to be added to the group are
selected.
 Release the Ctrl key. The worksheets will be grouped now.
Ungrouping worksheets:
 Right-click on one of the worksheets.
 The worksheet menu will appear.
 Select Ungroup to ungroup the worksheets.

Chapter 6 - Inserting Tables And Objects In PowerPoint 2010

Practice time
A. Choose the correct answer.
1. The tab from which you can access Picture, Table, and Chart is
a. File b. Edit c. Insert d. View
2. The container that you can use to fill in with some sort of content is a
a. Placeholder b. Table c. Chart d. Picture
3. Which of the following is a chart element?
a. Title b. Legend c. Cell d. Both a and b
4. The Chart with all the elements is called
a. Data series b. Chart Area c. Chart Title d. Legend
5. The unique feature in PowerPoint program that allows users to add text to predefined art
designs is
a. ClipArt b. Table c. Chart d. SmartArt
B. Fill in the blanks.
1. The Design tab, under the Table Styles group, contains the Borders command and Shading
command.
2. If you don’t want to have a border for your table, select No border on the Borders options.
3. Shadow and Reflection are two types of Effects.
4. In the Insert tab, under the Images group, there are commands to insert Picture and Clip Art.
5. In a chart, Legend indicates the colours or patterns assigned to the data series or categories.
C. Match the following.
1. Table a. Illustrations group
2. Borders command b. Cell Bevel
3. Table effects c. Rows and columns
4. Chart title d. Bottom border
5. SmartArt e. Name of the chart
Ans: 1c, 2d, 3b, 4e, 5a
D. Answer the following questions.
1. What is the difference between a table and a chart?
Table is a grid of cells arranged as columns and rows. A chart is a tool which can be used to
communicate data graphically. Though tables can communicate information effectively, the
visual impact of charts is more when presenting figures.
2. Explain any one method used to insert a table in PowerPoint.
Tables can be inserted in PowerPoint in 3 ways. One method is:
 In the Insert tab, click on the Table command.
 In the Insert Table dialog box, click on Insert Table.
 Enter the number of rows and columns required.
 Click on OK.
3. Name any three types of chart that you can create in PowerPoint.
 Line chart
 Bar chart
 Pie chart
4. How will you insert a picture in a PowerPoint slide?
To insert a picture in a PowerPoint slide the steps are:
 In the slide, click where you want to insert a picture.
  In the Insert tab, under the Images group, click on Picture.
 An Insert Picture dialog box will appear. Browse to locate the picture on the computer.
 Select the picture and then click on Insert. The selected picture will be inserted in the
slide.
5. Write the steps to draw all borders in a table.
 Click on the table. Select the rows or columns you want to format.
 In the Design tab, under the Table Styles group, click on the Borders command.
 Click on the option All borders.
 The table will be formatted with all borders.

Chapter 7- Animating Text And Objects

Practice time
A. Choose the correct answer.
1. What feature will you use to apply motion effects in-between when a slide exits and another
slide enters?
a. Slide Transition b. Slide Design c. Animation Objects d. Animation Scheme
2. Slide transition can be applied to
a. current slide b. selected slide c. all slides d. all of the above
3. The tab in which the Add Animation button is found is
a. Slide show b. Animation c. Transition d. Insert
4. The group in which the Record Audio button is found is
a. Illustrations b. Animation c. Media d. Sound
5. Which of the following is not a video file?
a. SWF b. MPEG c. AVI d. MP3
B. Fill in the blanks.
1. Animation adds special visual or sound effects to an object.
2. MP3 is a type of sound file that can be added in a presentation.
3. Action buttons are ready-made buttons that can be inserted into your presentation.
4. To start recording your sound, click on the Record button and start talking into the
microphone.
5. A Forward action button will help the presenter to move to the next slide easily.
C. State whether the following statements are True (T) or False (F).
1. Motion paths are used to customize the animation. T
2. You cannot remove the animation effect once it is applied to an object. F
3. Emphasis is a type of animation effect. T
4. You can apply transition to only one slide. F
5. You can record a sound and insert it in a slide. T
D. Answer the following questions.
1. What is animation?
Animation is using a series of text or drawings that are slightly different from one another and
that when viewed quickly one after another create the illusion of movement.
2. Name any two types of animation effects.
 Entrance
 Emphasis
3. What is slide transition?
Slide transition is an effect that occurs when you move from one slide to the next during a
presentation. It determines the way in which a slide will appear on the screen and how it will
disappear.
4. Write the steps to add a transition to a slide.
 Select the slide to which transition has to be added.
 In the Transition tab, click on the down arrow within the Transition to This Slide group.
 This will display a drop-down gallery. Transitions are divided into three categories.
Subtle, Exciting and Dynamic Content
 Select a transition effect from the Subtle category, for example the Fade effect. The
transition is applied to the selected slide.
 You can use the up and down arrows in the Duration box to increase or decrease the
transition duration. You can also type in the exact duration value you want.
 Click on the Preview button.You will be able to see how long it actually takes for the
transition to complete.
5. Name the types of video files that can be added to a slide.
The types of video files that can be added to a slide are:
File format Extension
Adobe Flash Media .swf
Windows Media file .asf
Windows Video file .avi
Movie file .mpg or .mpeg
Windows Media Video file .wmv
6. What is an Action button? What are its uses?
Action buttons are ready-made buttons that can be inserted into your presentation. Action buttons
help you to perform actions by clicking the mouse or moving the mouse over them. An action
button is used to go back to the homepage or an Internet site.

Chapter 8 - Computer Language

Practice time
A. Choose the correct answer.
1. The number system that is commonly used in day-to-day life is
a. decimal number system b. binary number system c. octal number system
d. hexadecimal number system
2. The decimal number system has
a. 8 digits b. 2 digits c. 16 digits d. 10 digits
3. The number system that has a only two digits is called a
a. decimal number system b. binary number system c. octal number system
d. hexadecimal number system
4. The native language of computers which is directly understood by them is
a. assembly language b. fourth-generation language c. machine language
d. high-level language
5. The system program that translates the assembly language program into the machine language
program is
a. Compiler b. Interpreter c. Assembler d. Translator
B. Fill in the blanks.
1. Binary number system uses only two digits.
2. High-level language is a user-friendly language very similar to English.
3. Interpreter takes one statement at a time as input.
4. Basic is a programming language that uses an Interpreter.
5. Compiler does not allow a program to run until it is completely error-free.
C. Match the following.
1. Language of 0s and 1s a. Base 8
2. Octal number system b. Assembly language
3. Hexadecimal number system c. Compiler
4. Language which uses mnemonic codes d. Base 16
5. Errors are reported after the entire program is checked. e. Machine language
Ans: 1e, 2a, 3d, 4b, 5c
D. Answer the following questions.
1. Name the various number systems used in a computer.
The number systems that are usually used in computers are:
 Binary Number System
 Octal Number System
 Hexadecimal Number System
2. Explain the features of the binary number system.
Features of the binary number system are:
 Only two digits can be used. They are 0 and 1.
 The first position, to the extreme right of the digit, represents the 0th power of base 2.
 If there are ‘n’ digits in the number, the last place to the extreme left of the digit carries
the value of(n-1)th power of base 2.
 A single 0 in binary system represents zero.
3. What is a programming language?
Programming language is the language used by Computer programmers to communicate with the
computer. It allows a computer user to dictate what commands the computer must perform to
process data.
4. List the various categories of programming languages.
The programming languages are categorized as:
 Machine language
 Assembly language
 High-level language
 Fourth-generation language (4GL)
5. Explain any three differences between a Compiler and an Interpreter.
Compiler takes the entire program as input. It works on the complete program at once.
Interpreter processes the program line-by-line. It takes one statement at a time as input.
Compiler generates intermediate object code which further requires linking.
Interpreter does not generate intermediate object code.
Compiled programs take more memory because the entire object code has to reside in memory.
Interpreted programs are more memory efficient since they do not generate intermediate object
code.

Chapter 9 - Introduction To GIMP

Practice time
A. Fill in the blanks.
1. GIMP is a free and open-source graphics editor.
2. When opened for the first time, GIMP opens in multi-window mode by default.
3. Selection tools are used to select regions from the active layer.
4. Lasso tool allows you to draw a selection free-hand with the mouse.
5. Heal tool corrects small defects.
B. State whether the following statements are True (T) or False (F).
1. Lasso tool is used to select the foreground. F
2. Clone tool copies from a pattern, or image. T
3. Move tool crops or clips the image. F
4. GIMP user interface is available in two modes. T
5. Flip tool rotates the active layer, selection or path. F
C. Match the following.
1. Colorize… a. changes the intensity range in an image
2. Threshold… b. converts all colours to corresponding shades of gray
3. Levels… c. renders a greyscale image as seen through a coloured glass
4. Posterize… d. reduces the number of colours
5. Desaturate… e. transforms into a black and white image depending on pixel value
Ans: 1c, 2e, 3a, 4d, 5b
D. Answer the following questions.
1. What does GIMP stand for?
GIMP stands for GNU Image Manipulation Program.
2. What is GIMP used for?
GIMP is a free and open-source graphics editor. It is used for image retouching and editing, free-
form drawing, resizing, cropping, converting between different image formats, etc.
3. Name the two modes available in GIMP.
The two modes available in GIMP are:
 Multi-window mode
 Single-window mode
4. Name the five tool categories in GIMP.
The five tool categories in GIMP are:
 Selection Tools
 Paint Tools
 Transform Tools
 Color Tools
 Other Tools
5. Name any two formats in which a GIMP file can be saved.
A GIMP file can be saved in the following formats:
 .jpg
 .gif

Chapter 10 - More On GIMP

Practice time
A. Fill in the blanks.
1. In GIMP, a layer is one image placed on the other.
2. Opacity refers to the amount of transparency in a layer.
3. In GIMP, Layer modes are also called blending modes.
4. In GIMP, the original image is retained in the normal mode.
5. The Brushes dialog is a Dockable dialog.
B. State whether the following statements are True (T) or False (F).
1. GIMP allows the user to work on complex pictures with multilayer images. T
2. The layer palette does not facilitate thumbnail view of each layer. F
3. A duplicate layer copy cannot be created in GIMP. F
4. The layer mode will not have an effect when there is only one layer present. T
5. You can set patterns using the Tileable option. T
C. Match the following.
1. Normal mode a. the base colour combines and forms a final colour
2. Multiply mode b. projecting many photographic slides one on top of the other.
3. Divide mode c. Final colour is a darker colour
4. Hue mode d. original image is retained
5. Screen mode e. shows as a blurred image
Ans: 1d, 2c, 3e, 4a, 5b
D. Answer the following questions.
1. What are layers used for in GIMP?
GIMP uses the concept of layers to make editing very effective.
2. What are the steps to view the layers?
The layer dock manages the layers. It also facilitates thumbnail view of each layer.
To view the layers the steps are:
 Click on Windows
 Select Dockable Dialogs
 Select Layers
3. Write a short note on Brushes dialog.
The Brushes dialog is used to select a brush in Painting tools. It is a Dockable dialog. It can be
activated by clicking on:
Windows → Dockable Dialogs → Brushes
GIMP has 56 brushes, different from one another, because the size, the ratio and the angle of
every brush can be set in the tool options dialog.
4. What are Gradients?
Gradients are a set of colours that lie in a linear order in the GIMP interface.
5. How do you create a drawing in GIMP?
You can create a new drawing in GIMP using brushes.

Assessment-1
A. Choose the correct answer.
1. It is used to make changes to various settings of the computer system:
a. Taskbar b. Recycle bin c. Control panel d. Start button
2. In Mail merge the main document is linked to the data source by common fields of data, called
a. Records b. Attributes c. Word fields d. Merge fields
3. Which button should be clicked in the Customize Column dialog box to add a field name to
the Address list?
a. Add b. Sort c. New d. Create
4. In Excel 2010 the cells from F1 to F7 can be easily represented as
a. F1> F7 b. F1:F7 c. F1 & F7 d.F1....F7
5. By default, all cell references are
a. Relative b. Absolute c. Mixed d. None of the above
B. Fill in the blanks.
1. In Word 2010 Mail Merge is used to generate multiple letters for mass mailings from a form
letter.
2. Data source is also called a data file.
3. In Excel MIN function gives the smallest value in the given range of cells.
4. String concatenation is the procedure of joining character strings end-to-end.
5. Using the sound settings you can change the speaker volume and microphone volume.
C. Match the following.
1. Disk Cleanup a. Cell reference
2. Vertical text alignment b. Function
3. Range c. Removes temporary files
4. Absolute d. Middle Align
5. Average e. Group of cells
Ans: 1c, 2d, 3e, 4a, 5b
D. State whether the following statements are True(T) or False(F)
1. Disk cleanup is used to remove unnecessary files on your hard disk in order to free up disk
space. T
2. Mail merge links a web page to a set of data or data source. F
3. In Excel the row height and column width cannot be altered. F
4. A cell reference refers to a cell or a range of cells in a worksheet. T
5. Goal Seek is a tool used for what-if analysis. T
E. Answer the following questions.
1. List the components of Mail merge.
Three main components are needed to carry out the mail merge function. They are:
 Main document - letter, email, messages, envelopes, labels and directory.
 Data source - name, address and other particulars of a person.
 Merge document - a combination of fixed data, such as a letter and variable data, such as
an address.
2. Name the four options in the Delete dialog box in Excel 2010.
The four options in the Delete dialog box in Excel 2010 are:
• Shift cells left
• Shift cells up
• Entire row
• Entire column
3. Explain the steps used to change the Date and Time using the Control Panel.
To change the Date and Time using the Control Panel, the steps are:

 Right-click on the date and time on the extreme right of the taskbar.
 Click on Adjust date/time.
 In the pop-up menu click on Change.
 A Change date and time dialog box will appear. Make the required changes here.

4. How will you delete a worksheet?

To delete a worksheet, the steps are:
  Click on the worksheet tab that is to be deleted.
 Right-click on the same tab of the worksheet.
 Select Delete.
 A warning window will appear. Click on OK to confirm the deletion or Cancel to cancel
deleting the worksheet.
5. What is the difference between a simple formula and a complex formula?
A simple formula has only one mathematical operation. A complex formula has more than one
mathematical operation. In a complex formula, the rule of BODMAS is used to determine the
order of operations.
6. Explain the three types of cell reference in Excel 2010.
Relative cell reference: In Relative cell reference, a formula is based on the relative position of
the cell that contains the formula and the cell that is referred to. In this type of reference, the
formula changes with reference to the column number when we drag down the cell pointer.
Absolute reference: To create an absolute reference, the $ symbol has to be added in front of the
column letter and row number. In this type of reference, the formula points towards the same cell
throughout.
Mixed reference: It is the combination of relative and absolute reference.
7. What is the use of the If function in Excel?
If function is used to conduct conditional tests on values and formulas. If the condition is TRUE,
then the first value will be written. If the condition is FALSE, then the second value will be
written.
Syntax: IF (condition, value if true, value if false)
Example: = IF (A1>300, A1*5, A1/5)
Result: 20
In the given example, if value of A1 is 100 then the condition is false. The value in cell A1 is
less than 300, so the result of the expression is A1/5 which is 20.
F. Identify the commands represented by the following icons in Excel 2010.
Ans:
1. Insert Function
2. Column chart

Assessment 2
A. Choose the correct answer.
1. In GIMP a file can be saved in popular image file formats like
a. jpg b. gif c. wav d. Both a and b
2. The binary number system has
a. 8 digits b. 2 digits c. 16 digits d. 10 digits
3. Which of the following is not a table effect in PowerPoint?
a. Cell Bevel b. Shadow c. Reflection d. Formal
4. Which of these is a transition effect?
a. Entrance effect b. Emphasis effect c. Fade effect d. Exit effect
5. Which of the following is not an audio file?
a. wav b. midi c. mp3 d. swf
B. Fill in the blanks.
1.Line charts display change in data over a period of time.
2. GIMP is a free program that is used to create and edit digital images.
3. SmartArt is a unique feature in PowerPoint which allows users to add text to predefined art
designs.
4. Action buttons are ready-made buttons which can be inserted in a presentation.
5. Machine language is the native language directly understood by the computer.
C. State whether the following statements are True (T) or False (F)
1. Pie chart is a line chart with the areas below the lines filled with colours. F
2. GIMP opens in multi-window mode by default. T
3. A table can also be inserted using the placeholder in the slide layout. T
4. We cannot insert charts in PowerPoint. F
5. Entrance effect is a type of animation effect. T
D. Match the following.
1. Animation a. Add text in an image.
2. Transition b. Reduces the number of colours
3. Hexadecimal Number System c. Assembly language
4. Language which uses mnemonic codes d. Fly in
5. Posterize e. Subtle
6. Text tool f. Base 16
Ans: 1d, 2e, 3f, 4c, 5b, 6a
E. Answer the following questions.
1. List any four types of chart that can be created in PowerPoint 2010.
 Column chart
 Line chart
 Pie chart
 Bar chart
2. Name the various Number systems used in a Computer.
The number systems used in a Computer are:
 Binary
 Octal
 Hexadecimal
3. Give the names of any four selection tools used in GIMP.
 Rectangle select
 Ellipse select
 Free select
 Foreground select
4. Explain the steps to insert a chart in PowerPoint.
Open a presentation slide in PowerPoint. Remove the clutter on the slide according to your
needs.
 In the Insert tab, under the Illustrations group, click on Chart.
 An Insert Chart dialog box will appear showing different types of charts. Select the chart
template required.
 Click on OK.
 A sample of the selected Chart will appear in the slide and open up an Excel spreadsheet
filled with a sample dataset.
 Select a cell on the worksheet and enter your data.
 After entering all the new data in the Excel worksheet, click on the File tab and then click
on Close.
 The chart in the slide will get automatically updated with the new data.
5. Explain any one method to insert a table in PowerPoint.
To insert a table in PowerPoint the steps are:
 In the Insert tab, click on the Table command.
  In the Insert Table dialog box, click on Insert Table.
 Enter the number of rows and columns required.
 Click on OK.
6. What are the advantages of using slide transition in a presentation?
Advantages of slide transition in a presentation:
 Helps in holding the attention of the viewers.
 Automating the presentation makes it easy for the person presenting it.
7. What is the difference between Assembly language and High -level language?
Assembly language is a low-level programming language in which the sequence of 0s and 1s are
replaced by mnemonic codes. A computer can only understand the language of 0s and 1s. So a
system program known as assembler is needed to translate the assembly language program into
the machine language program.
English-like statements are used in high-level languages. They are much easier to learn and take
lesser time to write. Programs written in high-level languages can be translated into machine
language; hence they can run on any computer if an appropriate translator is available.
F. Identify the commands represented by the following icons in PowerPoint2010.
1. Table
2. ClipArt