Proposed Socialized Housing Project Division 01 – General Requirements

Technical Specifications Administrative Requirements

SECTION 01 30 00
ADMINISTRATIVE REQUIREMENTS
PART 1 - GENERAL
1.01 SUMMARY
A. Section Includes:
1. Preconstruction meetings.
2. Pre-installation meetings.
3. Progress meetings.
4. Change Order Documentation.
5. Project Record Documents.
6. Coordination drawings.
7. Submittals for review, information, and project closeout.
8. Submittal procedures.

PART 2 - PRODUCTS

2.01 NOT USED

A. Not Used.

PART 3 - EXECUTION

3.01 PRECONSTRUCTION MEETINGS

A. Architect will schedule a meeting after Notice of Award.
B. Attendance Required:
1. Owner.
2. Architect.
3. Contractor.
C. Agenda: Agenda to be prepared by Contractor and distributed to all invited attendees.
1. Execution of Owner- Contractor Agreement.
2. Submission of executed bonds and insurance certificates.
3. Distribution of Contract Documents.
4. Submission of list of Subcontractors, list of Products, schedule of values, and progress
schedule.
5. Designation of personnel representing the parties to Contract, Owner, Contractor, and
Architect.
6. Project organizational structure and chain of command.

1 of 6
Proposed Socialized Housing Project Division 01 – General Requirements
Technical Specifications Administrative Requirements

7. Duties and expectations of the Owner, Architects, and Contractor, including Contractor
performance evaluation (SE-397).
8. Project Scope of Work.
9. Contract disputes, mediation, partnering, and resolution.
10. Procedures and processing of field decisions, submittals, substitutions, applications for
payments, proposal request, Change Orders, and Contract closeout procedures.
11. Construction Schedule.
12. Work schedule, normal working hours, and normal work week. Also to include required notice
for scheduling overtime, outages, and interruptions.
13. Safety procedures.
14. Temporary and permanent utilities.
15. Security, keys, fencing, site access, and limited access to certain areas.
16. Designated parking and delivery areas.
17. Designated storage areas, bonded storage, and security.
18. Designated toilets, break areas, vending areas, and smoking areas.
19. Daily cleanup, trash removal, dumpsters, and trash areas.
20. Procedures and responsibilities for testing and inspecting, required permits, and licenses.
21. Demolition items to be salvaged for Owner, notification, and storage area.
22. Preparation of Record Documents and operating and maintenance manuals.
23. Instruction and training of Owner's maintenance personnel.
24. Warranties, manufacturer startup, prior to substantial completion.
25. Final completion inspection and punch list.
26. One-year warranty inspection (Architect to inspect 10 months after substantial completion.)
27. Contractor corrections for items found during the warranty inspection.
D. Record minutes and distribute copies within two days after meeting to participants, with two copies
to Architect, Owner, participants, and those affected by decisions made.
3.02 PRE-INSTALLATION MEETINGS
A. Conduct a pre-installation conference at Project site before each construction activity that requires
coordination with other construction.
1. Attendees: Installer and representatives of manufacturers and fabricators involved in or
affected by the installation and its coordination or integration with other materials and
installations that have preceded or will follow, shall attend the meeting. Advise Architect of
scheduled meeting dates.
2. Agenda: Review progress of other construction activities and preparations for the particular
activity under consideration, including requirements for the following:
a. The Contract Documents.

2 of 6
Proposed Socialized Housing Project Division 01 – General Requirements
Technical Specifications Administrative Requirements

b. Options.
c. Related requests for interpretations (RFIs).
d. Related Change Orders.
e. Purchases.
f. Deliveries.
g. Submittals.
h. Review of mockups.
i. Possible conflicts.
j. Compatibility problems.
k. Time schedules.
l. Weather limitations.
m. Manufacturer's written recommendations.
n. Warranty requirements.
o. Compatibility of materials.
p. Acceptability of substrates.
q. Temporary facilities and controls.
r. Space and access limitations.
s. Regulations of authorities having jurisdiction.
t. Testing and inspecting requirements.
u. Installation procedures.
v. Coordination with other work.
w. Required performance results.
x. Protection of adjacent work.
y. Protection of construction and personnel.
3. Record significant conference discussions, agreements, and disagreements, including
required corrective measures and actions.
4. Reporting: Distribute minutes of the meeting to each party present and to parties who should
have been present.
5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate
whatever actions are necessary to resolve impediments to performance of the Work and
reconvene the conference at earliest feasible date.
3.03 PROGRESS MEETINGS
A. Schedule and administer meetings throughout progress of the Work at maximum bi-monthly
intervals.
B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

3 of 6
Proposed Socialized Housing Project Division 01 – General Requirements
Technical Specifications Administrative Requirements

C. Attendance Required: Contractor's project manager, Job superintendent, major Subcontractors and
suppliers, Owner, Architect, as appropriate to agenda topics for each meeting.
D. Agenda:
1. Review minutes of previous meetings.
2. Review of Work progress.
3. Field observations, problems, and decisions.
4. Identification of problems that impede, or will impede, planned progress.
5. Review of submittals schedule and status of submittals.
6. Review of off-site fabrication and delivery schedules.
7. Maintenance of progress schedule.
8. Corrective measures to regain projected schedules.
9. Planned progress during succeeding work period.
10. Coordination of projected progress.
11. Maintenance of quality and work standards.
12. Effect of proposed changes on progress schedule and coordination.
13. Other business relating to Work.
E. Record minutes and distribute copies within three days after meeting to participants, with copies to
Architect, Owner, participants, and those affected by decisions made.
3.04 CHANGE ORDER DOCUMENTATION
A. Submittals for all change orders shall be documented using the procedures outlined in the Contract.
3.05 PROJECT RECORD DOCUMENTS
A. Record Prints: Maintain one set of prints of the Contract Drawings and Shop Drawings. Mark prints
to show actual installation where installation varies from those shown originally.
1. Cross reference changes on Contract Drawings and Shop Drawings, noting construction
change directive numbers, change order numbers, and similar identification where applicable.
2. Identify and date each Record Drawing; include the designation "PROJECT RECORD
DRAWING" in a prominent location.
3. Organize into unbound sets. Place record prints in durable tube-type drawing containers with
end caps. Mark end cap of each container with identification. If container does not include a
complete set, identify Drawings included.
B. Record Specifications: Mark Specifications to indicate actual product installation where installation
varies from that indicated in Specifications, addenda, and contract modifications. Note related
Change Orders, Record Product Data, and Record Drawings where applicable.
C. Record Product Data: Mark Product Data to indicate the actual product installation where installation
varies substantially from that indicated in Product Data submittal. Note related Change Orders,
Record Specifications, and Record Drawings where applicable.

4 of 6
Proposed Socialized Housing Project Division 01 – General Requirements
Technical Specifications Administrative Requirements

3.06 COORDINATION DRAWINGS

A. Provide information required by Project Coordinator for preparation of coordination drawings.
B. Review drawings prior to submission to Architect.
3.07 SUBMITTALS FOR REVIEW
A. When the following are specified in individual sections, submit them for review:
1. Product data.
2. Shop drawings.
3. Samples for selection.
4. Samples for verification.
B. Submit to Architect for review for the limited purpose of checking for conformance with information
given and the design concept expressed in the contract documents.
C. Samples will be reviewed only for aesthetic, color, or finish selection.
D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article
below and for record documents purposes described in Section 01 78 00 - CLOSEOUT
SUBMITTALS.
3.08 SUBMITTALS FOR INFORMATION
A. When the following are specified in individual sections, submit them for information:
1. Design data.
2. Certificates.
3. Test reports.
4. Inspection reports.
5. Manufacturer's instructions.
6. Manufacturer's field reports.
7. Other types indicated.
B. Submit for Architect's knowledge as contract administrator or for Owner. No action will be taken.
3.09 SUBMITTALS FOR PROJECT CLOSEOUT
A. When the following are specified in individual sections, submit them at project closeout:
1. Project record documents.
2. Operation and maintenance data.
3. Warranties.
4. Bonds.
5. Other types as indicated.
B. Submit for Owner's benefit during and after project completion.
3.10 NUMBER OF COPIES OF SUBMITTALS
A. Documents for Review:

5 of 6
Proposed Socialized Housing Project Division 01 – General Requirements
Technical Specifications Administrative Requirements

1. Small Size Sheets, not larger than 8-1/2 x 11 inches: Submit the number of copies that
Contractor requires, plus two copies that will be retained by Architect.
2. Larger Sheets, not larger than 24 x 36 inches: Submit the number of opaque reproductions that
Contractor requires, plus two copies that will be retained by Architect.
B. Documents for Information: Submit two copies.
C. Documents for Project Closeout: Make one reproduction of submittal originally reviewed. Submit
one extra of submittals for information.
D. Samples: Submit the number specified in individual specification sections; one of which will be
retained by Architect.
1. After review, produce duplicates.
2. Retained samples will not be returned to Contractor unless specifically so stated.
3.11 SUBMITTAL PROCEDURES
A. Sequentially number the transmittal form. Revise submittals with original number and a sequential
alphabetic suffix.
B. Identify Project, Contractor, Subcontractor or supplier; pertinent drawing and detail number, and
specification section number, as appropriate on each copy.
C. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of Products
required, field dimensions, adjacent construction Work, and coordination of information is in
accordance with the requirements of the Work and Contract Documents.
D. Deliver submittals to Architect at business address.
E. Schedule submittals to expedite the Project, and coordinate submission of related items.
F. For each submittal for review, allow 15 days excluding delivery time to and from the Contractor.
G. Identify variations from Contract Documents and Product or system limitations that may be
detrimental to successful performance of the completed Work.
H. Provide space for Contractor and Architect review stamps.
I. When revised for resubmission, identify all changes made since previous submission.
J. Distribute reviewed submittals as appropriate. Instruct parties to promptly report any inability to
comply with requirements.
K. Submittals not requested will not be recognized or processed.

END OF SECTION 013000

6 of 6