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    Department Assignment - Shipping

    Uploaded by

    Nammo Gul
    The document summarizes the key responsibilities and functions of the Shipping Department at Pepsi Noubahar Bottling Company. The department handles the procurement, storage, and distribution of empty bottles and liquid products. It receives empty bottles from suppliers, stores them in various warehouses, and provides them to the production department. It also receives filled bottles from production, stores them, and loads them onto vehicles for distribution. The department uses different warehouses located in Gujranwala to store empties and liquids. It has established delivery systems to distribute products to retailers and customers.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Department Assignment - Shipping

    Uploaded by

    Nammo Gul
    100 views8 pages
    The document summarizes the key responsibilities and functions of the Shipping Department at Pepsi Noubahar Bottling Company. The department handles the procurement, storage, and distribution of empty bottles and liquid products. It receives empty bottles from suppliers, stores them in various warehouses, and provides them to the production department. It also receives filled bottles from production, stores them, and loads them onto vehicles for distribution. The department uses different warehouses located in Gujranwala to store empties and liquids. It has established delivery systems to distribute products to retailers and customers.

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    The document summarizes the key responsibilities and functions of the Shipping Department at Pepsi Noubahar Bottling Company. The department handles the procurement, storage, and distribution of empty bottles and liquid products. It receives empty bottles from suppliers, stores them in various warehouses, and provides them to the production department. It also receives filled bottles from production, stores them, and loads them onto vehicles for distribution. The department uses different warehouses located in Gujranwala to store empties and liquids. It has established delivery systems to distribute products to retailers and customers.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    100 views8 pages

    Department Assignment - Shipping

    Uploaded by

    Nammo Gul
    The document summarizes the key responsibilities and functions of the Shipping Department at Pepsi Noubahar Bottling Company. The department handles the procurement, storage, and distribution of empty bottles and liquid products. It receives empty bottles from suppliers, stores them in various warehouses, and provides them to the production department. It also receives filled bottles from production, stores them, and loads them onto vehicles for distribution. The department uses different warehouses located in Gujranwala to store empties and liquids. It has established delivery systems to distribute products to retailers and customers.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    You are on page 1of 8

    PEPSI NOUBAHAR BOTTLING COMPANY (Pvt.) Ltd.

    ASSIGNMENT

    PRESENTED TO:

    MALIK MOHAMMAD MANZOOR HUSSAIN

    Shipping Manager

    PRESENTED BY:

    NAMRA GUL

    ZOHAIB ARIF

    WAQAS SARFRAZ

    QAMAR HABIB

    MARYAM

    Naubahar Bottling Company (Pvt.) Ltd.


    [1]
    Shipping Department

    Introduction:

    Shipping is an important department of NBC. It serves middleman role between production &
    sales department. The department is responsible for on time availability of empty and liquid
    stock and for this purpose it performs the following functions:

    a. Procurement of new empty (RB &NRB) according to the demand.


    b. Receiving the empty (new/used) from market & manages empties that are required for
    production. And their stock is maintained at stock registers (i.e. physically present at
    warehouses)
    c. Receiving new empties (RB & NRB) & manages their storage & handling & supply to
    the production department for filling purpose.
    d. Managing the loading & unloading of empties & liquid vehicles with assurance of proper
    time management.
    e. Verifying the essentials (dirtiness & breakage etc) of used bottles.
    f. Manages transports facilities for the sales persons & distributors.

    The department is operating through an established network of a number of distributors. The


    department has two types of delivery systems;

    o Direct Delivery System


    o Indirect Delivery System

    The basic difference between the direct and the indirect delivery system is that in a direct
    distribution system, the company spends its own resources while in an indirect distribution; the
    dealer spends his own resources on all the factors which increases the sales volume. The
    direct delivery system is only present in Gujranwala. The following diagram shows the
    difference between direct & indirect delivery system;

    DIRECT DELIVERY SYSTEM

    Manufacturer Retailers Customers

    INDIRECT DELIVERY SYSTEM

    Manufacturer Distributors Retailers Customers

    Naubahar Bottling Company (Pvt.) Ltd.


    [2]
    Detail of Shipping Department Warehouses

    Following warehouses are used by NBC for storage of empties & liquid bottles.

    WAREHOUSES SPECIFICATION LOCATIONS


    RG -1 Registered Go-down for 38/40 -A S.I.E. Gujranwala
    Liquid
    DPG - 1 Duty Paid Go-down for 38/40 -A S.I.E. Gujranwala
    Liquid
    DPG - 2 Duty Paid Go-down for Near Marriage Hall 38/40 -A S.I.E.
    Liquid (Only for Base Gujranwala
    Market Vehicles)
    Pepsi Town Empty Go-down Awan Chowk G.T Road,
    Gujranwala.
    Trantran Empty Go-down 38/40 -A S.I.E. Gujranwala
    Modern Soap Empty Go-down 38/40 -A S.I.E. Gujranwala
    Go-down No. 5 Pet Empty Go-down Near Modern Soap 38/40 -A S.I.E.
    Gujranwala
    Go-down No. 8 Pet Empty Go-down Near Marriage Hall 40 -A S.I.E.
    Gujranwala

    Receiving & Storing of New Empty:

    New empty is purchased within the country or is imported from the suppliers as per
    requirement. Shipping department decides that from where & in what quantity the empty is
    required. New empty is purchased within the country from following suppliers,

    i. Balouchistan Glass Company


    ii. Ghani Glass Company
    iii. Tariq Glass Company

     After receiving (at pepsi town go-down), the purchased empty is verified by quality
    assurance Q.A. department & the quality control pass (Q.C. pass) stickers are stamped
    at their cartons by the Q.A. department.
     The consignment is unloaded at empty go-down (i.e. at modern soap go-down).
     Empties are transferred manually & inspected for breakage.
     Cases are transferred to production plant as per requirement on empty movement slip.
     The empty stock in charge maintains daily stock’s physical report.

    Naubahar Bottling Company (Pvt.) Ltd.


    [3]
    Receiving & Storing of Used Empty

    When the following go-downs have unlimited space, the remaining empty is unloaded at Pepsi
    town go-down;

    i. Taran Taran.
    ii. Modern Soap.
    iii. Qabza Factory.

    And when the storage is available at the above mentioned go-downs, the empty is returned
    back to those go-downs.

     Dealer/Salesman arranges the return of empties from market as per contract.


     The consignment received from dealers & salesmen is unloaded at empty go-down (i.e.
    at modern soap go-down).
     Empties are transferred in cases manually and inspected for breakage.
     Cases are transferred to plant as per requirement on empty movement slip.
     The empty stock in charge maintains daily stock’s physical report.
     On arrival of vehicle, dealer/salesman records entry (detail of empty) on gate register. A
    token # is issued to every vehicle.
     Shipping staff unloads vehicle on the token number. Empty in charge checks then for
    breakage and they are sorted out physically in standard, junior, liter sizes and put into
    cases brand and size wise.
     Empty in charge prepares empty slip. Empty slip has an office copy and three other
    copies at factory one copy go to MIS, other is for shift in charge at DP go-down and the
    third is for gate office.
     Gate office reconciles the copy of empty slip with initial entry.
     Gate register has two parts, one is for gate entry and the other is shipping received.
    Details of empty slip must match with the earlier gate entry otherwise empty in charge &
    shift in charge is informed.

    Naubahar Bottling Company (Pvt.) Ltd.


    [4]
    Liquid in Process at DPG1 & DPG2

     The vehicle (company’s owned) is loaded with liquid from registered go-down 1 & a
    liquid clearance slip is issued to the vehicle.
     This vehicle takes that liquid at following warehouses as per demand;
    o Duty paid go-down 1
    o Duty paid go-down 2
     The liquid is unloaded & clearance slip is handed over to the shipping department
    concerned person (Clearance Boy).
     The received liquid from excise is recorded in the liquid stock register.

    Naubahar Bottling Company (Pvt.) Ltd.


    [5]
    Liquid out Process at DPG1 & DPG2

     The vehicle (of dealer & sales person etc) carry’s its liquid out slip containing the details
    regarding the liquid details.
     The liquid out slip is handed over to the shipping loader who is responsible for loading
    the vehicle as mentioned in liquid out slip.
     The hired labors & fork lifters load the truck under the supervision of shipping loader.
     At gate, the vehicle is verified according to the values at liquid out slip in order to avoid
    shortage/excess.
     The liquid delivery slip is issued & the vehicle is allowed to leave.
     The liquid is issued to three parties;
    o Sales person
    o NBC depots
    o Distributors
     The stock in charge deducts the liquid that is moved out & ensures that the remaining
    liquid is correctly recorded at the registers.

    Following figure describes the liquid out process;

    Naubahar Bottling Company (Pvt.) Ltd.


    [6]
    Handling & Packing

    The pallets are loaded on the trucks with the help of fork lifters. The PET bottles are extra
    covered with plastic packaging. The liquid is stored in a safe place (i.e. under shed) where the
    goods are safe from sunlight, rainfall, moisture & other intimidation. The post mix syrup tanks &
    NR glasses are also responsibility of shipping department. All these items are stored
    separately & are handled with great care. Also the each go-down has its own depot in charge
    & he is responsible for the stocks of both empties and liquid present there. These finished
    goods are stored in following go-downs;

    o DPG-1
    o DPG-2 (Only for the loading of Base Market vehicles)
    o DPG-3 (Attawa)
    The issuance of goods is based on FIFO method. The records are kept shift wise. Following
    reports are prepared at shipping department according to their need;

     Daily shipments report


     Daily carton report
     Daily packing report
     Daily pet empty report
     Daily net empty report
     Daily filled stock report
     Daily production (filled stock) report
     Daily liquid stock taking report (shift wise)
     Daily empty stock taking report (shift wise)
     Daily plastic shells report
     Daily excise report
     Daily dirty empty wash repot
     Daily post mix report
     Daily fm report
     Daily pending load report
     Daily vehicles (loading/un-loading) report
     Daily other empty report

    Responsibilities of Depot In charge

     Monitoring of empty and stock in charges


     Maintenance of shipping records and documents
     Reconciling physical stock with MIS reports
     Posting on balance sheet register
     Sending daily stock report and dealer wise sales report to factory

    Naubahar Bottling Company (Pvt.) Ltd.


    [7]
     Receiving bank slips from dealers
     Clearance of depot's settlement sheet
     Transfer of cash to friends agency account
     Maintenance of stock FIFO system

    Suggestions

    a. The department should not hire labor on contractor basis it’s not justice with them, the
    department should hire the labor itself, it will encourage the labors & work will be done
    more effectively insha-ALLAH.
    b. Unethical ways should be avoided regarding the empty of competitors (i.e. One who has
    faith in ALLAH never cheats anybody).
    c. The post mix (syrup) tanks should have an asset id code embedded on them.
    d. At unloading of cases from customer’s (i.e. distributor, sales person, and retailer) trucks,
    the use of slide can increase the efficiency of labor in putting the cases down.

    Naubahar Bottling Company (Pvt.) Ltd.


    [8]

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