This article describes keyboard shortcuts, function keys, and some other common

shortcut keys for Excel 2007. This includes the shortcuts that you can use to access the
Ribbon.
Tip: To keep this reference available when you work, you may want to print this topic.
To print this topic, press CTRL+P.
Note: If an action that you use often does not have a shortcut key, you can record a
macro to create one.
CTRL combination shortcut keys
Key Description
CTRL+PgUp Switches between worksheet tabs, from left-to-right.
CTRL+PgDn Switches between worksheet tabs, from right-to-left.
CTRL+SHIFT+( Unhides any hidden rows within the selection.
CTRL+SHIFT+) Unhides any hidden columns within the selection.
CTRL+SHIFT+& Applies the outline border to the selected cells.
CTRL+SHIFT_ Removes the outline border from the selected cells.
CTRL+SHIFT+~ Applies the General number format.
CTRL+SHIFT+$ Applies the Currency format with two decimal places (negative
numbers in parentheses).
CTRL+SHIFT+% Applies the Percentage format with no decimal places.
CTRL+SHIFT+^ Applies the Exponential number format with two decimal
places.
CTRL+SHIFT+# Applies the Date format with the day, month, and year.
CTRL+SHIFT+@ Applies the Time format with the hour and minute, and AM or
PM.
CTRL+SHIFT+! Applies the Number format with two decimal places, thousands
separator, and minus sign (-) for negative values.
CTRL+SHIFT+* Selects the current region around the active cell (the data area
enclosed by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
CTRL+SHIFT+: Enters the current time.
CTRL+SHIFT+" Copies the value from the cell above the active cell into the cell
or the Formula Bar.
CTRL+SHIFT+Plus Displays the Insert dialog box to insert blank cells.
(+)
CTRL+Minus (-) Displays the Delete dialog box to delete the selected cells.
CTRL+; Enters the current date.
CTRL+` Alternates between displaying cell values and displaying
Key Description
formulas in the worksheet.
CTRL+' Copies a formula from the cell above the active cell into the cell
or the Formula Bar.
CTRL+1 Displays the Format Cells dialog box.
CTRL+2 Applies or removes bold formatting.
CTRL+3 Applies or removes italic formatting.
CTRL+4 Applies or removes underlining.
CTRL+5 Applies or removes strikethrough.
CTRL+6 Alternates between hiding objects, displaying objects, and
displaying placeholders for objects.
CTRL+8 Displays or hides the outline symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
CTRL+A Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current
region. Pressing CTRL+A a second time selects the current
region and its summary rows. Pressing CTRL+A a third time
selects the entire worksheet.
When the insertion point is to the right of a function name in a
formula, displays the Function Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses
when the insertion point is to the right of a function name in a
formula.
CTRL+B Applies or removes bold formatting.
CTRL+C Copies the selected cells.
CTRL+C followed by another CTRL+C displays the Clipboard.
CTRL+D Uses the Fill Down command to copy the contents and format
of the topmost cell of a selected range into the cells below.
CTRL+F Displays the Find and Replace dialog box, with the Find tab
selected.
SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the
last Find action.
CTRL+SHIFT+F opens the Format Cells dialog box with
the Font tab selected.
CTRL+G Displays the Go To dialog box.
F5 also displays this dialog box.
CTRL+H Displays the Find and Replace dialog box, with
Key Description
the Replace tab selected.
CTRL+I Applies or removes italic formatting.
CTRL+K Displays the Insert Hyperlink dialog box for new hyperlinks or
the Edit Hyperlinkdialog box for selected existing hyperlinks.
CTRL+N Creates a new, blank workbook.
CTRL+O Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
CTRL+P Displays the Print dialog box.
CTRL+SHIFT+P opens the Format Cells dialog box with
the Font tab selected.
CTRL+R Uses the Fill Right command to copy the contents and format
of the leftmost cell of a selected range into the cells to the right.
CTRL+S Saves the active file with its current file name, location, and file
format.
CTRL+T Displays the Create Table dialog box.
CTRL+U Applies or removes underlining.
CTRL+SHIFT+U switches between expanding and collapsing
of the formula bar.
CTRL+V Inserts the contents of the Clipboard at the insertion point and
replaces any selection. Available only after you have cut or
copied an object, text, or cell contents.
CTRL+ALT+V displays the Paste Special dialog box.
Available only after you have cut or copied an object, text, or
cell contents on a worksheet or in another program.
CTRL+W Closes the selected workbook window.
CTRL+X Cuts the selected cells.
CTRL+Y Repeats the last command or action, if possible.
CTRL+Z Uses the Undo command to reverse the last command or to
delete the last entry that you typed.
CTRL+SHIFT+Z uses the Undo or Redo command to reverse
or restore the last automatic correction when AutoCorrect
Smart Tags are displayed.
Function keys
Key Description
F1 Displays the Microsoft Office Excel Help task pane.
CTRL+F1 displays or hides the Ribbon, a component of the Microsoft Office
Fluent user interface.
Key Description
ALT+F1 creates a chart of the data in the current range.
ALT+SHIFT+F1 inserts a new worksheet.
F2 Edits the active cell and positions the insertion point at the end of the cell
contents. It also moves the insertion point into the Formula Bar when editing in a
cell is turned off.
SHIFT+F2 adds or edits a cell comment.
CTRL+F2 displays the Print Preview window.
F3 Displays the Paste Name dialog box.
SHIFT+F3 displays the Insert Function dialog box.
F4 Repeats the last command or action, if possible.
When a cell reference or range is selected in a formula, F4 cycles through the
various combinations of absolute and relative references.
CTRL+F4 closes the selected workbook window.
F5 Displays the Go To dialog box.
CTRL+F5 restores the window size of the selected workbook window.
F6 Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a
worksheet that has been split (View menu, Manage This Window, Freeze
Panes, Split Window command), F6 includes the split panes when switching
between panes and the Ribbon area.
SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and
Ribbon.
CTRL+F6 switches to the next workbook window when more than one workbook
window is open.
F7 Displays the Spelling dialog box to check spelling in the active worksheet or
selected range.
CTRL+F7 performs the Move command on the workbook window when it is not
maximized. Use the arrow keys to move the window, and when finished press
ENTER, or ESC to cancel.
F8 Turns extend mode on or off. In extend mode, Extended Selection appears in
the status line, and the arrow keys extend the selection.
SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells
by using the arrow keys.
CTRL+F8 performs the Size command (on the Control menu for the workbook
window) when a workbook is not maximized.
ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro.
F9 Calculates all worksheets in all open workbooks.
SHIFT+F9 calculates the active worksheet.
CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of
whether they have changed since the last calculation.
CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all
cells in all open workbooks, including cells not marked as needing to be
Key Description
calculated.
CTRL+F9 minimizes a workbook window to an icon.
F10 Turns key tips on or off.
SHIFT+F10 displays the shortcut menu for a selected item.
ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than
one smart tag is present, it switches to the next smart tag and displays its menu
or message.
CTRL+F10 maximizes or restores the selected workbook window.
F11 Creates a chart of the data in the current range.
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a
macro by using Visual Basic for Applications (VBA).
F12 Displays the Save As dialog box.

Other useful shortcuts

Key Description
ARROW Move one cell up, down, left, or right in a worksheet.
KEYS CTRL+ARROW KEY moves to the edge of the current data region in a
worksheet.
SHIFT+ARROW KEY extends the selection of cells by one cell.
CTRL+SHIFT+ARROW KEY extends the selection of cells to the last
nonblank cell in the same column or row as the active cell, or if the
next cell is blank, extends the selection to the next nonblank cell.
LEFT ARROW or RIGHT ARROW selects the tab to the left or right
when the Ribbon is selected. When a submenu is open or selected,
these arrow keys switch between the main menu and the submenu.
When a Ribbon tab is selected, these keys navigate the tab buttons.
DOWN ARROW or UP ARROW selects the next or previous
command when a menu or submenu is open. When a Ribbon tab is
selected, these keys navigate up or down the tab group.
In a dialog box, arrow keys move between options in an open drop-
down list, or between options in a group of options.
DOWN ARROW or ALT+DOWN ARROW opens a selected drop-
down list.
BACKSPACE Deletes one character to the left in the Formula Bar.
Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion
point.
DELETE Removes the cell contents (data and formulas) from selected cells
without affecting cell formats or comments.
Key Description
In cell editing mode, it deletes the character to the right of the insertion
point.
END Moves to the cell in the lower-right corner of the window when
SCROLL LOCK is turned on.
Also selects the last command on the menu when a menu or
submenu is visible.
CTRL+END moves to the last cell on a worksheet, in the lowest used
row of the rightmost used column. If the cursor is in the formula bar,
CTRL+END moves the cursor to the end of the text.
CTRL+SHIFT+END extends the selection of cells to the last used cell
on the worksheet (lower-right corner). If the cursor is in the formula
bar, CTRL+SHIFT+END selects all text in the formula bar from the
cursor position to the end—this does not affect the height of the
formula bar.
ENTER Completes a cell entry from the cell or the Formula Bar, and selects
the cell below (by default).
In a data form, it moves to the first field in the next record.
Opens a selected menu (press F10 to activate the menu bar) or
performs the action for a selected command.
In a dialog box, it performs the action for the default command button
in the dialog box (the button with the bold outline, often
the OK button).
ALT+ENTER starts a new line in the same cell.
CTRL+ENTER fills the selected cell range with the current entry.
SHIFT+ENTER completes a cell entry and selects the cell above.
ESC Cancels an entry in the cell or Formula Bar.
Closes an open menu or submenu, dialog box, or message window.
It also closes full screen mode when this mode has been applied, and
returns to normal screen mode to display the Ribbon and status bar
again.
HOME Moves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when
SCROLL LOCK is turned on.
Selects the first command on the menu when a menu or submenu is
visible.
CTRL+HOME moves to the beginning of a worksheet.
CTRL+SHIFT+HOME extends the selection of cells to the beginning
of the worksheet.
PAGE DOWN Moves one screen down in a worksheet.
ALT+PAGE DOWN moves one screen to the right in a worksheet.
CTRL+PAGE DOWN moves to the next sheet in a workbook.
CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a
Key Description
workbook.
PAGE UP Moves one screen up in a worksheet.
ALT+PAGE UP moves one screen to the left in a worksheet.
CTRL+PAGE UP moves to the previous sheet in a workbook.
CTRL+SHIFT+PAGE UP selects the current and previous sheet in a
workbook.
SPACEBAR In a dialog box, performs the action for the selected button, or selects
or clears a check box.
CTRL+SPACEBAR selects an entire column in a worksheet.
SHIFT+SPACEBAR selects an entire row in a worksheet.
CTRL+SHIFT+SPACEBAR selects the entire worksheet.
If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the
current region. Pressing CTRL+SHIFT+SPACEBAR a second time
selects the current region and its summary rows. Pressing
CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.
When an object is selected, CTRL+SHIFT+SPACEBAR selects all
objects on a worksheet.
ALT+SPACEBAR displays the Control menu for the Microsoft Office
Excel window.
TAB Moves one cell to the right in a worksheet.
Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog box.
SHIFT+TAB moves to the previous cell in a worksheet or the previous
option in a dialog box.
CTRL+TAB switches to the next tab in dialog box.
CTRL+SHIFT+TAB switches to the previous tab in a dialog box.

Shortcut Description

Ctrl+A Select all contents of a worksheet.

Ctrl+B Bold all cells in the highlighted section.
Ctrl+C Copy all cells in the highlighted section.
Ctrl+D Fill down. Fills the cell beneath with the contents of the selected
cell. To fill more than one cell, select the source cell and
press Ctrl+Shift+Down to select multiple cells. Then
press Ctrl+D to fill them with the contents of the original cell.
Ctrl+F Search current sheet.
Ctrl+G Go to a certain area.
Ctrl+H Find and replace.
Ctrl+I Puts italics on all cells in the highlighted section.
Ctrl+K Inserts a hyperlink.
Ctrl+N Creates a new workbook.
Ctrl+O Opens a workbook.
Ctrl+P Print the current sheet.
Ctrl+R Fill right. Fills the cell to the right with the contents of the
selected cell. To fill more than one cell, select the source cell
and press Ctrl+Shift+Right to select multiple cells. Then
press Ctrl+R to fill them with the contents of the original cell.
Ctrl+S Saves the open worksheet.
Ctrl+U Underlines all cells in the highlighted section.
Ctrl+V Pastes everything copied onto the clipboard.
Ctrl+W Closes the current workbook.
Ctrl+X Cuts all cells within the highlighted section.
Ctrl+Y Repeats the last entry.
Ctrl+Z Undo the last action.
Ctrl+1 Changes the format of the selected cells.
Ctrl+2 Bolds all cells in the highlighted section.
Ctrl+3 Puts italics all cells in the highlighted section.
Ctrl+4 Underlines all cells in highlighted section.
Ctrl+5 Puts a strikethrough all cells in the highlighted section.
Ctrl+6 Shows or hides objects.
Ctrl+7 Shows or hides the toolbar.
Ctrl+8 Toggles the outline symbols.
Ctrl+9 Hides rows.
Ctrl+0 Hides columns.
Ctrl+Shift+: Enters the current time.
Ctrl+; Enters the current date.
Ctrl+` Changes between displaying cell values or formulas in the
worksheet.
Ctrl+' Copies a formula from the cell above.
Ctrl+Shift+" Copies value from cell above.
Ctrl+- Deletes the selected column or row.
Ctrl+Shift+= Inserts a new column or row.
Ctrl+Shift+~ Switches between showing Excel formulas or their values in
cells.
Ctrl+Shift+@ Applies time formatting.
Ctrl+Shift+! Applies comma formatting.
Ctrl+Shift+$ Applies currency formatting.
Ctrl+Shift+# Applies date formatting.
Ctrl+Shift+% Applies percentage formatting.
Ctrl+Shift+^ Applies exponential formatting.
Ctrl+Shift+* Selects the current region around the active cell.
Ctrl+Shift+& Places border around selected cells.
Ctrl+Shift+_ Removes a border.
Ctrl++ Insert.
Ctrl+- Delete.
Ctrl+Shift+( Unhide rows.
Ctrl+Shift+) Unhide columns.
Ctrl+/ Selects the array containing the active cell.
Ctrl+\ Selects the cells that have a static value or don’t match the
formula in the active cell.
Ctrl+[ Selects all cells referenced by formulas in the highlighted
section.
Ctrl+] Selects cells that contain formulas that reference the active cell.
Ctrl+Shift+{ Selects all cells directly or indirectly referenced by formulas in
the highlighted section.
Ctrl+Shift+} Selects cells which contain formulas that directly or indirectly
reference the active cell.
Ctrl+Shift+| (pipe) Selects the cells within a column that don’t match the formula or
static value in the active cell.
Ctrl+Enter Fills the selected cells with the current entry.
Ctrl+Spacebar Selects the entire column.
Ctrl+Shift+Spacebar Selects the entire worksheet.
Ctrl+Home Move to cell A1.
Ctrl+End Move to last cell on worksheet.
Ctrl+Tab Move between Two or more open Excel files.
Ctrl+Shift+Tab Activates the previous workbook.
Ctrl+Shift+A Inserts argument names into a formula.
Ctrl+Shift+F Opens the drop-down menu for fonts.
Ctrl+Shift+O Selects all of the cells that contain comments.
Ctrl+Shift+P Opens the drop-down menu for point size.
Shift+Insert Pastes what is stored on the clipboard.
Shift+Page Up In a single column, highlights all cells above that which are
selected.
Shift+Page Down In a single column, highlights all cells above that which are
selected.
Shift+Home Highlights all text to the left of the cursor.
Shift+End Highlights all text to the right of the cursor.
Shift+Up Arrow Extends the highlighted area up one cell.
Shift+Down Arrow Extends the highlighted area down one cell.
Shift+Left Arrow Extends the highlighted area left one character.
Shift +Right Arrow Extends the highlighted area right one character.
Alt+Tab Cycles through applications.
Alt+Spacebar Opens the system menu.
Alt+Backpspace Undo.
Alt+Enter While typing text in a cell, pressing Alt+Enter will move to the
next line, allowing for multiple lines of text in one cell.
Alt+= Creates a formula to sum all of the above cells.
Alt+' Allows formatting on a dialog box.
F1 Opens the Help menu.
F2 Edits the selected cell.
F3 After a name has been created, F3 will paste names.
F4 Repeats last action. For example, if you changed the color of
text in another cell, pressing F4 will change the text in cell to the
same color.
F5 Goes to a specific cell. For example, C6.
F6 Move to the next pane.
F7 Spell check selected text or document.
F8 Enters Extend Mode.
F9 Recalculates every workbook.
F10 Activates the menu bar.
F11 Creates a chart from selected data.
F12 Save as.
Shift+F1 Opens the "What's This?" window.
Shift+F2 Allows the user to edit a cell comment.
Shift+F3 Opens the Excel formula window.
Shift+F5 Brings up a search box.
Shift+F6 Move to previous pane.
Shift+F8 Add to selection.
Shift+F9 Performs calculate function on active sheet.
Ctrl+F3 Open Excel Name Manager.
Ctrl+F4 Closes current Window.
Ctrl+F5 Restores window size.
Ctrl+F6 Next workbook.
Ctrl+Shift+F6 Previous workbook.
Ctrl+F7 Moves the window.
Ctrl+F8 Resizes the window.
Ctrl+F9 Minimize current window.
Ctrl+F10 Maximize currently selected window.
Ctrl+F11 Inserts a macro sheet.
Ctrl+F12 Opens a file.
Ctrl+Shift+F3 Creates names by using those of either row or column labels.
Ctrl+Shift+F6 Moves to the previous worksheet window.
Ctrl+Shift+F12 Prints the current worksheet.
Alt+F1 Inserts a chart.
Alt+F2 Save as.
Alt+F4 Exits Excel.
Alt+F8 Opens the macro dialog box.
Alt+F11 Opens the Visual Basic editor.
Alt+Shift+F1 Creates a new worksheet.
Alt+Shift+F2 Saves the current worksheet.