Plant Manager1

The Plant Manager will be responsible for data entry, accounts payable, payroll, grant report entry,
managing the organizations HR, helping and creating organizational and program budgets in
collaboration with the ED and Program Direct, and other misc. tasks.

Reporting to the ED and serving as a member of the Management Team along with the ED, Program
Director and Development Director, this position's primary responsibility is ensuring organizational
effectiveness by providing leadership for the organization's financial functions.

Working with the management team, the position also contributes to the development and
implementation of organizational strategies, policies and practices. This position will also interact with
the Board of Directors.

Responsibilities:

 Improve the operational systems, processes and policies in support of organizations mission
-- specifically, support better management reporting, information flow and management,
business process and organizational planning.
 Manage and increase the effectiveness and efficiency of Support Services (HR, IT and
Finance), through improvements to each function as well as coordination and communication
between support and business functions.
 Play a significant role in long-term planning, including an initiative geared toward operational
excellence.
 Oversee overall financial management, planning, systems and controls.
 Management of agency budget in coordination with the Executive Director.
 Development of individual program budgets
 Invoicing to funding sources, including calculation of completed units of service.
 Payroll management, including tabulation of accrued employee benefits.
 Disbursement of checks for agency expenses.
 Organization of fiscal documents.
 Regular meetings with Executive Director around fiscal planning.
 Supervise and coach office manager on a weekly basis.

Responsibilities by Function

Financial Management

 Direct annual budgeting and planning process for the organization's annual budget with ED
 Develop and manage annual budget
 Oversee monthly and quarterly assessments and forecasts of organization's financial
performance against budget, financial and operational goals. Oversee short and long-term
financial and managerial reporting.
 Managing day to day processing of accounts receivable and payable using QuickBooks,
producing reports as requested.
 Reconciling monthly activity, generating year-end reports, and fulfilling tax related
requirements.

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er.htm
  Assisting Executive Director and Board in creating annual organizational budget and
monitoring cash flow.
 Managing grantor contracts and reimbursement requests.
 Maintaining Intersection's archival and administrative files.
 Administering payroll and employee benefits and organizational insurance.
 Ensure that Accounting Department requests are resolved and communicated in a timely
manner to internal and external parties.
 Develop long-range forecasts and maintain long-range financial plans.
 Develop, maintain and monitor all fundraising and accounting systems and procedures
capturing all pledges, billings and receipts and for the recording of all revenue transactions,
recommend and implement improvements to systems.
 Prepare annual audit and be a liaison with all outside vendor.

Organizational Effectiveness

 Manage functions.
 Increase the effectiveness and efficiency of Support Services through improvements to each
function (HR, IT, Finance) as well as coordination and communication between functions.
 Drive initiatives in the management team and organizationally that contribute to long-term
operational excellence.
 Providing consulting services on matters related to fundraising, tax and insurance questions,
and business structure and growth.

 Organizational Leadership

 Contribute to short and long-term organizational planning and strategy as a member of the
management team

Risk Management

 Serve as primary liaison to legal counsel in addressing legal issues e.g. copyright, antitrust,
governing instruments, partnerships, licensing etc.
 Oversee organizational insurance policies.

Qualifications

 Commitment to social justice and the mission

 At least 3 years experience in Financial Management
 Strong background and work experience in Finance
 Excellent computer skills and proficient in excel, word, outlook, and access
 Excellent communication skills both verbal and written
 3 plus years experience in bookkeeping
 Knowledge of government contract management and +Knowledge and experience in
organizational effectiveness and operations management implementing best practices.
 Demonstrated leadership and vision in managing staff groups and major projects or initiatives.
 Excellent interpersonal skills and a collaborative management style.
 Budget development and oversight experience
  A demonstrated commitment to high professional ethical standards and a diverse workplace
 Knowledge of tax and other compliance implications of non-profit status
 Excels at operating in an fast pace, community environment
 Excellent people manager, open to direction and +Collaborative work style and commitment
to get the job done
  Ability to challenge and debate issues of importance to the organization.
 Ability to look at situations from several points of view
 Persuasive with details and facts
 Delegate responsibilities effectively
 High comfort level working in a diverse environment

Finance Director2
Key duties of finance director
1. Staff management
• Supervise the grants administration staff person and the accounting office staff lead.
• Provide for appropriate career building and professional development activities to ensure a
climate of growth for all employee groups. Consider future opportunities for staff both within the
institute and the university.
• Routinely monitor workplace for areas where growth is needed or possible and where existing
resources can be further enhanced.
2. Cash and risk management
• Manage ongoing banking relationships for maximum efficiency.
• Develop cash flow forecasting and maintain a long term cash forecast.
• Responsible for the management of the foundation’s insurance and risk management program.
• Oversee the annual insurance renewal process and ensure appropriate coverage is maintained at
all times.
• Ensure appropriate legal review of contracts and solicit external legal advice as required. Review
finance of preferred vendors.
3. Accounting and financial controls
• Manage the payroll function ensuring efficient systems, process and controls.
• Manage the financial system, ensuing maximum productivity and that it meets the needs of the
business today and the future.
• Oversee the continuous improvement of accounting and financial processes and the development
of the team with the goal to achieve best practices and optimal output.
• Develop and oversee accounting policies and procedures to meet both current and future
business models.
• Oversee the external audit, review and analyze results and recommend for approval the audited
financial statements.
• Prepare the financial section of the annual report.
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• Oversee the cash management function, including banking relationships.
• Ensure the foundation is in compliance with all internal policies and relevant regulations and
ensure filings are completed in a timely manner.
• Develop and oversee the internal review function to ensure that finance and operations controls
and policies are complied with in the provincial and field offices. Ensure effective follow up
processes are in place.
4. Leadership
• Ensure the team delivers the highest standard of departmental, cross departmental and cross
foundation teamwork and customer service.
• Ensure optimal deployment of resources to achieve business goals.
• Develop finance and accounting team goals that are fully aligned with the foundation goals.
• Lead and coach the team to recruit and retain high caliber staff.
• Provide coaching, guidance and support, set professional development plans to assist employees
to reach their full potential through the performance management process.
5. Management reporting
• Responsible for financial management reporting for the foundation.
• Present monthly and year-to-date financials with accompanying analysis of results.
• Develop regular reporting and analysis, including key metrics reports, and conduct ad hoc
financial analysis as required.
• Ensure financial management reporting tolls and processes are in place to support the ongoing
and future needs of the business.
• Develop and prepare a monthly management reporting package.
6. Budgeting
• Lead the annual business plan development and budgeting process.
• Provide ongoing financial modeling and analysis expertise to business partners.
• Lead the financial modeling and analysis to support the development of long term strategic
initiatives and business plans.
• Lead the quarterly outlook process.