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Chapter 4 - Fundamentals of Accounting

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4

ACCRUAL  ACCOUNTING  
CONCEPTS

4-­1
Study  Objectives
1. Explain  the  revenue  recognition  principle  and  the  expense  recognition  
principle.
2. Differentiate  between  the  cash  basis  and  the  accrual  basis  of  
accounting.
3. Explain  why  adjusting  entries  are  needed,  and  identify  the  major  
types  of  adjusting  entries.
4. Prepare  adjusting  entries  for  deferrals.
5. Prepare  adjusting  entries  for  accruals.
6. Describe  the  nature  and  purpose  of  the  adjusted  trial  balance.
7. Explain  the  purpose  of  closing  entries.
8. Describe  the  required  steps  in  the  accounting  cycle.
9. Understand  the  causes  of  differences  between  net  income  and  cash  
provided  by  operating  activities.

4-­2
Accrual  Accounting  Concepts

The  Adjusted  
The  Basics  of  
Trial  Balance   Closing  the   Quality  of  
Timing  Issues Adjusting  
and  Financial   Books Earnings
Entries
Statements

Revenue   Types  of   Preparing  the   Preparing   Earnings  


recognition   adjusting   adjusted  trial   closing  entries management
principle entries balance Preparing  a   Sarbanes-­Oxley
Expense   Adjusting   Preparing   post-­closing  
recognition   entries  for   financial   trial  balance
principle deferrals statements Summary    of  
Accrual  versus   Adjusting   the  accounting  
cash  basis  of   entries  for   cycle
accounting accruals
Summary  of    
basic  
relationships
4-­3
Timing  Issues

Accountants  divide  the  economic  life  of  a  business  into  


artificial  time  periods  (Periodicity  Assumption).

.  .  .  .  .
Jan. Feb. Mar. Apr. Dec.

Generally  a  month,  a  quarter,  or  a  year.


Fiscal  year  vs.  calendar  year

SO  1    Explain  the  revenue  recognition  principle  


4-­4
and  the  expense  recognition  principle.
Timing  Issues

Review  Question
What  is  the  periodicity  assumption?
a. Companies  should  recognize  revenue  in  the  
accounting  period  in  which  it  is  earned.
b.   Companies  should  match  expenses  with  revenues.
c.   The  economic  life  of  a  business  can  be  divided  into  
artificial  time  periods.
d.   The  fiscal  year  should  correspond  with  the  calendar  
year.

SO  1    Explain  the  revenue  recognition  principle  


4-­5
and  the  expense  recognition  principle.
Timing  Issues

The  Revenue  Recognition  Principle

Companies  recognize  
revenue  in  the  accounting  
period  in  which  it  is  earned.

In  a  service  enterprise,  
revenue  is  considered  to  be  
earned  at  the  time  the  
service  is  performed.

SO  1    Explain  the  revenue  recognition  principle  


4-­6
and  the  expense  recognition  principle.
Timing  Issues

Illustration: Assume  Conrad  Dry  Cleaners  cleans  


clothing  on  June  30,  but  customers  do  not  claim  and  pay  
for  their  clothes  until  the  first  week  of  July.    The  journal  
entries  for  June  and  July  would  be:

SO  1    Explain  the  revenue  recognition  principle  


4-­7
and  the  expense  recognition  principle.
Timing  Issues

Illustration   4-­1  (Partial)

“Let  the  expenses  follow  the  revenues.”

SO  1    Explain  the  revenue  recognition  principle  


4-­8
and  the  expense  recognition  principle.
Timing  Issues
Illustration   4-­1 GAAP
relationships  in  revenue
and  expense  recognition

SO  1    Explain  the  revenue  recognition  principle  


4-­9
and  the  expense  recognition  principle.
4-­10 Discussion  on   notes  page.
Timing  Issues

Accrual  versus  Cash  Basis  of  Accounting


Accrual-­Basis Accounting
► Transactions  recorded   in  the  periods  in  which  the  
events  occur.

► Revenues are  recognized  when  earned,  even  if  cash  


was  not  received.  

► Expenses are  recognized  when  incurred,  even  if  cash  


was  not  paid.

4-­11
SO  2    Differentiate  between  the  cash  basis  
and  the  accrual  basis  of  accounting.
Timing  Issues

Accrual  versus  Cash  Basis  of  Accounting


Cash-­Basis Accounting
► Revenues  are  recognized  only  when  cash  is  received.

► Expenses  are  recognized  only  when  cash  is  paid.  

► Prohibited  under  generally  accepted  accounting  


principles  (GAAP).

4-­12
SO  2    Differentiate  between  the  cash  basis  
and  the  accrual  basis  of  accounting.
Timing  Issues

Illustration: Suppose  that  Fresh  Colors  paints  a  large  


building  in  2011.    In  2011,  it  incurs  and  pays  total  expenses  
(salaries  and  paint  costs)  of  $50,000.    It  bills  the  customer  
$80,000,  but  does  not  receive  payment  until  2012.
Illustration   4-­2  (Partial)

4-­13
SO  2    Differentiate  between  the  cash  basis  
and  the  accrual  basis  of  accounting.
Timing  Issues

Review  Question
Which  one  of  these  statements  about  the  accrual  basis  of  
accounting  is  false?
a. Companies  record  events  that  change  their  financial  
statements  in  the  period  in  which  events  occur,  even  if  
cash  was  not  exchanged.
b. Companies  recognize  revenue  in  the  period  in  which  it  is  
earned.
c. This  basis  is  in  accord  with  generally  accepted  accounting  
principles.  
d. Companies  record  revenue  only  when  they  receive  cash,  
and  record  expense  only  when  they  pay  out  cash.

4-­14
SO  2    Differentiate  between  the  cash  basis  
and  the  accrual  basis  of  accounting.
4-­15
The  Basics  of  Adjusting  Entries

Adjusting  entries  make  it  possible  to  report  correct  


amounts  on  the  balance  sheet and  on  the  income  
statement.

A  company  must  make  adjusting  entries  every  time  


it  prepares  financial  statements.  

Includes  one  income  statement  account  and  one  


balance  sheet  account.

4-­16
SO  3   Explain  why  adjusting  entries  are  needed,  and  
identify  the  major  types  of  adjusting  entries
The  Basics  of  Adjusting  Entries

Revenues -­ recorded  in  the  period  in  which  they  are  


earned.

Expenses  -­ recognized   in  the  period  in  which  they  


are  incurred.

Adjusting  entries -­ needed  to  ensure  that  the  


revenue  recognition and  expense  recognition  
principles  are  followed.

4-­17
SO  3   Explain  why  adjusting  entries  are  needed,  and  
identify  the  major  types  of  adjusting  entries
The  Basics  of  Adjusting  Entries

Review  Question
Adjusting  entries  are  made  to  ensure  that:
a.   expenses  are  recognized  in  the  period  in  which  
they  are  incurred.
b.   revenues  are  recorded  in  the  period  in  which  they  
are  earned.
c.   balance  sheet  and  income  statement  accounts  
have  correct  balances  at  the  end  of  an  accounting  
period.
d.   All  of  the  above.

4-­18
SO  3   Explain  why  adjusting  entries  are  needed,  and  
identify  the  major  types  of  adjusting  entries
Types  of  Adjusting  Entries
Illustration   4-­3
Categories  of  adjusting   entries
Deferrals:
1. Prepaid  expenses:  Expenses  paid  in  cash  
and  recorded  as  assets  before  they  are  used  or  
consumed.
2. Unearned  revenues:  Cash  received  and  
reported  as  liabilities  before  revenue  is  earned.

Accruals:
1. Accrued  revenues:  Revenues  earned  but  
not  yet  received  in  cash  or  recorded.
2. Accrued  expenses:  Expenses  incurred  
but  not  yet  paid  in  cash  or  recorded.

4-­19
SO  3   Explain  why  adjusting  entries  are  needed,  and  
identify  the  major  types  of  adjusting  entries
Types  of  Adjusting  Entries

Trial  Balance –
Each  account  is  
analyzed  to  
determine  
whether  it  is  
complete  and  up-­
to-­date.

Illustration   4-­4

4-­20
SO  3   Explain  why  adjusting  entries  are  needed,  and  
identify  the  major  types  of  adjusting  entries
Adjusting  Entries  for  Deferrals

Deferrals are  either:  

Prepaid  expenses  

OR

Unearned   revenues.

4-­21 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Prepaid  Expenses”

Payment  of  cash,  that  is  recorded  as  an  asset  because    
service  or  benefit  will  be  received  in  the  future.

Cash  Payment BEFORE Expense  Recorded

Prepayments  often  occur  in  regard  to:


insurance rent
supplies equipment
advertising buildings

4-­22 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Prepaid  Expenses”

Prepaid  Expenses
Costs  that  expire  either  with  the  passage  of  time  or  
through  use.

Adjusting  entry  results  in  an  increase  (a  debit)  to  an  
expense  account  and  a  decrease  (a  credit)  to  an  asset  
account.

4-­23 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Prepaid  Expenses”

Adjusting  entries  for  prepaid  expenses


Illustration   4-­5

Increases  (debits)  an  expense  account  and  


Decreases  (credits)  an  asset  account.

4-­24 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Prepaid  Expenses”

Illustration: Sierra  Corporation  purchased  supplies  costing  $2,500  


on  October  5.  Sierra  recorded  the  purchase  by  increasing  (debiting)  
the  asset  Supplies.  This  account  shows  a  balance  of  $2,500  in  the  
October  31  trial  balance.  An  inventory  count  at  the  close  of  business  
on  October  31  reveals  that  $1,000  of  supplies  are  still  on  hand.

Oct.  31 Supplies  Expense 1,500


Supplies 1,500
($2,500  – 1,000  =  $1,500)
Illustration   4-­6  (Partial)

4-­25 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Prepaid  Expenses”

Illustration: On  October,  4  Sierra  Corporation  paid  $600  for  a  one-­


year  fire  insurance  policy.  Coverage  began  on  October  1.  Sierra  
recorded  the  payment  by  increasing  (debiting)  Prepaid  Insurance.  
This  account  shows  a  balance  of  $600  in  the  October  31  trial  balance.    
Insurance  of  $50  ($600  ÷ 12)  expires  each  month.

Oct.  31 Insurance  Expense 50


Prepaid  Insurance 50

Illustration   4-­7  (Partial)

4-­26 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Prepaid  Expenses”

Depreciation
Buildings,  equipment,  and  motor  vehicles  (long-­lived  
assets)  are  recorded  as  assets,  rather  than  an  
expense,  in  the  year  acquired.

Companies  report  a  portion  of  the  cost  of  a  long-­lived  


asset  as  an  expense  (depreciation)   during  each  period  
of  the  asset’s  useful  life.

Depreciation  does  not  attempt  to  report  the  actual  


change  in  the  value  of  the  asset.

4-­27 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Prepaid  Expenses”

Illustration: For  Sierra  Corporation,  assume  that  depreciation  on  


the  office  equipment  is  $480  a  year,  or  $40  per  month.

Oct.  31 Depreciation  Expense 40


Accumulated  Depreciation-­Equipment 40

Illustration   4-­8  (Partial)

4-­28 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Prepaid  Expenses”

Statement  Presentation
Accumulated  Depreciation-­Equipment   is  a  contra  asset  
account.

Appears  just  after  the  account  it  offsets  (Equipment)   on  


the  balance  sheet.  
Illustration   4-­9

4-­29 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Prepaid  Expenses”

Summary
Illustration   4-­10

4-­30 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Unearned  Revenues”

Receipt  of  cash  that  is  recorded  as  a  liability  because  the  
revenue  has  not  been  earned.

Cash  Receipt BEFORE Revenue  Recorded

Unearned  revenues  often  occur  in  regard  to:


rent magazine  subscriptions
airline  tickets customer  deposits

4-­31 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Unearned  Revenues”

Unearned  Revenues
Adjusting  entry  to  record  the  revenue  that  has  been  
earned  and  to  show  the  liability  that  remains.

Adjusting  entry  results  in  a  decrease  (a  debit)  to  a  


liability  account  and  an  increase  (a  credit)  to  a  revenue  
account.

4-­32 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Unearned  Revenues”

Adjusting  entries  for  unearned  revenues


Illustration   4-­11

Decrease  (a  debit)  to  a  liability  account  and  


Increase  (a  credit)  to  a  revenue  account.

4-­33 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Unearned  Revenues”

Illustration: Sierra  Corporation  received  $1,200  on  October  2  from  


R.  Knox  for  guide  services  for  multi-­day  trips  expected  to  be  
completed  by  December  31.    Unearned  Service  Revenue  shows  a  
balance  of  $1,200  in  the  October  31  trial  balance.    From  an  evaluation  
of  the  service  Sierra  performed  for  Knox  during  October,  the  company  
determines  that  it  has  earned  $400  in  October.

Oct.  31 Unearned  Service  Revenue 400


Service  Revenue 400
Illustration   4-­12  (Partial)

4-­34 SO  4    Prepare  adjusting  entries  for  deferrals.


Adjusting  Entries  for  “Unearned  Revenues”

Summary
Illustration   4-­13

4-­35 SO  4    Prepare  adjusting  entries  for  deferrals.


4-­36
Adjusting  Entries  for  Accruals

Made  to  record:


Revenues   earned  and  

OR

Expenses   incurred  

in  the  current  accounting   period  that  have  not  been  


recognized   through  daily  entries.

4-­37 SO  5    Prepare  adjusting  entries  for  accruals.


Adjusting  Entries  for  “Accrued  Revenues”

Revenues  earned  but  not  yet  received  in  cash  or  


recorded.

Adjusting  entry  results  in:

Revenue  Recorded BEFORE Cash  Receipt

Accrued  revenues  often  occur  in  regard  to:


rent
interest
services  performed

4-­38 SO  5    Prepare  adjusting  entries  for  accruals.


Adjusting  Entries  for  “Accrued  Revenues”

Accrued  Revenues

An  adjusting  entry  serves  two  purposes:  

(1)    Shows  the  receivable   that  exists,  and  

(2)    Records  the  revenues  earned.

4-­39 SO  5    Prepare  adjusting  entries  for  accruals.


Adjusting  Entries  for  “Accrued  Revenues”

Adjusting  entries  for  accrued  revenues


Illustration   4-­14

Increases  (debits)  an  asset  account  and  


Increases  (credits)  a  revenue  account.

4-­40 SO  5    Prepare  adjusting  entries  for  accruals.


Adjusting  Entries  for  “Accrued  Revenues”

Illustration: In  October,  Sierra  Corporation  earned  $200  for  


guide  services  that  were  not  billed  to  clients  before  October  31.

Oct.  31 Accounts  Receivable 200


Service  Revenue 200

Illustration   4-­15

4-­41 SO  5    Prepare  adjusting  entries  for  accruals.


Adjusting  Entries  for  “Accrued  Revenues”

Summary
Illustration   4-­16

4-­42 SO  5    Prepare  adjusting  entries  for  accruals.


Adjusting  Entries  for  “Accrued  Expenses”

Expenses  incurred  but  not  yet  paid  in  cash  or  recorded.

Adjusting  entry  results  in:

Expense  Recorded BEFORE Cash  Payment

Accrued  expenses  often  occur  in  regard  to:

rent taxes
interest salaries

4-­43 SO  5    Prepare  adjusting  entries  for  accruals.


Adjusting  Entries  for  “Accrued  Expenses”

Accrued  Expenses

An  adjusting  entry  serves  two  purposes:  

(1)    Records  the  obligations,  and

(2)    Recognizes  the  expenses.  

4-­44 SO  5    Prepare  adjusting  entries  for  accruals.


Adjusting  Entries  for  “Accrued  Expenses”

Adjusting  entries  for  accrued  expenses


Illustration   4-­17

Increases  (debits)  an  expense  account  and  


Increases  (credits)  a  liability  account.

4-­45 SO  5    Prepare  adjusting  entries  for  accruals.


Adjusting  Entries  for  “Accrued  Expenses”

Illustration: Sierra  Corporation   signed  a  three-­month   note  


payable  in  the  amount  of  $5,000  on  October  1.  The  note  
requires  Sierra  to  pay  interest  at  an  annual  rate  of  12%.
Illustration   4-­18

Oct.  31 Interest  Expense 50


Interest  Payable 50
Illustration   4-­19  (Partial)

4-­46 SO  5    Prepare  adjusting  entries  for  accruals.


4-­47
Adjusting  Entries  for  “Accrued  Expenses”

Illustration: Sierra  Corporation  last  paid  salaries  on  October  26;;  


the  next  payment  of  salaries  will  not  occur  until  November  9.  The  
employees  receive  total  salaries  of  $2,000  for  a  five-­day  work  
week,  or  $400  per  day.  Thus,  accrued  salaries  at  October  31  are  
$1,200  ($400  × 3  days).
Illustration   4-­20

4-­48 SO  5    Prepare  adjusting  entries  for  accruals.


Adjusting  Entries  for  “Accrued  Expenses”

Illustration: Sierra  Corporation  last  paid  salaries  on  October  26;;  


the  next  payment  of  salaries  will  not  occur  until  November  9.  The  
employees  receive  total  salaries  of  $2,000  for  a  five-­day  work  
week,  or  $400  per  day.  Thus,  accrued  salaries  at  October  31  are  
$1,200  ($400  x  3  days).

Oct.  31 Salaries  Expense 1,200


Salaries  Payable 1,200
Illustration   4-­21

4-­49 SO  5    Prepare  adjusting  entries  for  accruals.


Adjusting  Entries  for  “Accrued  Expenses”

Summary
Illustration   4-­22

4-­50 SO  5    Prepare  adjusting  entries  for  accruals.


Summary  of  Basic  Relationships

4-­51 SO  5    Prepare  adjusting  entries  for  accruals.


The  Adjusted  Trial  Balance

After  all  adjusting  entries  are  journalized   and  posted  the  


company  prepares  another  trial  balance  from  the  ledger  
accounts  (Adjusted  Trial  Balance).

The  adjusted  trial  balance’s  purpose  is  to  prove  the  


equality  of  debit  balances  and  credit  balances  in  the  
ledger.  

The  adjusted  trial  balance  is  the  primary  basis  for  the  
preparation  of  the  financial  statements.

4-­52 SO  6    Describe  the  nature  and  purpose  of  the  adjusted  trial  balance.
The  Adjusted  Trial  Balance

4-­53 SO  6
The  Adjusted  Trial  Balance

Review  Question
Which  of  the  following  statements  is  incorrect  concerning  the  
adjusted  trial  balance?
a. An  adjusted  trial  balance  proves  the  equality  of  the    total  
debit  balances  and  the  total  credit  balances  in  the  ledger  
after  all  adjustments  are  made.
b. The  adjusted  trial  balance  provides  the  primary  basis  for  the  
preparation  of  financial  statements.  
c. The  adjusted  trial  balance  lists  the  account  balances  
segregated  by  assets  and  liabilities.  
d. The  adjusted  trial  balance  is  prepared  after  the  adjusting  
entries  have  been  journalized   and  posted.

4-­54 SO  6    Describe  the  nature  and  purpose  of  the  adjusted  trial  balance.
Preparing  Financial  Statements

Financial  statements  are  prepared  directly  from  the  


Adjusted  Trial  Balance.    

Retained  
Income   Balance  
Earnings  
Statement Sheet
Statement  

4-­55 SO  6    Describe  the  nature  and  purpose  of  the  adjusted  trial  balance.
Preparing  Financial  Statements
Illustration   4-­27

4-­56
Preparing  Financial  Statements

Illustration   4-­28
4-­57
Closing  the  Books

At  the  end  of  the  accounting  period,  companies  transfer  the  


temporary  account  balances  to  the  permanent  stockholders’  
equity  account—Retained  Earnings.

Illustration   4-­29

4-­58 SO  7    Explain  the  purpose  of  closing  entries.


Closing  the  Books

In  addition  to  updating  Retained  Earnings  to  its  correct  


ending  balance,  closing  entries  produce  a  zero  balance  in  
each  temporary  account.

Illustration   4-­30

4-­59 SO  7    Explain  the  purpose  of  closing  entries.


Closing  the  Books

2012

Illustration   4-­31

4-­60
Closing  the  Books

SO  7    Explain  the  purpose  


4-­61 of  closing  entries.
Preparing  a  Post-­Closing  Trial  Balance

The  purpose of  the  post-­closing  trial  balance  is  to  prove  


the  equality  of  the  permanent  account  balances  that  the  
company  carries  forward  into  the  next  accounting  period.

All  temporary  accounts  will  have  zero  balances.

4-­62 SO  7    Explain  the  purpose  of  closing  entries.


Summary  of  the  Accounting  Cycle
Illustration   4-­33
1.  Analyze  business  transactions Required  steps  in  the
accounting   cycle

9.   Prepare  a  post-­closing   2.   Journalize  the  


trial  balance transactions  

8.   Journalize  and  post  


3.   Post  to  ledger  accounts
closing  entries

7.   Prepare  financial  
4.   Prepare  a  trial  balance
statements

6.   Prepare  an  adjusted  trial   5. Journalize  and  post  


balance adjusting  entries:
Deferrals/Accruals

4-­63 SO  8    Describe  the  required  steps  in  the  accounting  cycle.


Quality  of  Earnings

Quality  of  Earnings – company  provides  full  and  transparent  


information.

Earnings  Management -­ the  planned  timing  of  revenues,  


expenses,  gains,  and  losses  to  smooth  out  bumps  in  net  income.    
Companies  may  manage  earnings  by:

one-­time  items  to  prop  up  earnings  numbers.


inflate  revenue numbers  in  the  short-­run.
improper  adjusting  entries.

As  a  result  of  the Sarbanes-­Oxley  Act,  many  companies  are  trying  to  
improve  the  quality  of  their  financial  reporting.

4-­64 SO  8    Describe  the  required  steps  in  the  accounting  cycle.


Keep  an  Eye  on  Cash
Sierra  Corporation’s  income  statement  shows  net  income  of  
$2,860.    Net  income  and  net  cash  provided  by  operating  
activities  often  differ.  

ü Net  income  on  a  cash  basis  is  


referred  to  as  “Net  cash  
provided  by  operating  
activities.”  

ü The  statement  of  cash  flows,  


reports  net  cash  provided  by  
operating  activities.  

Illustration   4-­27

4-­65
SO  9   Understand  the  causes  of  differences  between  net  
income  and  cash  provided  by  operating  activities.
Keep  an  Eye  on  Cash

The  difference  for  Sierra  is  $2,840 ($5,700  -­ $2,860).  The  
following  summary  shows  the  causes  of  this  difference.

4-­66
SO  9  
Adjusting  Entries  in  an  Automated  World—
Using  a  Worksheet                                              (Appendix)

Trial  Balance –
Each  account  is  
analyzed  to  
determine  
whether  it  is  
complete  and  up-­
to-­date.

Illustration   4-­4

4-­67
SO  10
Adjusting  Entries  in  an  Automated  World—
Using  a  Worksheet                                              (Appendix)

4-­68
SO  10    Describe  the  purpose  and  the  
basic  form  of  a  worksheet.
1.  Prepare  a  Trial  Balance  on  the  Worksheet
Adjusted Income
Trial  Balance Adjustments Trial  Balance Statement Balance  Sheet
Account  Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash            15,200
Supplies                2,500
Prepaid  Insurance                    600
Equipment                5,000
Notes  Payable                5,000
Accounts  Payable                2,500
Unearned  Service  Revenue                1,200
Common  Stock            10,000
Retained  Earnings                      -­
Dividends                    500
Service  Revenue            10,000

Salaries  Expense                4,000


Rent                    900
Totals            28,700            28,700

Trial  balance  amounts  come  


directly  from  ledger  accounts.
Include  all  accounts  
with  balances.

4-­69 SO  10    Describe  the  purpose  and  the  basic  form  of  a  worksheet.
Using  a  Worksheet
Illustration  4-­24
General  journal  
showing  adjusting  
entries 2012

Adjusting  
Journal  
Entries

4-­70
2.  Enter  the  Adjustments  in  Adjustments  Columns
Adjusted Income
Trial  Balance Adjustments Trial  Balance Statement Balance  Sheet
Account  Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash            15,200
Supplies                2,500 (a)      1,500
Prepaid  Insurance                    600 (b)              50
Equipment                5,000
Adjustments  Key:
Notes  Payable                5,000 (a)   Supplies  Used.
Accounts  Payable                2,500
Unearned  Service  Revenue                1,200 (d)            400 (b)   Insurance  Expired.
Common  Stock            10,000
Retained  Earnings                      -­
(c)   Depreciation  Expensed.
Dividends                    500 (d)   Service  Revenue  Earned.
Service  Revenue            10,000 (d)            400
(e)            200
(e)   Service  Revenue  Accrued.
Salaries  Expense                4,000      1,200
(g) (f)   Interest  Accrued.
Rent                    900
Totals            28,700            28,700 (g)   Salaries  Accrued.
Supplies  Expense      1,500
(a)
Insurance  Expense              50
(b)
Accumulated
       Depreciation-­ Enter  adjustment  amounts,  total  
       Equipment (c)              40
Depreciation  Expense              40
(c)
adjustments  columns,  and  check  
Interest  Expense (f)              50 for  equality.
Accounts  Receivable            200
(e)
Interest  Payable (f)              50
Salaries  Payable (g)      1,200
Totals      3,440      3,440
Net  income
Totals Add  additional  accounts  as  needed.
4-­71 SO  10
3.  Complete  the  Adjusted  Trial  Balance  Columns
Adjusted Income
Trial  Balance Adjustments Trial  Balance Statement Balance  Sheet
Account  Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash            15,200            15,200
Supplies                2,500 (a)      1,500                1,000
Prepaid  Insurance                    600 (b)              50                    550
Equipment                5,000                5,000
Notes  Payable                5,000                5,000
Accounts  Payable                2,500                2,500
Unearned  Service  Revenue                1,200 (d)            400                    800
Common  Stock            10,000            10,000
Retained  Earnings                      -­
Dividends                    500                    500
Service  Revenue            10,000 (d)            400            10,600
(e)            200
Salaries  Expense                4,000      1,200
(g)                5,200
Rent                    900                    900
Totals            28,700            28,700
Supplies  Expense      1,500
(a)                1,500
Insurance  Expense              50
(b)                        50
Accumulated
       Depreciation-­
       Equipment (c)              40                        40
Depreciation  Expense              40
(c)                        40
Interest  Expense (f)              50                        50
Accounts  Receivable            200
(e)                    200
Interest  Payable (f)              50                        50
Salaries  Payable (g)      1,200                1,200
Totals      3,440      3,440            30,190            30,190
Net  income
Totals Total  the  adjusted  trial  balance  
4-­72 columns  and  check  for  equality. SO  10
4.  Extend  Amounts  to  Financial  Statement  Columns

Adjusted Income
Trial  Balance Adjustments Trial  Balance Statement Balance  Sheet
Account  Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash            15,200            15,200
Supplies                2,500      1,500                1,000
(a)
Prepaid  Insurance                      600              50                      550
(b)
Equipment                5,000                5,000
Notes  Payable                5,000                5,000
Accounts  Payable                2,500                2,500
Unearned  Service  Revenue                1,200 (d)            400                      800
Common  Stock            10,000            10,000
Retained  Earnings                        -­
Dividends                      500                      500
Service  Revenue            10,000            
(d) 400            10,600            10,600
           200
(e)
Salaries  Expense                4,000 (g)      1,200                5,200            5,200
Rent                      900                      900                  900
Totals            28,700            28,700
Supplies  Expense (a)      1,500                1,500            1,500
Insurance  Expense (b)              50                          50                    50
Accumulated
       Depreciation-­
       Equipment (c)
             40                          40
Depreciation  Expense (c)              40                          40                    40
Interest  Expense (f)              50                          50                    50
Accounts  Receivable (e)            200                      200
Interest  Payable (f)              50                          50
Salaries  Payable (g)
     1,200                1,200
Totals      3,440      3,440            30,190            30,190            7,740            10,600
Net  income
Totals Extend  all  revenue  and  expense  account  
4-­73 balances  to  the  income  statement  columns. SO  10
4.  Extend  Amounts  to  Financial  Statement  Columns

Adjusted Income
Trial  Balance Adjustments Trial  Balance Statement Balance  Sheet
Account  Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash            15,200            15,200            15,200
Supplies                2,500 (a)      1,500                1,000                1,000
Prepaid  Insurance                      600 (b)              50                      550                    550
Equipment                5,000                5,000                5,000
Notes  Payable                5,000                5,000                5,000
Accounts  Payable                2,500                2,500                2,500
Unearned  Service  Revenue                1,200 (d)            400                      800                      800
Common  Stock            10,000            10,000            10,000
Retained  Earnings                      -­
Dividends                      500                      500                    500
Service  Revenue            10,000 (d)            
400            10,600          10,600
(e)            200
Salaries  Expense                4,000 (g)      1,200                5,200            5,200
Rent                      900                      900                900
Totals            28,700            28,700
Supplies  Expense (a)      1,500                1,500            1,500
Insurance  Expense (b)              50                        50                    50
Accumulated
       Depreciation-­
     Equipment (c)              40                        40                        40
Depreciation  Expense (c)              40                        40                    40
Interest  Expense (f)              50                        50                    50
Accounts  Receivable (e)            200                      200                    200
Interest  Payable (f)              50                        50                        50
Salaries  Payable (g)      1,200                1,200                1,200
Totals      3,440      3,440            30,190            30,190            7,740          10,600            22,450            19,590
Net  income
Totals Extend  all  asset,  liability,  and  equity  account  
4-­74 balances  to  the  balance  sheet  columns. SO  10
5.  Total  Columns,  Compute  Net  Income  (Loss)
Adjusted Income
Trial  Balance Adjustments Trial  Balance Statement Balance  Sheet
Account  Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash            15,200            15,200            15,200
Supplies                2,500 (a)      1,500                1,000                1,000
Prepaid  Insurance                      600 (b)              50                      550                      550
Equipment                5,000                5,000                5,000
Notes  Payable                5,000                5,000                5,000
Accounts  Payable                2,500                2,500                2,500
Unearned  Service  Revenue                1,200 (d)            400                      800                      800
Common  Stock            10,000            10,000            10,000
Retained  Earnings                        -­
Dividends                      500                      500                      500
Service  Revenue            10,000 (d)            
400            10,600            10,600
(e)            200
Salaries  Expense                4,000 (g)      1,200                5,200              5,200
Rent                      900                      900                    900
Totals            28,700            28,700
Supplies  Expense (a)      1,500                1,500              1,500
Insurance  Expense (b)              50                          50                        50
Accumulated
       Depreciation-­
       Equipment (c)              40                          40                          40
Depreciation  Expense (c)              40                          40                        40
Interest  Expense (f)              50                          50                        50
Accounts  Receivable (e)            200                      200                      200
Interest  Payable (f)              50                          50                          50
Salaries  Payable (g)      1,200                1,200                1,200
Totals      3,440      3,440            30,190            30,190              7,740            10,600            22,450            19,590
Net  income              2,860                2,860
Totals Compute  Net  Income  or  Net  Loss.            10,600            10,600            22,450            22,450
4-­75
SO  10

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