Chapter 4 - Fundamentals of Accounting
Chapter 4 - Fundamentals of Accounting
Chapter 4 - Fundamentals of Accounting
ACCRUAL ACCOUNTING
CONCEPTS
4-1
Study Objectives
1. Explain the revenue recognition principle and the expense recognition
principle.
2. Differentiate between the cash basis and the accrual basis of
accounting.
3. Explain why adjusting entries are needed, and identify the major
types of adjusting entries.
4. Prepare adjusting entries for deferrals.
5. Prepare adjusting entries for accruals.
6. Describe the nature and purpose of the adjusted trial balance.
7. Explain the purpose of closing entries.
8. Describe the required steps in the accounting cycle.
9. Understand the causes of differences between net income and cash
provided by operating activities.
4-2
Accrual Accounting Concepts
The Adjusted
The Basics of
Trial Balance Closing the Quality of
Timing Issues Adjusting
and Financial Books Earnings
Entries
Statements
. . . . .
Jan. Feb. Mar. Apr. Dec.
Review Question
What is the periodicity assumption?
a. Companies should recognize revenue in the
accounting period in which it is earned.
b. Companies should match expenses with revenues.
c. The economic life of a business can be divided into
artificial time periods.
d. The fiscal year should correspond with the calendar
year.
Companies recognize
revenue in the accounting
period in which it is earned.
In a service enterprise,
revenue is considered to be
earned at the time the
service is performed.
4-11
SO 2 Differentiate between the cash basis
and the accrual basis of accounting.
Timing Issues
4-12
SO 2 Differentiate between the cash basis
and the accrual basis of accounting.
Timing Issues
4-13
SO 2 Differentiate between the cash basis
and the accrual basis of accounting.
Timing Issues
Review Question
Which one of these statements about the accrual basis of
accounting is false?
a. Companies record events that change their financial
statements in the period in which events occur, even if
cash was not exchanged.
b. Companies recognize revenue in the period in which it is
earned.
c. This basis is in accord with generally accepted accounting
principles.
d. Companies record revenue only when they receive cash,
and record expense only when they pay out cash.
4-14
SO 2 Differentiate between the cash basis
and the accrual basis of accounting.
4-15
The Basics of Adjusting Entries
4-16
SO 3 Explain why adjusting entries are needed, and
identify the major types of adjusting entries
The Basics of Adjusting Entries
4-17
SO 3 Explain why adjusting entries are needed, and
identify the major types of adjusting entries
The Basics of Adjusting Entries
Review Question
Adjusting entries are made to ensure that:
a. expenses are recognized in the period in which
they are incurred.
b. revenues are recorded in the period in which they
are earned.
c. balance sheet and income statement accounts
have correct balances at the end of an accounting
period.
d. All of the above.
4-18
SO 3 Explain why adjusting entries are needed, and
identify the major types of adjusting entries
Types of Adjusting Entries
Illustration 4-3
Categories of adjusting entries
Deferrals:
1. Prepaid expenses: Expenses paid in cash
and recorded as assets before they are used or
consumed.
2. Unearned revenues: Cash received and
reported as liabilities before revenue is earned.
Accruals:
1. Accrued revenues: Revenues earned but
not yet received in cash or recorded.
2. Accrued expenses: Expenses incurred
but not yet paid in cash or recorded.
4-19
SO 3 Explain why adjusting entries are needed, and
identify the major types of adjusting entries
Types of Adjusting Entries
Trial Balance –
Each account is
analyzed to
determine
whether it is
complete and up-
to-date.
Illustration 4-4
4-20
SO 3 Explain why adjusting entries are needed, and
identify the major types of adjusting entries
Adjusting Entries for Deferrals
Prepaid expenses
OR
Unearned revenues.
Payment of cash, that is recorded as an asset because
service or benefit will be received in the future.
Prepaid Expenses
Costs that expire either with the passage of time or
through use.
Adjusting entry results in an increase (a debit) to an
expense account and a decrease (a credit) to an asset
account.
Depreciation
Buildings, equipment, and motor vehicles (long-lived
assets) are recorded as assets, rather than an
expense, in the year acquired.
Statement Presentation
Accumulated Depreciation-Equipment is a contra asset
account.
Summary
Illustration 4-10
Receipt of cash that is recorded as a liability because the
revenue has not been earned.
Unearned Revenues
Adjusting entry to record the revenue that has been
earned and to show the liability that remains.
Summary
Illustration 4-13
OR
Expenses incurred
Accrued Revenues
Illustration 4-15
Summary
Illustration 4-16
Expenses incurred but not yet paid in cash or recorded.
rent taxes
interest salaries
Accrued Expenses
Summary
Illustration 4-22
The adjusted trial balance is the primary basis for the
preparation of the financial statements.
4-52 SO 6 Describe the nature and purpose of the adjusted trial balance.
The Adjusted Trial Balance
4-53 SO 6
The Adjusted Trial Balance
Review Question
Which of the following statements is incorrect concerning the
adjusted trial balance?
a. An adjusted trial balance proves the equality of the total
debit balances and the total credit balances in the ledger
after all adjustments are made.
b. The adjusted trial balance provides the primary basis for the
preparation of financial statements.
c. The adjusted trial balance lists the account balances
segregated by assets and liabilities.
d. The adjusted trial balance is prepared after the adjusting
entries have been journalized and posted.
4-54 SO 6 Describe the nature and purpose of the adjusted trial balance.
Preparing Financial Statements
Retained
Income Balance
Earnings
Statement Sheet
Statement
4-55 SO 6 Describe the nature and purpose of the adjusted trial balance.
Preparing Financial Statements
Illustration 4-27
4-56
Preparing Financial Statements
Illustration 4-28
4-57
Closing the Books
Illustration 4-29
Illustration 4-30
2012
Illustration 4-31
4-60
Closing the Books
7. Prepare financial
4. Prepare a trial balance
statements
As a result of the Sarbanes-Oxley Act, many companies are trying to
improve the quality of their financial reporting.
Illustration 4-27
4-65
SO 9 Understand the causes of differences between net
income and cash provided by operating activities.
Keep an Eye on Cash
The difference for Sierra is $2,840 ($5,700 - $2,860). The
following summary shows the causes of this difference.
4-66
SO 9
Adjusting Entries in an Automated World—
Using a Worksheet (Appendix)
Trial Balance –
Each account is
analyzed to
determine
whether it is
complete and up-
to-date.
Illustration 4-4
4-67
SO 10
Adjusting Entries in an Automated World—
Using a Worksheet (Appendix)
4-68
SO 10 Describe the purpose and the
basic form of a worksheet.
1. Prepare a Trial Balance on the Worksheet
Adjusted Income
Trial Balance Adjustments Trial Balance Statement Balance Sheet
Account Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash 15,200
Supplies 2,500
Prepaid Insurance 600
Equipment 5,000
Notes Payable 5,000
Accounts Payable 2,500
Unearned Service Revenue 1,200
Common Stock 10,000
Retained Earnings -
Dividends 500
Service Revenue 10,000
4-69 SO 10 Describe the purpose and the basic form of a worksheet.
Using a Worksheet
Illustration 4-24
General journal
showing adjusting
entries 2012
Adjusting
Journal
Entries
4-70
2. Enter the Adjustments in Adjustments Columns
Adjusted Income
Trial Balance Adjustments Trial Balance Statement Balance Sheet
Account Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash 15,200
Supplies 2,500 (a) 1,500
Prepaid Insurance 600 (b) 50
Equipment 5,000
Adjustments Key:
Notes Payable 5,000 (a) Supplies Used.
Accounts Payable 2,500
Unearned Service Revenue 1,200 (d) 400 (b) Insurance Expired.
Common Stock 10,000
Retained Earnings -
(c) Depreciation Expensed.
Dividends 500 (d) Service Revenue Earned.
Service Revenue 10,000 (d) 400
(e) 200
(e) Service Revenue Accrued.
Salaries Expense 4,000 1,200
(g) (f) Interest Accrued.
Rent 900
Totals 28,700 28,700 (g) Salaries Accrued.
Supplies Expense 1,500
(a)
Insurance Expense 50
(b)
Accumulated
Depreciation- Enter adjustment amounts, total
Equipment (c) 40
Depreciation Expense 40
(c)
adjustments columns, and check
Interest Expense (f) 50 for equality.
Accounts Receivable 200
(e)
Interest Payable (f) 50
Salaries Payable (g) 1,200
Totals 3,440 3,440
Net income
Totals Add additional accounts as needed.
4-71 SO 10
3. Complete the Adjusted Trial Balance Columns
Adjusted Income
Trial Balance Adjustments Trial Balance Statement Balance Sheet
Account Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash 15,200 15,200
Supplies 2,500 (a) 1,500 1,000
Prepaid Insurance 600 (b) 50 550
Equipment 5,000 5,000
Notes Payable 5,000 5,000
Accounts Payable 2,500 2,500
Unearned Service Revenue 1,200 (d) 400 800
Common Stock 10,000 10,000
Retained Earnings -
Dividends 500 500
Service Revenue 10,000 (d) 400 10,600
(e) 200
Salaries Expense 4,000 1,200
(g) 5,200
Rent 900 900
Totals 28,700 28,700
Supplies Expense 1,500
(a) 1,500
Insurance Expense 50
(b) 50
Accumulated
Depreciation-
Equipment (c) 40 40
Depreciation Expense 40
(c) 40
Interest Expense (f) 50 50
Accounts Receivable 200
(e) 200
Interest Payable (f) 50 50
Salaries Payable (g) 1,200 1,200
Totals 3,440 3,440 30,190 30,190
Net income
Totals Total the adjusted trial balance
4-72 columns and check for equality. SO 10
4. Extend Amounts to Financial Statement Columns
Adjusted Income
Trial Balance Adjustments Trial Balance Statement Balance Sheet
Account Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash 15,200 15,200
Supplies 2,500 1,500 1,000
(a)
Prepaid Insurance 600 50 550
(b)
Equipment 5,000 5,000
Notes Payable 5,000 5,000
Accounts Payable 2,500 2,500
Unearned Service Revenue 1,200 (d) 400 800
Common Stock 10,000 10,000
Retained Earnings -
Dividends 500 500
Service Revenue 10,000
(d) 400 10,600 10,600
200
(e)
Salaries Expense 4,000 (g) 1,200 5,200 5,200
Rent 900 900 900
Totals 28,700 28,700
Supplies Expense (a) 1,500 1,500 1,500
Insurance Expense (b) 50 50 50
Accumulated
Depreciation-
Equipment (c)
40 40
Depreciation Expense (c) 40 40 40
Interest Expense (f) 50 50 50
Accounts Receivable (e) 200 200
Interest Payable (f) 50 50
Salaries Payable (g)
1,200 1,200
Totals 3,440 3,440 30,190 30,190 7,740 10,600
Net income
Totals Extend all revenue and expense account
4-73 balances to the income statement columns. SO 10
4. Extend Amounts to Financial Statement Columns
Adjusted Income
Trial Balance Adjustments Trial Balance Statement Balance Sheet
Account Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash 15,200 15,200 15,200
Supplies 2,500 (a) 1,500 1,000 1,000
Prepaid Insurance 600 (b) 50 550 550
Equipment 5,000 5,000 5,000
Notes Payable 5,000 5,000 5,000
Accounts Payable 2,500 2,500 2,500
Unearned Service Revenue 1,200 (d) 400 800 800
Common Stock 10,000 10,000 10,000
Retained Earnings -
Dividends 500 500 500
Service Revenue 10,000 (d)
400 10,600 10,600
(e) 200
Salaries Expense 4,000 (g) 1,200 5,200 5,200
Rent 900 900 900
Totals 28,700 28,700
Supplies Expense (a) 1,500 1,500 1,500
Insurance Expense (b) 50 50 50
Accumulated
Depreciation-
Equipment (c) 40 40 40
Depreciation Expense (c) 40 40 40
Interest Expense (f) 50 50 50
Accounts Receivable (e) 200 200 200
Interest Payable (f) 50 50 50
Salaries Payable (g) 1,200 1,200 1,200
Totals 3,440 3,440 30,190 30,190 7,740 10,600 22,450 19,590
Net income
Totals Extend all asset, liability, and equity account
4-74 balances to the balance sheet columns. SO 10
5. Total Columns, Compute Net Income (Loss)
Adjusted Income
Trial Balance Adjustments Trial Balance Statement Balance Sheet
Account Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash 15,200 15,200 15,200
Supplies 2,500 (a) 1,500 1,000 1,000
Prepaid Insurance 600 (b) 50 550 550
Equipment 5,000 5,000 5,000
Notes Payable 5,000 5,000 5,000
Accounts Payable 2,500 2,500 2,500
Unearned Service Revenue 1,200 (d) 400 800 800
Common Stock 10,000 10,000 10,000
Retained Earnings -
Dividends 500 500 500
Service Revenue 10,000 (d)
400 10,600 10,600
(e) 200
Salaries Expense 4,000 (g) 1,200 5,200 5,200
Rent 900 900 900
Totals 28,700 28,700
Supplies Expense (a) 1,500 1,500 1,500
Insurance Expense (b) 50 50 50
Accumulated
Depreciation-
Equipment (c) 40 40 40
Depreciation Expense (c) 40 40 40
Interest Expense (f) 50 50 50
Accounts Receivable (e) 200 200 200
Interest Payable (f) 50 50 50
Salaries Payable (g) 1,200 1,200 1,200
Totals 3,440 3,440 30,190 30,190 7,740 10,600 22,450 19,590
Net income 2,860 2,860
Totals Compute Net Income or Net Loss. 10,600 10,600 22,450 22,450
4-75
SO 10