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Excel Notes

The document provides various Excel functions for common tasks like sum, concatenate, upper, lower, proper, left, right, mid, len, exact, average, median, mode, standard deviation, large, small, correlation and charts. It also discusses pivot tables, slicers, data analysis, VBA and macros.

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Rajeshwari p
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
12 views

Excel Notes

The document provides various Excel functions for common tasks like sum, concatenate, upper, lower, proper, left, right, mid, len, exact, average, median, mode, standard deviation, large, small, correlation and charts. It also discusses pivot tables, slicers, data analysis, VBA and macros.

Uploaded by

Rajeshwari p
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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1.

Sum function used to find the total value of the data column

=sum(text column)

2. Concatenate function joins two texts together in two different column cells. (Like eg- joining first
name and last name into one column)

=concatenate(select 1st text,2nd text)

However to get space between the words formula will be

=concatenate(1st text,” “,2nd text)

3. When you want to change all alphabets into capital letters in excel

=upper(text)

4. When you want to change all alphabets into small letters in excel

=lower(Text)

5. Proper case is the first letter will be capital others will be in small letters

=proper(text)
6. Left function gives starting left letters from word for selected words

=Left(text,3)

7. right function gives from last right letters from word for selected words

=right(text,3)

8. mid function provides middle words required as per ur selection from excel sheet

=mid(text,3,3)

9. Len fuction provides the length of the alphabet or nos present on excel cells

=len(text)

10. Exact function is used for finding to excel columns are having same values or letters exactly or not
with matching spelling and alphabets also(provides true or false data)

=exact(first column,2nd column)

11. To find the average amt in excel data (works only on numbers)

=average(text data column)


12. To find the median which finds the middle no from set of nos

=median(text data column)

13. To find the mode i.e most frequently occurring no in the data column in nos

=mode(text data column)

14. Standard deviation function calculates the standard deviation in the sample set of data helps to know
how much variance there is in a set of nos compared to average of the no

For entire population of data use standard deviation.p


=stdev.p(data)
For sample data use standard deviation.s
=stdev.s(data)

15. Large function provides the highest no from the data column

=large(text column,k i.e ..1 or 2 as per the highest 1st or 2nd largest value)

16. Small fuction provides lowest no from data column

=small(text column,k i.e, 1 0r 2 as per the lowest value req)

17. Coefficient correlation or coral function is finding between two variables, are used to find how
strong the relationship is between the two data eg from x and y column datas.

Correl(x column data ,y column data)

Charts in excel

1. To represent a data graphically in excel go to insert – recommended charts and you can select
select any feasible for you. Which helps for comparison with data
2. Line chart used for showing trend in the data given
3. Pie chart used to compare the proportion of a value in a whole. Path is insert- pie chart and you
will get the circular form data
4. Bar chart useful for bigger header line words in the data ,you can choose horizontal chart as you
can read headings clearly
5. Surface chart helps to find out optimum combination between two sets of data in a list

Pivot table

1.To create pivot table from the data you have , go to insert -pivot table option-select the data range
you can select new sheet for getting pivot table in new excel sheet or in existing sheet to get next to the data
itself and click ok.
2. Later you can see pivot table fields in right hand side and select the values to get the data you
want ,add in filters columns ,rows and values
3. Select and drag the data heads to the below fields settings to get pivot tables
4. To find the slicer in pivot table, go to analyse-insert slicer option make sure your cursor on pivot
table which helps to filter the data
5. Similarly you can add pivot chart to get the chart for more clear picture of the data

Data Analysis in excel

Data analysis provides data analysis tool for financial statistical and engineering data
1. To do that file tab -click on options -Add-ins – select Analysis toolpak click go and you have to
chose analysis toolpak option and then ok
2. From the list of data ,analysis go to Data tab click on data analysis - regression option and then
ok
3. Select range in y (predictable) and x range (independent column data) and check on labels
4. Select output range where you req the data and check on residuals and then click ok
5. And you get the regression data analysis of the data

VBA and Macros

VBA -visual basic for applications it is a built in programming language that allows to write your own
commands in excel spreadsheet which help to ease your task.
Macros is something related to VBA ,they are small progams that records keystrokes as you perform
the task

1. To perform on macros you need developer tab to get that home tab -ribbon(right corner)-select
customise ribbon-main tabs -check on developer tab and click ok ,developer tab will be added to
the excel sheet
2. To record a macro, go to developer tab- record macro

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