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    Motorpool Procedure

    Uploaded by

    Samuel Pobre
    This document outlines the procedures for maintaining motor vehicles, equipment, machines, and generators at MKWD. It assigns responsibilities to various roles including the President/COO, Finance Head, Department Head of General Services, General Services Head, and Motor Pool In-Charge. The procedures describe preventive and corrective maintenance activities. Records such as vehicle and equipment history ledgers, pre-repair inspection reports, and accomplishment reports are generated. An annual preventive maintenance plan is prepared simultaneously with the corporate budget and annual procurement plan.

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    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    Motorpool Procedure

    Uploaded by

    Samuel Pobre
    1K views2 pages
    This document outlines the procedures for maintaining motor vehicles, equipment, machines, and generators at MKWD. It assigns responsibilities to various roles including the President/COO, Finance Head, Department Head of General Services, General Services Head, and Motor Pool In-Charge. The procedures describe preventive and corrective maintenance activities. Records such as vehicle and equipment history ledgers, pre-repair inspection reports, and accomplishment reports are generated. An annual preventive maintenance plan is prepared simultaneously with the corporate budget and annual procurement plan.

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    This document outlines the procedures for maintaining motor vehicles, equipment, machines, and generators at MKWD. It assigns responsibilities to various roles including the President/COO, Finance Head, Department Head of General Services, General Services Head, and Motor Pool In-Charge. The procedures describe preventive and corrective maintenance activities. Records such as vehicle and equipment history ledgers, pre-repair inspection reports, and accomplishment reports are generated. An annual preventive maintenance plan is prepared simultaneously with the corporate budget and annual procurement plan.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    1K views2 pages

    Motorpool Procedure

    Uploaded by

    Samuel Pobre
    This document outlines the procedures for maintaining motor vehicles, equipment, machines, and generators at MKWD. It assigns responsibilities to various roles including the President/COO, Finance Head, Department Head of General Services, General Services Head, and Motor Pool In-Charge. The procedures describe preventive and corrective maintenance activities. Records such as vehicle and equipment history ledgers, pre-repair inspection reports, and accomplishment reports are generated. An annual preventive maintenance plan is prepared simultaneously with the corporate budget and annual procurement plan.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 2

    MOTORPOOL PROCEDURE

    1. OBJECTIVE :
    To ensure the maintenance and efficient operation of all equipments, motor vehicles,
    machines, generator and other small equipment.
    2. SCOPE
    Preventive and corrective maintenance of all equipments, motor vehicles, machines, generator
    and other small equipment.
    3. RESPONSIBILITY AND RESOURCES
    President/COO
    Finance Head
    Department Head, GSD
    General Service Head
    Motor pool In-Charge
    End user
    4. . DEFINITION OF TERMS
    Maintenance – keeping all motor vehicles/equipments continues to perform their intended
    purpose/functions by keeping them in good condition and restoring them to serviceable
    condition.

    Preventive Maintenance – is maintenance carried out at predetermined intervals intended to


    reduce probability of failure or malfunctioning.

    End-users – refer to accountable officer who was assigned with equipment and motor
    vehicle.

    PR – Purchase Requisition

    JO – Job Order

    APP – Annual Procurement Plan


    5. . RECORDS GENERATED:
    Vehicle and equipment History Ledger, Pre-repair Inspection Report, Spot Report,
    Accomplishment Report.
    6. PROCEDURE DETAILS AND FLOW

    1. Process Flow Description of Activity Guidelines/Criteria/Po Responsible Retained Information


    licy Person
    1. Simultaneous in the Annual Procurement Plan Department head- 1.1 Status Report of all
    preparation of the Corporate Equipment vehicles and equipments
    start
    Operating Budget/ Annual 1.2 Preventive Maintenance
    Procurement Plan the General Schedule
    Services Chief shall prepare 1.3 Annual Calendar of
    also the Annual Preventive Activities
    Maintenance Plan of all motor
    vehicles and equipment of
    MKWD to include the budget
    of preventive maintenance of
    vehicles and equipment in the
    APP

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