21-3-TM1 PTS-CBLM

COMPETENCY
BASED
LEARNING
MATERIAL
Sector HEALTH, SOCIAL, AND OTHER
COMMUNITY
DEVELOPMENT SERVICES SECTOR
BOOKKEEPING NC III
Qualification
Title
Unit of Competency PREPARE TRIAL BALANCE
Module Title PREPARE TRIAL BALANCE
MAGALANG, PAMPANGA
School Logo Date Developed: Document No. NTTA-TM1-01

Month/year Issued by:
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HOW TO USE THIS COMPETENCY BASED LEARNING
MATERIAL
Welcome to the module in Preparing Trial Balance. This module

contains training materials and activities for you to complete.
The unit of competency “Prepare Trial Balance" deals with the skills,
knowledge and attitude required to property transfer the balances form
ledger to the trial balances and to substantiate the balances of debits and
credit.
This module will lead you through different learning activities in order to
complete each learning outcome of the module. Each learning outcomes is
provided with Information Sheets (Reference Materials for further reading
to help you better understand the required activities). Follow these activities
and answer the self-check at the end of each learning outcome. You may
remove a blank answer sheet at the end of each module (or get one from
your facilitator/trainer) to write your answers for each self-check. If you
have questions, don’t hesitate to ask your facilitator for assistance.
Recognition of Prior Learning (RPL)
You may already have some or most of the knowledge and skills covered
in this learner's guide because you have:
 been working for some time
 already completed training in this area.
If you can demonstrate to your trainer that you are competent in a

particular skill or skills, talk to him/her about having them formally
recognized so you don't have to do the same training again. If you have a
qualification or Certificate of Competency from previous trainings, show it to
your trainer. If the skills you acquired are still current and relevant to the
unit/s of competency they may become part of the evidence you can present
for RPL. If you are not sure about the currency of your skills, discuss this
with your trainer.
At the end of this module is a Learner’s Diary. Use this diary to record
important dates, jobs undertaken and other workplace events that will
assist you in providing further details to your trainer or assessor. A Record
of Achievement is also provided for your trainer to complete once you
complete the module.

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This module was prepared to help you achieve the required competency,
in Preparing the Trial Balance. This will be the source of information for you
to acquire knowledge and skills in this particular trade independently and at
your own pace, with minimum supervision or help from your instructor.
 Talk to your trainer and agree on how you will both organize the
Training of this unit. Read through the module carefully. It is divided
into sections, which cover all the skills, and knowledge you need to
successfully complete this module.
 Work through all the information and complete the activities in each
section. Read information sheets and complete the self-check.
Suggested references are included to supplement the materials
provided in this module.
 Use the self-check questions at the end of each section to test your
own progress.
 When you are ready, ask your trainer to watch you perform the
activities outlined in this module.
 As you work through the activities, ask for written feedback on your
progress. Your trainer keeps feedback/ pre-assessment reports for
this reason. When you have successfully completed each element, ask
your trainer to mark on the reports that you are ready for assessment.
 When you have completed this module (or several modules), and feel
confident that you have had sufficient practice, your trainer will
arrange an appointment with registered assessor to assess you. The
results of your assessment will be recorded in your competency
Achievement Record.

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PARTS OF A COMPETENCY-BASED LEARNING MATERIAL
References/Further Reading
Performance Criteria Checklist

Operation/Task/Job Sheet
Self Check Answer Key
Self Check
Information Sheet
Learning Experiences
Learning Outcome Summary
Module
Module Content
Content
Module
List of Competencies
Content
Module Content
Module Content
Front Page
In our efforts to standardize CBLM,
the above parts are recommended for
use in Competency Based Training
(CBT) in Technical Education and
Skills Development Authority (TESDA)
Technology Institutions. The next
sections will show you the
components and features of each part.

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BOOKKEEPING NCIII
COMPETENCY-BASED LEARNING MATERIALS
List of Competencies
(core competencies)
No. Unit of Competency Module Title Code
Journalize Journalize HCS412301

1.
transactions transactions
HCS412302
2. Post transactions Post transactions
Prepare Trial HCS412303

3. Prepare Trial Balance
Balance
Prepare Financial Preparing Financial

HCS412304
4.
Statements Statements
Review Internal Reviewing Internal

HCS412305
5.
Control Control

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MODULE CONTENT
QUALIFICATION : BOOKKEEPING NCIII
UNIT OF COMPETENCY: PREPARE TRIAL BALANCE
MODULE TITLE: PREPARING TRIAL BALANCE
MODULE DESCRIPTOR: This unit covers the knowledge, skills and

attitudes in listing accounts, transferring and summarizing trial
balances from the ledger
NOMINAL DURATION: 16 hours
LEARNING OUTCOMES:
At the end of this module you MUST be able to:
1. Transfer ledger balance.
2. Summarize trial balance
3. Prepare Trial Balance.
ASSESSMENT CRITERIA:
1. Asset, liability, and equity account titles are listed in accordance
with Chart of Account.
2 Income and expense account titles are listed in accordance with
Chart of Accounts.
3. Asset, liability, and equity balances are transferred in accordance
with Chart of Accounts.
4. Income and expense balances are transferred in accordance with
Chart of Accounts.
5. Debits and credits are totaled with 100% accuracy.
6. Trial Balances are extracted with 100% accuracy.

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LEARNING OUTCOME NO. 1: LIST ACCOUNT TITLES
Contents: Lists account titles
Assessment Criteria
 Asset, liability, and equityaccount titles are listed inaccordance

with Chart of Account
 Income and expense accounttitles are listed in accordance with
Chart of Accounts
Conditions
The following resources MUST be provided:
 Workplace: real or simulated work area

 Appropriate tools and equipment
 Materials/supplies relevant to the activity
Assessment Method:
Competency MUST be assessed through:
 Written Examination
 Work Related Project

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LEARNING OUTCOME NO. 2: TRANSFER BALANCES FROM
THE LEDGER
Contents: Transfering the balances from the ledger
Assessment Criteria
 Asset, liability, and equity balances are transferred in

accordance with Chart of Accounts.
 Income and expense balances are transferred in accordance
with Chart of Accounts.
Conditions

Assessment Method:

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LEARNING OUTCOME NO. 3: SUMMARIZE TRIAL BALANCE
Contents: Summarizing the trial balance
Assessment Criteria
 Debits and credits are totaled with 100% accuracy.

 6. Trial Balances are extracted with 100% accuracy.
Conditions

Assessment Method:

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Learning Experiences
Learning Outcome 1, 2 & 3
1. List account titles
2. Transfer balances from the ledger
3. Summarize trial balance
Learning Activities Special Instructions

BASED ON SESSION PLAN
The focus of this learning outcome
is ______________________.
Read and understand the
information sheets and check
yourself by answering the self-
check. You must answer all
questions correctly before
proceeding to the next activity.
Task sheets will help you practice
your skills. You may refer to
Training activity matrix posted on
the wall, to know the date and time
of your assigned task, your
workstation and the facilities/ tools
and equipment needed for the said
activity.
The Performance Criteria Checklist
will guide and help you evaluate
your work as you are practicing
your skill. Evaluate your own work
using the Performance Criteria.
When you are ready, present your
work to your trainer for final
evaluation and recording.
Feel free to ask for guidance of your
trainer as you undergo the learning
activities outlined for you in the left
column.
After doing all activities of this

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Learning Outcome, you are ready to
proceed to the next topic.

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Information Sheet _______
Lists of Account Titles and Transfer Balances from the ledger
Learning Objectives:
After reading this INFORMATION SHEET, YOU MUST be able to:
1. Classify the asset, liability and equity accounts.
2. Properly summarize the accounts to the trial balance.
Introductory Paragraph
Trial Balance is a list of pre closing balances of ledger accounts after a
the reporting date and the fourth stage in the accounting process. It is
usually prepared after posting and before adjusting the journal entries and
eventually the prepation of the financial statements. The accounting titles
are arrange in order in which they appear in the ledger. It is a two money
column for where the debit and credit balances of each ledger accounts are
placed.
TRIAL BALANCE
A trial balance is a list of accounts with open balances in the general
ledger. It proves the equality of the debits and the credits in the general
ledger.
There are two types of trial balance: the trial balances of balances and
the trial balance of totals.
The trial balance of balances contains accounts with open balances.
Accounts with open balances either have a debit balance or a credit balance.
An account is said to have a debit balance if the debit total is more than the
credit total and is said to have a credit balance, if the total is more that the
debit total. If the debit side and credit side are equal, the account is a zero
balance or closed account.

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TRIAL BALANCE OF BALANCES
BGUINTO ACCOUNTING OFFICE

Trial Balance
June 30, 2021
Account Number Account Titles Debit Credit

101 Cash 28,900.00
102 Account Receivable 2,000.00
103 Office Supplies 500.00
104 Furnitures and Fixtures 10,000.00
105 Vehicle 30,000.00
201 Accounts Payable 500.00
202 Notes Payable 15,000.00
301 Guinto, Capital 50,000.00
401 Guinto, Drawing 600.00
501 Professional Fees 10,000.00
601 Rent Expense 1,500.00
602 Salaries Expense 2,000.00
TOTAL 75,500.00 75,500.00
The other form of trial balance is the trial balance of totals. In this
form, the total of the debits and the total of the credits of each account are
listed.

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TRIAL BALANCE OF TOTALS
BGUINTO ACCOUNTING OFFICE

Trial Balance
June 30, 2021

101 Cash 58,000.00 29,100.00
102 Account Receivable 4,000.00 2,000.00
103 Office Supplies 500.00
104 Furnitures and Fixtures 10,000.00
105 Vehicle 30,000.00
201 Accounts Payable 500.00
202 Notes Payable 15,000.00
401 Guinto, Drawing 600.00
501 Professional Fees 10,000.00
TOTAL 106,600.00 106,600.00
Purpose of a Trial Balance
 Trial Balance acts as the first step in preparation of financial

statements. It is a working paper that accountants use as a basis
while preparing the financial statements.
 Trial balance ensures that for every debit entry recorded, a
corresponding credit entry has been recorded in the books in
accordance with the double entry concept of accounting. If the totals
of the trial balance do not agree, the differences may be investigated
and resolved before financial statements are prepared. Rectifying basic
accounting errors can be much lengthy task after the financial
statements have been prepared because of the changes that would be
required to correct the financial statements.
 Trial Balance ensures that the account balance are accurately
extracted from accounting ledgers.
 Trial Balance assists in the identification and rectification of errors.

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The Recording Process in accounting cycle
Procedures in Preparing Trial Balance
1. Write the heading of the trial balance. The heading of the trial balance
includes the following.
a) The name of the business or the owner

b) Title of the list or trial balance
c) Date of the trial balance
2. Provide column for the accounts and two money columns a debit and a
credit.
3. The accounts should be written in just one column arranged in the
following sequence:
a) Assets
b) Liabilities
c) Capital

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d) Income
e) Expense
4. Write the amounts opposite the corresponding accounts under the debit
money column if the account is a debit balance under the credit money
column if the accounts iis a credit balance.
5. Foot the money columns. Double rule the totals.

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Self- Check ______
List of Account titles and Transfer Balances from the Ledger
IDENTIFICATION
Direction: Write the correct answer on the answer sheet.
1. What is the normal balance of BGuinto Drawings?

2. What is the accounting element of Prepaid Expense?
3. The normal balance of cash?
4. Service Revenue is posted in ______side?
5. Where did the amounts in the ledger came from?
6. A Trial Balance that’s lists both the debit and credit side of the cash?
7. What is the first step in the accounting cycle?
8. Means right had side?
9. What is debited if you pay on account?
10. What is debited when you collect on account?

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ANSWER KEY ____
1. Debit
2. Expense
3. Debit
4. Credit
5. Journal
6. Trial Balance of Totals
7. Analyzing
8. Credit
9. Liabilities
10. Cash

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Information Sheet _______
Lists of Account Titles and Transfer Balances from the ledger
Learning Objectives:
After Reading this Information Sheet, you must be able to:
1. Transfer asset, liability, and equity balances from the ledger in

accordance with the chart of accounts
Introduction
Ledger balances are segregated into debit balances and credit

balances. Assets and expenses accounts appear on the debit side of the trial
balance whereas liabilities, capital and income accounts appear on the
credit side. Where the debit and credit balances are placed and the sums of
the two money columns are equal, the ledger is said to be “in balance”. If
they are not equal, it is said to be “not balance”.
Transfer of Balances
Form the Ledger to the Trial Balance
Below is the general list of general ledger accounts with the balances
as of October 31, 2021 for Bob Guinto, owner of a service business:
GENERAL LEDGER
CASH 101
Date Explanation Ref Debit Credit Balance
2021
Oct 1 Investment by the owner GJ1 20,000.00 20,000.00
5 Purchase supplies on cashGJ1 6,000.00 14,000.00
10 Paid rent for the month GJ1 5,000.00 9,000.00
15 Received cash for the service
GJ1 8,250.00 17,250.00
15 Paid the salary of the employees
GJ1 1,250.00 16,000.00
17 Received cash for the service
GJ1 19,300.00 35,300.00
20 Paid the accounts due GJ1 4,000.00 31,300.00

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SHOP SUPPLIES 102
2021
Oct 5 Purchased supplies cash GJ1 6,000.00 6,000.00
STORE EQUIPMENT 103

2021
Oct 12 Bought equipment on credit
GJ1 12,000.00 12,000.00
ACCOUNTS PAYABLE 201

2021
Oct 12 Bought equipment on credit
GJ1 12,000.00 12,000.00
20 Paid the accounts due GJ1 4,000.00 8,000.00
GUINTO, CAPITAL 301

2021
Oct 1 Investment by the owner GJ1 20,000.00 20,000.00
GUINTO, DRAW ING 401

2021
Oct 28 Withrawal by the owner GJ1 9,000.00 9,000.00
SERVICE INCOME 501

2021
Oct 15 Received cash for service GJ1 8,250.00 8,250.00
17 Received cash for service GJ1 19,300.00 27,550.00
RENT EXPENSE 601

2021
Oct 10 Paid rent for the month GJ1 5,000.00 5,000.00
SALARIES EXPENSE 602

2021
Oct 15 Paid the salary GJ1 1,250.00 1,250.00
The total debts and the total credits in a particular account is shown in the
trial balance of totals.
The Bob Guinto trial balance of totals for October 31, 2021:

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BOB GUINTO
Trial Balance
October 31, 2021

101 Cash 47,550.00 25,250.00
102 Store Supplies 6,000.00 2,000.00
103 Store Equipment 12,000.00
201 Accounts Payable 8,000.00
401 Guinto, Drawing 9,000.00
501 Service Income 27,550.00
TOTAL 80,800.00 82,800.00
In the trial balance of balances, only the balances for each particular
account is shown. It is to be noted that the latter is preferred as compared
to the former.
The Bob Guinto trial balance of totals for October 31, 2021:
BOB GUINTO
Trial Balance
October 31, 2021

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101 Cash 22,300.00
102 Store Supplies 6,000.00
103 Store Equipment 12,000.00
201 Accounts Payable 8,000.00
401 Guinto, Drawing 9,000.00
501 Service Income 27,550.00
TOTAL 55,550.00 55,550.00

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Self- Check ______
List of Account titles and Transfer Balances from the Ledger
COMPLETE THE SENTENCE

Direction:Complete the sentence by adding the word DEBIT or CREDIT.
1. Asset account normally have _____balances.

2. Liability account normally have _____balances.
3. Revenue account normally have_____balances.
4. Drawing account normally have _____balances.
5. Capital account normally have_____balances.
6. Decrease in cash normally have_____balances.
7. Decrease in liability normally have _____balances.
8. Increase in Unearned Revenue normally have _____balances.
9. Decrease in Prepaid Expense normally have _____balances
10. Contra asset normally have_____balances.

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ANSWER KEY ____
1. Debit
2. Credit
3. Credit
4. Debit
5. Credit
6. Credit
7. Debit
8. Credit
9. Credit
10. Credit

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TASK SHEET _____
Title: Prepare Trial Balance
Performance Objective: Given the ledger, prepare the correct trial

balance of the company in no more than 1 hour.
Supplies/Materials : Three Columns Journal, Pencil and Eraser
Equipment : Calculator
Steps/Procedure:
1. Prepare the Trial Balance Sheet and fill up the proper heading.
2. Transfer the amounts from the ledger in proper order.
3. Compute the running balances.
4. Use foot note and compute the equate debit and credit.
Assessment Method: Demonstration, Lecture, Written and Questioning

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Performance Criteria Checklist ______
CRITERIA
YES NO
Did you….
1. Properly identify asset, liability and equity.
2. Lists asset, liability and equity accounts in
accordance with the chart of accounts.
3. Transfer accounts in the proper balance in the
trial balance.
4. Compute the equal balances of the debit and credit
side

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REFERENCES
Accounting Principles 1 by Arganda/Cardenas-Atis/Del

Rosario.
Basic Accounting Principles and Applications by Carlito V.

Reyes.
Basic Accounting Made Easy by Win Ballada

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COMPETENCY

Unit of Competency PREPARE TRIAL BALANCE

Module Title PREPARE TRIAL BALANCE

School Logo Date Developed: Document No. NTTA-TM1-01

Welcome to the module in Preparing Trial Balance. This module

If you can demonstrate to your trainer that you are competent in a

School Logo Date Developed: Document No. NTTA-TM1-01

School Logo Date Developed: Document No. NTTA-TM1-01

Performance Criteria Checklist

Self Check Answer Key

Learning Outcome Summary

School Logo Date Developed: Document No. NTTA-TM1-01

No. Unit of Competency Module Title Code

Journalize Journalize HCS412301

Prepare Trial HCS412303

Prepare Financial Preparing Financial

Review Internal Reviewing Internal

School Logo Date Developed: Document No. NTTA-TM1-01

QUALIFICATION : BOOKKEEPING NCIII

UNIT OF COMPETENCY: PREPARE TRIAL BALANCE

MODULE TITLE: PREPARING TRIAL BALANCE

MODULE DESCRIPTOR: This unit covers the knowledge, skills and

NOMINAL DURATION: 16 hours

School Logo Date Developed: Document No. NTTA-TM1-01

Contents: Lists account titles

 Asset, liability, and equityaccount titles are listed inaccordance

The following resources MUST be provided:

 Workplace: real or simulated work area

Competency MUST be assessed through:

School Logo Date Developed: Document No. NTTA-TM1-01

Contents: Transfering the balances from the ledger

 Asset, liability, and equity balances are transferred in

The following resources MUST be provided:

 Workplace: real or simulated work area

Competency MUST be assessed through:

School Logo Date Developed: Document No. NTTA-TM1-01

Contents: Summarizing the trial balance

 Debits and credits are totaled with 100% accuracy.

The following resources MUST be provided:

 Workplace: real or simulated work area

Competency MUST be assessed through:

School Logo Date Developed: Document No. NTTA-TM1-01

Learning Activities Special Instructions

After doing all activities of this

School Logo Date Developed: Document No. NTTA-TM1-01

School Logo Date Developed: Document No. NTTA-TM1-01

BGUINTO ACCOUNTING OFFICE

Account Number Account Titles Debit Credit

School Logo Date Developed: Document No. NTTA-TM1-01

BGUINTO ACCOUNTING OFFICE

Account Number Account Titles Debit Credit

Purpose of a Trial Balance

 Trial Balance acts as the first step in preparation of financial

School Logo Date Developed: Document No. NTTA-TM1-01

Procedures in Preparing Trial Balance

a) The name of the business or the owner

School Logo Date Developed: Document No. NTTA-TM1-01

School Logo Date Developed: Document No. NTTA-TM1-01

List of Account titles and Transfer Balances from the Ledger

1. What is the normal balance of BGuinto Drawings?