Tel : +91-135-278004-7 Government of India

Fax : +91-135-2787128/161 Ministry of Defence

Email : director@irde.drdo.in Defence Research & Development
Organisation
MMG Email : mmg@irde.drdo.in Instruments Research & Development
Establishment
Raipur Road,
Dehradun – 248 008.

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Dated: 9th Oct, 2020

INVITATION FOR EXPRESSION OF INTEREST

FOR
Space Qualified Opto-mechanical Assembly for Hyperspectral
Payload
EOI Reference No:

The Director, Instruments Research & Development Establishment (IRDE), Raipur

Road, Dehradun-248008 invites Expression of Interest (EoI) from Indian Industry
(as defined under the Companies Act, 2013), “Space Qualified Opto-mechanical
Assembly for Hyperspectral Payload”for a specific application of DRDO. IRDE requires
qty 03 nos. of this assembly. IRDE intends to develop the same with Indian Industries
only and would assess the indigenous firm’s capabilities in this direction, as per the
scope of work given below:

1. Scope of Work (brief):

The Hyperspectral Payload unit consists of one unit of Visible-Near Infrared (VNIR)
Opto-mechanical Assembly and one unit of Short Wave Infrared (SWIR) Opto-
mechanical Assembly. Both the units will be mounted on a payload bracket provided by
IRDE. The detailed specifications of SWIR & VNIR units are given in subsequent
sections of this document.

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The broad scope of work consists of:
1) Design and Fabrication Light weight Primary mirror
2) Design and Fabrication of Dispersive Element (Grating)
3) Design and Fabrication of Order Sorting Filter
4) Optimization of Opto-mechanical design provided by IRDE
5) Structural and thermal analysis of complete assembly including
electronics card
6) Fabrication, assembly, functional testing and space qualification testing of
Opto-mechanical assembly
7) Documentation for space qualification

Qualification and Acceptance level tests to be carried out:

All thesystem parameters (for VNIR and SWIR) will be verified and validated to meet
the definedspecifications as per following criteria:
 Test (T) – Measurement in laboratory
 Inspection (I) – Inspection
 Analysis (A) – Computation /COC
Table: Tests Verification Matrix
S.No Description I A T

1. Spectral Range √

2. Ground Sampling Distance √

(Spatial Resolution)
3. Swath √

4. Spectral Resolution √

5. Spectral Bands √

6. SNR √

7. Operating Temp. √

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 8. Weight √

9. Size √

10. √
F#
11. √
EFL
12. √
FOV
13. √
Distortion
14. √
MTF
15. Linear Dispersion (spectral gradient) √

16. Minimum Transmission √

17. Spectral Resolution (FWHM) in the √

overall Spectral Range

18. Mechanical Characteristics √

19. Environmental Qualification Test √

Requirement

2. Eligibility Criteria:

Based on the response to EOI, the firm would be evaluated as per the following
eligibility criteria. The firm should furnish relevant documents in support of their claims
for each points.

The broad criteria for vendor qualification should be in following terms:

I. Technical Capabilities:

a. The vendor should have successfully developed and delivered minimum one
set of Opto-mechanical module in last 5 years with similar complexity to any
Indian Government Organisation.
b. Expertise in space grade opto-mechanical design and design & fabrication of
space grade including light weight primary mirror, grating and order sorting filter.

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 c. In house capability of assembly of opto-mechanical component of space grade
materials
d. Expertise in Finite Element Analysis & Design tools such as SolidWorks, NX
Nastran, Ansys, Code5 or equivalent and availability of these tools.

II. Manufacturing and Infrastructure Facilities

a. Facility of high precision manufacturing of components (Optics & Mechanical)

having size 450 mm in each direction x, y & z. (Essential)
b. Fabrication of space grade opto-mechanical components including light weight
primary mirror, grating and order sorting filter.
c. In-house Manufacturing machine Tools such as CNC machines, Single Point
Diamond Turning (SPDT) machine and facility for grinding of Optical components
(Optics & Mechanical) having size 450 mm in each direction x, y & z.
d. Facilities for Qualification Tests

III. Availability of Expertise Man Power

a. Expertise in Optical design & Design tools such as Code5.
b. Expertise in Mechanical design of the space grade Opto-Mechanical Systems

IV. Financial Capabilities

a. Average annual turnover of at least INR 10 crores for the last 3 financial years
i.e. FY 2017-18, FY2018-19 and FY2019-20.
b. Experience of having successfully completed at least one similar project
complexity & costing not less than Rs. 10 crores during last 5 years.

V. Quality and Project Management Capabilities [ Desirable]

a. Quality Management System, Quality Control System: Quality Standards/
Certifications obtained by the Vendor (AS9100, Rev C/ ISO 9001:2008/ Others)
b. Previous record of compliance with the intended delivery schedule.

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The firms will be evaluated based on brief technical compliance and Vendor
Qualification Criteria.

3. General Terms and Conditions

a) Firms are required to send their response to this EoI to The Director, IRDE,
Raipur Road, Dehradun – 248008 on or before the date & time as given in the
advertisement, with the details as required in para 2 above of EoI.

b) This EoI is not to be treated as a request for quotation/proposal and is issued

with no commitment. IRDE reserves the right to withdraw the EoI or change or
vary any part thereof at any stage. IRDE also reserves the right to disqualify any
firm/proposal, should it be so necessary at any stage.

a) By submitting a proposal, each firm shall be deemed to acknowledge of having

fully and carefully read the EoI, and understood all the terms and conditions.

b) The Firm shall compulsorily enclose all proofs as Annexures to response to EoI.
Responses which are not in compliance with our EoI conditions will be rejected,
without assigning any reasons thereof. IRDE reserves the right to request for any
additional information, if required. Failure to furnish all requisite information or
and/or documents shall result in repudiation of the EoI, without assigning any
reasons thereof.
c) The Firm should have a valid GST registration. The Firm should submit self-
attested copy(ies) of the Certificates of Incorporation and other certificates that
are legally required for carrying out its business activities.

d) Income Tax Returns of the last three years, duly certified by a Charted
Accountant, have to be submitted.

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 e) An undertaking (self-certificate) is to be submitted that, the firm hasn’t been
blacklisted by any Central/State Government Department/Central Government
Funded Organizations/ State Government funded organizations/ World Bank, or
other World Bank organizations and is not under any illegal expression by
Government of India.

f) An undertaking (self-attested) is to be submitted that there has been no

outstanding bankruptcy, judgment or pending legal proceedings against the firm
as on date of submission of response to EoI.

g) The brief description in EoI is provided to understand the requirements by the

Vendor and does not reflect the final design parameters. Detailed specifications
and design inputs will be shared with shortlisted firms after signing a Non-
Disclosure Agreement (NDA).

h) After receiving the response to EoI, a DRDO Vendor Evaluation Committee

(VEC) will evaluate the vendor's suitability based on the eligibility criteria defined
in para 2.

i) All hardware and software design, under the scope of work, will be the sole
property of DRDO and DRDO will have the IPR for the same.

j) Further, the firm must not quote any of these works in any publications or to any
of their customers without explicit permission from IRDE and adhere to strict
confidentiality.

k) The vendors Qualified by the VEC shall be allowed to participate in the tender to
be floated for the same in due course.

l) The Vendor shall be willing for development time of 10-12 Months from the
placement of firm supply order.

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4. Response to EOI format :

The proposal and all correspondences/documents shall be written in English

Sl. Contents Page No

No
i. Covering Letter
Part-I
ii. General Details of the Firm
iii. Technical Capabilities
iv. Manufacturing and Infrastructure
Facilities
v. Availability of Expertise Man Power
vi. Financial Capabilities
vii. Quality and Project Management
Capabilities
Part-II
viii. Compliance Matrix to be filled by the
firm

5. List of Annexures (To be enclosed by vendor)

a) Annexure- A Brief Profile

b) Annexure-B Technical Capabilities
c) Annexure-C Manufacturing and Infrastructure
Facilities
d) Annexure-D Availability of Expertise Man Power
e) Annexure-E Financial Capabilities
f) Annexure- F Quality and Project Management
Capabilities
g) Annexure- G Any other Details

The vendors have to upload their proposal on the CPP portal and/orsubmit enclosed in
a sealed envelope and superscribed “Expression of Interest: “Space Qualified Opto-
mechanical Assembly for Hyperspectral Payload”.

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The prospective vendors are requested to submit the proposal by
02 Nov, 2020 before 1000 Hrs. For assistance, clarifications and questions regarding
this EoI, you are welcome to contact:

Name Mr. Manvendra Singh Mr Saralesh Yadav

Designation Scientist ‘G’ Scientist ‘E’
Ph 0135-2782384 0135-2782383
Fax 0135-2787161, 0135-2787128 0135-2787161, 0135-2787128
Email manvendra@irde.drdo.in saralesh@irde.drdo.in

8|Page
 EOI Response Format
######## Cover Letter
(Firm’s letterhead) [Date]

To
THE HEAD, MMG
Instruments Research & Development Establishment (IRDE)
Raipur Road, Dehradun - 248008

Dear Sir,

Ref: Expression of Interest: “Space Qualified Opto-mechanical Assembly for

Hyperspectral Payload".

Having examined the Expression of Interest (EoI), the receipt of which is hereby duly
acknowledged, we, the undersigned, intend to submit our response to the Expression of
Interest: Space Qualified Opto-mechanical Assembly for Hyperspectral Payload,

Primary and Secondary contacts for our company are:

Primary Contact Secondary Contact

Name:
Title:
Firm’s Name:
Address:
Phone :
Mobile:
Fax :
E – mail :

We fully understand and agree to comply that, on verification, if any of the information
provided here is found to be misleading the short listing process, we are liable to be
dismissed from the selection process or termination of the contract during the execution
of the contract.
We agree for unconditional acceptance of all the terms and conditions set out in the EoI
document.
It is hereby confirmed that I / We are entitled to act on behalf of our
company/corporation/ firm / organization and empowered to sign this document as well
as such other documents, which may be required in this connection.

Dated this
(Signature) (In the capacity of)
(Name)
Duly authorized to sign the EoI Response for and on behalf of:
(Name and Address of Company) Seal / Stamp of the Firm(Firm’s Seal)

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 Part-I

General Details of the Firm:

1 Name of the firm

2 Year of Establishment
3 Core capabilities of the firm Type brief profile of the firm in
Annexure A (without referring to
attachment of any report/s)
(Tick the appropriate box from the following)

No. of years of experience in Development of electro-optic payloads for

Aerospace sector / PSUs/ DPSUs/ Government agency / Defense sector

Others

4 Head office location and address with contact

number & email id:
5 Addresses of manufacturing and/or operational 1.
setup in India 2.
(Highlight the address where IRDE 3.
representatives/VEC will visit for audit)
6 Corporate website URL:
Quality Management:
7 State the Quality Policy of thefirm (max in (Mention overall Quality management
200 words) systemand about quality
departmentreporting, non-
conformance managementsystem,
quality control practices,
recordsmaintenance, onsite activity
QMS, internalreview mechanism)

8 Quality Standards/ certificationsobtained by the AS9100,Rev C

Vendor (Tickthe appropriate box (provide
certification copy inAnnexure-B) ISO 9001:2008

Others( if others kindly

mention)
9 Experience in technical supply of IR sensor to Aerospace PSUs/
DPSUs/Government agency/ Defense sector
In case the firm is having/had any Purchase order/work order/Contract valuegreater than
or equal to Rs. 5 crores for last five years, the details of the same tobe provided in the
format specified below:

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Space Grade Opto-mechanical Assembly supplied:

Name of the Service Army Navy Air Force Any other

Type of System*
Application**
Scope of Work Y/N Y/N Y/N Y/N
PO Date
PDC of PO
Present Status of the PO / Date of
completion of PO

*Indicate whether it is Optics/Mechanical/Opto-mechanical or any other system.

** Mention if the system is for Space borne or any other use.

10) Are you an offset Partner/subcontractor to any foreign Industry (Prime contractor). If
yes provide the details in the format given below:

Sl. Name of the Name of the Responsibility Responsibility of offset

No Foreign project of Prime partner (your firm)
Industry with (specify total Contractor (specify total
Address contract value) subcontractvalue)

I. Technical Capabilities:

The vendor should have successfully developed and delivered minimum one set of
Opto-mechanical module in last 5 years with similar* complexity to any Government
Organisation.
[*The word "Similar" above means]:
 Manufacturing of high precision Opto-mechanical components involving
structural materials such as Invar-36, Titanium alloy, Kovar, CFRP, Zerodur,
Fused Silica & Zinc Sulphide.
 Facility for manufacturing & Inspection of Opto-mechanical components having
size 450 mm in direction x, y & z.

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  Facility for gluing of Opto-mechanical components in given precision which
could survive given qualification requirements.
 Facility for Integration of Opto-mechanical module which includes class 10,000
clean room & Optical infrastructure to assist the assembly procedure.

The vendor should provide the details of technical capability compliance (along with the
relevant documents in support of their compliance), as per format given below:

Table 1:
Sl Parameters Response Vendor Remark
No Matrix
1. Expertise in space grade opto-
mechanical design and design &
Yes/No
fabrication of space grade grating
(dispersive element). (Essential)

2. Expertise in Manufacturing on CNC

machines, Single Point Diamond
Yes/No
Turning (SPDT) machine and grinding of
Optical components (Optics &
Mechanical) having size 450 mm in each
direction x, y & z. (Essential)
3. Expertise in Polishing & Thing film
coating of Optical components
Yes/No
(Essential)
4. Expertise of 3D CMM measurement of
components of size more than 450 mm
Yes/No
in each direction x, y & z. (Essential)
5. In house capability of assembly of opto-
mechanical component of space grade
Yes/No
materials. (Essential)
6. Expertise in Finite Element Analysis &
Design tools such as SolidWorks, NX
Yes/No
Nastran, Ansys, Code5 or equivalent.
(Essential)
7. Expertise in gluing of high precision
opto-mechanical components using
Yes/No
space grade adhesives in specified
precision. (Essential)
Note: Vendor must qualify all essential requirements.

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II. Manufacturing and Infrastructure Facilities:
The Vendor should provide the details of manufacturing and infrastructure test facilities
(in-house/tie-up)(along with the relevant documents in support of their compliance), as
per format given below:
Table 2:

Sl Parameters Response Vendor Remark

No Matrix
1. Facility of high precision manufacturing
of components (Optics & Mechanical)
Yes/No
having size 450 mm in each direction x,
y & z. (Essential)
2. Fabrication of space grade grating Yes/No
(dispersive element)

3. In-house Manufacturing machine Tools

such as CNC machines, Single Point
Diamond Turning (SPDT) machine and
facility for grinding of Optical
components (Optics & Mechanical)
having size 450 mm in each direction x,
y & z. (Essential)
4. Facility of 3D CMM capable of
measuring components of size more
Yes/No
than 450 mm in each direction x, y & z.
(Essential)
5. Class 10000 Clean room facility for the
Opto-Mechanical Assembly (Essential) Yes/No

6. Facilities for Qualification Tests Yes/No

(Essential)
7. Availability of FEA Analysis & Design Yes/No
tools such as SolidWorks, NX Nastran,
Ansys, Code5 or equivalent (Essential)
Note: Note: Vendor must qualify all essential requirements

III. Availability of Expertise Man Power:

The vendor should provide the details expertise man-power strength [employed/
contracted], along with the relevant documents in support of their compliance, as per
format given below:

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Table 3:
Sl No Expertise Area Response Vendor Remark
Matrix
1. Expertise in Optical design & Design Yes/No
tools such as Code5 (Essential)

2. Expertise in Mechanical design of Yes/No

the Opto-Mechanical Systems.
(Essential)
3. Expertise in fabrication of precision
Yes/No
Optical components (Essential)

4 Expertise in fabrication of Yes/No

Mechanical components (Essential)
5. Expertise of Finite Element Yes/No
Analysis (Essential)
6. Expertise in Assembly & Gluing of Yes/No
the Opto-Mechanical components
(Essential)
7. Expertise in Environmental Stress Yes/No
Screening (Desirable)
Note: Note: Vendor must qualify all essential requirements.
IV. Financial Capabilities:

The Vendor should submit its firm’s financial status (ITR, balance sheet, profit & loss
account) of the last 3 financial years, i.e. for FY 2017-18, FY2018-19 and FY2019-20 (to
be attached for verification). The vendor should provide the details of financial
capabilities compliance (along with the relevant documents in support of their
compliance), as per format given below:

Table 4:
Sl No Parameters Response Vendor Remark
Matrix
1. At least one successful development
and realization of space qualified
Opto-mechanical module for from any
Government Agency

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 2. Average annual turnover of at least
INR 10 crores for the last 3 financial Yes/No
years i.e. FY 2017-18, FY2018-19 and
FY2019-20. (Essential)
3. Experience of having successfully
completed at least one similar project Yes/No
complexity &costing not less than Rs.
10 crores during last 5 years
(Essential)
4. Profit making Company for last 3 Yes/No
years (Desirable)

Vendor to furnish at least one copy of previous supply order for successful
development and realization of space qualified Opto-mechanical module based on QA
plans from any Government Agency and also submit information in following format.

Details of Purchase Order (PO) [Essential]:

Name of the Government Agency

Type of System*
Application**
Scope of Work
PO Date
PDC of PO
Present Status of the PO / Date of
completion of PO
*Indicate whether it is Optics/mechanical/Opto-mechnical or any other system
** Mention if the system is for Space borne or any other use

Note: Note: Vendor must qualify all essential requirements

V. Quality and Project Management Capabilities [Desirable]

The Vendor should provide the details of project management and quality capabilities
compliance (along with the relevant documents in support of their compliance), as per
format given below:

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Table 5:
Sl No Parameters Response Vendor Remark
Matrix
1. Quality Management System, Quality
Control System: Quality Standards/ Yes/No
Certifications obtained by the Vendor
(AS9100, Rev C/ ISO 9001:2008/
Others)
2. In-house quality management
standards Yes/No
3. Previous record of compliance with the Yes/No
intended delivery schedule

Part-II

a) Acceptance to Compliance Matrix – to be filled by the firm

Compliance Matrix
Refer Para Compliance
Description Remark
No. (Yes/No)
1 Acceptance to EoI Scope of work (brief)
Acceptance to general Terms & Conditions of
2
EoI
3 EoI Response Format duly filled
4 List of Annexure as per EoI format

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