Annexure -I

OIL INDIA LIMITED

( A Govt. of India Enterprise )
4, India Exchange Place,
Kolkata – 700 001.
E-mail : oilcalmn@oilindia.in
INVITATION FOR BID
NATIONAL COMPETITIVE BID

OIL INDIA LIMITED invites National Competitive Bid through its e-procurement portal –
https://etender.srm.oilindia.in/irj/portal for the following items :-

E-Tender No. Bid Closing ITEM

Date
SKI7355P18/04 10.04.2018 Supply of Aqueous Film Forming Foam (AFFF)

Tender fee (Non – refundable ) amount ,Period of sale of documents, Bid Closing / Opening date, the complete bid
documents and details for purchasing bid documents, participation in e-tenders etc. are available on OIL’s e-
procurement portal https://etender.srm.oilindia.in/irj/portal as well as OIL’s website http://www.oil-
india.com/.
No separate notification shall be issued in the press. Bidders should regularly visit above website and e-portal to
keep themselves updated.
 FORWARDING LETTER

OIL INDIA LIMITED

(A Government of India Enterprises)
4, India Exchange Place
Kolkata -700001

TELEPHONE NO. (033) 22301657

FAX NO: (033) 22302596
Email: kolpur1@oilindia.in
FORWARDING LETTER

Tender No & Date :SKI7355P18/04

Tender Fee :Rs 1,000.00
Bid Security Amount :Rs. 72, 000/-
Bidding Type :Single Stage Two Bid
Bid Closing on : As mentioned in the Basic Data of e-portal
Bid Opening on : As mentioned in the Basic Data of e-portal
Performance Guarantee : Applicable
Integrity Pact : Not Applicable
Delivery Required : At DULIAJAN, ASSAM

OIL invites Bids for Supply of Aqueous Film Forming Foam (AFFF) through its E-Procurement site. The bidding
documents and other terms and conditions are available at Booklet No. MM/CALCUTTA/E-01/2016. The
prescribed Bid Forms for submission of bids are available in the Technical RFx -> External Area - > Tender
Documents.
The general details of tender can be viewed by opening the RFx [ Tender] under RFx and Auctions. The details of
items tendered can be found in the Item Data and details uploaded under Technical RFX.

The tender will be governed by:

a) For technical support on various matters viz. Online registration of vendors, Resetting of Passwords,
submission of online bids etc, vendors should contact OIL’s ERP-MM Department at following: Tel. No.s
= 0374-2807178, 0374-2807171 , 0374-2807192. Email- id = erp_mm@oilindia.in.

b) “General Terms & Conditions” for e-Procurement as per Booklet NO. MM/CALCUTTA/E-01/2016 for E-
procurement (LCB Tenders).

c) This tender shall be guided by Purchase preference policy-linked with Local Content (PP - LC) notified
vide letter no. O-27011/44/2015-ONG-II/FP dated 25.04.2017 of MoP&NG as well as Public Procurement
Policy for MSEs-Order 2012. For details of the PP-LC policy, please visit OIL website at www.oil-india.com and
it is also provided in Annexure-II of this tender.

Purchase Preference will be given as per prevailing Government Guidelines as applicable on

the bid closing date
 Bidders seeking benefits, under Purchase Preference Policy (linked with Local Content) (PP-LC) shall have to
comply with all the provisions specified and shall have to submit all undertakings / documents applicable for
this policy.

In case a bidder is eligible to seek benefits under PP-LC policy as well as Public Procurement Policy for
MSEs-Order 2012, then the bidders should categorically seek benefits against only one of the two policies
i.e. either PP-LC or MSE policy. If a bidder seeks free of cost tender document under the MSE policy, then it
shall be considered that the bidder has sought benefit against the MSE policy and this option once exercised
cannot be modified subsequently.

d) Technical specifications with Quantity and BEC/BRC and Price bid format as per ANNEXURE AAA,
ANNEXURE BBB and ANNEXURE CCC respectively.

e) The prescribed Bid Forms for submission of bids are available in the Technical RFx -> External Area - >
Tender Documents.

f) Any sum of money due and payable to the contractor (including Security Deposit refundable to them)
under this or any other contract may be appropriated by Oil India Limited and set-off against any claim
of Oil India Limited (or such other person or persons contracting through Oil India Limited) for payment of
sum of money arising out of this contract or under any other contract made by the contractor with Oil
India Limited (or such other person or persons contracting through Oil India Limited).

g) Bidder are advised to fill up the Technical evaluation sheet (Annexure DDD), Technical bid check list
(Annexure EEE) , Response sheet (Annexure FFF) and Bank Details (Annexure GGG) given in this bidding
document uploaded in Technical RFx -> External Area - > Tender Documents. The above filled up
documents to be uploaded in the Technical RFX Response.

h) Amendments to the NIT after its issue will be published on OIL’s website only. Revision, clarification,
addendum, corrigendum, time extension etc. to the tender will be hosted on OIL website only. No
separate notification shall be issued in the press. Prospective bidders are requested to visit website
regularly to keep themselves updated.

Special Note:

1.0 Bidders to take special note of the following conditions:

1.1 Against Tender Fee – Payment should be made only through online mode and no other instrument
(Cash/DD/Cheques/Cashier Cheque, etc) will be acceptable.
Vendors who do not have OIL’s User ID & password, may generate User ID & password online by the Vendor by
using the link for supplier enlistment given in OIL’s e-tender portal and then pay Tender Fee on-line through
OIL’s electronic Payment Gateway upto one week prior to the Bid closing date (or as amended in e-portal).
1.2 Against Bid Security/EMD/Performance Bank Guarantee – Only payments through online mode or
Submission of Bank Guarantee will be acceptable. No DD/Cheques/Cashier Cheque or any other mode will be
acceptable.

1.3 A) Bidders submitting bank guarantee as Bid Security should note that the bank guarantee issued by the
bank must be routed through SFMS platform as per following details:
(i) MT 760 / MT 760 COV for issuance of bank guarantee
(ii) MT 767 / MT 767 COV for amendment of bank guarantee

The above message / intimation shall be sent through SFMS by the BG issuing bank branch to Axis Bank,
Corporate Banking Branch, IFSC Code - UTIB0001164. Branch Address - AXIS Bank Ltd, Corporate Banking
Branch, 3rd Floor, AC Market, 1, Shakespeare Sarani, Kolkata 700071."
 B) The Bidder shall submit to OIL the copy of SFMS message as sent by the issuing bank branch along with
the original bank guarantee.

Note : In the event of an order, similar process will be required to be followed by the bidder in case of
submission of Performance Security in the form of Bank guarantee.

2.0 Please note that all tender forms and supporting documents are to be submitted through OIL’s e-
Procurement site only except following documents which are to be submitted manually in sealed envelope
super scribed with Tender no. and Due date to CGM-Kolkata Branch, Oil India Limited, 4, India Exchange
Place, Kolkata – 700 001 only on or before the Bid Closing Date and Time mentioned in the Tender.
a) Original Bid Security
b) Detailed Catalogue (if any)
c) Any other document required to be submitted in original as per tender requirement
All documents submitted in physical form should be signed on all pages by the authorised signatory of
the bidder and to be submitted in triplicate.

3.0 Bidders are requested to examine all instructions, forms, terms and specifications in the bid. Failure to
furnish all information required as per the NIT or submission of offers not substantially responsive to the bid in
every respect will be at the bidders risk and may result in rejection of its offer without seeking any clarifications.

4.0 To participate in OIL’s E-procurement tender, bidders should have a legally valid Digital Signature Certificate
as per Indian IT Act from the licensed Certifying Authorities operating under the Root Certifying Authority of
India (RCAI), Controller of Certifying Authorities (CCA) of India (http://www.cca.gov.in). The digital signature
should be of Class 3 digital certificate alongwith encryption certificate for the designated individual with
organization name. Please also refer “Guideline to Bidder for participating in OIL”. All the Bids must be Digitally
Signed.

5.0 Bidders must ensure that their bid is uploaded in the system before the tender closing date and time. Also,
they must ensure that above documents which are to be submitted in a sealed envelope are also submitted at
the above mentioned address before the bid closing date and time failing which the offer shall be rejected.

6.0 The tender is invited under SINGLE STAGE-TWO BID SYSTEM. Bidders shall quote accordingly under
Single Stage Two Bid System. The bidders are required to submit both the “TECHNO-COMMERCIAL UNPRICED
BID” and “PRICED BID” through electronic format in the OIL’s e-Tender portal within the Bid Closing Date and
Time stipulated in the e-Tender.

6.1 Please ensure that Techno-commercial Bid / all technical related documents related to the tender are
uploaded in the Technical Attachment as shown in the screen shot below. The “TECHNO-COMMERCIAL
UNPRICED BID” shall contain all techno-commercial details except the prices. Please note that no price details
should be uploaded in Technical Attachment.

6.2 The “PRICE BID” must contain the price schedule and the bidder’s commercial terms and conditions.
Details of prices as per Price Bid format/Priced bid can be uploaded as Attachment in the attachment option
under “Notes & Attachments” tab as shown in the screen shot below.

A screen shot in this regard is shown below.

6.3 Any Offer not complying with above submission procedure will be rejected as per Bid Rejection
Criteria mentioned in the tender.
6.4 Only the price-bids of the bidders whose offers are commercially and technically acceptable shall be
opened for further evaluation.

6.5 Price Breakup/format:

Bidders should submit the price breakup/format of all the items as per “Annexure CCC” which has been
uploaded under “Notes & Attachments” > “Attachments” as shown below. The price breakup/format
“Annexure CCC” should be filled up, signed and uploaded under “Notes & Attachments” > “Attachments” only.
The filled up price breakup/format of all the items should not be uploaded in Technical Attachment.

Please do refer “NEW INSTRUCTION TO BIDDER FOR SUBMISSION” for the above two points and also
please refer “ New Vendor Manual (effective 12.04.2017) ” available in the login Page of the OIL’s E-
tender
Portal.

Click here for

the New
Manual &
Instruction
NOTE:
Bidders should submit their bids (preferably in tabular form) explicitly mentioning compliance / non
compliance to all the NIT terms and conditions of NIT.

7.0 Bid must be submitted electronically only through OIL’s e-procurement portal. Bid submitted in any
other form will be rejected.

8.0 The tender shall be governed by the Bid Rejection & Bid Evaluation Criteria given in enclosed
Annexure-BBB. However, if any of the Clauses of the Bid Rejection Criteria / Bid Evaluation Criteria (as per
Annexure-BBB) contradict the Clauses of the tender and / or “General Terms & Conditions” as per Booklet No.
MM/CALCUTTA/E-01/2016 for E- Procurement of Indigenous Tenders elsewhere, those in the BEC / BRC shall
prevail.

9. 0 Please do refer the User Manual provided on the portal on the procedure-How to create Response for
submitting offer.

10.0 In order to bid for OIL e-tenders all the vendors are required to obtain a legally valid Digital Certificate
Class III [ Organization] along with encryption certificate as per Indian IT act from the licensed certifying
authorities(CA) operating under the root certifying Authority of India (RCAI), controller of certifying
authorities (CCA) of India. Digital Signature Certificate comes in a pair of Signing/Verification and Encryption
/decryption certificate. Bidder should have both the Signing/Verification and Encryption /decryption
certificate for signing and Encryption, decryption purpose respectively. The driver needs to be installed once,
without which the DSC will not be recognized. While participating on e-Tendering the DSC token should be
connected to your system.

Encryption certificate is mandatorily required for submission of bid. In case bidder created response with
one certificate (using encryption key) and bidder change his Digital Signature Certificate then old certificate
(used for encryption) is required in order to decrypt his encrypted response for getting the edit mode of the
response. Once decryption is done, bidder may use new DSC certificate for uploading and submission of their
offer. It is the sole responsibility of the bidder to keep their DSC certificate properly. In case of loss of the
certificate, OIL INDIA LIMITED is not responsible.

11.0 For exemption for tender fee, please refer Clause No. 3.3 (Section A) of “General Terms & Conditions” for
e-Procurement as per Booklet No. MM/CALCUTTA/E-01/2016 for E-procurement (LCB Tenders).

12.0 In addition to the existing clause of accepting Bid Security and Performance Security in the form of Bank
Guarantee in Para No. 8.2 and 9.3 in the “General Terms & Conditions” for e-Procurement as per Booklet No.
MM/CALCUTTA/E-01/2016 for E-procurement (LCB Tenders).
to include the below mention point as well:

“#Bank Guarantee issued by a Scheduled Bank in India at the request of some other Non -Scheduled
Bank of India shall not be acceptable.”

13.0 CLAUSES RELATED TO GST

(A) Taxes:

i. For the purposes of levy and imposition of GST, the expressions shall have the following meanings:
(a) GST - means any tax imposed on the supply of goods and/or services under GST Law.
(b) Cess - means any applicable cess, existing or future on the supply of Goods and Services as per Goods
and Services Tax (Compensation to States) Act, 2017.
(c) GST Law - means IGST Act 2017, CGST Act 2017, UTGST Act, 2017and SGST Act, 2017and all related
ancillary Rules and Notifications issued in this regard from time to time.
 ii. The rates quoted by the bidders shall be inclusive of all taxes, duties and levies. However, bidders are
required to provide separately the rate and amount of all types of taxes, duties and levies. In case, the
quoted information related to various taxes, duties and levies subsequently proves wrong, incorrect or
misleading, OIL will have no liability to reimburse the difference in the duty/tax, if the finally assessed
amount is on the higher side and OIL will have the right to recover the difference in case the rate of duty/
taxes finally assessed is on the lower side. Further, bidders have to clearly show the amount of GST
separately in the Tax invoices. Further, it is the responsibility of the bidders to make all possible efforts to
make their accounting / IT system GST complaint in order to ensure availability of Input Tax Credit (ITC) to Oil
India Ltd.

iii. Offers without giving any of the details of the taxes (including rates and amounts) as specified above will be
considered as inclusive of all taxes including GST. When a bidder mentions taxes as extra without specifying
the rates and amount, the offer will be loaded with maximum value towards taxes received against the
tender for comparison purposes. If the bidder emerges as lowest bidder after such loading, in the event of
order on that bidder, taxes mentioned by OIL on the Purchase Order/ contracts will be binding on the bidder.

iv. Bidder is required to pass on the benefit arising out of introduction of GST, including seamless flow of Input
Tax Credit, reduction in Tax Rate on inputs as well as final goods by way of reduction of price as
contemplated in the provision relating to Anti-Profiteering Measure vide Section 171 of the CGST Act, 2017.
Accordingly, for supplies made under GST, the bidder must confirm that benefit of lower costs has been
passed on to OIL by way of lower prices/taxes and must also provide details of the same as applicable. OIL
reserves the right to examine such details about costs of inputs/input services of the bidder to ensure that
the intended benefits of GST have been passed on to OIL.

v. Statutory variation (increase/decrease) of GST within the contractual delivery period will be to the account of
OIL subject to documentary evidence. However, any increase in statutory levy after the expiry of the
scheduled date of delivery shall be to the supplier’s account.

vi. Bidder agrees to do all things but not limited to providing GST compliant Tax Invoices or other
documentation as per GST law relating to the supply of goods and/or services covered in the instant contract
like raising of and /or acceptance or rejection of credit notes / debit notes as the case may be, payment of
taxes, timely filing of valid statutory Returns for the tax period on the Goods and Service Tax Network
(GSTN), submission of general information as and when called for by OIL in the customized format shared by
OIL in order to enable OIL to update its database etc. that may be necessary to match the invoices on GSTN
common portal and also for claiming input tax credit in relation to any GST payable under this Contract or in
respect of any supply under this Contract.

vii. In case Input Tax Credit of GST is denied to OIL or demand is recovered from OIL by the Central / State
Authorities on account of any non-compliance by Bidder/Supplier, including non-payment of GST charged
and recovered, the Bidder/Supplier shall indemnify OIL in respect of all such claims of tax, penalty and/or
interest, loss, damages, costs, expenses and liability that may arise due to such non-compliance. OIL, at its
discretion, may also withhold/recover such an amount demanded and recovered by the authorities/ state
authorities from the pending payments of the Bidder/Supplier.

viii. GST liability, if any on account of supply of free samples against any tender/purchase order (wherever
applicable) shall be to bidder’s/ supplier’s account.

Yours Faithfully,

Sd-
(Panchali Thakuria )
Senior Manager Materials (P)
For GM-Kolkata Office
 Annexure - AAA

TECHNICAL SPECIFICATIONS WITH QUANTITY

SLNO&
MATERIAL MATERIAL DESCRIPTION. QUANTITY UNIT
CODE .

10 AQUEOUS FILM FORMING FOAM(AFFF) COMPOUND

-------------- 40,000 L
99000210

Details Specification for Item 10:-

Aqueous Film Forming Foam(AFFF) compound for Fire Service, Duliajan, Moran.

AQUEOUS FILM FORMING FOAM(AFFF) COMPOUND

Aqueous Film Forming Foam Concentrate for fire fighting.

1.0 TECHNICAL:
1.1 Aqueous Film Forming Foam (AFFF) liquid concentrate to be used for fighting fires on hydrocarbon fuels.
1.2 The foam concentrates shall be Type – 3: To be used as 3 parts of concentrate in 97 parts of water v/v.
1.3 The AFFF concentrates shall be suitable for use in foam generating equipment with fresh water and sea
water with no loss in its performance.
1.4 In addition to being suitable for use at low expansion, the AFFF foam concentrate shall have film formation
characteristics and allow it to be used through non-aspirating monitors.
1.5 The produced foam shall essentially have a quick control time, good burn-back resistance, effective vapour
sealing properties and low critical application rates.
1.6 The AFFF concentrate shall conform to IS: 4989 latest revision & marked with IS: 4989. Copy of IS certificate
should be submitted along with offer.
1.7 The AFFF foam concentrate shall be UL (underwriters Laboratories) listed conforming to UL-162.
1.8 The bidder shall submit the UL Listing confirming that the offered AFFF foam should be compatibility
approved with following UL Listed equipment:-
1.8.1 Proportioners - Portable IN-Line Inductors
1.8.2 Nozzles
1.8.3 Foam Monitors
1.9 The material shall have no adverse effect on health of personnel when used for the intended purpose. It
shall be biodegradable. Necessary supporting documents shall be submitted along with offer.

2.0 AFFF CONCENTRATE CHARACTERISTICS:

2.1 The concentrate shall conform to the physical properties, chemical properties & performance requirements
as per IS:4989 (latest revision) & UL-162 as follows:
2.1.1 Tests as per IS: 4989:
Foam concentrate shall meet following physical properties, chemical properties & performance tests
conforming to IS: 4989(latest revision):

Table - I
Sl. No. Concentrate requirements Values Test Method as per IS:4989 latest amendment
(1) (2) (3) (4)
i) pH 6.5 - 8.5 Annex. A of IS:4989
ii) Specific gravity 1.0 – 1.12 Annex. B of IS:4989
iii) Miscibility with water Miscible (shall pass the test) Annex. C of IS:4989
iv) Viscosity 10 cSt. Max Using viscosity meter of size no. 3, as given in table 2 of IS 1206 (Part 3)
v) Pour point Zero Annex. D of IS:4989
vi) Sludge content (% w/w) max. Original 0.25
Conditioned 0.5 Annex. E of IS:4989
vii) Spreading co-efficient +4.5 Minimum(using both fresh & sea water) Annex. F of IS:4989
(Minimum value shall be min. + 4.5 conforming to OISD-115 instead of +3.0 as given in IS:4989)
viii) Film Formation Yes Annex. H of IS:4989
ix) Expansion at 27 ± 5oC 8 to 12 Annex. J of IS:4989
x) 25% Drainage time at 27 ± 5oC, (min.) 1 min, 30 Sec. Annex. J of IS:4989
xi) Fire control(s) 60 Sec. Annex. K of IS:4989
xii) Fire extinction(s) 90 Sec. Annex. K of IS:4989
xiii) Burn back, Min. 8 Mints. Annex. K of IS:4989
xiv) Sealability To pass the test Annex. K of IS:4989

2.1.2 Tests as per UL-162:

Foam concentrate shall meet following performance tests conforming to UL-162:

Table –II:
S.No. Test UL-162 Clause
i) Film Forming Test Clause No. 6
ii) Foam Quality Tests Clause No. 8
iii) Class B Fire Tests – Topside Discharge Devices Clause No. 10
iv) Induction Rate Tests Clause No. 12
v) Minimum Storage Temperature Test Clause No. 13

2.1.3 In addition to tests as given in the table –II, Foam concentrate shall meet following special fire equipment
tests as per UL-162:

Table –III:
S.No. Test UL-162 Clause
i) Drainage time with non-aspirating type monitors of minimum 500 GPM capacity. Clause No. 8.1.1(a)
ii) Foam Expansion with non-aspirating type monitors of minimum 500 GPM capacity. Clause No. 8.1.1(b)

2.1.4 Non-metallic Storage container for foam concentrate shall meet following tests
Conforming to UL-162:

Table –IV:
S.No. Test UL-162 Clause
i) Drop Test Clause No. 21
ii) Non-metallic Container Tests (OIL shall review the test documents) Clause No. 22

3.0 PACKAGING:
3.1 The AFFF Compound shall be supplied in UV protected HDPE containers of capacity preferably 30/200 liters.
3.2 25% AFFF Compound should be supplied in 30 Litres Jerry cans and Remaining 75% in 200 Litres HDPE Drum.
3.3 The container shall bear UL (UL-162) marking and conforming to BIS (IS: 7959).The bidder shall provide
supporting documents for UL Listing of the container along with the offer.
3.4 Each container shall be legibly and indelibly marked with the following information along with other
marking as per UL & IS:
a) UL marking for AFFF and BIS certification marking.
b) Manufacturer’s name or trade mark, if any
c) Type
d) Foam compatible with : Fresh Water & Sea Water
e) Quantity in liters
f) Month and year of manufacture and production batch no
g) Net and gross weight in kg
3.5 Opening spanners (Min. 2) for opening the HDPE containers both type i.e. Jerry cans & HDPE Drums (Each
type) shall be supplied along with the supply.

4.0 UNDERTAKING:
4.1 The offered AFFF shall have a shelf life of minimum 15 years

5.0 INSPECTION NOTE:

5.1 Inspection will be carried out at Supplier's Works before dispatch by OIL's representative in presence of any
one of OIL approved "Third Party Inspection Agency" viz. M/s. Bureau VERITAS/ IRCLASS Systems and Solution
Private Limited / Lloyds / RITES / DNV / Tubescope Vetco.
Bidders must quote the inspection charges separately in % (percentage) in the offer for evaluation of offer,
failing which it shall be construed that the quoted rates are inclusive of 3rd party inspection charges. When a
bidder mentions third party inspection charges as extra without specifying the amount, the offer will be loaded
with maximum value towards third party inspection charges quoted against the tender for comparison
purposes. If the bidder emerges as lowest bidder after such loading and in the event of order on that bidder,
third party inspection charges mentioned by OIL on the Purchase Order will be binding on the bidder.

5.2 Bidder shall inform in advance when the foam is ready for final inspection/testing.

5.3 Scope of Inspection shall be as per Table-I, Table-II, Table-III & Table-IV of the specification.

5.4 The vendor shall arrange for conducting following tests on samples randomly drawn from dispatch ready lot
of the ordered foam for ensuring quality of the foam/containers being supplied at no extra cost to OIL:

5.4.1 Physical properties, chemical properties & performance tests for foam concentrate conforming to IS:
4989(latest revision) as mentioned in table-I.
5.4.2 Performance tests for foam concentrate conforming to UL-162 as mentioned in table-II.
5.4.3 Additional test for foam concentrate with non-aspirating type monitor as mentioned in table-III.
5.4.4 Tests for non-metallic container as mentioned in table-IV. Reports of the Non-metallic container test as
per clause 22 of UL-162 shall be reviewed during inspection.

5.5 Five filled containers of foam shall be set aside from each "lot of the supply" and the same shall be sealed in
presence of a manufacturer representative & OIL’s representative at the time of inspection. These samples shall
be termed as "control samples". OIL in its discretion may send the control samples for testing to any of the
following laboratories:

5.5.1 Centre for Fire, Explosive and Environment Safety (CFEES) of Defense Research & Development
Organization
5.5.2 Fire Test & research Laboratory of Institute of Fire Engineers, India or
5.5.3 Any NABL accredited laboratory approved for testing of the foam.
5.5.4 In case of control sample fails in test, the vendor shall replace all unspent AFFF concentrate supplied
under the purchase order at no cost to OIL.

6.0 Documents:
6.1 The percentage of imported material i.e. quantity of fluorocarbon surfactant / super concentrate to be used
in manufacturing of AFFF compound shall declared by the bidder in the offer.
6.2 The bidder shall submit the spectra conformity graph evaluated by UL for his product during UL Listing along
with offer.
6.3 The bidder shall submit the UL Listing confirming that the offered foam should be compatibility approved
with following UL Listed equipment:-
6.3.1 Proportioners - Portable IN-Line Inductors
6.3.2 Nozzles
6.3.3 Foam Monitors
6.4 Bidder should confirm that they are having all the testing facilities at their premises for carrying out all the
tests mentioned in the specification.
6.5 Bidder should submit all valid certificates for calibration of required instrument/ equipment at the time of
inspection.
6.6 Material Safety Data Sheet (MSDS) shall be supplied along with supply.
6.7 The sample from the supply may be send for verification of "spectra conformity graph" to any approved
source / laboratory available in India like IIT, DRDO etc. where such facility exists for verification.

7.0. Testing Facilities:

7.1 The bidder shall have test facilities as per IS and UL requirement to carry out physical & chemical properties
and performance tests as specified in table-I, Table-II & Table-IV in its premises.
 Annexure-BBB
BID REJECTION & BID EVALUATION CRITERIA

I) BID REJECTION CRITERIA

The bids must conform to the specifications, terms, and conditions given in the NIT. Bids shall be rejected in
case the items offered do not conform to the required minimum / maximum parameters stipulated in the
technical specifications and to the respective international /national standards wherever stipulated.
Notwithstanding the general conformity of the bids to the stipulated specifications and terms and conditions,
the following requirements shall have to be particularly met by the bidders, without which the offer will be
considered as non-responsive and rejected:

A. TECHNICAL

1. Bid should be complete in all aspect covering the entire scope of supply and should conform to the
technical specifications indicated in the bid documents duly supported with technical catalogues / literatures
wherever required. Incomplete and non-conforming bids will be rejected outright.

2. The bidder should have the experience of successful execution of supply of at least 1 (one ) order for the
tendered item (supply of AFFF Compound) for 20, 000 L of AFFF (same material as in this tender) in the last 5 (
five) years preceding to Bid Closing date of this Tender.

Copy of purchase Orders and Proof of Supply/ Performance Report shall be submitted along with bid.

3. The bidder should have the manufacturing facility and adequate testing /quality assurance facility of
Foam Compound

The list of the necessary machinery / Equipment for manufacturing & testing of Foam Compound shall be
submitted along with bid.

4. The Bidder shall be in the business of manufacturing of Foam Compound for last 5 (Five) years preceding
to the Bid Closing date of this Tender.

4.1 Copy of "Certificate of Incorporation" and "NSIC or equivalent Certificate specifying the nature of
business of the firm shall be furnished along with the bid.
4.2 The copy of valid UL listing certificate shall be submitted along with bid.
4.3 The copy of valid ISI certificate shall be submitted along with bid.
4.4 The bidder should submit the order book (list of completed orders) for last five years mentioning
following details :
4.4.1 Purchase Order No.
4.4.2 Purchase Order Date
4.4.3 Organization
4.4.4 Quantity
4.4.5 Supply Date

Note: The original Bid Closing date shall be considered by OIL for evaluation of BRC Criteria even in case of
any extension of the original Bid closing date. Bidders to quote accordingly.

B) FINANCIAL:

1.0 Annual Financial Turnover of the bidder during any of preceding three financial / accounting years from
the original bid closing date should be at least Rs. 18, 00, 000.00
1.1 Net worth of bidder must be positive for preceding financial/ accounting year.
2.0 Considering the time required for preparation of Financial Statements, if the last date of preceding
financial / accounting year falls within the preceding six months reckoned from the original bid closing date and
the Financial Statements of the preceding financial / accounting year are not available with the bidder, then the
financial turnover of the previous three financial / accounting years excluding the preceding financial /
accounting year will be considered. In such cases, the Net worth of the previous financial / accounting year
excluding the preceding financial / accounting year will be considered. However, the bidder has to submit an
affidavit/undertaking certifying that ‘the balance sheet/Financial Statements for the financial year….....…… (as
the case may be) has actually not been audited so far’.

Note: (a) For proof of Annual Turnover & Net worth any one of the following document must be submitted
along with the bid:-
i) A certificate issued by a practicing Chartered/Cost Accountant (with Membership Number and Firm
Registration Number), certifying the Annual turnover & Net worth as per format prescribed in ANNEXURE-B.
OR
ii) Audited Balance Sheet along with Profit & Loss account.”

b) In case the bidder is a Central Govt. Organization/PSU/State Govt. Organization/Semi-State Govt.

Organization or any other Central/State Govt. Undertaking, where the auditor is appointed only after the
approval of Comptroller and Auditor General of India and the Central Government, their certificates may be
accepted even though FRN is not available. However, bidder to provide documentary evidence for the same.

Note: The original Bid Closing date shall be considered by OIL for evaluation of BRC Criteria even in case of
any extension of the original Bid closing date. Bidders to quote accordingly

C) COMMERCIAL:

1.0 Bids are invited under Single Stage Two Bid System. Bidders shall quote accordingly under Single Stage
Two Bid System. Please note that no price details should be furnished in the Technical (i.e. Unpriced) bid. The
“Unpriced Bid” shall contain all techno-commercial details except the prices, which shall be kept blank. The
“Price Bid” must contain the price schedule and the bidder’s commercial terms and conditions. Bidder not
complying with above submission procedure will be rejected.

2.0 Bid security of Rs. 72,000.00 shall be furnished as a part of the TECHNICAL BID (refer Clause No. 8.0 (Section
A) of “General Terms & Conditions” for e-Procurement as per Booklet No. MM/CALCUTTA/E-01/2016 for E-
procurement (LCB Tenders)).A bid shall be rejected straightway if Original Bid Security is not received within the
stipulated date & time mentioned in the Tender and/or if the Bid Security validity is shorter than the validity
indicated in Tender and/or if the Bid Security amount is lesser than the amount indicated in the Tender.

2.1 For exemption for submission of Bid Security, please refer Clause No. 8.16 (Section A) of “General Terms &
Conditions” for e-Procurement as per Booklet No. MM/CALCUTTA/E-01/2016 for E-procurement (LCB Tenders).

2.2 The Bank Guarantee towards Bid Security shall be valid upto 06.11.2018 (i.e. 90 days from the Bid Validity)

3.0 Successful bidder will be required to furnish a Performance Bank Guarantee @10% of the order value.
Validity of the performance security shall be valid for 90 days beyond contract period/duration and applicable
warranty/guarantee/defect liability period (if any). Bidder must confirm the same in their Technical Bid. Offers
not complying with this clause will be rejected.

4.0 The prices offered will have to be firm through delivery and not subject to variation on any account. A bid
submitted with an adjustable price will be treated as non-responsive and rejected.
5.0 Validity of the bid shall be minimum 120 days from the Bid Closing Date. Bids with lesser validity will be
rejected.

6.0 Bids containing incorrect statement will be rejected.

7.0 No offers should be sent by Telex, Cable, E-mail or Fax. Such offers will not be accepted.

8.0 All the Bids must be Digitally Signed using “Class 3” digital certificate (e-commerce application) with
Bidder’s organization name as per Indian IT Act obtained from the licensed Certifying Authorities operating
under the Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India. The bid
signed using other than “Class 3” digital certificate with Bidder’s organization name, will be rejected.

9.0 The original Bid Closing date shall be considered by OIL for evaluation of BRC Criteria even in case of any
extension of the original Bid closing date. Bidders to quote accordingly.

10.0 Bidders are required to submit the summary of the prices in their Commercial (Priced) bids as per bid
format (Summary), given in Annexure CCC below :
 Annexure-CCC

Price Bid Format

Tender No.: ____________________________________

Item No.
HSN Code
Basic material Value (Unit Rate)
Quantity
In Rupees
A. Total Basic Material Value (Unit rate x Quantity)
B. Pre-despatch /Third party Inspection charges, if any
C. Packing and forwarding charges, if any
D. Total Ex-works value ( A+B+C)
E. GST on (D)
F. Compensatory Cess, if any
G. Total FOR Despatching Station Value ( D+E+F)
H. Freight Charges upto destination
I. GST on freight charges
J. Insurance charges inclusive of GST
K Total FOR Destination Value
(G+H+I+J)
Gross weight of the total consignment
Gross volume of the total consignment
Name of Despatching Station
Delivery Period
Validity
Payment terms:
Name of manufacturer:
Other terms if any:
We agree to all the terms and conditions given in the Tender Document. We confirm that material will conform
to OIL’s specification.

Signature & Seal of Bidder

Full Name :
Address :
Date :

Note:

1. Bidders must quote Freight Charges upto destination specified in tender. In case bidder fails to quote
inland freight charges, highest freight quoted by the other bidder (considering pro-rata distance) against this
tender or OIL’s estimated freight , whichever is higher, shall be loaded to their offer for comparison purpose.
2. Inspection Charges (Ref. B), are to be quoted wherever specifically asked for in the tender.
3. Other clauses on Goods & Service Tax shall be applicable as incorporated elsewhere in this tender.
II) BID EVALUATION CRITERIA

The bids conforming to the specifications, terms and conditions stipulated in the enquiry and considered to
be responsive after subjecting to the Bid Rejection Criteria will be considered for further evaluation as per the
Bid Evaluation Criteria mentioned below:

1.0 The evaluation of bids will be done as per the Price Schedule (SUMMARY) detailed vide Para 10.0 of Bid
Rejection Criteria.

2.0 If there is any discrepancy between the unit price and the total price, the unit price will prevail and the total
price shall be corrected. Similarly, if there is any discrepancy between words and figure, the amounts in words
shall prevail and will be adopted for evaluation.

3.0 To ascertain the inter-se-ranking, the comparison of the responsive bids will be done on FOR Destination
basis, subject to corrections / adjustments given herein.

4.0 This tender shall be guided by Purchase preference policy-linked with Local Content (PP - LC) notified vide
letter no. O-27011/44/2015-ONG-II/FP dated 25.04.2017 of MoP&NG as well as Public Procurement Policy for
MSEs-Order 2012. For details of the PP-LC policy, please visit OIL website at www.oil-india.com and it is also
provided in Annexure-II of this tender.

Purchase Preference will be given as per prevailing Government Guidelines as applicable on the bid closing date

Bidders seeking benefits, under Purchase Preference Policy (linked with Local Content) (PP-LC) shall have to
comply with all the provisions specified and shall have to submit all undertakings / documents applicable for this
policy.

In case a bidder is eligible to seek benefits under PP-LC policy as well as Public Procurement Policy for MSEs-
Order 2012, then the bidders should categorically seek benefits against only one of the two policies i.e. either
PP-LC or MSE policy. If a bidder seeks free of cost tender document under the MSE policy, then it shall be
considered that the bidder has sought benefit against the MSE policy and this option once exercised cannot be
modified subsequently.

5.0 In case any of the Clauses of the Bid Rejection Criteria / Bid Evaluation Criteria (BEC / BRC) mentioned here
contradict the Clauses in the General Terms & Conditions of the Tender and/or elsewhere, those mentioned in
this BEC / BRC shall prevail.
 ANNEXURE - EEE
COMMERCIAL CHECKLIST
(To be filled up and submitted along with the bid)

Tender no.
Bidder’s name

COMPLIANCE BY BIDDER
Indicate Indicate
SL. 'Confirmed'/'Not Corresponding
BEC / TENDER REQUIREMENTS Confirmed' /Not page ref. of
NO.
applicable unpriced bid or
Comments
1 Confirm that validity has been offered as per NIT.(120
days from BC date).
2 Confirm that Bid Security / Earnest Money has been
submitted as per NIT (Wherever Applicable)?
3 Confirm that you shall submit Performance
security (in the event of placement of order)
4 Confirm
(Wherever that duly signed Integrity Pact has been
Applicable)?
submitted as per NIT (Wherever Applicable)?
5 Confirm that you have submitted documentary
evidence as per BRC Technical
6 Confirm that you have submitted Balance Sheet and
Profit and Loss Account certified by a chartered
accountant as mentioned in BRC Financial.
7 Confirm that the offers and all attached
documents are digitally signed using Class 3#
digital certificate (e-commerce application) in
Organization Name issued by an acceptable
8 Certifying
Confirm thatAuthority (CA)
you have astaken
not per Indian
any IT. Act
2000.NIT.
exception/deviations to the NIT.
9. Confirm that the product offered strictly conform to
the technical specifications.
10 Confirm that the prices offered are firm. (Conditional
offer shall be liable for rejection.)
NOTE: Please fill up the greyed cells only.

Purchase Orders along with copies of any of the documents in respect of satisfactory execution of
the Purchase Orders should be submitted – (i) Satisfactory Inspection Report (OR) (ii) Satisfactory
Supply Completion / Installation Report (OR) (iii) Consignee Receipted Delivery Challans (OR) (iv)
Central Excise Gate Pass / Tax , Invoices issued under relevant rules of Central Excise / VAT (OR) (v)
any other documentary evidence that can substantiate the satisfactory execution of the purchase
order cited above.
 Bidder’s Response Sheet Annexure-FFF
Tender No.
Bidders Name
Bidders Response Sheet
Sl No. Description Remarks

1 Place of Despatch
2 Whether Freight charges have been included in your quoted prices
3 Whether Transit Insurance charges have been included in your
quoted prices
4 Make of quoted Product
5 Offered Validity of Bid as per NIT
6 Bid Security Submitted (if applicable)

7 Details of Bid Security Submitted to OIL (if applicable)

a) Bid Security Amount (In Rs):
b) Bid Security Valid upto:

8 Whether you shall submit Performance Security in the event of

placement of order on you (if applicable)
9 Integrity Pact Submitted (if applicable)

10 Whether you have submitted documentary evidence of successfully

executing one Purchase order as stipulated in NIT in any of the preceding 5
financial years (*)

11 Whether you have submitted Balance Sheet and Profit and Loss
Account of any of the preceding 3 financial years certified by a chartered
accountant.

12 Delivery Period in weeks from placement of order

13 Complied to Payment terms of NIT (if applicable) otherwise to Standard

Payment Terms of OIL or not.

14 If bidder is MSE whether you have quoted your own product

15 If bidder is Small scale unit , whether you are owned by SC/ST entrepreneur.

16 If Bid security submitted as Bank Guarantee, Name and Full Address of

Issuing Bank including Telephone, Fax Nos and Email id of branch manager

17 Confirm that the Bid Security submitted (In case of Bank Guarantee) is in toto
as per format provided in the bidding document.
18 Bid Security if Not submitted, reasons thereof

NOTE: Please fill up the greyed cells only.

(*) Purchase Orders along with copies of any of the documents in respect of satisfactory execution of the
Purchase Orders should be submitted – (i) Satisfactory Inspection Report (OR) (ii) Satisfactory Supply
Completion / Installation Report (OR) (iii) Consignee Receipted Delivery Challans (OR) (iv) Central Excise
Gate Pass / Tax , Invoices issued under relevant rules of Central Excise / VAT (OR) (v) any other
documentary evidence that can substantiate the satisfactory
 ANNEXURE - GGG

(TO BE FILLED UP BY ALL THE VENDOR IN THEIR OWN LETER HEAD)

(ALL FIELDS ARE MANDATORY)
Tender No. :……………………………………………………………………
Name of Beneficiary :M/s……………………………………………………………………
Vendor Code :………………………………………………………………………...
Address :..……………………………………………………………………….
Phone No. (Land Line) :..……………………………………………………………………….
Mobile No. :..……………………………………………………………………….
E-mail address :..……………………………………………………………………….
Bank Account No. (Minimum
Eleven Digit No.) :..……………………………………………………………………….
Bank Name :..……………………………………………………………………….
Branch :..……………………………………………………………………….
Complete Address of your :..……………………………………………………………………….
Bank :..……………………………………………………………………….
IFSC Code of your Bank
a) RTGS :………………………………………………………………………...
b) NEFT :………………………………………………………………………...
PAN :………………………………………………………………………...
VAT Registration No. :………………………………………………………………………...
CST Registration No. :………………………………………………………………………...
Service Tax Registration No. :………………………………………………………………………...
Provident Fund Registration :………………………………………………………………………...
I/We confirm and agree that all payments due to me/us from Oil India Limited can be remitted to our
above mentioned account directly and we shall not hold Oil India Limited responsible if the amount
due from Oil India Limited is remitted to wrong account due to incorrect details furnished by us.

Office Seal Counter Signed by Banker:

Signature of Vendor Seal of Bank:

Enclosure: Self attested photocopies of the following documents-

1) PAN Card
2) VAT Registration Certificate
3) Service Tax Registration
4) CST Registration
5) Provident Registration Certificate
6) Cancelled cheque of the bank account mentioned above (in original).
7) Bank Statement not older than 15 days on the date of submission.

TENDER COVERING LETTER (20)