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    Creating Attachments To Work Items or To User Decisions in Workflows

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    elampe
    This document gives a brief idea about attaching a document to the Work Item or to the user decision step. Creating an attachment of online documents like output of the adobe forms or sap scripts or smart forms. This document explains how to create documents like WORD, PDF as an attachment to the workitem or to user decision.

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    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd

    Creating Attachments To Work Items or To User Decisions in Workflows

    Uploaded by

    elampe
    2K views20 pages
    This document gives a brief idea about attaching a document to the Work Item or to the user decision step. Creating an attachment of online documents like output of the adobe forms or sap scripts or smart forms. This document explains how to create documents like WORD, PDF as an attachment to the workitem or to user decision.

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    Creating Attachments to Work Items or to User Decisions in Workflows[1]

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    This document gives a brief idea about attaching a document to the Work Item or to the user decision step. Creating an attachment of online documents like output of the adobe forms or sap scripts or smart forms. This document explains how to create documents like WORD, PDF as an attachment to the workitem or to user decision.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    2K views20 pages

    Creating Attachments To Work Items or To User Decisions in Workflows

    Uploaded by

    elampe
    This document gives a brief idea about attaching a document to the Work Item or to the user decision step. Creating an attachment of online documents like output of the adobe forms or sap scripts or smart forms. This document explains how to create documents like WORD, PDF as an attachment to the workitem or to user decision.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
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    Creating Attachments to Work

    Items or to User Decisions in


    Workflows

    Applies to:
    Product release ECC 6.0. For more information, visit the Business Process Modeling homepage.

    Summary
    This document gives a brief idea about attaching a document to the work item or to the user decision step.

    Author: Ramakanth Reddy


    Company: IBM INDIA Pvt Ltd
    Created on: 11 November 2008

    Author Bio

    Ramakanth Reddy is an engineering graduate with a rich experience of 4 years in SAP. He has
    extensively worked in ABAP, ABAP HR, XI, and WORKFLOW. He is currently working for IBM
    India Pvt. Ltd.

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    © 2008 SAP AG 1
    Creating Attachments to Work Items or to User Decisions in Workflows

    Table of Contents
    Business Requirement........................................................................................................................................3
    Creating Adobe Form Output as an Attachment to Work Item .......................................................................3
    Related Content................................................................................................................................................19
    Disclaimer and Liability Notice..........................................................................................................................20

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    © 2008 SAP AG 2
    Creating Attachments to Work Items or to User Decisions in Workflows

    Business Requirement
    Now a days, sending documents like WORD, PDF or any document from the system as an attachment has
    become a typical requirement in workflow, technically speaking sending an attachment to work item or to
    User decision. This document explains how to create documents like WORD, PDF as an attachment to the
    workitem or to user decision step.
    • Creating an attachment of online documents like output of the adobe forms or sap scripts or smart
    forms.
    • Creating an attachment of offline documents like PC files.

    Creating Adobe Form Output as an Attachment to Work Item


    In this Example, a program ‘YTESTWF’ has been developed, which calls Adobe form function module to
    display the output of the form. The below screen shot shows the source code of the program ‘YTESTWF’.

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    © 2008 SAP AG 3
    Creating Attachments to Work Items or to User Decisions in Workflows

    Selection Screen for the above program ‘YTESTWF’:–

    When the program ‘YTESTWF’ is executed we would able to view the Adobe form output, for reference find
    the below screen.

    Now, based on the requirement this adobe form needs to be sent as an attachment to workitem or to user
    decision step in workflow.

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    © 2008 SAP AG 4
    Creating Attachments to Work Items or to User Decisions in Workflows

    Go through the below steps to achieve the attachment to the workitem: -


    1) The output content of the Adobe forms is of the type FP_FORMOUTPUT. This type has many
    options associated to the structure ‘FPFORMOUTPUT’ which is defined in the program, in our case
    we are using PDF format as our content, Please find the below screen shots for your reference : -

    2) The above all options are in XSTRING format, Now take the option FPFORMOUTPUT-PDF and
    convert the XSTRING to BINARY format and find the size the document by using the below
    Function Module, please find the below screen shot-

    3) To create an attachment we need two inputs from program


    1) Size of the document (ZVAR1)
    2) Content, this should be in the Binary format. Now we have both the required data
    (IT_SOLIX_TAB).

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    © 2008 SAP AG 5
    Creating Attachments to Work Items or to User Decisions in Workflows

    4) Source code of Program YTESTWF which will pass the required information to workflow, Please find
    the below screen shot-

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    © 2008 SAP AG 6
    Creating Attachments to Work Items or to User Decisions in Workflows

    5) Create a Business object ‘ZHOMORG’ with method ‘ATTCHDOC’ and it should be in background
    mode, Please check the below screen shots it will help you to create the business object

    Key Field used here is Username.


    Method ATTCHDOC is used to create an attachment to the workitem.
    The Import / export Parameters of the ATTCHDOC is as shown below.

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    © 2008 SAP AG 7
    Creating Attachments to Work Items or to User Decisions in Workflows

    Source code for Method ATTCHDOC: -

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    © 2008 SAP AG 8
    Creating Attachments to Work Items or to User Decisions in Workflows

    In the above method, we have called the Function Module ‘SAP_WAPI_ATTACHMENT_ADD’ to create an
    attachment to workitem. We need to pass the XSTRING data to the above function module. Before doing this
    use the function module SCMS_BINARY_TO_XSTRING to convert from BINARY format to XSTRING
    format. Now pass the WORKITEM ID, Header and XSTRING variables to the Function Module it will give the
    Attachment ID as an output. Now create an instance to SOFM.

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    © 2008 SAP AG 9
    Creating Attachments to Work Items or to User Decisions in Workflows

    Design workflow: --

    Container Elements – Need to create container elements which we are getting from program YTESTWF.

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    © 2008 SAP AG 10
    Creating Attachments to Work Items or to User Decisions in Workflows

    Task Create Attachment, please go through the below screenshots –

    Binding from workflow to task

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    © 2008 SAP AG 11
    Creating Attachments to Work Items or to User Decisions in Workflows

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    © 2008 SAP AG 12
    Creating Attachments to Work Items or to User Decisions in Workflows

    Binding from task to method: -

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    © 2008 SAP AG 13
    Creating Attachments to Work Items or to User Decisions in Workflows

    Now activate the program, workflow & Business Object and execute the Program YTESTWF.
    Go to Transaction SWI1 - > execute, Please find the below screen shot -

    Once you execute, you will find the below screen shot –

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    © 2008 SAP AG 14
    Creating Attachments to Work Items or to User Decisions in Workflows

    Double click on the workitem 425127, you will get the below screen: -

    In the above Screen shot, you will find the Button Attach with document icon. Please observe it.
    If you click on that button, you will get the popup screen and form document as shown below.

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    © 2008 SAP AG 15
    Creating Attachments to Work Items or to User Decisions in Workflows

    If you want to send this to user decision, please add user decision step after the create attachment task,
    please find the screen shot-

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    © 2008 SAP AG 16
    Creating Attachments to Work Items or to User Decisions in Workflows

    Binding from workflow container to user decision is –

    After adding the user decision to the workflow, activate and execute the program YTESTWF. You will find the
    user decision step at in your box as shown below.

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    © 2008 SAP AG 17
    Creating Attachments to Work Items or to User Decisions in Workflows

    Click on the office Document: Form, you will get the document as shown below.

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    © 2008 SAP AG 18
    Creating Attachments to Work Items or to User Decisions in Workflows

    Related Content
    Forums
    Workflow http://www.sap-img.com/workflow/sap-workflow.htm
    Download
    Business Workflow
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf
    For more information, visit the Business Process Modeling homepage.

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    © 2008 SAP AG 19
    Creating Attachments to Work Items or to User Decisions in Workflows

    Disclaimer and Liability Notice


    This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not
    supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade.
    SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document,
    and anyone using these methods does so at his/her own risk.
    SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or
    code sample, including any liability resulting from incompatibility between the content within this document and the materials and
    services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this
    document.

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    © 2008 SAP AG 20

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