Document #: DFL/MR/9.

5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0

Diamond Fabrics Limited Page: Page 1 of 8

Sr. No SA 8000 Points to be verified Evidence checked Whether NC /

Clause No complying OBS
Yes /No Ref
To:
Management Representative
Diamond Fabrics Limited

In the light of Internal Audit the following findings statement are reported for your kind action.

Audit No. 1st Audit Date 10-12, FEB - 2010

1. Child labour a) Check the age proof of the persons working in the Personal Files of the YES
organization.[Age should be above 15 years] following employees
Mushtaq Ahmad (Sizer)
Card number 156179,
Naeem Sajjd (Clerk)
card no. 153154, Ishfaq
Ahmad (Helper) Card #
159682, Muhammad
Naveed (Weaver) Card
No. 159623, Manzoor
Ahmad (Beam Sr.
Gaitter) Card 107141 ,
Shakeel Ahmad
(Folding Clerk) card No.
103205 were checked
and interviewed
b) Check how subcontractor’s employees are also covered in Supplier Evaluation YES
this aspect. Form
c) In case child labour is available check what is the action Child Labour not YES
taken for remediation of child labour.[Schooling, financial engaged
support]
Page 1 of 8
 Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0

Diamond Fabrics Limited Page: Page 2 of 8

Sr. No SA 8000 Points to be verified Evidence checked Whether NC /

Clause No complying OBS
Yes /No Ref
d) No child labour shall be engaged. Policy for Prohibition Yes
of Child Labour
e) Young workers [age:15-18] can be engaged. They should N/A -
be assigned jobs which are fit for young persons only.
Young workers register is to be maintained.
f) Young workers duty time and schooling shall not exceed 10 N/A -
hours. Duty hours will not exceed 8 hours. No night shift is
allowed.
g) If there is any hazardous work-young workers should not be N/A -
exposed to it.
h) In the absence of age proof, the competent medical As per Child Labour YES
authority’s certificate of age can be accepted. Procedure
2. Forced and a) Compulsory deposit of money to be employed in the job is Policy for Prohibition YES
Compulsory not allowed. of forced Labour
Labour b) Ask employees whether their identity cards or certificates Worker’s Interviewed YES
are held by the company as a condition for employment.
c) The company should not deduct part of salary to force the Worker’s Interviewed YES
continuation of the workers.
d) Check with employees whether such deductions are done. Worker’s Interviewed YES

e) Check whether security guards are used to force workers to No. Forced Labour YES
remain in the job. Worker’s Interviewed
f) Compulsory continuation in job (by not allowing the workers Worker’s Interviewed YES
who want to leave the job) is not allowed.
g) Check whether the employees have the freedom to resign Worker’s Interviewed YES
and go away if they so desire. There should be no hindrance
on them.
h) Whether people of external origin (without proper papers)are N/A -
held as employees?

Page 2 of 8
 Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0

Diamond Fabrics Limited Page: Page 3 of 8

Sr. No SA 8000 Points to be verified Evidence checked Whether NC /

Clause No complying OBS
Yes /No Ref
i) Whether bonded labour system is followed by engaging all N/A -
members of a family under forcible conditions.
j) Can workers refuse overtime? Worker’s Interviewed YES
3 Health and a) Check the list of chemicals and their MSDS. Checked during YES
Safety round MSDS in
Chemical Store
b) Whether safety precautions as per the MSDS are followed? - YES
c) Whether adequate personal protective equipment are PPE Used the YES
available?(mask, glove etc) employees
d) Is there an officer responsible for health and safety? H.S Representative YES
Nominated
e) Are exits marked clearly Emergency exit YES
properly marked
f) Whether health and safety training has been given? Health & Safety YES
Training record of
employees
g) Whether employees are aware of the hazardous associated “ YES
with their area of operation and how to protect themselves?
h) Whether adequate personal are trained in fire fighting? Fire party Members YES
Trained
i) Whether adequate personal are trained in first aid? First Aid Party YES
Members Trained
j) Whether emergency preparedness plan is available? Fire Drill Record YES

k) Whether accident register is maintained? Accident / Incident YES

Report Maintained
l) Whether emergency evacuation points are identified? Emergency door for YES
exits are Identified
Page 3 of 8
 Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0

Diamond Fabrics Limited Page: Page 4 of 8

Sr. No SA 8000 Points to be verified Evidence checked Whether NC /

Clause No complying OBS
Yes /No Ref
m) Whether sufficient first aid boxes are available? First Aid Box YES
provided
n) Whether mock drills have been conducted? Fire Drill record YES
o) Fire Cylinder easily access able - NO NC
Ref-1
p) Monthly Fire Equipment Status properly - NO
q) L.T. Panels have rubber matt. - NO NC
Ref-2
r) Whether emergency plan and the H&S manual are - YES
amended based on experiences?
s) Whether pregnant women and feeding mothers are given N/A -
jobs which are fit for their state?
t) Whether proper drinking water is provided? Clearly Marked in YES
Local Language
u) Whether gang ways have been properly identified and free Yellow Lines Yes but not NC
of clutter. Completed Ref-3
v) Whether dormitories provided by the company are clean, Accommodation YES
safe and have adequate toilets? Provided
w) Has the company conducted risk analysis on the materials - NO
,processes and equipments[Health and Safety] NC
Ref -4
x) Is crèche provided when legally required? N/A -

4. Freedom Of a) Whether unions are allowed in the company? Company Policy YES
Association
And Right To b) How many unions are there? N/A But Worker YES
Collective representative
Bargaining. c) Are employees free to join unions(and that of their choice) Company Policy YES

Page 4 of 8
 Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0

Diamond Fabrics Limited Page: Page 5 of 8

Sr. No SA 8000 Points to be verified Evidence checked Whether NC /

Clause No complying OBS
Yes /No Ref
d) Whether worker representatives are elected? Worker YES
representatives
elected
5. Discrimination a) Whether equal pay for equal work is given? Wages & Salary YES
record
b) How promotion decisions are made (among worker Company Policy YES
category)
c) Whether people of particular religion, region, and sex are No Discrimination YES
discriminated against?
d) Are pregnant women discriminated against? N/A -

e) Are women dismissed when found pregnant? N/A -

f) Are women subjected to sexual harassment? N/A -
6. Disciplinary a) Are standing orders available? Updated Labour code YES
practices
b) Are they followed? As per Law YES
c) How is disciplinary action taken? As per company YES
Policy
d) Are fines levied as part of disciplinary action? No YES
e) Is physical punishment like beating, illegal confinement etc, No YES
carried out?
f) What are the legal cases pending related to disciplinary NONE -
action?
g) Are employees provided a fair opportunity to explain their Yes, Company Policy YES
side prior to decision on disciplinary action?

Page 5 of 8
 Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0

Diamond Fabrics Limited Page: Page 6 of 8

Sr. No SA 8000 Points to be verified Evidence checked Whether NC /

Clause No complying OBS
Yes /No Ref
7. Working a) The company exceeds 8 hour duty per day per head NO, Working hours YES
hours as per company
Policy,
b) What is the normal overtime level? 2 Hours per day YES
c) Work week cannot exceed 48 hrs. Company Policy YES
d) Overtime shall not exceed 12 hours per week. Company Policy YES
e) Is one day weekly off given? Company Policy YES
f) How are working hours tracked? Manual Record NO NC
maintain but Now Up Ref-5
gradation to
attendance
computerized system
in Process
g) What is the maximum number of consecutive hours worked? 3, 4 Hours YES
8. Remuneration a) Are minimum wages as per regulation paid? Salary / Wages YES
record
b) Are the minimum wages meeting the basic need BNW Working YES
wages[BNW- see guidance note for calculations]
c) Are there pay slips with full wage details?[including Pay slip YES
explanation of deductions]
d) Whether premium rates are paid for overtime Overtime Record YES
e) Salary pay dates to employees Worker Interviewed Yes
f) Method of Payments Cash Yes
9. Management a) Is there a defined and documented SA policy (in local Company Policies YES
Systems language also)?
Page 6 of 8
 Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0

Diamond Fabrics Limited Page: Page 7 of 8

Sr. No SA 8000 Points to be verified Evidence checked Whether NC /

Clause No complying OBS
Yes /No Ref
b) Is it displayed prominently? display a iron board YES
in local language
near Maingate
c) Does it include a commitment to meet national laws related - YES
to labour welfare?
d) Is there a senior officer appointed as SA 8000 MR? MR Authority Letter YES
e) Are there worker representatives who can interact with Elected Workers YES
management on SA 8000 matters? representatives
f) Is the representative freely elected from among workers? Election Record YES
g) Are works committees established? Health & Safety YES
committee, Work’s
Council committee.
h) Are top management reviews conducted formally regarding M.R. Meeting YES
SA 8000 performance and arrive at divisions for
improvement?
i) Is worker training on SA aspects provided? Training Session YES
j) Is SA performance monitored? Audited? Internal Audit YES
k) Are undertakings obtained from suppliers and Supplier evaluation YES
subcontractors on compliance to SA 8000 requirements form
l) Are suppliers checked for minimum SA requirement Supplier evaluation YES
compliance prior to registration? form
m) Are there home workers? N/A -
n) Whether all welfares/safety measures are provided to home N/A -
workers?
o) Whether home worker records are maintained by the N/A -
company?

Page 7 of 8
 Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0

Diamond Fabrics Limited Page: Page 8 of 8

Sr. No SA 8000 Points to be verified Evidence checked Whether NC /

Clause No complying OBS
Yes /No Ref
p) Whether audits are conducted on home worker? N/A -
q) Root cause analysis is done on all concern and action is C/A, P/A Procedure YES
taken to avoid recurrence.
r) Is there regular communication with interested parties on SA Proper YES
8000 performance? Communication
s) Whether company engages in dialogues with interacted
parties on SA compliance.
t) Whether company provides access to auditors to verify - YES
compliance.
identification of Goods in some department found missing - NO o
Ref-6

NOTE: “O” Means for Observation; “NC” Means for Nonconformity

Signature of Auditor # 1 Mr. Ghulam Sarwar

Signature of Auditor # 2 Mr. Rab Nawaz

Signature of Auditor # 3 Mr. Muhammad Farooq

Signature of Auditor # 3 Mr. Tahir Nasim

Signature of Auditor # 5 Mr. Adeel Shahbaz Management

Representative

Page 8 of 8