Cambridge IGCSE™

INFORMATION AND COMMUNICATION TECHNOLOGY 0417/21

Paper 2 Document Production, Data Manipulation and Presentations May/June 2021

2 hours 30 minutes

You will need: Candidate source files (listed on page 2)

* 4 9 1 2 2 2 4 1 2 2 *

INSTRUCTIONS
● Carry out all instructions in each step.
● Enter your name, centre number and candidate number on every printout before it is sent to the printer.
● Printouts with handwritten candidate details will not be marked.
● At the end of the examination, put all your printouts into the Assessment Record Folder.
● If you have produced rough copies of printouts, put a cross through each one to indicate that it is not the
copy to be marked.
● You must not have access to either the internet or any email system during this examination.

INFORMATION
● The total mark for this paper is 80.
● The number of marks for each question or part question is shown in brackets [ ].

This document has 12 pages.

DC (LK) 203064/2
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You have been supplied with the following source files:

J2121ATHLETE.csv
J2121CERT.rtf
J2121CHEER.wav
J2121DATA.csv
J2121EVENTS.csv
J2121EVIDENCE.rtf
J2121PARTAKE.csv
J2121RESULTS.csv
J2121SWIM.png
J2121TRI.rtf
J2121TRIATHLON.rtf

Task 1 – Evidence Document

Open the file J2121EVIDENCE.rtf

Make sure that your name, centre number and candidate number will appear on every page of this
document.

Save this document in your work area as J2121EVIDENCE followed by your candidate number, for
example, J2121EVIDENCE9999

You will need your Evidence Document during the examination to place screenshots when required.

Task 2 – Document

You are going to edit a document to help organise a triathlon. A corporate house style must be used.
Three paragraph styles have already been created. An additional paragraph style must be created and
applied to the document as instructed.

1 Open the file J2121TRIATHLON.rtf

The page setup is set to A4, portrait orientation with 2.5 centimetre margins. Do not make any
changes to these settings.

The TN-body style has been created, stored and applied to the body text in the document. Do not
make any changes to this.

Save the document in your work area, in the format of the software you are using, with the file
name EVPACK

EVIDENCE 1
Place in your Evidence Document a screenshot to show this file has been saved. Make
sure there is evidence of the file type.
[1]

2 Remove any page breaks from the document. [1]

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3 Place in the header your name, centre number and candidate number right aligned.

Place in the footer automated page numbers centre aligned.

Make sure that:

• the header alignment matches the page margin
• no other text or placeholders are included in the header or footer areas
• headers and footers are displayed on all pages.
[2]

4 At the start of the document enter the title:

Triathlon Event Pack

[1]

5 Create and store the following style, basing it on the default paragraph style:
Font size (points)

Enhancement

Space before
Line spacing

Space after
Style name

Alignment
Font style

(points)

(points)
TN-title serif 34 centre bold, italic single 0 0

Apply the TN-title style to the title text entered in step 4.

EVIDENCE 2
Place in your Evidence Document a screenshot to show that the style settings have
been defined for the TN-title style. Make sure this style is based on the default
paragraph style.
[3]

6 Select the subheading General and the following text up to and including the paragraph ending …
competitors in each category.

Change the page layout so that only this text is displayed in two columns of equal width with a
1.5 centimetre space between them.
[2]

7 Apply bullets to the text from

swim: 60 minutes …
to
… 1 hour 20 minutes

Make sure that:

• the bullets are indented 1.5 centimetres from the left margin
• the list is in single line spacing with no space before or after each line
• there is a 6 point space after the last item in the list.
[2]
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8 The style name TN-subhead has already been created, stored and applied to the six subheadings.

Modify the TN-subhead style so only the following formatting is applied:

Font size (points)

Enhancement

Space before
Line spacing

Space after
Style name

Alignment
Font style

(points)

(points)
TN-subhead serif 18 centre italic, all capitals single 0 9

EVIDENCE 3
Place in your Evidence Document a screenshot of the amended settings for the
TN-subhead style.
[2]

9 Format the paragraph that starts This is an important part … so that it:
• is indented 1 centimetre from both the left and right hand margins
• displays an external 3 to 4 point black border.
[2]

10 Locate the table in the document.

Delete the entire column and contents with the heading Distance [1]

11 Format the table so that the left column looks like this:
Swim Wave
Details

[4]

12 Make sure that:

• the TN-table style is applied to all the data in columns 2, 3 and 4
• text in columns 2, 3 and 4 displays on one line
• the table borders and all data fit within the column width
• 1 point black internal and external gridlines are displayed when printed
• there is a 6 point space after the table.
[3]

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13 Import the image J2121SWIM.png and place it in the paragraph beginning Please follow the Race
Director’s …

Reflect (flip) the image so the hand is on the left.

Format the image so that:

• it is resized to a width of 2.5 centimetres with aspect ratio maintained
• it is aligned to the right of the column and top of the paragraph starting Please follow the
Race Director’s …
• the text wraps around the image.
[4]

14 Spell check and proofread the document.

Make sure that:

• the list, table and indented paragraph with the border are not split over columns or pages
• there are no widows or orphans
• there are no blank pages
• styles are applied consistently
• spacing is consistent between all items.

Save the document using the same file name and format used in step 1.

Print the document.

PRINTOUT 1
Make sure your name, centre number and candidate number are on your document.
[2]

[Total: 30]

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Task 3 – Database

You are now going to prepare some reports. Dates are to be imported in the format of day month year.

15 Using a suitable database package, import the file J2121ATHLETE.csv

Use these field names and data types:

Field name Data type Format

Last_Name Text
First_Name Text
Athlete_ID Number
Nationality Text
YOB Number
Gender Text

Set the Athlete_ID field as a primary key.

Import the file J2121EVENTS.csv as a new table in your database.

Use these field names and data types:

Field name Data type Format

Event_ID Text
Location Text
Country Text
Date Date/Time DMY
Swim(M) Number
Bike(KM) Number
Run(KM) Number
Water_Temp Number
Air_Temp Number
Wetsuit Boolean/Logical To display as Yes/No
Race_Director Text
IOC_Code Text

Set the Event_ID field as a primary key.

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Import the file J2121RESULTS.csv as a new table in your database.

Use these field names and data types:

Field name Data type Format

Event_ID Text
Athlete_ID Number
Start_No Number
Swim Date/Time hh:mm:ss
T1 Date/Time hh:mm:ss
Bike Date/Time hh:mm:ss
T2 Date/Time hh:mm:ss
Run Date/Time hh:mm:ss
Outcome Text
Position Number
Total_Time Date/Time hh:mm:ss

Do not set a primary key.

Save the data.

EVIDENCE 4
Place in your Evidence Document screenshots showing the primary keys, field names
and data types used in all three tables.
[5]

16 Create one-to-many relationships as links between the:

• Athlete_ID field in the athlete table and the Athlete_ID field in the results table
• Event_ID field in the events table and the Event_ID field in the results table.

EVIDENCE 5
Place in your Evidence Document screenshots showing the type of relationships
between the three tables.
[2]

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17 Enter the following details as a new record in the athlete table:

Last_Name Lee
First_Name Sophia
Athlete_ID 15310
Nationality NZL
YOB 1982
Gender Female

Check your data entry for errors.

Save the data.

[2]

18 In the results table, locate the record with Athlete_ID 15318 and Event_ID MX321085

Amend the details as follows:

Swim 00:19:38
T1 00:00:36
Position 1

Check your data entry for errors.

Save the data.

[1]

19 Using fields from all tables, produce a tabular report that:

• selects the records where:
– Location includes the text ham
– Nationality is AUS or NZL
– Outcome is Complete
• shows only the fields:
First_Name, Last_Name, YOB, Nationality, Location, Outcome and Position
in this order, with data and labels displayed in full. Do not group the data
• sorts the data into ascending order of Nationality and ascending order of Position
• has a page orientation of portrait
• fits on a single page
• includes only the text Oceania Results as a title at the top of the page
• has your name, centre number and candidate number on the report.

Save and print your report.

PRINTOUT 2
Make sure that you have entered your name, centre number and candidate number
on your report.
[7]
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20 Using fields from all tables produce a tabular report that:

• selects the records where:
– Position is more than 0 and 5 or less
– Gender is Female
• contains a new field called Total_Transition which is calculated at run-time to add the
contents of T1 and T2. Format this field to display time as hh:mm:ss
• shows only the following fields:
First_Name, Last_Name, Location, Swim, T1, Bike, T2, Run, Wetsuit, Total_Transition
and Position
in this order, with data and labels displayed in full. Do not group the data
• sorts the data into descending order of Position
• has a page orientation of landscape
• fits on a single page wide
• includes only the text Top Female Triathletes as a title displayed in a larger font size at
the top of the page
• calculates the number of database records shown in this report and places this at the
end of the report, formatted as an integer
• has a label Number of competitors to the left of this value
• displays only your name, centre number and candidate number in the footer so it appears
in the same position on every page. Make sure no other data is displayed in the footer.

Save and print your report.

PRINTOUT 3
Make sure that you have entered your name, centre number and candidate number
on your report.

EVIDENCE 6
Place in your Evidence Document a screenshot showing the database formula used to
calculate the total number of competitors.
[12]

[Total: 29]

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Task 4 – Mail merge

You are required to carry out a mail merge.

21 Create a mail merge document using the file J2121CERT.rtf as the master document and
J2121DATA.csv as your data source file.

Enter your name, centre number and candidate number in the footer of the document.
[1]

22 Replace the text and chevrons in the master document with the merge fields from the data source
file as follows:

Text and chevrons to replace Replace with merge field

<COMP> Name
<COUN> Country
<TIME> Total_Time
<POS> Overall_Pos
<GEN> Male_Female
<G_POS> Gender_Pos
<SW> Swim
<TRANS1> T1
<BK> Bike
<TRANS2> T2
<RN> Run

Replace <DATE> with a field to display today’s date in the format dddd, dd MMMM yyyy

Make sure the spacing, punctuation, alignment and enhancements in the original master document
are maintained.

Save and print your master document showing the merge field codes.

EVIDENCE 7
Take screenshot evidence of the date field code showing the dddd, dd MMMM yyyy
format used. Place this screenshot in your Evidence Document.

PRINTOUT 4
Make sure you have entered your name, centre number and candidate number on
your master document.
[5]

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23 Set an automated filter to select competitors where:

• Male_Female is Female
• Gender_Pos is 3 or less

EVIDENCE 8
Place in your Evidence Document a screenshot to show the use of an automated
selection method.
[1]

24 Merge and print the certificates for the selected competitors only.

Save and close the files.

PRINTOUT 5
Print the result of the merge. Make sure you have entered your name, centre number
and candidate number on your certificates.
[1]

[Total: 8]

Task 5 – Presentation

You are going to create a short presentation.

All slides must have a consistent layout and formatting. Unless otherwise instructed, slides must be
formatted to display a title and bulleted list.

25 Create a presentation of 8 slides using the file J2121TRI.rtf

On slide 1 enter your name after the text Overview presented by:
[1]

26 Use a master slide to display the following features:

• automatic slide numbers on the top right
• your name, centre number and candidate number.
Make sure that:
• master slide items appear in the same position on every slide
• there is no overlap on any slide.
[1]

27 Delete the slides with the titles History of Triathlons and Super Sprint Triathlon [1]

28 Use the data in the file J2121PARTAKE.csv to create a pie chart to compare participation by age
group for Triathlon only. [1]

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29 Label the chart with the title: Triathlon registrations by age [1]

30 Format the chart to display only percentages and age groups as sector labels.

Position these labels outside each chart sector.

Do not display a legend.

[3]

31 Emphasise the age group with the largest percentage by pulling only this sector away from the
other age groups. [1]

32 Place the chart to the left of the bullets on the slide with the title Market Analysis

Make sure that all data is fully visible with no overlap.

[1]

33 Apply the sound file J2121CHEER.wav to the slide with the title Ironman Triathlon so the sound
plays automatically as the slide appears.

EVIDENCE 9
Place in your Evidence Document screenshot(s) to show the sound is set to play
automatically as the slide appears.
[2]

34 Save the presentation.

Print slides 1, 2, 3 and 4 only as handouts with 2 slides to the page, each slide filling half the page.

PRINTOUT 6
Print this handout. Make sure your name, centre number and candidate number are
on all slides.
[1]

[Total: 13]

Task 6 – Printing the Evidence Document

35 Save and print your Evidence Document.

PRINTOUT 7
Make sure that your name, centre number and candidate number appear on every
page of your Evidence Document.

Permission to reproduce items where third-party owned material protected by copyright is included has been sought and cleared where possible. Every
reasonable effort has been made by the publisher (UCLES) to trace copyright holders, but if any items requiring clearance have unwittingly been included, the
publisher will be pleased to make amends at the earliest possible opportunity.

To avoid the issue of disclosure of answer-related information to candidates, all copyright acknowledgements are reproduced online in the Cambridge
Assessment International Education Copyright Acknowledgements Booklet. This is produced for each series of examinations and is freely available to download
at www.cambridgeinternational.org after the live examination series.

Cambridge Assessment International Education is part of the Cambridge Assessment Group. Cambridge Assessment is the brand name of the University of
Cambridge Local Examinations Syndicate (UCLES), which itself is a department of the University of Cambridge.

© UCLES 2021 0417/21/M/J/21