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    Accounts Assistant

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    burn3death
    This document provides a job description for an Accounting Assistant position. It outlines key duties such as processing purchase orders and invoices, ensuring accuracy of vendor information in accounting systems, assisting with software updates, and providing training. Additional responsibilities include managing petty cash, reconciliations, filing, check preparation, and invoice/payment processing. The job supports daily accounting transactions and ensures compliance with financial standards and policies.

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    Attribution Non-Commercial (BY-NC)
    Download as DOCX, PDF, TXT or read online from Scribd

    Accounts Assistant

    Uploaded by

    burn3death
    56 views4 pages
    This document provides a job description for an Accounting Assistant position. It outlines key duties such as processing purchase orders and invoices, ensuring accuracy of vendor information in accounting systems, assisting with software updates, and providing training. Additional responsibilities include managing petty cash, reconciliations, filing, check preparation, and invoice/payment processing. The job supports daily accounting transactions and ensures compliance with financial standards and policies.

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    accounts assistant

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    This document provides a job description for an Accounting Assistant position. It outlines key duties such as processing purchase orders and invoices, ensuring accuracy of vendor information in accounting systems, assisting with software updates, and providing training. Additional responsibilities include managing petty cash, reconciliations, filing, check preparation, and invoice/payment processing. The job supports daily accounting transactions and ensures compliance with financial standards and policies.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    56 views4 pages

    Accounts Assistant

    Uploaded by

    burn3death
    This document provides a job description for an Accounting Assistant position. It outlines key duties such as processing purchase orders and invoices, ensuring accuracy of vendor information in accounting systems, assisting with software updates, and providing training. Additional responsibilities include managing petty cash, reconciliations, filing, check preparation, and invoice/payment processing. The job supports daily accounting transactions and ensures compliance with financial standards and policies.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 4

    DEFINITION: Under general supervision, learns to perform professional accounting

    duties including the examination, analysis, maintenance, reconciliation and


    verification of financial records; and performs related work as required.

    DISTINGUISHING CHARACTERISTICS: This is the entry level in the


    professional accounting series. Incumbents work under well-established guidelines to
    develop sufficient knowledge to independently perform and assume journey-level
    responsibilities under supervision of higher level accountants.

    EXAMPLES OF DUTIES: Incumbents are expected to learn to assume the full


    scope of duties, which may include but is not limited to the following:

    1. Participate in the preparation, evaluation, justification, and maintenance of


    budgets and budgetary controls; and assists in developing, preparing, and
    reviewing Federal and State grant budgets.
    2. Prepares a variety of detailed accounting, statistical, and narrative financial
    statements or reports requiring analysis and interpretation; and works with the
    Auditor-Controller and with data processing personnel regarding work of fiscal
    and clerical personnel in making entries, reconciliation’s, and performing other
    fiscal record keeping work.
    3. Reviews and analyzes grants, contracts, and proposals for financial soundness
    and adherence to generally accepted accounting principles and County policies.
    4.  Collects data on direct, indirect, and overhead costs of operations as they relate
    to the setting of rates and fees
    5. Recommends and assists in the implementation of new or revised accounting
    systems, procedures, and records.

    EMPLOYMENT STANDARDS:

    1. Possession of a bachelor’s degree in accounting or business administration or


    related field; or,
    2. an Associate of Arts degree in accounting or business administration, including
    six semester or equivalent quarter units in Intermediate Accounting, and two
    years of paraprofessional accounting experience performing duties equivalent
    to the class of Accounting Technician, Senior with Santa Barbara County; or,
    3. a combination of training, education, and experience that is equivalent to one of
    the employment standards listed above and that provides the required
    knowledge and abilities.

    Additional Qualifications: Possession of a valid California Class C Driver’s License


    may be required for some positions.
    Knowledge of: accounting principles and practices; computer software applications of
    accounting procedures; and basic math.

    Ability to: analyze fiscal data and draw logical conclusions; define accounting
    problems and recommend effective solutions; verbally communicate accounting
    procedures and policies clearly to others; use personal computer applications
    including spreadsheet software; write memos and reports clearly and concisely;
    organize work and set priorities to meet deadlines; read, understand and apply legal
    requirements and administrative policies to departmental accounting functions;
    establish and maintain effective working relationships with others; and perform basic
    mathematical calculations.

    DESIRABLE QUALIFICATIONS:

    Knowledge of: principles and procedures of governmental accounting.

    Ability to: interpret and analyze complex fiscal data and draw valid conclusions;
    detect possible weaknesses of internal control and standard accounting procedures and
    recommend revisions; plan, initiate and complete work assignments with a minimum
    of direction; use personal computer applications including word processing and
    database software.

    DEFINITION: Under direction, performs difficult professional accounting work including the
    examination, analysis, maintenance, reconciliation, and verification of financial records;
    develops and implements new accounting systems; and performs related duties as required.

    EXAMPLES OF DUTIES:

    1. Prepares a variety of detailed accounting, statistical, and narrative financial statements or


    reports requiring analysis and interpretation; and works with the Auditor-Controller and
    with data processing personnel regarding automated financial and billing systems.
    2. Reviews and analyzes grants, contracts, and proposals for fiscal soundness and adherence
    to generally accepted accounting principles and County policy; and assists in developing,
    preparing, and reviewing Federal and State grant budgets.
    3. Collects data on direct, indirect and overhead costs of operation as they relate to the
    setting of rates and fees.
    4. Recommends and assists in the implementation of new or revised accounting systems,
    procedures, and records
    5. Participates in the preparation, evaluation, justification, and maintenance of budgets and
    budgetary controls.
    6. May supervise and review the work of fiscal and clerical personnel in making entries,
    reconciliation's, and performing other fiscal record-keeping work.

    EMPLOYMENT STANDARDS:

    1. Possession of a bachelor’s degree in accounting, business administration, or related field


    and one year of professional accounting experience; or,
    2. one year of experience performing duties equivalent to the class of Accountant I with
    Santa Barbara County; or,
    3. a combination of training, education, and experience that is equivalent to one of the
    employment standards listed above and that provides the required knowledge and
    abilities.

    Additional Qualifications: Possession of a valid California Class C Driver’s License may be


    required for some positions.

    Knowledge of: accounting principles and practices; computer software applications of


    accounting procedures; and basic math.

    Ability to: analyze fiscal data and draw logical conclusions; define accounting problems and
    recommend effective solutions; detect possible weaknesses of internal control and standard
    accounting procedures and recommend revisions; verbally communicate accounting procedures
    and policies clearly to others; use personal computer applications including spreadsheet
    software; write memos and reports clearly and concisely; organize work and set priorities to meet
    deadlines; read, understand, and apply legal requirements and administrative policies to
    departmental accounting functions; establish and maintain effective working relationships with
    others; plan, initiate, and complete work assignments with a minimum of direction; and perform
    basic mathematical calculations.

    DESIRABLE QUALIFICATIONS:

    Knowledge of: principles and procedures of governmental accounting.

    Ability to: interpret and analyze complex fiscal data and draw valid conclusions; and use
    personal computer applications including word processing and database software.

    Job purpose of Accounting assistant


    To verify the accuracy of the information with the faculty member and obtain the signatures from
    both: the students and faculty…
    Key duties/responsibilities of Accounting assistant:
    1. Responsible for vendor maintenance on Banner Finance System ensuring compliance to data
    standards.
    2. Assists with the research, testing and implementation of updates to Banner software.
    3. Provides training to staff on the Banner Purchasing/Accounts payable modules ensuring system
    proficiency and compliance to data standards.
    4. Prepares and processes purchase orders, invoices, cheque requests, manual cheques and contract
    payments.
    5. Ensures purchase orders, receiving and invoices are matched.
    6. Responsible for processing and maintenance of encumbrances (Fee for Service Contracts, Lease
    Agreements, Rental Agreements, etc).
    7. Reviews and approves purchasing and accounts payable transactions for posting to Banner.
    8. Provides guidance regarding purchasing and financial standard practices to college personnel and
    vendors.
    9. Provides basic purchasing and accounts payable orientation to new employees.
    10. Responsible for ensuring compliance of standard practices.
    11. Recommends change to purchasing and other financial policies and practices.
    12. Responsible for maintaining the interface between Banner A/R and A/P to ensure data integrity
    and the timely processing of student refunds.
    13. Responsible for managing year-end cut off processes for Accounts Payable.
    14. Responsible for the accuracy and timely processing of weekly chequeprinting.
    15. Responsible for cheque stock inventory & safekeeping of same.
    16. Liaises with Budget Officer to solve day to day budget issues.
    17. Provides reports as required by Finance management team.
    18. Other general accounting duties as assigned.
    This job description can be used for junior accountant job description,accounting manager assistant
    job descriptions.
    Related accounting documents
    • Accounting assistant job specification
    • All Accountant job description
    • Accounting interview questions
    1. To deal with daily transactions for the petty cash and ensure that reconciliations are completed on a
    weekly basis.
    2. To ensure all filing is done in a timely and accurate manner.
    3. Verify calculations and input codes in to the Accounts system in an accurate manner.
    4. To maintain and reconcile the direct D]debit mandates.
    5. Prepare cheques for payment.
    6. To receive and process all invoices, expense forms and requests for payment.
    7. To ensure that all post is sent daily.

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