ERP System for College

Aditya Tripathi
B.tech(CSE)
1509010015

ABSTRACT
College ERP system provides a simple interface for maintenance of different student,
department, faculties, library and others information. All the colleges usually have a number of
departments and educational modules such as courses, seminar hall, etc. Managing all these
departments and other modules manually is a very difficult and hard, ineffective and expensive
task. So here we propose an ERP system for college. Our college ERP system has all the
information about the students, teachers, events, library, departments and other respected
information. The system allows the admin to add students, faculties and any other events. Our
system allows a faculty to enter or input student’s attendance into the database which can later be
viewed by students and faculties. The students can view his/her attendance through a separate
student login. The admin can upload the timetables for various departments for exam
preparation. The time table is then available to be viewed by faculties and students on the web
portal. These systems have easy user interface and have powerful data management system
which makes this system is very useful. Keywords:- Admin, College, Database, Faculty, System,
Students.

I. INTRODUCTION
Enterprise Resource Planning (ERP) college web application is the one kind of web application
which integrates all the modules and functionalities of college system on a single system that can
be handled by the administrative head and access by the students and faculties with valid user id
and password. As we know that, a college consists of different departments, such as course
departments, fees management, library, event management etc. Nowadays applications and uses
of information technologies is increased as compared to before, each of these individual
departments has its own computer system to do their own functionalities. By having one main
system they can interact with each other from their respected system by having valid user id and
password. The main goal of the entire system is to provide a userfriendly interface and powerful
data system which make this system more useful. The College ERP system computerizes all the
details of the college system which are updated by admin only can access by the students and
faculties. ERP on college management system reduces the most of the human work that are done
earlier to managing the college system. Once the details are entered into the system by the
authorized person then there is no need for other users to deal with separate section. Only a
person that is having an administrative authorization is enough to maintain all the reports and
records of the system. The security can also be provided as per the requirements. The main thing
is that our system reduces the human works at a great effort. It can be helpful such that

- Records are always updated.

- Manpower is decreased or reduced.

- Large amount of data regarding college and their modules can be stored.

- Accurate and perfect calculations are made.

- Maintenance of file is efficient and flexible.

II. PURPOSE
The purpose is to design software for college database which contains up to date or accurate
information of the college. That should improve efficiency and flexibility of college record
management and to provide a common and or simple platform for everyone to access the
student’s information.

III. SCOPE FOR DEVELOPMENT OF THIS PROJECT

 Search information.
 View/change his/her details.
 Login to the system through the first page of the application.
 Changes can be done by admin only.
 student Placement
cell

College ERP

Faculty Admin Exam section

Fig.1- College ERP system

Start

Home Page

Login fails
Login

Department student Faculty Exam section Placement Admin

 Fig.2 Login process

View course updates

Students View college notifications

View exam section and placement updates

Updates details

Update course information

Faculty View college notification

View student details

Update exam time table

Send supervision list to faculty

Exam section

Check the internal exam entered by the faculty

Update the final exam result

Different module of ERP on college management system

1. Registration/login of Admin.
2. Student/faculty registration/login.
3. Management of exam/lecture time table
4. Management of attendance of student/faculty.
5. Management of library system.
6. Fees Management Module
7. Account Management.
8. Student management Module.

Highlight of some main modules of the system:

[1] Department Information: This module gives the information about,

 Course: This contains the information about the number of the courses offered by
the college and number of seats present in each.
 Staff: This contains the number of staff available in each department.

[2] Student Information: This module gives information about,

 Profile: This provides personal details of the student.

 Attendence: This shows the attendance of students.
 Marks: This shows the internal/external marks of a respected student.
 Feedback: By this student gives their feedback to the management
 Remarks: Shows their marks given by the teachers to a student according to their
performance.

[3] Faculty / Staff Information: This module deals mainly with,

 Profile: This provides personal details of the staff.

 Attendence: This shows the attendance of faculty/staff.
  Feedback: Faculties/staffs gives the feedback to the management.
 View Student Details: This shows the student details to the teachers.
 Examination form: This gives the information about the issue of the examination form.

[4] Examination Form: This gives the information about the issue of the examination form.

[5] Administration: This module deals mainly with,

 Admission: This mainly deals registering the students/staff and assigning them with a
login id and password.

[6] Library management: deals with,

 Issue books.
 Update books collection according to requirements
 Late fine.

Some Features:

1. User login
2. Admin login.
3. Forget password control by admin and or by user
4. Update details/delete/add detail by admin.

IV. ADVANTAGES AND DISADVANTAGES

a) Advantages
 Easy access to find out the details.
 Safe and secure of data or information and files.
 Lowering the task weigh
 Increasing efficiency
 Better control
  Real time reports
 Better student relations

b) Disadvantages:
 The success depends on the skills and experience of the workforce, including
education and how to make the system work properly.
 Sharing internal information between departments can reduce the efficiency of
the software.

V. CONCLUSION
Tittle of the project as ERP system for college is the system that deals with the
issues related to a particular institution. It is the very useful to the student as
well as the faculties to easy access to finding the details. This project is
successfully implemented with all the features and modules of the college
management system as per requirements. The college ERP provides
appropriate information to users based on their profiles and role in the system.
This project is designed keeping in view the day to day problems faced by a
college system.