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Inter-Departmental Procedure - Mesaieed Operations Permit To Work System IP-OPS-014 Pageiofiv Document Change History

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INTER-DEPARTMENTAL PROCEDURE - MESAIEED OPERATIONS

PERMIT TO WORK SYSTEM IP-OPS-014


Page i of iv

DOCUMENT CHANGE HISTORY

Rev Rev
Revision Description Page No. Approved by
No. Date
A5 01.05.2010 Issued for Use - -

Scheduled 3-yearly review of PTW System and -


A6 13.01.2016 reflecting changes due to organization restructuring President & CEO
process.

Remarks :

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PERMIT TO WORK SYSTEM IP-OPS-014
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CONTENT LIST
1.0  OBJECTIVE 1 

2.0  SCOPE 1 

3.0  POLICY / MANAGEMENT INTENT 1 

4.0  RELATED DOCUMENTS 2 

5.0  DEFINITIONS AND ABBREVIATIONS 2 

6.0  PROCESS 5 

6.1  Types of Work Permit 6 

6.2  Operation of the PTW System 6 

6.3  Work Permit Validity 6 

6.4  Work Permit Application 6 

6.5  Work Permit Authorisation 7 

6.6  Work Permit Control 7 

6.7  Work Permit Issue 7 

6.8  Transfer of Responsibility 8 

6.9  Shift Change 8 

6.10  Cross-referencing 9 

6.11  Work Permit Suspension 9 

6.12  Closing a Work Permit 9 

6.13  Work Permit Retention 10 

7.0  PREPARATION OF THE WORKSITE 10 

7.1  Cold Work 11 

7.2  Spark Potential 11 

7.3  Hot Work 11 

7.4  Authority Level for High Risk/ Medium Job 17 

7.5  Radiography Work 17 

7.6  PTW Control at Remote Locations – TD area 18 


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7.7  Long Term Isolation 18 

7.8  PTW Control for Lifting Operations 18 

7.9  Heavy Vehicle / Plant Equipment Movement Over Underground


Services 19 

7.10  Security Clearance for Mesaieed Operations Assets Perimeter Fence


Works 19 

7.11  Toolbox Talk 19 

8.0  PERMIT AUDITING 19 

9.0  LOW RISK JOBS THAT CAN BE PERFORMED WITHOUT PTW 20 

9.1  Objective 20 

9.2  Selection Criteria 20 

9.3  Suggested Work activities 20 

10.0  RESPONSIBILITIES 22 

10.1  Operating Authority 22 

10.2  Permit Controller 22 

10.3  Area Authority 23 

10.4  Performing Authority 23 

10.5  Concurring Party 23 

10.6  Worksite Supervisor 24 

10.7  Radiation Protection Officer 24 

10.8  Radiation Workers 25 

10.9  Authorised Gas Tester 25 

10.10  Firewatcher 25 

10.11  Work Party (Permit Users) 25 

11.0  PTW REVIEW 26 

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ATTACHMENTS

ATTACHMENT A – FLOWCHART FOR WORK PERMITS 27 

ATTACHMENT B – LEGCHART FOR DETERMINING REQUIRED PERMIT 30 

ATTACHMENT C – COLD WORK PERMIT 31 

ATTACHMENT D – SPARK POTENTIAL WORK PERMIT 32 

ATTACHMENT E – HOT WORK PERMIT 33 

ATTACHMENT F – RADIOGRAPHY WORK PERMIT 34 

ATTACHMENT G – PERMIT COMPLIANCE AUDIT CHECKLIST 35 

ATTACHMENT H – PERMIT TO WORK AMENDMENT REQUEST FORM 38 

ATTACHMENT J – SECURITY CLEARANCE ON PERIMETER WORKS REQUEST


FORM 39 

ATTACHMENT K – APPLICABILITY OF MESAIEED OPERATIONS PTW 40 

ATTACHMENT L – LOW RISK JOB APPROVAL FORM 49 

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1.0 OBJECTIVE

The Mesaieed Operations Permit to Work (PTW) System is designed to ensure:


• A coordinated, communicated and controlled safe system of work.
• All work carried out is recorded.
• Continuous improvement of the PTW System through audit and revision.

This PTW System is a formal written system that uses work permits to control work by
means of potential hazard identification and risk assessment.

2.0 SCOPE

This procedure covers ‘Hot’, ‘Spark Potential’, ‘Cold’, and ‘Radiography’ Work
Permits.

3.0 POLICY / MANAGEMENT INTENT

QP is committed to developing and managing safe working practices. This PTW


System is a major element in complying with these requirements, providing a
mechanism for controlling workplace hazards, and protecting employees, facilities
and the public.

Work shall not be carried out unless:


• It has been approved by a Maintenance Work Request, Planned Maintenance
Routine, Engineering Work Order (EWO), or Plant Change Request (PCR). All
other work not defined above shall be approved and agreed by the Operating
Authority.
• It has been planned and agreed a minimum of 24 hours in advance.
• It is a breakdown or priority unplanned work requiring immediate action.
• The work permits have been properly authorised.

In the event of an emergency situation, work permits shall be prepared as soon as


practical to cover the work being carried out.

Note: If emergency work commences before the permit is ready, it shall be recorded
in the Daily Permit Logbook and signed and dated by the Permit Controller.
The ensuing Incident Investigation Report shall also show how this work was
carried out.

THE ISSUANCE OF A WORK PERMIT DOES NOT, BY ITSELF, MAKE A JOB SAFE.
THOSE PREPARING AND / OR CARRYING OUT THE WORK CAN ONLY ACHIEVE
SAFETY.

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4.0 RELATED DOCUMENTS

IP-OPS-021 - Isolation, Lock off and Tag Procedure


IP-OPS-023 - Excavation Procedure
IP-OPS-024 - Handling Permitted Electrical Work Procedure
IP-OPS-025 - Floating Tank Roof Access Procedure
IP-OPS-026 - Scaffolding Work Procedure
IP-OPS-027 - Confined Space Entry Procedure
IP-OPS-028 - Mechanical Isolation Strategy
QP-STD-S-056 - QP Corporate Standard on Radiation Safety in
Industrial Radiography
QPR-OM(M)-029 - Mesaieed Operations Procedure for Radiation
Protection
QPR-OM(M)-036 - Procedure for Safe Abrasive Blasting on Live
Pipelines
QPR-OM(M) - 037 - Procedure for Safe Abrasive Blasting on Live
Equipment
QPR-REG –Q-001 - Corporate Lifting Equipment Regulation
QPR-OPS –066 - Job Hazard Analysis procedure

5.0 DEFINITIONS AND ABBREVIATIONS

Area Authority - A person assigned by the Operating Authority


as an additional safety level to ensure effective
site control. He shall have the technical
competence to consider the potential hazards
associated with the work in his area.
Authorised Gas Tester - A person appointed in writing by the Operating
Authority after successfully completing the gas
tester course and certified accordingly.
(Normally Unit Operator)
Cold Work Permit - A document issued for the performance of work
(Uniquely numbered and where a source of ignition cannot be created.
prefixed with the letter ‘C’) This includes, but is not limited to: bolting and
unbolting flanges on pipelines, vessels and
equipment not containing flammable materials,
work on electrical or instrument equipment that
is incapable of being energised or activated and
manual excavations to a depth of less than one
metre.

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Competent Person - A person possessing adequate qualifications,


such as training, and sufficient knowledge,
experience and skill for the safe performance of
the specific work to a required standard.
Concurring Party - Asset Holder of installed facility that is
potentially affected by work performed for the
other end-user. Used in common areas where
more than one asset holding parties are
involved.
Firewatcher - A person appointed by the Performing
Authority. He shall be accepted by the Health,
Safety and Environment Department (Mesaieed
Operations) and have basic fire fighting
knowledge (use of portable extinguishers and
fire hose). He shall be capable of interpreting
portable gas detection monitors, understand
what to do in the event of an alarm, and how to
raise an alarm.
Hot Work Permit - A document issued for the performance of work
(Uniquely numbered and where heat or sparks may be generated,
prefixed by the letter ‘H’) making it possible to ignite flammable liquids,
vapours, gases or other combustible materials.
This includes, but is not limited to: burning,
welding, grinding, grit-blasting and electrical
induction pre-heating / stress relieving.
Job Hazard Analysis (JHA) - A method used to identify, analyze and record:
1) the steps involved in performing a specific
job, 2) the existing or potential safety and
health hazards associated with each step, and
3) the recommended action(s)/procedure(s)
that will eliminate or reduce these hazards and
the risk of a workplace injury or illness.
Operating Authority - A senior representative of the Asset Holder
responsible for the operation of the facilities
and managerial authority for safety-related
matters over all personnel on site, irrespective
of their departmental reporting relationship.

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Performing Authority - The QP Sponsoring Department’s / Companies


representative initiating the work, appointed in
writing by the Department Head. Also includes
representatives of QP Joint Venture Company
or State Agency who are appointed in writing by
the applicable Operating Department Manager.
Authorisation to include specifics as to duration
of authorisation and job. Authorised person
shall have successfully attended and passed
PTW Level two (2) training. He shall have the
technical competence to consider and guard
against potential hazards associated with his
work activity. Current register of authorised
personnel to be maintained.
Permit Controller - A person who controls and coordinates the
issue and closure of work permits. He shall
have a complete overview of all operational
activities underway or planned on the facility in
order to avoid the risk caused by simultaneous
activities.
Policy - A rule or directive that guides or restricts action.
Procedure - A document that details the execution of an
activity.
Public or Non-Radiation - A person who is not designated to be
Worker associated with activities of Radiation work.
This person shall not be permitted to be
involved in work or passage where ionizing
radiation level is above the limit set by the
regulation, and shall be excluded from areas
where ionizing radiation warning signs and
barriers are erected.
QP Joint Venture Company - Operating company for which QP has
ownership. e.g. Q-Chem, QAFCO, QAPCO,
QAFAC, etc.
Radiation Protection Officer - A contractor person holding a valid RPO
(RPO) license issued by the MoE. All RPO’s shall be
approved by the HS(M) Department.
Radiation Worker - A contractor person designated and qualified by
the MoE to be associated with radiation work.
All Radiation Workers shall be approved by the
HS(M) Department.
Radiography Work Permit - A document issued for the performance of work
(Uniquely numbered and involving radioactive sources.
prefixed by the letter ‘R’)
Shall - A mandatory action or requirement.

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Should - A preferred course of action.


Spark Potential Work - A document issued for the performance of work
Permit where spark potential equipment is involved.
(Uniquely numbered and This includes, but is not limited to:
prefixed by the letters ‘SP’) non-intrinsically safe equipment, non-certified
electrical / electronic equipment, cameras with
batteries, exposing live electrical / instrument
connections to atmosphere, internal
combustion engines and concrete chipping.
Sponsoring Department / - The department /company that schedules,
Company plans and coordinates the work. It shall ensure
that all personnel under its jurisdiction are
adequately trained and competent to perform
their duties as required by the PTW System.
Suspended Work Permit - A work permit for which isolations, precautions
etc. are still in place, but the work is not being
progressed.
Worksite Supervisor - A person appointed in writing by the
Sponsoring Department’s / Companies
representative. He is responsible to the
Performing Authority for all aspects of safety
related to the work and work party. Current
register of authorised personnel to be
maintained. Competency of the Worksite
Supervisor shall be assessed by the Performing
Authority. On approval, the discipline wise
nomination list shall be forwarded to the HS(M)
Department for PTW Level -1 Training.
Abbreviations:
EWO - Engineering Work Order
MoE - Ministry of Environment
PCR - Plant Change Request
PTW - Permit To Work

6.0 PROCESS

An essential requirement for safe and efficient administration of the PTW System is
comprehensive forward planning. A regular work permit meeting shall be held on
each site to discuss the proposed Hot Work Permits and Confined Space Entry
Certificates. As a minimum, the following points shall be discussed:
• A description of the work to be performed and the sequential execution of the
work.
• Tools / equipment required and any necessary safety procedures.
• The area and system / equipment to be worked on, and any hazards or
potential hazards that may arise.
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• Whether the work may affect any other area, system, or equipment either
adjacent or remote.

The timing of this meeting shall be decided locally and attendees shall include the
Operating Authority, Permit Controller, Performing Authority(s), Safety Officer and
anyone else required.

Note: Breakdown and priority unplanned work may necessitate immediate action.

Types of Work Permit

See Attachment B to determine the type of work permit required.

a) Primary Work Permit

The PTW System incorporates the use of four (4) Primary Work Permits:
• Cold Work Permit see Attachment C
• Spark Potential Work Permit see Attachment D
• Hot Work Permit see Attachment E
• Radiography Work Permit see Attachment F

The system also uses complementary certificates that are related to these Primary
Work Permits. The documents that contain these certificates are listed in Section
4 of this procedure.

b) Verbal Authorisation

This is used for work that is assessed by the Permit Controller to be of ‘extremely
low risk’. Examples are: site visits and visual inspections, goods deliveries
through non-hazardous areas and rubbish collection.

Verbal Authorisations shall be logged in the Daily Permit Logbook.

Verbal Authorisations shall NOT be applied to any other work requiring work
permits and / or certificates.

Operation of the PTW System

See Attachment A for flowchart.

Work Permit Validity

Primary Work Permit - Maximum duration of twelve (12) consecutive


working days from the date / time of issue.
Verbal Authorisation - Valid only within the shift it is authorised.

Work Permit Application

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All identified work shall be authorised and planned prior to work permit application.
The Performing Authority shall raise the appropriate work permit and should use the
legchart (see Attachment B) to decide the type of permit required.

Included in Box 1 shall be a full description of:


• The worksite
• Anticipated duration of the work
• The equipment to be worked on, including unit / tag number
• The exact nature and scope of the work
• Speciality tools and / or equipment that may impact safety at the worksite

The Performing Authority, in liaison with the Permit Controller, shall complete the
relevant sections of the work permit to the best of their knowledge, and complete any
additional work permits, supporting certificates or Job Hazard Analysis as per
IP-OPS-066, as required (see Boxes 2 to 5).

The Performing Authority shall present the work permit and any supporting
documentation to the Operating Authority for review and authorisation.

Work Permit Authorisation

The Operating Authority, in liaison with the Performing Authority, shall review the
work permit and any supporting documentation. If they are satisfied, they shall
authorise the work to proceed, subsequent to equipment preparation and safety
precautions being put in place. The Operating and Performing Authorities shall sign
the relevant sections of the work permit.

The Operating Authority shall also specify the validity of the work permit after
discussion with the Performing Authority (see Box 6).

Work Permit Control

The Permit Controller shall review the work permit and any supporting documentation
and complete the appropriate sections. He shall arrange for equipment preparation,
e.g. depressurising, draining, flushing, purging and any process, mechanical, safety
or electrical isolations required.

When he is satisfied that the worksite has been safely prepared (see Section 7 of this
procedure), the work permit details shall be recorded in the Daily Permit Logbook.
Only after the Permit Controller has signed Box 8, will the work permit and the
relevant equipment be released to the Worksite Supervisor.

Work Permit Issue

The Worksite Supervisor, assigned by the Performing Authority, shall:


i) Collect the prepared work permit from the Permit Controller.
ii) Sign the permit to acknowledge he understands it and accepts the associated
worksite responsibilities (see Box 9).

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iii) Obtain the first endorsement from the Permit Controller for the work to proceed
(see Box 10).
iv) Obtain the endorsement from the Concurring Party(s), as defined.
v) Proceed to the worksite and obtain an endorsement from the Area Authority
prior to commencing the work (see Box 11).

No amendment to a work permit or certificate is permitted. Additional safety


precautions may be added with the approval of the Worksite Supervisor and the
Permit Controller.

Note: Overwriting or correction fluid on a work permit immediately invalidates it and


shall cause it to be cancelled.

If a work permit has all the endorsements complete but the isolations and work are to
continue, a new work permit shall be raised. All associated certificates and other
supporting documents shall be cross-referenced onto the new continuation work
permit and updated to show the new work permit number. The new work permit shall
then be applied for and authorised using the normal procedure.

Each work permit endorsement from the Permit Controller and the Area Authority is
only valid for a maximum of one shift. The incoming Permit Controller and Area
Authority shall endorse work extension into the next shift. A new work permit shall be
raised if the work permit endorsement boxes have all been completed.

If a work permit is prepared and endorsed but the job has not started within 7 days,
then the permit is no longer active and a new work permit shall be raised.
Transfer of Responsibility

Permit Controller - All work permits shall be presented for transfer


of authority immediately when the incoming
Permit Controller arrives on site.
Performing Authority - All work permits shall be presented for transfer
of authority immediately when the incoming
Performing Authority arrives on site.
Worksite Supervisor - Work shall stop if he leaves the site. All permits
shall be presented for transfer of responsibility
and signed in the presence of the Permit
Controller.

Shift Change

At shift change:
i) The Worksite Supervisor stops work, makes the worksite safe and presents
the permit with any associated certificates to the Permit Controller for
endorsement.
ii) The oncoming Permit Controller ensures the worksite is inspected and gas
tests are carried out, if applicable, to ensure the work permit precautions are
still valid, adequate and in place.
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iii) If satisfied, the Control Room copies of the permit are matched with the
original and endorsed by the Permit Controller, Area Authority and Authorised
Gas Tester, if applicable.
iv) If applicable, transfer of responsibility for the oncoming Worksite Supervisor
shall be completed and signed.

Cross-referencing

All work permits and certificates associated with the same work shall be
cross-referenced by inserting the work permit / certificate number in the box provided
on each document. Additional certification raised during the validity of an issued
permit shall also be cross-referenced on all copies of the ‘live’ primary work permit.

Work Permit Suspension

If a general alarm activates, all work shall stop immediately and permits shall be
returned to the Permit Controller. Work shall not recommence until cleared to do so
by the Permit Controller, and the permits re-endorsed.

The Permit Controller, Area Authority, Operating Authority, Performing Authority or


Safety Officer are authorised to stop work in the event of work permit violation or
unsafe acts.

All other personnel may stop the work if they observe any hazardous or potentially
hazardous condition. They shall immediately inform the Permit Controller, Area
Authority, Performing Authority or Safety Officer. If, on investigation, it is determined
the work permit is to be suspended, the Operating Authority shall be informed
immediately.

If hot work is suspended for operational reasons, e.g. due to sampling, the Control
Room shall advise the Permit Controller if other work permits are to be suspended or
withdrawn. Area Authorities shall ensure that all relevant work permits are returned
to the Permit Controller. Work shall not resume until the Permit Controller declares it
is safe to do so, and re-endorses each permit accordingly.

A work permit can only be suspended for a maximum of five (5) days or until the
expiry of its validity period (whichever is sooner) when it shall be cancelled and
signed off. Thereafter a new work permit shall be raised or the system / equipment
shall be placed in long term isolation as appropriate.

Closing a Work Permit

On completion of the work:

i) The Worksite Supervisor shall check the worksite and ensure that all tools and
equipment have been removed, the area cleaned.
ii) When all activities have ceased, the Worksite Supervisor shall return the work
permit to the Area Authority for his endorsement and inform to Performing
Authority about hand back of equipment.

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iii) The Area Authority shall ensure the area is acceptable prior to signing for
acceptance of handing back of the area / equipment (see Box 13).
iv) The Permit Controller / Area Authority shall allow de-isolation of the
equipment.
v) The Permit Controller shall ensure that all isolations are removed.
Note: If work is completed but isolation(s) need to remain in force (see Box 14), the
work permit shall indicate this when closed (see IP-OPS-021).

Work Permit Retention

The originals of work permits and any associated certificates shall be combined with
the Control Room copies and held on site for one month or an appropriate time as
determined by the Asset Holder, before being archived.

If an incident occurs associated with a work permit, the original copy of the work
permit and the original copy of any associated certificate(s) shall be attached to the
Incident Report. Copies of these originals shall be retained on file.

7.0 PREPARATION OF THE WORKSITE

It is the responsibility of the Permit Controller to ensure the safe preparation of the
worksite. He may assign the application for process isolations to the Area Authority,
but he still retains overall responsibility.
When the work permit indicates it is required:
i) The Performing Authority shall prepare formal plant or equipment preparation
procedures. This will be completed prior to the work commencing and
reference should be made to any Simultaneous Operations procedures when
necessary.
ii) The Permit Controller shall liaise with the Performing Authority to mark up any
relevant P&ID’s, using detailed valve isolation lists (mandatory for all vessel
entry and process isolations).
iii) Based upon the detailed description of the work to be performed, hazards shall
be assessed regarding the materials to be handled and the prevailing
conditions.
iv) The possible impact of the work on the surrounding area shall be assessed
and care taken not to issue a work permit which could impact on the safety
conditions of other work permits in the area.
v) From the assessment of the hazards involved, the Permit Controller shall
indicate on the work permit precautions to be taken to enable the work to
proceed safely.
vi) A job hazard analysis shall be completed and attached to the work permit.

The following are examples for safe preparation of process equipment:


• Isolations required and method of isolation, e.g. blanking, spading, double
block and bleed, etc.
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• Siting of mobile equipment.


• Personal protection required.
• Gas testing / monitoring and specified frequencies.
• Lockout / Tagout. One copy of the permit shall be kept in the lockout box.

Cold Work

The performance of cold work shall require, but is not limited to, the following
precautions:
• The Operating Authority shall specify if the Permit Controller and Performing
Authority are required to make a site visit during the shift.
• If a gas test is required, it shall be carried out immediately prior to the
commencement of work and, if the work party has left the worksite,
immediately prior to resumption of work.
• If continuous gas test monitoring is required, the Worksite Supervisor and the
persons performing the work shall ensure that the portable gas detectors
remain fully charged and active.
• The Worksite Supervisor shall ensure that all personnel under his control
strictly adhere to the conditions of the work permit.
• The Worksite Supervisor shall remain at the worksite during the performance
of the work.

Spark Potential

The performance of spark potential work shall require, but is not limited to, the
following precautions:
• The Area Authority shall make regular site visits during the work.
• There shall be total isolation from flammable or toxic gas / liquids, as deemed
necessary by the Operating Authority / Permit Controller.
• The surrounding area shall be free of flammable or toxic gas / liquids.
• The equipment shall be gas tested and inspected to ensure that all flammable
or toxic gas / liquids have been removed prior to spark potential work
commencing.
• The worksite shall be gas tested by an Authorised Gas Tester, certified as
being flammable or toxic gas free, and the result recorded in the appropriate
section of the permit.
• The maximum LEL (Lower Explosive Limit) permissible for authorised spark
potential work is 0% LEL.

Hot Work

Prior to any hot work being authorised, the Operating Authority shall consider and be
aware of the following points:
• Can the work be removed to a safer location?
• Is it essential for safety or process reasons to perform the work during normal
operations, or could the work be deferred until a total or partial shutdown?
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• Have the workscope and potential hazards been discussed by the Performing
Authority, Safety Officer and Permit Controller?
• A Hot Work Permit shall NOT be issued for an area where a confined space
entry certificate or work permits associated with this activity are in force.
• The performance of hot work is NOT permitted in the same area as work
involving paint spraying or hand painting.
• Cold work that is likely to release hydrocarbons near to the site of hot work
shall be suspended.
• A Firewatcher shall be posted and cannot leave this post until the work is
completed.
• The number of Hot Work Permits to be issued in any one area shall be
determined by the Operating Authority, based upon the availability of
manpower and equipment to control and to make safe for the work to be
carried out.

a) Hot Work Risk Assessment

Permit Controllers shall use this in conjunction with the Work Permit Procedure,
whenever spark potential or hot work is carried out.

Guidelines

These guidelines shall assist in the assessment of hot work hazards and in
specifying appropriate controls. They shall not be used blindly and shall be
overlaid with the Permit Controllers / Area Authorities knowledge of local
conditions at the time, i.e. plant status or job details and any relevant activities that
may impact on or be impacted upon by the hot work.

The methodology employed is consistent with those methods recommended for


general risk assessment, but are specific to hot work. Plant areas have been
classified as per the ‘Hazardous Area Classification Drawings’, i.e. Low, Medium,
High.

Note: A ‘Medium’ hazard area may become a ‘High’ hazard area because of a
leak or a change in wind direction. Likewise, a ‘Low’ hazard area may
become a ‘Medium’ or ‘High’ hazard area because of flammable materials
introduced by the work being carried out.

Tasks are similarly categorised with respect to the likelihood of providing a source
of ignition. The controls for the work shall be determined by combining the area
hazards with the task severity.

Note: It is important to consider the use of air tools or removal of work to a safe
area to eliminate the risk for hot work.

Steps

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Note: Working with equipment that is certified for the ‘Hazardous Area
Classification’ (I/S rated) within which it is working is NOT classified as hot
work.

i) Identify the area in which work is to be carried out from the ‘Plant
Hazardous Area Classification Drawing(s)’.
ii) Specify the work to be carried out.
iii) Determine the ‘Hazard Score’ for i) and ii) above.
Hazard scores increase with increased risk.

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AREA SCORE WORK SCORE


High: Naked Flame / Sparks - e.g.
Area where flammables may be cutting, grinding, welding,
encountered in the normal course of sandblasting, electrical induction
3 3
events, or on intermittent basis, e.g. pre-heating / stress relieving.
inside vessels, continuous vents,
hydrocarbon process areas etc.
Medium: Potential for Spark Generation -
Area where flammables are e.g. non-certified motors, power
contained but may be encountered tools, hammers, vehicles, generator
2 2
only in abnormal situation. sets, petrol-driven tools and
equipment, opening live electrical
equipment.
Low: Low Potential for Spark
All other areas where flammables 1 Generation - e.g. battery-operated 1
are unlikely to exist. test equipment, air drills.

iv) Assign a ‘Risk Score’ by multiplying the area score by the work score.
RISK SCORE = AREA SCORE X WORK SCORE

RISK SCORE High Risk

3 3 6 9

WORK SCORE 2 2 4 6

1 1 2 3

Low Risk 1 2 3 AREA SCORE

v) Specify the precautions – the following provides a guideline to use in


determining the specific precautions / control measures to put in place.
Those that are applied will vary from task to task, however two important
considerations for all work are:
• The use of a Firewatcher.
• The need for Atmospheric Monitoring / Gas Testing.

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Atmospheric
Risk Risk Firewatcher
Monitoring or Gas Comments
Level Score Required
Testing Required
Naked Flame / Sparks
eg. Burning / Welding /
9 Yes Continuous Grinding in a High Hazard
Area
Consider Alternatives
High
Naked Flame / Sparks
eg. Burning / Welding /
6 Yes Continuous Grinding in a Medium Hazard
Area
Firewatcher Required
a) Naked Flame / Sparks
Yes Continuous eg. Burning / Welding /
Medium 3 or 4 Grinding
b) Use of a power tool in a
No Intermittent
Medium Hazard Area

Controls to be applied in
Special Special special circumstances
Low 1 or 2
Circumstances Circumstances eg. Adjacent use of
flammables (solvents)

Note: Initial gas test required for all spark potential or hot work.

b) Preparation and Performance of Hot Work

The Permit Controller and Performing Authority shall make regular visits to the
worksite during the work activity (see Section 7.5 for remote locations).

Total isolation from flammable or toxic gas / liquids shall be achieved in one of the
following ways:
• Physical disconnection
• Blanking using correctly rated blinds
• Spading using correctly rated spades
• Double block and bleed (see IP-OPS-21)
• Any combination of the above as deemed necessary by the Operating
Authority / Permit Controller

Note: It may be necessary to raise a Cold Work Permit for this preparatory work.
This shall be assessed by the Operating Authority after discussion with the
Performing Authority.

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The Permit Controller shall ensure that the equipment is:


• Depressurised.
• Drained.
• Vented.
• Purged and flushed.
• Or any combination of the above as required to allow hot work to
commence.

CAUTION: DURING THE VENTING OF HYDROCARBONS TO


ATMOSPHERE, ALL HOT WORK IN THE SAME AREA SHALL
BE SUSPENDED.

The hot work site shall be free of hydrocarbons and combustible materials, e.g.
sludge, scale, deposits, etc.

The worksite shall be gas tested by an Authorised Gas Tester and certified as
being flammable / toxic gas free. A certified gas detector shall be active on site
throughout the performance of hot work. The maximum LEL permissible for
authorised hot work is 0% LEL.

During the work, all sparks and splatter shall be suitably contained. If the work is
above access or walkways, precautions shall be taken to ensure that no sparks or
splatter falls below. The area beneath the worksite shall be barriered off and
warning notices posted in English and Arabic. All drains in the vicinity shall be
covered.

Mobile plant or equipment shall not be sited in hazardous or non-hazardous


locations unless it meets with the safety requirements for operation in that area.

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Authority Level for High / Medium Risk Job

As per Risk Assessment / JHA for the activity, work permit authorization shall be
based on the table below.

SL. No. Work Description Authorization To be Informed


All high Risk hot works in Asset Holder Assistant Asset Holder Manager
hazardous area with Risk Manager
1) Score of 6 or more ( as per
table given on page 14 of PTW
procedure IP-OPS-014)
Confined space entry in vessel Lead Operation Supervisor Asset Holder Assistant
2) / column/ Tanks Manager
3) Critical lifting operation Asset Holder Manager OM(M)
4) Hot Tapping Asset Holder Manager OM(M)

5) Blasting on live lines and Asset Holder Manager OM(M)


equipment's
Any other work falling in high/
medium risk level as per risk
assessment/ JHA

6) High Risk Asset Holder Manager OM(M)

Medium Risk Asset Holder Assistant Asset Holder Manager


Manager

Radiography Work

Prior to any radiography work being authorised, the Operating Authority shall
consider the following points:
• Following documents approved by Mesaieed Operations RPO shall be
attached along with the permit: source inspection report, decay chart, personal
licence of contractor RPO & radiation workers and plot plan showing the
radiography location & safe barrier distance.
• The transportation, control and handling of Radioactive Isotopes shall be in
accordance with Company Regulations.
• Where possible, work should be scheduled during meal breaks or on nightshift.
For nuclear gauges work can be scheduled during normal routine hours.
• A 3-dimensional controlled area shall be designated and marked by barriers
with warning signals / lights.
• Prior to the commencement of radiography, all other work permits within the
controlled area, or as specified by the Operating Authority, shall be
suspended.
• Identified UV overrides shall be activated in accordance with a PRC.

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• An announcement shall be made thirty (30) minutes prior to radiography


commencing advising all public or non-radiation workers to make safe their
workplace and vacate the area. A further announcement shall be made five
(5) minutes prior to radiography commencing.
• The Radiation Workers shall check the controlled area to ensure all public or
non-radiation workers have vacated.
• A final announcement shall be made advising that radiography is commencing.

Note: Where a public address system is not available, all announcements shall be
made verbally to ensure that all personnel are fully aware of the radiography
work.

PTW Control at Remote Locations – TD area

For remote locations, the Permit Controller shall delegate a competent person to act
on his behalf.

Dictated by the work scope, the Permit Controller shall specify the regularity of site
visits by the Area Authority as a condition of the permit.

The requirement of physically present/regularity of site visit of the Performing


Authority to be discussed and agreed during the PTW planning or work execution
planning meeting based on the criticality of work.

For pipeline excavation/ trenching activity outside the TD Stations, the requirement of
issue of Confined Space Entry Certificate shall be decided by the Operating Authority
as per site condition.

The Performing Authority shall also include representatives of the Project


Management Team/main EPIC contractor of QP Joint Venture Company or State
Agency who are appointed in writing by the applicable Operating Department
Manager. Authorisation to include specifics as to the duration of authorisation and
job. Authorised person shall have successfully attended and passed PTW Level two
(2) training.

Long Term Isolation

If work is completed or suspended beyond the work permit’s period of validity, but the
worksite requires the continued protection of an electrical, mechanical, safety or
emergency system isolation, the procedure for isolations shall be followed.

When the work is to re-commence, the same procedure shall be followed so that
work can then be completed under normal PTW conditions.

PTW Control for Lifting Operations

Rigging, slinging and lifting activities shall be performed as per QP Lifting Equipment
Regulation.

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For all QP lifting works initiated by Asset Holder, permit shall be signed by QP
Rigging Supervisor as Performing Authority or a competent person from
Rigging Section in line with section 5.0 & and 10.4 and supervised by QP
Rigger as Worksite Supervisor.

For all QP Engineering Departments initiated works, Performing Authority


shall be Engineering Department Representative and QP STI approved
contractor rigging supervisor will supervise lifting activities at site.
Heavy Vehicle / Plant Equipment Movement Over Underground Services

IP-OPS-023 (underground services identification) shall be followed in planning and


approving the travel route. Protection of all underground services is required to
prevent damage. Physical identification of underground services is not required
unless stipulated in precautions by the Asset Holder.

Security Clearance for Mesaieed Operations Assets Perimeter Fence Works

Any work involving the perimeter fence of Mesaieed Operations assets requires
security clearance prior to work commencing. The Performing Authority shall
complete the Security Clearance on Perimeter Works Request Form (see Attachment
J), attach with the Permit to Work and obtain approval from the Head of Security.

On completion of the work, the Request Form shall be signed off by the Permit
Controller and a copy sent to Head of Security.

Toolbox Talk

A toolbox talk shall be conducted daily by the Worksite Supervisor at site prior to the
start of work. Topics shall be accordance with the approved work permit activities and
hazards control for the work.

8.0 PERMIT AUDITING

Minimum of two (2) audits per week shall be carried out by the Operating Authority
with the Safety Representative on specific work permits, e.g. live work permits,
completed work permits.

Note: The Operating Authority may, at his discretion, request other supervisors to
carry out audits. More emphasis to be given on Live Permits.

A Permit Compliance Checklist shall be completed for each audited work permit (see
Attachment G). The Section Head of the Asset Holder shall ensure the close-out of
the auditor recommendations with endorsement from Asset Holder Manager (within
one week of Audit) and send the audit form to Head of Safety for final acceptance

Completed audit reports should be forwarded to Health, Safety and Environment


HS(M)) Department for independent review and permit audit analysis.

The Asset Holder shall conduct a PTW Analysis Review Meeting on a quarterly basis
to review the PTW Audits Analysis Report findings and recommendations.
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Minimum once every six months, HS(M) Department shall coordinate an audit for
each asset. The audit team shall not have any representatives from the Asset Holder
Department being audited. HS(M) Department shall notify the Asset Holder Manager
minimum two weeks prior to the scheduled audit.

9.0 LOW RISK JOBS THAT CAN BE PERFORMED WITHOUT PTW

See Attachment L for the Low Risk Job Approval Form

Objective

Routine Low Risk activities can benefit from simplified controls as this allows focus by
operations on Higher Risk activities and thus reducing the volume of Permits and the
workload associated with low risk activities.

Selection Criteria

9.2.1 The work could be carried out without PTW under Low Risk Jobs Forms
if:
1. Performing Authority to demonstrate through JHA that the work is of Low Risk.
2. Work classified as cold work only.
3. Work is of short duration / low man hour activity and can be completed during a
single shift.
4. Work to be carried out by competent personnel.
5. Work shall not require scaffolding or working at height.
6. Work shall not require any type of isolation even personnel isolation.
7. Work shall not require any excavation or confined space entry.
8. Work shall not require using any method of lifting.
9. Work shall not require opening electrical or instrument panel.
10. Work shall not require using any machine and / or power tools. All portable
equipment to be Ex rated.
11. Work shall not involve the use of hazardous substances.
9.2.2 Conditions to be applied:
1. Performing Authority shall approve work steps.
2. Operating Authority authorize the work.
3. Permit Controller shall check if any ongoing concurrent activity in same location
and validate the work. Provide additional controls, if required.
4. Register the work on Permit Controller Daily Log Sheet.
5. Approved Worksite Supervisor (PTW card Holder) to conduct TBT for the
worker.
6. Worksite Supervisor to declare that work activity is completed and Permit
Controller to Acknowledge.

Suggested Work activities

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9.3.1 Landscaping daily maintenance works


1. Cleaning of dry and fallen leaves.
2. Garbage removal.
3. Weeding of the landscape area.
4. Irrigation system checks.
5. Cleaning of irrigation pump houses.
6. Grass edging, trimming of hedges and grass cutting.
9.3.2 Civil Maintenance works inside and outside NGL Plants
1. Replacement of water filters.
2. Provision and repairs of photo frames
3. Supply and installation of ID plates for offices and car park.
4. Supply and installation of carpet and curtains.
5. Supply of potable water tankers outside the plant area.
6. Repair of domestic water leaks.
7. Sand cleaning on paved and roads outside process area in the plant.
8. Sand removal along roads, paved areas and any other open areas.
9. Fixing of information sign boards along the roads.
10. Painting on pavement.
11. Fixing of wallpaper, curtains, carpets, blinds, notice boards or any decorative
items.
12. Plumbing, masonry or carpentry works inside buildings.
13. To collect field measurements.
9.3.3 HVAC PM works
1. Routine visual checking.
2. Check cleanliness of units and surroundings.
3. Check for pressures and temperatures.
4. Check for compressor oil level.
5. Check for leaks (Freon, oil, water).
6. Observation for abnormal operation of units.
7. Check for abnormal heating and discoloration of electrical cables and other
components.
8. Record unit ampere draw / running current of HVAC units.
9.3.4 Other jobs
1. Plant survey and measurement.
2. Routine vibration monitoring activities in the plant (By rotating equipment tech
using EX equipment?).
3. PM for motors / transformer / UPS / batteries etc. job for 1 month / 3 months (
Visual inspection only)
4. Tube light replacement and re-lamp of various panels inside building.
5. Routine hydrant and fixed ground monitors Inspection and maintenance by fire
crew.
6. Taking data in main control room, local equipment room and field panel.
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7. Visual inspection on machines.


8. Routine PM Check for instrument air compressor, MOV's, motors etc. (Only
visual inspection).

10.0 RESPONSIBILITIES

PTW position holders are required to have completed the appropriate training and be
certified accordingly. Certification shall be the responsibility of the respective
Department Head and, where appropriate, the Operating Authority.

Operating Authority

The Operating Authority shall ensure that:


• All work requiring a work permit is identified.
• Limitations on the duration of the work permit are specified.
• The effectiveness of the PTW System is not impaired by shift handovers.
• Original work permits are retained at the facility for one month from the date of
closure.

Appointments shall be confirmed in writing for all personnel who have successfully
completed PTW training as:
• Permit Controllers
• Area Authorities
• Performing Authorities
• Worksite Supervisors
• Gas Testers
• Safety Watch
• Firewatchers
Permit Controller

The Permit Controller (normally the assigned individual, Shift Supervisor, authorised
Senior Operator, or the person acting for that position) shall ensure that:
• All hazards associated with the proposed work have been identified.
• The Area Authority fully understands the work to be carried out.
• The worksite has been examined prior to commencement of work, and all
specified precautions have been taken.
• Work permits that may interact or affect one another are clearly
cross-referenced.
• The original of the issued work permit is displayed at the worksite.
• A copy of the work permit is displayed in the Control Room. The other copy
shall be distributed at the Permit Controller’s discretion.

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• The worksite is examined when work is suspended, and prior to the restarting
of work leading to completion and return to normal operations, to ensure that it
is in a safe and acceptable condition.
• The work permit is properly handed over and re-endorsed at shift change or
transfer of responsibilities.
• Any precautions and isolations have been withdrawn and the systems returned
to normal operation prior to closing / cancelling a work permit.
• The work permit and associated certificates have been signed off by the
Worksite Supervisor before the work permit is closed and the equipment is
returned to service.
• The Operating Authority is notified as soon as practicable of the suspension of
work, or any other fact relevant to safety.
• The Daily Permit Logbook is updated on a continuous basis, recording all
necessary details of work permit issued and closure.

Area Authority

The Area Authority shall ensure that:


• Work is carried out safely within the terms of the work permit and associated
certificates.
Note: The Operating Authority appoints Area Authorities after being deemed
competent.

Performing Authority

The Performing Authority shall ensure that:


• The work permit and supporting certificates are raised and presented for
authorisation.
• All personnel under his authority are advised of their responsibilities under the
PTW system.
• Worksite Supervisors are competent and authorised.
• Work parties receive any necessary additional training and / or instructions
relevant to QP Standing Instructions or special precautions required for the
commencement of the work.
• No job commences until he is satisfied that the Worksite Supervisor fully
understands his responsibilities under the PTW System.
• Nominated Firewatchers and Safety Watch are approved by HS(M)
Department.

Note: The Performing Authority has to be one designation level above Worksite
Supervisor. Only in case of work of Emergency nature on Operating Authority
approval, Performing Authority sign as Worksite Supervisor.

Concurring Party

The Concurring Party shall ensure that:

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• The PTW is reviewed and endorsed, as applicable.


• The relevant sections of the PTW are completed, as applicable.
• Additional precautions are specified, as required.
• Regular updates / feedback from the Operating Authority are obtained.

Worksite Supervisor

The Worksite Supervisor shall ensure that:


• He has detailed working knowledge of the procedures associated with his work
activity.
• He does not start any work requiring a work permit until one has been
authorised, issued and a Tool Box Talk conducted to the work party with
records maintained.
• He fully understands the limitations and restrictions of the work permit in order
that work may proceed safely.
• All members of the work party adhere to safe working practices, are fully
conversant with the limitations / restrictions / hazards involved and all
precautions specified by the work permit are taken.
• The work permit is prominently displayed at the worksite at all times during the
work.
• He does not leave the worksite while work is ongoing.
• At shift change, work is stopped, the worksite made safe, and the work
permit(s) with associated certificate(s) is presented to the Permit Controller for
re-endorsement (see Section 6.9).
• The work permit is re-endorsed by the Permit Controller, Area Authority and
Authorised Gas Tester, if applicable and responsibilities are passed to the
oncoming Worksite Supervisor at shift change handover or transfer of
responsibility.
• The work described on the work permit is completed where possible and the
worksite / equipment is left in a safe condition when work is not completed.
• He signs off the work permit on completion of the work.

Radiation Protection Officer

The Radiation Protection Officer (contractor) shall:


• Understand the necessary precautions to be taken for the work to be
performed and the extent to which these precautions restrict exposure.
• He shall act as the Work Site Supervisor for all radiography works to ensure all
precautionary measures are in place and shall be available at the site where
radiography is being carried-out. For Nuclear Gauges works, no need to be at
the site.

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Radiation Workers

All personnel engaged in radiography work shall wear a personal monitoring badge and
carry a personal radiation monitor (Pocket Dosimeter) in areas where the radiation dose
rate may exceed 7.5 µSv/hr. (Equivalent to 0.75 millirem per hour).
Note: All personnel engaged in radiography work shall carry certification with them at
all times during the performance of their work, and produce it if requested by
the Operating Authority, Permit Controller, Mesaieed Operations RPO or
Safety Officer. Personnel not in possession of valid certification shall be
prohibited from using radioactive material and / or entering the controlled area.

Authorised Gas Tester

The Authorised Gas Tester shall ensure that:


• Gas testing equipment has valid calibration certificate issued by HS(M)
Department.
• He carries out gas tests and records the results as per the specified conditions
of the work permit.
• In the case of abnormal gas test results, the work shall be stopped
immediately and the Permit Controller and the Worksite Supervisor informed.

Firewatcher

The Firewatcher shall monitor the work area while Fire and Gas Detection systems
are inhibited, or as required by the Permit Controller during hot work.

He shall ensure that:


• All flammable materials are removed from the worksite.
• Drains remain covered and water sealed.
• Sparks / welding spatter are contained by use of fire blankets / habitat (fire
blankets shall be certified and approved by HS(M) Department), water spray
etc.
• Fire fighting equipment is available and ready for immediate use.
• Continuous gas detection equipment onsite is closely monitored.
• An alarm is raised if fire or gas emission occurs in the worksite area.
• Site is reinstated back to normal condition before leaving to ensure area is
safe and has no potential of any fire hazards”.

Work Party (Permit Users)

The Work Party Members shall understand the principles of the PTW System and be
technically competent to carry out the tasks assigned to them by the Worksite
Supervisor.

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11.0 PTW REVIEW

All QP employees are permitted to propose changes to the PTW System by


completing the ‘IP-OPS-014 - Amendment Request Form’ (see Attachment H). This
form shall be endorsed by the Line Supervisor and forwarded to the Manager Health
Safety & Environment HS(M) through the Asset Holder Manager.

The Manager HS(M), shall arrange a 3-yearly review of proposed amendments with
appointed members of the appropriate departments. At the request of the Manager
HS(M) , Department Heads with PTW responsibility shall nominate personnel to
participate in this review. Results of work permit audits shall also be discussed.

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ATTACHMENT A – FLOWCHART FOR WORK PERMITS

WORK PERMITS RESPONSIBLE FOR ACTIVITY

Authorised Gas Tester


KEY A =ACTIVITY S =WORK PERMIT SIGNATURE

Performing Authority

Worksite Supervisor
Operating Authority

Concurring Party
Permit Controller

Area Authority

Safety Officer
=OPTIONS I =WORK PERMIT INITIAL

ACTIVITY PROCEDURE

Work Planning
Any work to commence shall be planned and agreed a minimum of 24
hours in advance, except work of a breakdown nature or high priority
unplanned work that requires immediate action. Work shall be
requested on the proper forms or have specific approval from the
Operating Authority.
Work planning meetings are held on the facility to discuss and define:
• the precise task to be performed and the sequence of activities. A A A A A
• the tools and equipment required and the necessary safety
procedures.
• the area, system and equipment to be worked on and any hazards that
may arise.
• potential conflicts with any other area, system, equipment or
personnel.
Permit Application
The required work permit is determined by using the Legchart (see
Attachment B). The Performing Authority completes Box 1, and Boxes
2, 3 and 4 with the Permit Controller. If isolations are required, a PRC is I A
raised and cross-referenced on the work permit in Box 5.
If supporting certificates or further work permits are required to carry out
the work, these are raised by the Performing Authority and Permit
Controller and also cross-referenced in Box 5.
Permit Authorisation
The Performing Authority presents the work permit and supporting
documentation to the Operating Authority for review and authorisation,
and Concurring Party if applicable. When satisfied, the Operating
A S S
Authority signs Box 6 to authorise the work to proceed in accordance
with the work permit and stipulates the validity period. If the Operating
Authority is not satisfied, the documentation shall be returned and the
work permit re-applied for. In many cases permit authorisation will be
completed at work planned meetings.
Worksite Preparation
The Performing Authority signs Box 9 and passes the work permit to the
Permit Controller who arranges for the worksite preparation and the
necessary isolations. This may involve the completion of further work S S
permits and certificates as appropriate. When satisfied after inspection
that the worksite has been safely prepared and all lock-off keys are
secure in lockout boxes, the Permit Controller signs Box 8 and records
the details in the Daily Permit Logbook.
Permit Issue
The Worksite Supervisor assigned by the Performing Authority receives
the work permit and discusses the work hazards and precautions with A S
the Permit Controller. With this final endorsement, the work permit is
now issued. Work may start after the Worksite Supervisor communicates
all work permit details to all personnel involved in the work.

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WORK PERMITS RESPONSIBLE FOR ACTIVITY

Authorised Gas Tester


KEY A =ACTIVITY S =WORK PERMIT SIGNATURE

Performing Authority

Worksite Supervisor
Operating Authority

Concurring Party
Permit Controller

Area Authority

Safety Officer
=OPTIONS I =WORK PERMIT INITIAL

ACTIVITY PROCEDURE

At the worksite, the Worksite Supervisor obtains an endorsement in Box


11 from the Area Authority. Where appropriate, the details of gas tests
carried out at the worksite will be entered in Box 7 by the Authorised Gas
Tester. There is also a tick box in Box 7 to indicate if portable gas
detectors are required at the worksite for continuous gas monitoring. I A I I
After that the Worksite Supervisor obtains the first shift endorsement in
Box 10 from the Permit Controller.
With these final endorsements, the work permit is now issued and work
may start after Worksite Supervisor communicates all work permit details
to all personnel involved in the work.
IN AN EMERGENCY, ALL WORK PERMITS ARE SUSPENDED
Permit Distribution
The work permit is separated into its 3 copies and distributed as follows:
Original Held by the Worksite Supervisor or displayed close to the A A
worksite.
Copy 1 Displayed on the permit board in the Control Room.
Copy 2 Spare copy usually held in the Control Room.
Permit Extension
Endorsements to a work permit are only valid for a maximum of one
shift. If work is continued beyond this, the oncoming Permit Controller
and Area Authority (and Authorised Gas Tester where applicable) shall
endorse the work permit in Boxes 7, 10 and 11 for Cold / Spark Potential
/ Hot Work Permits and Boxes 6, 9 and 10 for Radiography Permit. I A I I
At shift change the Worksite Supervisor stops work, makes the worksite
safe, and collects all work permit copies for endorsement. Before
signing the work permit, the oncoming Area Authority (and Authorised
Gas Tester if applicable) shall inspect the worksite to ensure that the
work permit precautions are still valid, adequate and in place. The
oncoming Permit Controller may also inspect the worksite before signing.
Transfer of Permit Responsibility
All work permit signatories, with the exception of the Operating Authority,
are responsible for ensuring that responsibilities are transferred and
permits are endorsed. The Permit Controller coordinates the oncoming S I S I I
signature to acknowledge the ongoing work in the relevant ‘Transfer of
Responsibilities’ box on the work permit. The work permits can then be
re-distributed and the Worksite Supervisor can resume work.
Work Completion and Handback
On completion of the work specified on the work permit, the Worksite
Supervisor shall ensure the work has been completed properly and all
S S
tools, materials and equipment have been removed from the worksite.
All plant and equipment shall be left in a safe condition with the worksite
clean before Box 13 is signed off. The Area Authority shall ensure that
the worksite is acceptable before signing Box 13 to accept the handback.

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WORK PERMITS RESPONSIBLE FOR ACTIVITY

Authorised Gas Tester


KEY A =ACTIVITY S =WORK PERMIT SIGNATURE

Performing Authority

Worksite Supervisor
Operating Authority

Concurring Party
Permit Controller

Area Authority

Safety Officer
=OPTIONS I =WORK PERMIT INITIAL

ACTIVITY PROCEDURE

Permit Close and Retention


On receipt of the completed work permit, the Permit Controller confirms
that work has been completed and the worksite safely handed back.
The Permit Controller shall ensure that all isolations are removed or
transferred to long term, and the system equipment is purged and S
aligned as necessary. He shall then close the work permit by signing in
Box 14, and shall sign any associated work permits and certificates to
allow the equipment to be reinstated. The original copies (top copy) of
work permits and certificates shall be combined with the Control Room
copy and held onsite for a period of one month, before being archived.
Requirement for a Continuation Work Permit
Work permits can only be extended for a maximum of twelve (12) days.
If all endorsement boxes are completed and work is still to continue, this Go to Permit
should be identified in Box 11. The Performing Authority, in conjunction A A Application
with the Permit Controller, raises a new ‘continuation’ work permit.
Existing certificates and other supporting documentation shall be cross-
referenced onto the new continuation work permit and updated to show
the new work permit number.
Suspension of Work
If for any reason the work specified on the work permit is put on hold, the
Permit Controller retrieves all copies of the work permit. Suspended
work permits are displayed on the permit board in the ‘pending section’
and suspended Permit shall be mentioned separately in the Daily Permit A
Log. Work shall NOT resume until the Permit Controller declares that it
is safe to do so. A work permit can only be suspended for a maximum
period of five (5) days or until its validity period expires, whichever is
sooner. The work permit shall be closed out and, where appropriate,
isolations transferred to Long Term. During day to day activities and to
ensure that no conflict exists, the Permit Controller shall review and
endorse any suspended work permits before issuing any new ones.

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ATTACHMENT B – LEGCHART FOR DETERMINING REQUIRED PERMIT


YES NO

Does the work create a source of ignition?


Does the work involve naked flame?
Does the work involve electric welding?
Does the work involve electric induction pre-heating / stress relieving?
Does the work involve grinding?
Does the work involve sandblasting?
Does the work involve explosives?
Does the work involve spray painting?
Does the work involve the operation of protected portable diesel engines?
Does the work involve opening of pig trap?

A HOT WORK PERMIT IS REQUIRED

YES

Does the work involve non-intrinsically safe equipment?


Does the work involve non-certified electrical / electronic equipment?
Does the work involve cameras equipped with batteries outside the
accommodation area?
Does the work involve removing covers and exposing live electrical or
instrument connections to the atmosphere?
Does the work involve removing covers and exposing non-intrinsically safe
instruments or circuits to the atmosphere?
Does the work involve air / hydraulic powered tools or equipment?

A SPARK POTENTIAL WORK PERMIT IS REQUIRED

YES

Any work normally categorised as Spark Potential but undertaken in a


pressurised location, e.g. Control Room, Accommodation, LER, can be
considered as Cold Work.
Is the work on or around live operating plant or equipment?
Is access required to restricted areas?
Does the work involve scaffolding?
Does the work involve disconnection, isolation or inhibiting of personnel
protection or emergency systems?
Are isolation certificates required?
Are subsea operations involved?
Is a compressed gas or fluid involved?
Are initial toxic, oxygen or gas tests required?
Is work being carried out in a confined space or vessel?
Does the work involve the removal of handrails or grating?

A COLD WORK PERMIT IS REQUIRED (as a minimum)

IF YOU ARE IN ANY DOUBT AS TO WHICH TYPE OF PERMIT YOU REQUIRE,


CONTACT EITHER THE PERMIT CONTROLLER OR THE OPERATING
AUTHORITY.

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ATTACHMENT C – COLD WORK PERMIT

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ATTACHMENT D – SPARK POTENTIAL WORK PERMIT

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ATTACHMENT E – HOT WORK PERMIT

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ATTACHMENT F – RADIOGRAPHY WORK PERMIT

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ATTACHMENT G – PERMIT COMPLIANCE AUDIT CHECKLIST

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ATTACHMENT G – (continued)

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ATTACHMENT G – (continued)

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ATTACHMENT H – PERMIT TO WORK AMENDMENT REQUEST FORM

QP - MESAIEED OPERATIONS PERMIT TO WORK SYSTEM DATE:

PERMIT TO WORK AMENDMENT REQUEST FORM

To: MANAGER HS(M) MESAIEED OPERATIONS

ORIGINATOR TO COMPLETE
Section No: Revision:

Title:
Attach a photocopy of the relevant documentation highlighting the part(s) requiring amendment.

Proposed Change(s) and Justification:

Originator
Print Name: Signature: Date:
DEPARTMENT MANAGER – APPROVAL/ COMMENTS

Print Name: Signature: Date:


HSE DEPARTMENT - Approval / Rejection
Print Name: Signature: Date:
Reason for Rejection:

MANAGER HS(M) SIGNATURE


Print Name: Signature: Date:
HS(M) FOCAL POINT TO COMPLETE
Print Name: Signature: Date Received:

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ATTACHMENT J – SECURITY CLEARANCE ON PERIMETER WORKS REQUEST FORM

QP -MESAIEED OPERATIONS
SECURITY CLEARANCE ON PERIMETER WORKS REQUEST FORM

1. REQUEST FOR FENCE / PERIMETER WORK

To: Head of Security Permit Ref No:

Reason:

Work Description:
(Attached Drawing)

Planned Workdays:

Performing Authority:
Print Name: Signature: Date: Time:

2. SECURITY APPROVAL
Authorisation is granted to the Performing Authority, who shall ensure that the worksite is secure before work can
proceed.
Remarks:

Head of Security:
Print Name: Signature: Date: Time:

3. COMPLETION AND CLOSE OUT


The fence / perimeter work is completed. All men, tools and equipment have been removed and the area checked
and accepted.

Permit Controller:
Print Name: Signature: Date: Time:

Note: After Job Completion, Return a copy to Head of Security


Original: With Original of Work Permit 1st Copy: With 1st Copy of Work Permit 2nd Copy: With 2nd Copy of Work Permit IP-OPS-014, Att. J 2016

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ATTACHMENT K – APPLICABILITY OF MESAIEED OPERATIONS PTW

MESAIEED OPERATIONS  GDS Stations & 
Pipelines in Ras Laffan
ASSETS

Gas / Liquid pipelines & valve 
stations (N‐S)

GDS Stations 
& Pipelines in 
Doha / Wakra

Gas / Liquid / Crude Oil 
pipelines & valve stations 
(E‐W)
Mesaieed Tank
Farm, Terminal
MESAIEED OPERATIONS ASSETS  and MPB
COVER MESAIEED NGL COMPLEX, 
NGL Complex, GDS 
MESAIEED TANK FARM & TERMINAL 
Stations & Pipelines 
AND HC PIPELINES TRANSMISSION & 
in Mesaieed
DISTRIBUTION SYSTEM

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1. MESAIEED OPERATIONS ASSETS IN MESAIEED AREA - (INSIDE MIC


FENCE)

1.1 MESAIEED OPERATIONS ASSETS WITHIN NGL PLANT FENCE


• Applicable assets – All plants and facilities within NGL Complex including Storage
and Loading area, NGL Jetty, Flares.
• All work is under Mesaieed Operations PTW

QP MESAIEED OPERATIONS 
NGL COMPLEX, MESSAIEED NGL‐4

AGR/SRU
NGL‐3 FLARE

NGL‐3 AGR / SRU 
FLARE
NGL‐1/2  WORKSHOP
FLARES

NGL‐4 
FLARE
NGL‐1
FIRE STN

LPG FLARES
NGL‐2

NGL JETTY
SMALL BOAT JETTY
MP BERTH

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1.2 MESAIEED OPERATIONS ASSETS OUTSIDE NGL PLANT FENCE BUT WITHIN
MESAIEED OPERATIONS FENCE
 Applicable assets – Pipelines, Buildings, Fire Station, Central Workshop, Materials
Yard, NGL Lab, Flare lines, Flare Area (NGL ½, 3 & LPG Flares), electrical
substation, etc.
 All work is under Mesaieed Operations PTW
 Permit is issued by:
o Within pipeline corridor –
• Crude oil export pipelines (2*16+1*36”), naphtha export pipeline (1*36”),
FW pipeline (1*8”) – by TO(M).
• All other pipelines – by TD.
o For flare lines - 3 pipe racks (for NGL-3 by GN, for NGL – 1 / 2 & LPG tanks
flare lines by GP)
o Outside pipeline corridor and all buildings - by OE(M)
1.3 MESAIEED OPERATIONS TD DEPARTMENT ASSETS OUTSIDE MESAIEED
OPERATIONS FENCE BUT WITHIN MIC FENCE
 Applicable assets – Pipelines, GDS Stations.
 All work inside GDS Stations and within 15 meters of any QP pipeline is carried
out under Mesaieed Operations PTW.
 Permit is issued by TD
MPCL
STN SR‐2

QATALUM

MO PTW IS APPLICABLE 
FOR RED MARKED AREA ‐
NGL COMPLEX + TANK 
FARM + GDS STATIONS + 
PIPELINES CORRIDOR

No permit is issued by Mesaieed Operations for any work done outside 15 m of any
Mesaieed Operations QP asset or facility.

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1.4 MESAIEED OPERATIONS TO(M) DEPARTMENT ASSETS IN MESAIEED


AREA - (INSIDE MIC FENCE)
1.4.1 TO(M) ASSETS WITHIN TANK FARM FENCE AND TERMINAL AREA FENCE
 Applicable assets – Crude Oil & Naphtha Storage tanks, export pumps, Crude Oil /
Naphtha Meter Bank, Control Rooms, MPB Topside, etc.
 All work is under Mesaieed Operations PTW
 Permit is issued by TO(M)
1.4.2 TO(M) PIPELINES BETWEEN TANK FARM AND NGL FENCE
 Applicable assets – crude oil export pipelines (2*16+1*36”), naphtha export pipeline
(1*36”), FW pipeline (1*8”).
 All work is under Mesaieed Operations PTW
 Permit is issued by TO(M), additional endorsement by TD if the work is within 15m
of the gas / liquid pipelines
1.4.3 TO(M) OFFSHORE ASSETS
 Applicable assets – SBM, offshore part of export pipelines, etc.
 All work is done under Mesaieed Operations PTW and the permit is issued by
TO(M)

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2.0 MESAIEED OPERATIONS TD DEPARTMENT ASSETS IN RAS LAFFAN


AREA – WITHIN RLIC FENCE
2.1 ASSETS WITHIN TD OPERATIONS FACILITY FENCES
 Applicable assets – GDS Stations A1 (AKG), A2 (DEL / Pearl), A21 (RLOC), A3
(QG), A4 (Barzan), A5 (Ras Girtas), Station V – Ethane compressor + Transmission,
72-SBV-0 (NFA pipelines block valve station)
 All work is under Mesaieed Operations PTW
 Permit is issued by TD
2.2 ASSETS OUTSIDE TD OPERATIONS FACILITY FENCE BUT WITHIN RLIC FENCE
 Applicable assets – Onshore pipelines corridor.
 Work is carried out under Mesaieed Operations PTW.
 Permit is issued by TD. Concurrence to be taken from other parties, if
involved/effected by the work.

RAS QIRTAS
Jet Boil‐off
STATION A5
Barzan site DOLPHIN STATION 72‐SBV‐0
Station A4 STATION A2

PEARL 
QATARGAS
GTL RLOC
STATION A21 STATION A3

RASGAS
MESAIEED 
ALK – 1 & 2
OPERATIONS ASSET
STATION A1 IN 
RAS LAFFAN

STATION V

GDS Stations QP JV plants Site for proposed plants

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3.0 MESAIEED OPERATIONS ASSETS AND DUKHAN OPERATIONS


ASSETS IN QATAR EAST – WEST CORRIDOR (OUTSIDE MIC FENCE)
 Applicable assets – GDS Stations, LBV / SBV Stations, Pipelines, etc. belonging to
Mesaieed Operations and 20” / 24” MOL (QLC pipelines) and valve stations
belonging to Dukhan Operations.
 The demarcation is where the pipelines cross the SALWA HIGHWAY (road from
Doha to Saudi Arabia border, Salwa).
 East / South-East of Salwa Highway, Mesaieed Operations PTW is applicable and
the PTW is issued by TD.
 West / North-West of Salwa Highway, Dukhan Operations PTW is applicable. The
only exception to the above demarcation is the GDS Station 74-SBV-2 and 20" re-
injection line that is under the Mesaieed Operations PTW with the permit issued by
TD even though the asset is located West of Salwa Highway.

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4.0 MESAIEED OPERATIONS ASSETS IN QATAR NORTH - SOUTH


CORRIDOR - RAS LAFFAN – DOHA – MESAIEED CORRIDOR -
OUTSIDE RLIC AND MIC FENCES
 Applicable assets – GDS Stations, Pipelines, etc.
 All work is under Mesaieed Operations PTW and the permit is issued by TD

TRANSMISION & DISTRIBUTION STATIONS &


PIPELINES
North-South Corridor – 72-SBV-1/2 (NFA gas /
condensate feed lines)
Doha – Stations E (SAMI), F (Doha Super South), G (Al-
Sailiyah)
Salwa Road / Mukhiainis area – Station B
(Transmission), T1 / T2 / T3 ( New Stations as part of Station 
DUPRP / SGTP projects), 72-SBV-3 72‐SBV‐1
RAF / Al-Wakrah – Stations W1 (RAF-A), W2 (RAF-B),
W3 – (RAF B1 / B2), 37-LBV-1/2 (Offshore feed line)

Station 
72‐SBV‐2
MESAIEED 
OPERATIONS 
MAJOR GDS 
STATIONS IN  Station 
QATAR NORTH‐ 72‐SBV‐3
SOUTH 
CORRIDOR  Station T3
Station  Station F
OUTSIDE RLIC &  Station 
MIC FENCE W1,W2,W3
Station E Station T2
Station T1

Station B
37‐LBV‐1

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5.0 APPLICABILITY OF MESAIEED OPERATIONS PTW IN THE


HYDROCARBON PIPELINE CORRIDOR / COMMON UTILITY
CORRIDOR IN THE STATE OF QATAR

PIPELINE CORRIDORS
 Common Utility Corridors (1.3 km wide) are a part of the Master Plan produced and
managed by Qatar MMUP (Ministry of Municipality & Urban Planning, formerly also
known as MMAA and UPDA) for controlling development within the State of Qatar.
The Master Plan shows corridors earmarked for hydrocarbon pipelines and various
utilities besides buffer zones.
 Wherever possible, all pipelines shall be located within the designated corridor
boundaries assigned by government for current and future utilities and pipelines
needs.
 The pipeline corridors in the state of Qatar have been allocated according to the
findings of a QRA study. Additional QRA is therefore not required for new pipelines in
the corridor which have a designated 250 metre “buffer zone” on each side of outer
pipeline. This principally applies to the main North South pipeline corridor between
Ras Laffan – Mesaieed and also to Ras Abu Funtas.
 Control and responsibility over the hydrocarbon pipeline corridors has been vested in
QP by the MMUP. Statutory rights have been established for QP to construct, operate
and maintain hazardous pipelines within designated hydrocarbon pipeline corridor
which contain existing QP pipelines and other 3rd party pipelines.

 The hydrocarbon pipeline corridors are indicated on document QP EED-GIS-002,


QP Onshore Pipeline and Facilities Planning Chart.
ACCESS TO CORRIDORS
 For entry to all hydrocarbon pipeline corridors (regardless of reason), approval shall
be sought from TD department, via Application for Land Allocation , Design Enquires
Qatar Permit for Road Opening ( QPRO) as per Procedure QPR-TDP-01 and
Mesaieed Operations PTW system, which is a mandatory requirement.

Pipelines Corridors:
 RLIC Fence to MIC fence
 From Mukhainis on Salwa Road to MIC fence
 Station T1 (Kharara Area) to Ras Abu Funtas fence
 MIC fence to Station Wakhrah/ new facility D Power Plant
 MIC to HIA (Hamad International Airport)
 Mukhainis Salwa Road to Station – E for SAMI (Small & Medium Industrial Area)

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PIPELINE ROUTE PLANNING CONSULTATIONS AND APPROVALS


 Prior to the award of any EPIC pipeline contract, written clearance for the pipeline to
be installed shall be secured from the relevant State of Qatar authorities and utility
companies. Presently these comprise of the following 8 entities:
Qatar Petroleum represented by TD Department

Minister of Environment (MoE)

Qatar General Electricity & Water Corporation –KAHRAMAA (QGEWC) - Electricity

Qatar General Electricity & Water Corporation –KAHRAMAA (QGEWC) - Water

Qatar Public Works Authority - ASHGHAL (QPWA) -for Drainage

Transportation & Infrastructure Section of the Ministry of Municipality & Urban Planning
(MMUP) - previously also known as UPDA / MMAA

Qatar Telecommunications (Ooredoo)

Awqaf & Islamic Affairs

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ATTACHMENT L – LOW RISK JOB APPROVAL FORM

MESAIEED OPERATIONS
LOW RISK JOB APPROVAL FORM
 
Date of Work: _________________________
Duration of work (time): From ________To ________
Location of work: _________________________ QP/ Contractor: __________

 
Work Description:

Tools:

 
Name & Staff No Sign Date Time
Work Requested by: (Performing
Authority)
Work Authorized by: (Operating
Authority)
Required Additional Controls ( by PC) :

Work validated by: (Permit Controller)

Work Completion Declaration :

Worksite Supervisor:

Permit Controller:

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