Name: Lester Khiets Roa Course & Section: BSCE 2-A

1. Why is planning an important activity for engineer manager?

The planning process provides senior management with the data they need to
make informed decisions about how to allocate resources so that the business may
achieve its goals. It is very crucial activity for engineer manager because this will guide
their way in achieving greater heights in their career and lead the whole organization into
a success. It will give them the necessary points and aspects that they may use in order to
achieve one goal or objective. It is very necessary that an engineer manager can able to
do planning activity because this is his/her major responsibility and with this he/she can
able to do his/her job appropriately.

2. How may planning be defined?

Planning is defined as the process of establishing key points that must be
accomplished while anticipating any problems that may arise along the way. Planning
include determining the business's objectives, developing programs and courses of action
to achieve them, developing timetables and timings of action, and assigning roles for
their implementation.

3. What planning activities are undertaken at various management levels?

There are corresponding specific activities that are undertaken at various
management levels particularly the following:
(1) Top management level - strategic planning
- Strategic planning is a process through which leaders of organizations
decide their long-term vision as well as their organization's goals and
objectives. The process also include determining the order in which
those goals should be achieved so that the organization may achieve its
stated vision.
(2) Middle management level - intermediate planning
- Intermediate Planning is responsible for allocating organizational
resources and coordinating the organization's internal subdivisions. It's
also a way of figuring out what sub-units can do with the resources
they've been given.
(3) Lower management level – operational planning.
- Frontline, or lower-level, managers create operational plans, which are
focused on the precise procedures and processes that occur at the
organization's lowest levels, virtually at the person level.
- The process of aligning strategic and technical goals and objectives is
known as operational planning .They connect the strategic plan to the
actions that the organization will carry out and the resources that will
be necessary to carry them out.
Name: Lester Khiets Roa Course & Section: BSCE 2-A

4. What are the steps in the planning process?

Depending on the management level that conducts the planning assignment, the
planning process consists of numerous phases. However, in general, planning entails the
following:
(1) Setting organizational, divisional, or unit goals - Providing a feeling of
direction to the company by identifying the expected goals or results in very
explicit ways.
(2) Developing strategies or tactics to reach those goals – the focus in this step
is devising means to realize a goal that was set in the previous activity.
(3) Determining resources needed - examine the nature of the task and the
capacity of the resource
(4) Setting standards – it refers to measuring the performances of people, capital
goods, or processes.

5. What are the types of plans? How may they be classified?

Plans are of different types. They may be classified in terms of functional areas,
time horizon, and frequency of use.
 Functional Area Plans – Marketing, production, finance, and human resource
management plans are all included. These are usually created for certain jobs or
activities inside a company. These are plans that may be created based on the
requirements of several functional sectors.
 Plans With Time Horizon – Short-term and long-term plans are included in this
categorization. In general, these plans address plans for a set point or projected
amount of time in the future when a certain process is expected to stop or be
completed.
 Plans According to Frequency of Use – These plans are referred to as plans that are
formed based on how frequently they are utilized in an organization, whether they are
one-time plans or plans that are employed repeatedly.

6. What is a production plan? What are its components?

The planning of production and manufacturing modules in a firm or industry is
known as production planning. It makes use of resource distribution of personnel
activities, materials, and manufacturing capacity to satisfy various clients. The production
plan must contain the amount of capacity the company must have, how many employees
are required and how much material must be purchased.
Name: Lester Khiets Roa Course & Section: BSCE 2-A

7. What is Budget?
A budget is used to anticipate a company's financial outcomes and financial status
for the future. It's used for budgeting and performance measurement, which might
include things like purchasing fixed assets, launching new goods, training personnel,
establishing bonus schemes, and regulating operations, among other things. In personal
aspect, a budget is a written plan that outlines how you want to spend your money each
month. A budget assists you in ensuring that you will have sufficient funds each month.
You can run out of money before your next payday if you don't have a budget.

8. What is meant by “company mission?”

A mission statement is a succinct explanation of the rationale for the
organization's existence. It expresses the organization's ultimate goal and purpose. It
refers to the strategic statement that identifies why an organization exists.

9. What are the barriers to planning?

The barriers to planning are the following:
a. Inability to plan or inadequate planning
b. Lack of commitment to the planning process
c. Inferior information
d. Focusing on the present at the expense of the future
e. Too much reliance on the organization's planning department
f. Concentrating on controllable variables

10. What may be used as aids in planning?

There are some actions that can at the very least make planning easier such as
gathering as much information as possible, developing numerous sources of information,
and including others in the planning process.
Name: Lester Khiets Roa Course & Section: BSCE 2-A

1. Why is it important for the engineer manager to acquire skills in organizing?

Engineer managers have a lot of responsibilities to handle in order for him to
achieve his individual goal in his career and for the organization or the company. It is
discernible that it is crucial for engineer managers to acquire skill of organizing because
it will help them perform their work according to their job duties and responsibilities.
They will have the ability to boost their productivity. Engineer Managers will save time
hunting for items and have more time to focus on vital activities if they stay organized.
They can make their team more productive by improving the flow of communication
between him and his team via structure.

2. How may organizing be defined?

Organizing is the process of arranging resources and activities in order to achieve
goals in the most efficient and effective way possible. Assigning tasks, arranging work
into departments, distributing power, and allocating resources across the company are all
part of the organizing process. Organizing is a difficult task that frequently necessitates a
thorough examination of people resources, budgets, and priorities but once achieved can
greatly contribute positive things to the success of the organization or company.

3. What purpose do organizational structures serve?

The purpose of an organizational structure is to assist the organization in
achieving its goals and objectives, as well as to assist individuals in completing their
tasks successfully and efficiently. It defines the relationships between tasks and authority
for individuals and departments. An organizational structure assigns job duties and
responsibilities to workers and aids management in coordinating and controlling
operations. Moreover, it defines the system of effect coordination of effort in both
vertical (authority) and horizontal (tasks) directions.

4. What must be the concern of the engineer manager when structuring the
organization?
The following are the things that the engineer must be mindful when structuring an
organization:
(a) Division of labor – determining the scope of work and how it is
combined in a job
(b) Delegation of authority – the process of assigning various degrees of
decision-making, authority to subordinates
(c) Departmentation – the grouping of related jobs, activities, or
processes into major organizational subunits
Name: Lester Khiets Roa Course & Section: BSCE 2-A

(d) Coordination – the linking of activities in the organization that

serves to achieve a common goal or objectives

5. What is the purpose of formal organization?

Formal organizations are created to achieve certain objectives via the combined
efforts of its members. To guarantee that the task is done in a cohesive and efficient way,
they use a division of labor and a hierarchy of power and authority. It is a planned
structure that indicates a conscious effort to create structured interactions among
components that will successfully accomplish the objectives.

6. What are informal groups? Why are they formed?

An informal group is one that isn't organized or influenced by anybody, and is
generally created by the members themselves out of a need for social interaction. These
are social structures in an organization which connect members naturally over a period of
time due to certain factors like establishing friendship, or sharing of common interests or
experiences. Human demands for companionship, identity, and a sense of belonging lead
to the formation of informal groupings. Informal work groups exist when employees
create bonds with one another that go beyond the company's requirements for getting the
task done.

7. What are the types of organization structures? How may they be distinguished?
The types of organizational structures are divided into classifications such as
Functional organization, Product or market organization, and Matrix organization and
they can be distinguished according to their purpose.
(a) Functional organization - A functional organization is one that is organized
on the concept of specialization based on function or role.
(b) Product or market organization – refers to the organization of a company
by divisions that brings together all those involved with a certain type of
product or customer.
(c) Matrix organization – is an organizational structure in which each
employee reports to both a functional or division manager and to a project or
group manager.
Name: Lester Khiets Roa Course & Section: BSCE 2-A

8. What is meant by “line authority?” by staff authority?

The form of authority that depicts superior-subordinate interactions defined by
decision-making power is known as line authority. Line authority is a manager’s right to
tell subordinates what to do and then see that they do it. On the other hand, the right to
counsel on how to improve the efficacy of line personnel doing their jobs is referred to as
staff authority. It is referred to as the authority to make recommendations for
improvement. It is the responsibility of the personnel to provide counsel to a superior.

9. Distinguish “personal staff” from “specialized staff”?

Personal staff aids line managers in carrying out their responsibilities within their
areas of competence and skill, whereas specialized staff assists line managers in areas
where they lack specialized ability and competence.

10. What are committees? How may they be classified?

A committee is a group of persons who are charged with overseeing a specific
issue for an organization that is too complex for the wider group to manage. These
committees may be classified as follow:
(a) Ad Hoc Committee – it is the one created for a short-term purpose and have
a limited life span.
(b) Standing Committee – is a relatively permanent committee that deals with
issues on an ongoing basis