Level 2 – Training Manual

Project System
(Project Settlement)

RIPHAH SAP S/4 HANA Implementation

RIPHAH INTERNATIONAL UNIVERSITY
(Version 0)

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 Table of Contents

1. Overview .................................................................................................................................. 4
1.1 Trigger ...................................................................................................................................... 4
1.2 Prerequisites ............................................................................................................................. 4
1.3 Menu Path ................................................................................................................................ 4
1.4 Transaction code ...................................................................................................................... 4
2. Screen Flow .............................................................................................................................. 5
3. Procedure ................................................................................................................................. 7
4. Result ..................................................................................................................................... 26

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Legend
Following Legends are used throughout the manual:
Icons Explanation
Create (F5)
Change (F6)
Display (F7)
Copy (Shift+F9)
Delimit (Shift+F1)
Delete (Shift+F2)
Overview (Shift+F8)
Cancel (F12)
Save (Ctrl+S)
Back (F3)
Exit (Shift+F3)
Cancel screen (F12)

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 1. Overview

This process is used to execute project settlements

1.1 Trigger

Perform this procedure when the user department would have to close the project and for
month end closing activity.

1.2 Prerequisites

For Project closing PCD should be initiated, all invoices should be posted, all activates
should be confirmed, finance should provide the details for settlement receivers.

1.3 Menu Path

Refer to Screen Flow

1.4 Transaction code

CJB1/CJB2 – Create Automatic settlement Rule.

CJ88/CJ8G – Execute Settlement. (Automatic/Final)
CJ20N – Project Builder for Activity confirmations and creating Final Settlement Rule.

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 2. Screen Flow

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 3. Procedure

1. Start the transaction using the menu path or transaction code.

SAP Easy Access

2. Click Accounting tree item .

3. Click Project System tree item .

4. Click Financials tree item .

5. Click Period-End Closing tree item .

6. Click Single Functions tree item .

7. Click Settlement Rule tree item .

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8. Double-click CJB2 - Individual Processing tree item .

Generate Settlement Rules: WBS Elements

9. As required, complete/review the following fields:

Field R/O/C Description

Project R
Example:
IT.201001-52

10. Double-click With hierarchy check box .

11. As required, complete/review the following fields:

Field R/O/C Description

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 Period R
Example:
1

Fiscal Year R
Example:
2020

12. Click Detail Lists check box .

13. Click Test Run check box .

14. Click Execute button .

15. Click button .

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 SAP Easy Access

16. Click Settlement tree item .

17. Click Settlement tree item .

18. Click CJ88 - Individual Processing tree item .

19. Double-click CJ88 - Individual Processing tree item .

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 Actual Settlement: Project/WBS Element/Network

20. As required, complete/review the following fields:

Field R/O/C Description

Project R
Example:
IT.201001-52

Settlement R
Period Example:
4

Posting period R
Example:

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 Fiscal Year R
Example:
2020

21. Click Processing Type combo box .

22. Click control .

23. Click Test Run check box .

24. Click Execute button .

Actual Settlement: Project/WBS Element/Network Basic list

25. Click Detail lists button .

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 Actual Settlement: Project/WBS Element/Network Detail list

26. As required, complete/review the following fields:

Field R/O/C Description

ValCOArCur R
/ Example:
WBS IT.201001- 225,000.00
52

27. Click button .

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 SAP Easy Access

28. Click SAP menu button .

29. Click Accounting tree item .

30. Click Project System tree item .

31. Click Project tree item .

32. Click CJ20N - Project Builder tree item .

33. Double-click CJ20N - Project Builder tree item .

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 Project Builder

34. Click button .

Open Project

35. As required, complete/review the following fields:

Field R/O/C Description

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 Project definition R
Example:
IT.201001-52

Project Builder: Project IT.201001-52

36. Click Renovation of Campus Room tree item .

37. As required, complete/review the following fields:

Field R/O/C Description

System Status R
Example:
REL AUC SETC

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 Project Builder: Project IT.201001-52

38. Click Edit main menu .

39. Click Edit Costs menu item .

40. Click Edit Costs Settlement rule Ctrl+F3 menu item

.

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 Maintain Settlement Rule: Overview

41. As required, complete/review the following fields:

Field R/O/C Description

Settlement R
Receiver Example:
10070002

Amount R
Example:
45000

From Period R
Example:
4

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 From Fiscal Yr R
Example:
2020

To Period R
Example:
4

To Fiscal Year R
Example:
2020

From Period R
Example:

To Fiscal Year R
Example:
2020

From Period R
Example:
4

42. Click button .

43. Click button .

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 Project Builder: Project IT.201001-52

44. Click button .

Project Builder

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45. Click button .

SAP Easy Access

46. Click SAP menu button .

47. Click Accounting tree item .

48. Click Project System tree item .

49. Click Financials tree item .

50. Click Period-End Closing tree item .

51. Click Single Functions tree item .

52. Click Settlement tree item .

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53. Click CJ88 - Individual Processing tree item .

54. Double-click CJ88 - Individual Processing tree item .

Actual Settlement: Project/WBS Element/Network

55. As required, complete/review the following fields:

Field R/O/C Description

Project R
Example:
IT.201001-52

Settlement R
Period Example:
4

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 Posting period R
Example:

Fiscal Year R
Example:
2020

Asset Value R
Date Example:

56. Press "Tab".

57. Click Processing Type combo box .

58. Click control .

59. Click Test Run check box .

60. Click Execute button .

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 Actual Settlement: Project/WBS Element/Network Basic list

61. Click button .

Actual Settlement: Project/WBS Element/Network Detail list

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62. Click Senders button .

63. Click button .

SAP Easy Access

64. Click SAP menu button .

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 4. Result

You have successfully executed the settlement process

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