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    Minutes of Pre-Bid Conference

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    Abdul Basith
    The minutes summarized a pre-bid conference for a request for proposals from the UNDP to design and deliver communication trainings and products. The conference provided instruction to interested bidders on the RFP requirements and opportunity for clarification. It covered the invitation to bid documents, evaluation criteria, terms of reference presentation, and questions from bidders. Key questions from bidders involved extending the submission deadline, team member declarations, education and experience requirements for key personnel.

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    Minutes of Pre-Bid Conference

    Uploaded by

    Abdul Basith
    516 views2 pages
    The minutes summarized a pre-bid conference for a request for proposals from the UNDP to design and deliver communication trainings and products. The conference provided instruction to interested bidders on the RFP requirements and opportunity for clarification. It covered the invitation to bid documents, evaluation criteria, terms of reference presentation, and questions from bidders. Key questions from bidders involved extending the submission deadline, team member declarations, education and experience requirements for key personnel.

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    MINUTES OF PRE-BID CONFERENCE

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    MINUTES OF PRE-BID CONFERENCE

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    The minutes summarized a pre-bid conference for a request for proposals from the UNDP to design and deliver communication trainings and products. The conference provided instruction to interested bidders on the RFP requirements and opportunity for clarification. It covered the invitation to bid documents, evaluation criteria, terms of reference presentation, and questions from bidders. Key questions from bidders involved extending the submission deadline, team member declarations, education and experience requirements for key personnel.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    516 views2 pages

    Minutes of Pre-Bid Conference

    Uploaded by

    Abdul Basith
    The minutes summarized a pre-bid conference for a request for proposals from the UNDP to design and deliver communication trainings and products. The conference provided instruction to interested bidders on the RFP requirements and opportunity for clarification. It covered the invitation to bid documents, evaluation criteria, terms of reference presentation, and questions from bidders. Key questions from bidders involved extending the submission deadline, team member declarations, education and experience requirements for key personnel.

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    MINUTES OF PRE-BID CONFERENCE

    REQUEST FOR PROPOSAL


    National communications firm to design and deliver communication trainings and products
    Process No: 9292

    I. Background

    The United Nations Development Programme (UNDP), EGR project, is selecting a service provider
    (National Communications Firm) to design and deliver communication trainings and products.
    Considering the complexity of this procurement, the pre-bid meeting was conducted by inviting all
    interested bidders to join this meeting.

    II. Objective

    The purpose of the Pre-Bid Conference is to provide instruction to interested bidders on the
    requirements, how to prepare responsive proposal and opportunity for bidders to ask for clarifications.

    III. Date and Venue

     Date: 25 September 2018 at 10: 00 am., Phnom Penh Local Time


     Venue: UNDP Cambodia, Small meeting room (located in Building No. 2, Ground Floor)

    IV. Presentation

    To make this pre-bid conference more beneficial to all interested bidders, the Procurement Unit
    prepared slide presentation which covered the following contents:

    1. Invitation to Bid Document

     Instruction to Bidders

     Required Documents for Submission

     Criteria for the Award and Evaluation of Bid

    2. Brief on the Term of Reference

    3. Questions & Answers

    To begin the presentation, Procurement focal point welcomed and thanked all participants who
    attended this pre-bid meeting and explained about the purpose of the conference. Procurement focal
    point also encouraged all participates to openly ask for clarification if they are not sure in any part of this
    presentation.

    Procurement focal point went through each slide, presented and explained all the contents of the
    Request for Proposal document as well as the required documents to be submitted to UNDP.

    The brief on the term of reference was presented by Mr. Nathan Leibel, EGR Project Manger. The pre-bid
    meeting was ended at 11:00 am.

    1
    For any request for clarifications, bidders are required to send the queries in writing to Ms. Sereyvattana
    Chan at email: sereyvattana.chan@undp.org and cc procurement.kh@undp.org . UNDP will issue the
    clarifications to queries received by posting on the website and share with all bidders.

    Please see the detail information in attached slide presentation of pre-bid meeting.

    V. Queries Raised by Bidders and Answers

    At the end of this presentation, there were some questions from participates and these were clarified as
    below:

    Nº Questions/Clarifications asked for Answer/Clarification given as


    1 Can the submission deadline be extended? UNDP agreed to extend the submission deadline to 16
    There would be more time required for October 2018 at 12:00 pm, Cambodia time.
    preparing the proposal document.

    2 Should the bidder declare team member No need to declare. The proposed team member is
    whom engage from outside of bidder staff combination bidder’s staff and outside export in order
    member? to response to requirement in the TOR. However, the
    deliveries have to be accountable by bidder’s firm.

    3 Does the education of key personnel can be Should follow requirement in the TOR.
    flexible?
    4 The experience of National “illustrator, Due to the required education is not high, experience
    layout and designer” requires 5 years is a bit is very important in order to design and develop
    high, can it be reduced? website.

    5 Do design and layout of booklets really need Yes, it is.


    both English and Khmer

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