www.ghsp.

com

Production Part
Approval Process
AIAG PPAP 4th Edition

Supplier Production Part approval process GHSP

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 What IS PPAP?
www.ghsp.com

Production Part Approval Process

– AIAG fourth edition

Purpose: To determine that manufacturing process is

ready to consistently meet requirements at quoted
rate. (there is a lot in this sentence)

It is for the Manufacturer……..

It is in conjunction with the APQP/PSO activities.

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 What PPAP is NOT?
www.ghsp.com

It is NOT:
• For the customer (GHSP, Chrysler, etc…)
• A singular “event”
• A method of torture
• A test for the SDE / SQE / Quality person
• A one day activity (on either end)

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 When to PPAP??
www.ghsp.com

 See AIAG Manual pg 13 – 15

 In summary – any change to part design (not necessarily
drawing) or manufacturing process
 Ask….

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 Elements of PPAP
www.ghsp.com

GHSP defaults to level 4 unless otherwise specified. SDE or SQE determines what
evidence they want submitted.
ELEMENTS OF PPAP LEVEL
I II III IV V
1 Design Records R S S R* R
2 Engineering Change Documents, if any R S S R* R
3 Customer Engineering Approval, if required R R S R* R
4 Design FMEA R R S R* R
5 Process Flow Diagrams R R S R* R
6 Process FMEA R R S R* R
7 Control Plan R R S R* R
8 Measurement System Analysis Studies R R S R* R
9 Dimensional Results R S S R* R
10 Material, Performance and Test Results R S S R* R
11 Intitial Process Studies R R S R* R
12 Qualified Laboratory Documentation R S S R* R
13 Appearance Approval Report (AAR) if applicable S S S R* R
14 Sample Product R S S R* R
15 Master Sample R R R R* R
16 Checking Aids R R R R* R
17 Records of Compliance with Customer-Specific Requirements R R S R* R
18 Part Submission Warrant (PSW) Note Bulk Material Checklist S S S R*S R

R* The Supplier (Organization) shall retain AND submit to the customer upon request

Very important!!!!!!
* Fourth Edition PPAP Manual, 200; 2nd printing November 2009, A JSJ Business
 Reason for Training?
www.ghsp.com

4.5 100%

4 90%
# of total non conformances

80%
3.5
70%
3
60%
2.5
50%
2
40%
1.5
30%
60%
1
20%

0.5 10%

0 0%

“The organization shall meet all specified PPAP requirements…elements 1 thru 18.
The organization shall also meet all customer-specific PPAP requirements.” PPAP 4 Edition, March 2006, p3
th

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 1. Design Records
www.ghsp.com

• The supplier shall have all design records for saleable product
– Includes an approved design record for components or details
– There is only one design record regardless of who has design responsibility
– If the supplier is design responsible, GHSP may release the supplier’s design
records into our system for documentation and data control. This may include
supplier performance specifications.
– For catalog parts, the design record may only consist of functional specs or a
recognized industry standard . Example: MOSFET 60V, 3a, AEC 201 qualified
• When the “master” design record is in electronic format, hard copy must be supplied

GHSP SDE/SQE Responsibilities:

• Verify Design Records submitted with PPAP are a controlled version, at the correct
revision level and includes any design records incorporated by reference.

In other words… verify everything within the 4

borders of the paper. GHSP dwg.
Hint: A ballooned drawing really helps here.

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 2. Engineering Change
Documents www.ghsp.com

• Any authorized engineering change documents not yet recorded on the

design record but incorporated in the product, part or tooling
• Approved customer engineering changes
– Approved Change Notifications
– Approved Change Authorizations awaiting drawings
• Approved Supplier SREAs that will generate CAs
GHSP SDE/SQE Responsibilities:
• If we are asked to have suppliers PPAP to a marked up drawing, this may be
acceptable for short term as long as we have a ECR # and action plan to
complete the change with clear responsibilities (owners).
– When the change officially is complete we may ask for an updated PSW
only and file in same PPAP folder that we used for marked up change.

In other words: is there a reason you cannot

fully ppap? Are you requesting interim?
Hint: 99% of the time this section is N/A

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 3. Customer Engineering
Approval www.ghsp.com

• Where specified by the design record, the

supplier shall have evidence of customer
engineering approval
GHSP SDE/SQE Responsibilities:
• To obtain customer (OEM) Engineering
approval if required as a part of customer
specific requirements. Generally this is not
required.
In other words: Do you have approval to
make this change
Hint: 99.99% of the time this section is N/A

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 4. Design FMEA
www.ghsp.com

• Suppliers shall have a Design FMEA for parts for which they are design-
responsible
• Compliant to Potential Failure Mode and Effects Analysis reference manual
4th Edition
– Need to have RPN values calculated for each item
– Need to have actions identified with dates and results for those items
that are considered high risk
• Need to have all critical , significant and pass thru characteristics identified
in the appropriate column In other words: There needs to be a
GHSP SDE/SQE Responsibilities: DFMEA and SC/CC’s identified
Hint: only applies to design responsible
• If GHSP is design responsible, provide a copy of GHSP DFMEA(s) to
suppliers
• If Supplier is design responsible, review the DFMEA and check that
recommended actions have been completed, all special characteristics are
represented and look for evidence of past problem history (PTR references)
as appropriate. A JSJ Business
 5. Process Flow Diagrams
www.ghsp.com

• Process flow diagram format that clearly describes

production process steps and sequences
– Compliant to Advanced Quality Product Planning and
Control Plan Manual (APQP 2nd Edition).

GHSP SDE/SQE Responsibilities:

• Review PFD for linkage to D/PFMEA’s (special
characteristics) and Control Plan. Has receiving and
outgoing quality checks if applicable.

In other words: Does it make sense? Does

it match the rest of the documents
Hint: All production processes / loops
considered??
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 6. Process FMEA
www.ghsp.com

• The supplier shall have a Process FMEA

– Compliant to Potential Failure Mode and Effects
Analysis reference manual 4th Edition
– Includes all Critical, Significant and Pass-Through
characteristics
• A single Process FMEA may applied to a process
manufacturing a family of similar parts or materials
GHSP SDE/SQE Responsibilities:
• Review PFMEA for linkage to PFD, CP, DFMEA and
that past problems PTR’s are easily identifiable to
demonstrate systemic incorporation of permanent
corrective actions.
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 6. Process FMEA
www.ghsp.com

GHSP SDE/SQE Requirements Cont’d

• We are looking for evidence that the supplier understands
how their component or sub-assembly interfaces with the
overall product.
• We are looking for evidence that the supplier used the
PFMEA to predict, learn and implement additional process
controls to decrease occurrence and detection rankings.
• Critical Characteristics (open stars) are safety critical…
Severity of failure effects are expected to be in the 9 or 10
range.
• Performance requirements may be identified as special
characteristics!
In other words: Does it make sense? PPH
in there? All SC/CC listed
Hint: You know your product, you are the
experts, you know where failures will occur
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 7. Dimensional Layout
www.ghsp.com

• The dimensional layouts are to be done on every dimension,

note and specification. It is recommended that reference and
basic dimensions are listed on the report.
• The layout should be numbered in accordance to a pictorial
(ballooned) print and tracings or equivalent.
• The dimensional layouts are to include 5 samples with all
cavities represented if mold has <= 5 cavities.
• The dimensional report submitted is expected to show
conformance. Don’t pass a defect (out of tolerance or TBD)-
initiate problem solving.
GHSP SDE/SQE Responsibilities
• Review Dimensional Results for completeness
In other words: Are your parts to print?
Hint: 5 pcs, full layout, 100% correct, all
cavities, processes, signed / dated, same
units as drawing
If there is an issue – discuss with your SDE
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before submission
 8. Material Performance Test
Results www.ghsp.com

 The expectation is the all material and performance

requirements on the design record(s) including the
requirements incorporated by reference are met.
» Material Certs <1 yr old
» Tested against standard (ex: ASTM A204 304 Stainless Steel)
 The expectation is that all performance requirements
are documented to have been tested :
» To the specification(s)
» In the right quantity
EX: Subgroup & sample sizes, per R&C requirements
» CQI-9 audit form for heat treated components
» CQI-11 audit for plated components
» CQI-12 audit for coated / painted parts
» All sub-suppliers must be on the approved supplier list for the
appropriate OEM

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 8. Material Performance Test
Results www.ghsp.com

Material Test Results

– Perform tests for all parts and product materials when requirements are
specified by design record
Performance Test Results
– Perform tests for all parts and product materials when performance or
functional requirements are specified by design record
Tests shall be listed in convenient format
Indicate: In other words: Evidence of ALL tests
– Design level of part complete and pass, read all notes
– Change level of specifications Hint: less than one year old, must meet
spec listed on dwg
– Date tested
ALL material certs for ALL assembly parts
GHSP SDE/SQE Responsibilities
• Review Material Performance Test Results for completeness and
accuracy

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 9. Initial Process Studies
www.ghsp.com

 An initial process study must be completed for all agreed-upon GHSP Significant and Critical
characteristics. If no Special characteristics are designated select a part characteristic that is an
indicator of the process.
 Process capability studies need to be evaluated for statistical control, stability and normality before
one can even consider doing a initial process study in order to ensure the capability calculations are
accurate.
 GHSP Defaults to 125 parts in 25 subgroups, subgroup size = 5.
 Control charts need to be submitted to show evidence of statistical control
 If process is not normal, further analysis is required such as transforming the data or looking to long
term historical data from a like process with similar level of precision requirements. Minitab Capability
Six Pack does an efficient job at showing all the needs in 1 snapshot.
 Index> 1.67 is acceptable. GHSP requirement is Ppk> 1.67
 Index>1.33 but < 1.67 may be acceptable. Contact Customer; GHSP requires 100% verification
through gauging, testing, poke-yoke or alternate method agreed upon. Why? GHSP Deviates from
this as our expectation is 0 PPM & index of 1.33 = 34 PPM
 Index < 1.33 not acceptable
 Suppliers should validate their method of calculating initial capability. GHSP offers an input data set
on their website with known capability outcomes. Suppliers should verify this data set, when ran
through their software, calculates the same capabilities.

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 9. Initial Process Studies
www.ghsp.com

GHSP SDE/SQE Responsibility

• Verify stability, control and normality
• If not normal have actions been taken to understand
why or transform the data?
• Verify capability index is acceptable

In other words: Yes, this is required – pick

something that makes sense for you
Follow AIAG
Hint: 125 pcs, subgroups of 5, in time order,
Normal, Stable, in control, Cap index
You have chosen this to be your control
item – it needs to be on the control plan….

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 10. Measurement System
Analysis www.ghsp.com

 MSA studies e.g., Gage R&R, bias, linearity, stability for all new or modified gages, measurement and
test equipment shall be completed and acceptable.
 ANOVA based Gage R&R should be used as it includes Operator interactions
 Acceptability criteria may be found in the MSA manual.
• Generally <10% error is acceptable; 10%-30% may be acceptable depending on the initial
process capability, importance of the application or cost of measurement device.
• Number of distinct categories needs to be greater than or equal to 5.*
• %Study Variation (%SV) denotes the gauge’s ability for use for process control (SPC)
• %Tolerance Variation (%TV) denotes the gauge’s ability to determine if parts are in
tolerance
• %TV alone may be used in special cases where capability is over 2.5 Ppk
• Typical issues we are finding are around missing linearity, bias and stability studies
• Parts used for Gage R&R must be representative of the capability of the process. Process variation
is a significant component of the R&R study.
• We are also finding parts in the study that are outside the process variation that was submitted in the
initial process capability studies. This raises questions over the integrity of the Cpk studies.
* While this is a requirement, we need to look at the MSA in a holistic sense and if there is a
rational reason such as understanding the sensitivity of the GRR over various degrees of
variation then we are open to deviating from this as long as the science supports the situation.

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 10. Measurement System
Analysis www.ghsp.com

GHSP SDE/SQE Responsibilities

• Review MSA package for completeness
• Verify gauges meet requirements listed in AIAG
MSA manual for both variable and attribute
gauges
In other words: Does it meet MSA
guidelines? Anova preferred
Hint: Less than 10%, ndc > 5, Every gauge
listed in control plan is included!
Layout, cap study and R&R all must be the
same range of parts…

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 11. Qualified Laboratory
www.ghsp.com

 Performance and Material testing need to be conducted by a qualified

laboratory ( e.g. an accredited laboratory)
 The scope of the laboratory accreditation/certification must show that the
laboratory is qualified for the type of measurements or testing. (TS16949, ISO,
ISO/IEC 17025)
 If an outside laboratory is used, the organization shall submit the test results on
the laboratory letterhead or the normal laboratory report format. The name of
the laboratory that performed the tests, the date(s) of the tests and the
standards used to run the tests shall be identified.
 Common mistakes
 No data provided (“Meets” or Passes”)
 Not on lab letterhead
 Not accredited to complete the testing
 Not tested to a industry standard or specific requirement
GHSP SDE/SQE Requirement
• Verify lab scope and letterhead In other words: Make sure you are using a
• Verify test data meets specification lab can do the tests you need
Hint: trust but verify

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 13. Control Plan
www.ghsp.com

• The control plans define the specific methods used to control the Process and Product
requirements. Take note:
• SPC is NOT control method; Xbar/R control chart is a method.
• Include Sample sizes & frequencies that are specified in performance specifications.
• Product requirements include performance and annual validation
• References to other quality system documents are not sufficient.
• Must include special characteristics
• The control plans required at launch are to include safe launch/flawless/GP-12 with
increased inspection frequencies / sample sizes.
• An exit strategy from safe launch/flawless/GP-12 is also required. An example is 60
consecutive production runs with 0 defects found at inspection.
• Control Plans for “families” of similar parts are acceptable if the new parts have been
reviewed for commonality.
• Include the following sections: Incoming, in process, finished part audit, containment,
annual verifications (eg: performance or dimensional)
• Certain OEM customers may require Control Plan approval
• Customer signature on the Control Plan for Ford Inverted Delta Designed
Components

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 13. Control Plan
www.ghsp.com

GHSP SDE/SQE Responsibilities

• Review the CP for linkage to the DFMEA, PFMEA and
PFD
• Verify control methods and reaction plans make sense
• Verify all Special Characteristics are documented
• Verify Annual Revalidation is included

In other words: Does it make sense? Are

controls adequate?
Hint: Will this plan ensure that you only ship
parts that meet design record to GHSP
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 14. Part Submission Warrant
www.ghsp.com

– PSW are completed once ALL other PPAP elements have been completed.
– All fields must be filled out appropriately.
– The PSW shall be completed for each CUSTOMER part number. GHSP does
not deviate on this.
– The organization shall verify that all the measurement and test results show
conformance with customer requirement and that all required documentation
(elements 1-18) are available.
– PSW’s are legally binding documents, admissible to legal proceedings and
declare conformance. Definition of Affirm: Means to declare positively
something to be true; Confirm something as binding or valid. Let’s consider the
following statements:

“Declaration: I affirm that the samples represented by this warrant are representative
of our parts which were made by a process that meets all PPAP Manual 4th Edition
Requirements. I further affirm that these samples were produced at the rate of
____/____ hours. I also certify that documented evidence of such compliance is on
file and available for review. I have noted deviations from this declarations below.”
In other words: Legal document
Hint: Fill it out correctly, PO number, Rate
info, GHSP part number and Rev level
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 15. Appearance Approval
Report (AAR) www.ghsp.com

 A separate AAR form CFG-1002 is the standard and documents each part or series of parts
meets appearance requirements are on the design record.
 GHSP accepts this standard for all OEM’s. We expect all the form to be completed entirely.
Internal GHSP quality professionals can translate the information into customer specific as
needed.
 If the part being PPAP’ed does not have a appearance requirement, this section of the
submission should be identified as not applicable.
 Multiple reasons for submissions may apply. For example, supplier may be submitting for full
PPAP approval (PSW) AND a re-submission if the prior PPAP was rejected for aesthetic
concerns.
 The completed AAR must accompany production parts that represent production process. Use
caution in sending in the best of the best (BOB) if you know that the product process produces
variation is likely to vary. The vendor may accept this risk if they have an internal improvement
plan. When subjective concerns arise later, we ALWAYS go back to the AAR samples as first
reaction to calibrate ourselves. Manage this well.
 We encourage duplicate AAR samples to be developed, submitted, tagged and retained by
both manufacture and within GHSP. Why do you think this is a recommended practice?

In other words: Fill out form completely with

supporting customer specific docs
Hint: parts need to meet production intent –
no cherry picking A JSJ Business
 17/18. Master Sample Parts
www.ghsp.com

 The organization shall provide sample product as specified by

the customer that are manufactured from the same time period
as the PPAP submission.
 Each PPAP should have sample parts retained to that level
 Master samples shall be retained for each position of a multi
cavity die, mold, tool or pattern or production process. GHSP
does not deviate from this.
 Master samples that are used for inspection, are often referred
to as boundary samples. In this application of master samples, 2
sets shall be created tagged, purpose(e.g.max knit line),
approved by the GHSP quality representative and 1 set shall be
retained by the vendor. The other set should be provided to the
GHSP receiving location.
In other words: We need a set of parts –
send directly to SDE
Hint: you need to keep a matching set. If
there is a problem, we reference these
parts A JSJ Business
 19. Checking Aids
www.ghsp.com

 What is a Checking Aid?

 Something that the customer has requested to check
your part……

 Must meet all MSA requirements

In other words: you gave us a gauge/mylar

Hint: 99% of the time N/A

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 20. Customer Specific
Requirements www.ghsp.com

 Sub-Supplier PPAP’s – For product that is sold through a 2nd party

such as distribution or value add, the level 3 sub supplier PPAP must
be submitted with the vendors submission to GHSP. – this is true for
annual revalidation too!!

 22. GHSP Packaging Sketch Form

 A Packaging Sketch form may be required as a PPAP deliverable.
This form may be found on GHSP’s website under Policies &
Procedures.
 23. IMDS
 IMDS has been submitted and is approved
 25. GHSP Tool and Gauge Data Form
 A Tool and Gauge Data form may be required as a PPAP
deliverable. This form may be found on GHSP’s website under
Policies & Procedures.

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 20. Customer Specific
Requirements www.ghsp.com

 28. NAFTA Country of Origin Form

 A NAFTA CoO form may be required as a PPAP deliverable. An example
form may be found on GHSP’s website under Policies and Procedures.
 24. Run at Rate Form/PSO
 A completed Run at Rate form may be required as a PPAP deliverable.
Any RED or at-risk items must have a corrective action plan documented
and pre-approved.
 29. Packaging Label
 A sample packaging label may be listed as a PPAP deliverable. All
packaging labels shall meet GHSP’s required format. Label format
requirements may be found in our Supplier Manual on GHSP’s website
under Policies & Procedures.
 27. PPAP Checklist
 A GHSP specific PPAP checklist may be required as a PPAP deliverable.
This checklist may be found on GHSP’s website under Policies &
Procedures.
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 PPAP Approval
www.ghsp.com

Three levels of approval

– Full Approval
• Part or material meets all customer specifications.
• Authorized to ship production quantities of the product
– Interim Approval
• Permits shipment for production on limited time or quantity
• Only granted if root cause identified and action plan agreed
by the customer
– Rejected
• Submission, the production lot and accompanying
documentation do not meet requirements
• Corrected product, process and/or documentation must be
submitted before product can be shipped
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44
 PPAP Takes Time
www.ghsp.com

• PPAP is a process, not an event. Each PPAP element is a tool

to help a manufacturer develop and measure their process in
addition to providing documentation showing compliance to the
customer engineering record.
• The purpose of the PPAP process is to create and document a
process that is able to produce a product to a customer’s
engineering design record consistently.
• It is important to understand AIAG and GHSP PPAP
requirements and ensure PPAP submissions meet all
requirements prior to submitting. Do not expect your customer to
verify submission quality!
• It is important to submit PPAP on time to program timing. A late
submission results in timing slip at your customer!
• Talk frequently – nothing more frustrating than surprises

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43
 www.ghsp.com

ANY QUESTIONS?

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