itin Jinagal

Posted on March 14, 2015 4 minute read

Inspection Points: Key settings and Usage

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Inspection point is a wonderful tool which can be used to carry out inspection on the basis of several
factors i.e Time frame, Quantity based, Sample Management, Calibration, or any other factor called
as a POINT. In simple words, Inspection points can be applied to any scenario where multiple
results are captured for a common inspection lot.

SAP has defined different Inspection points in standard itself and given additional provision to define
our own process. I have tried to put my best efforts to write this document to identify the basic
settings required to be done, relevant master data and execution of Inspection points in an
inspection lot.

Since there are already system defined identifiers available, I’m going to adopt a customized
approach for Inspection points.

Process: I have taken a scenario where business needs to record multiple results for a single
inspection lot on the basis of Lab name, Shift name and Sample sequence. There are ten
laboratories, which are analyzing samples round the clock shift wise. It’s like recording the individual
result per sample/lab/shift.

Configuration settings: QCC0> Quality Planning> Inspection planning> General> Define Identifier for
Inspection points.

I have defined an Inspection point Z06 with reference of Shift, Laboratory and Sample detail.

1. In the following snap shot, Keywords are defined against respective User fields with Field Active.
You need to provide a number into that to activate the respective User field. This also need to be
consider that any Two fields each for Char type and Num type can be defined and one each for date
and time in respective formats as indicated clearly below.

So whenever I go to record my result, I need to provide details in the sequence of Shift>Lab>Sample

2. Next step is to define the Valuation. Go the next tab ‘Valuation’ and assign the usage decision
selected set along with Acceptance and Rejection criteria.

Following snap shot indicates the UD selected set Z01 defined in Plant 1100 along with A
(Accepted) and R (Rejected) codes as per valuation. This valuation is basically done once you go to
save the result for each Inspection point (Explained in later part of this document).
3. Next step is to Assign this inspection point into the header of Inspection plan.
Above settings are well enough to use the Inspection points. There could Sampling scenario also be
in the picture where SP would need to be created wrt Inspection points. If it is not into use, then no
need to create one.

Execution of Inspection points.

One GR is being everyday for the PO number 3500001413. System will create three inspection lots
in three days (as shown below) and multiple analysis would be done daily and respective results
would be recorded for each inspection lot using Inspection points.
When user go to record the result against first inspection lot 10000121027, system will pop up a
screen asking the Shift, Lab and Sample details. Refer following snapshot where input for Shift, Lab
and sample is provided. This indicates the first sample analyzed in Lab 1 during Shift A.

Following snapshot reflects the multiple results against the same inspection lot, or different sample
analysis carried out in same shift and laboratory using different point.

Similarly, there could be different combinations. Following is another case of multiple inspection
points for a different inspection lot number.
This way, several combination can be made and result recording can be done following different
points. If user provides the same combination, system will show the screen with already filled results.

As soon as you enter the result, system will ask for the valuation before saving them. It will give its
own valuation (based on your predefined settings) but you can always change the valuation.
Valuation against each inspection point is visible in the UD screen of the respective inspection lot.

Refer following snapshot,

Please note that if there is any class characteristic linking done, transfer of inspection results would
take place on the basis of latest valuation.

At last, it is always fair to close the inspection lot which can be done by completing UD and releasing
the stock out of QI.

Multiple results against a single inspection lot are stored in table QASR. This can be used directly or
to generate any customized report to download the data.
I hope this document will come handy for all those who need step by step procedure to implement
inspection points and those as well who haven’t worked on IP for long time.

Any feedback pertaining a correction, update or in general is highly appreciable to strengthen this
document.

Regards,

Nitin Jinagal
Maintaining Inspection Points in a Routing or Master
Recipe
To carry out an inspection during production, you must use a routing or recipe as your task list. In the task
list, you can activate inspection points to specify that inspections are to be carried out at certain intervals
based on time, quantity or events. You activate the function for inspection points at the header level and
maintain the parameters for the inspection points at the operation level. To activate the function for
inspection points, proceed as follows:

1. Choose the function to create or change a task list.

2. The system displays the screen <Create/Change Task List Type>: Initial

Screen.
3. Enter either a material and a plant number or a task list number in the
appropriate fields of the initial screen and choose Details  Header.

4. The system displays the screen <Create/Change Task List Type>: Header

Details.
5. In the screen area for the dynamic modification/inspection point parameters,
activate the Inspection points indicator.

6.

If you activate the function for inspection points, the data fields Dynamic mod.
level and Modification rule are erased. This is because the dynamic
modification now occurs on the basis of the sampling procedures assigned at
the characteristic level.

The fields Field combinat. and PL assignment will now appear on the screen.

These fields have the following functions:

– Field combinat.

You use this field to specify a combination of user fields that will identify the
quantities assigned to the inspection points. For example, if you have defined
the inspection points in terms of quantity, you can use such key words as
container, wire basket, barrel or pallet. If this task list is used to carry out an
inspection, the selected combination of fields will be displayed in the initial
screen for results recording.

– PL assignment (Partial lot assignment)

 You use this field to define whether the quantities of materials assigned to the
inspection points are to be assigned to partial lots. Depending on the
requirements of your production process, you can:

– Assign the produced quantities to inspection points only (no partial lots)

– Assign the produced quantities for one or more inspection points to partial
lots

– Assign one or more partial lots to batches (provided the material is

maintained in batches)

If you do not enter any task list-specific values in the Field combinat. or PL

assignment fields, the system uses the presettings defined at the plant level (see
QM Customizing application).

7. Choose Goto  Operation overview.

8. The system display the screen <Create/Change Task List Type>: Operation

overview.
9. Mark the operation for which you want to define inspection points.
10.Choose Details  Operation.

11.The system displays the screen <Create/Change Task List Type>: Operation

Details.
12.In the screen area Quality management: inspection points, activate one of the
following indicators for the inspection point relation by selecting the Change
relat. button:

13.– Time-related (inspection points defined on the basis of time)

– Quantity-related (inspection points defined on the basis of quantity)

– No relation (inspection points defined without reference to time or quantity)

Depending on how you defined the inspection points, additional fields will be
displayed in which you must enter the appropriate information:

– If you selected Time-related, you can enter data in the following fields:

 – Time factor and Time unit

Defines the time interval between consecutive inspection points (for example,
if you want an inspection to occur every two hours enter a "2" in the Time
factor field and select "hours" for the Time unit field).

– Quan. pt. lot.

If you activate this indicator, you can only record the quantity in a partial lot for
a given operation once (see example). If you do not activate this indicator, a production
quantity will be recorded for each inspection point.

– If you selected Quantity-related, you must enter values for the following

fields:

– QtyInterval insp. and Grid msmt unit

Defines the quantities between consecutive inspection points (for example, if

you want to carry out an inspection for every 300 pieces, enter a "300" in
the QtyInterval insp field and select "pieces" for the Grid msmt unit field).

14.For each inspection point relation, you can also activate the Last p. lot
assign. indicator. If you activate this indicator for a particular operation, it will
be viewed as the last operation in the task list from a QM standpoint. This
means the system will automatically propose all quantities in a stock posting
for a goods receipt order that were processed in the inspection and confirmed
in PP as a yield. If the goods were processed in batches, the system creates an
item for each batch in the goods receipt stock posting.
15.Once you have maintained the data for the operation, maintain the inspection
characteristics for the operation.

16.

You can only assign a sampling procedure that has been defined for use with
inspection points to an inspection characteristic. You can influence the
inspection interval by entering an appropriate value in the Inspection
frequency field in the sampling procedure (see example Inspection Frequency).

17.Save the data.

 Inspection Point

Definition
An inspection point is an identifiable record of inspection results that is assigned to a work or inspection operation.
Several inspection points can be assigned to an inspection operation.

Use
With inspection points, you can have several inspections and can record multiple sets of characteristic results for an
operation.
Inspection Points for Inspections During Production
If you inspect during production using routings, rate routings or master recipes and you want to record inspection
results in specific intervals, choose the inspection point type Free inspection points in production. You can define your
own field combinations for this inspection type in Customizing .
Inspection Points in Goods Receipt
If you carry out goods receipt inspections with inspection points, choose the inspection point type Free inspection
points in production. You can create your own field combinations for this inspection type in Customizing.
Inspection Points in Plant Maintenance
If you carry out calibration inspections and want to record inspection results for equipment or functional locations,
choose the inspection point type for Equipment or Functional location. You can create your own field combinations for
these inspection types in Customizing. However, the field Equipment or Functional location must exist in the field
combination.
Inspection Points in Sample Management
If you use the sample management functions in a goods receipt inspection, or inspection during production with
planned physical samples, each sample number is uniquely identified by an inspection point. Choose the inspection
point type Physical sample. You can create your own field combinations for this inspection type in Customizing.
However, the field Sample must exist in the field combination.

Integration
Inspection Point Data in Planning Objects
 Task lists
You enter the inspection point field combination for inspection point processing at header level. You can enter the
following additional data: Sample-drawing procedure for the inspection point type for a Physical sample , partial lot
assignment in the routing
At operation level, you enter how the inspection point is to be valuated, when you record results. Either you make the
valuation manually, or the system makes it automatically. In addition, you enter a reference for the inspection point,
(quantity reference, time reference, freely defined reference)
 Sampling procedures
In each sampling procedure that you reference at characteristic level in an inspection plan, you must have also set
the indicator for inspection point processing.
Inspection Point Data in Customizing
 To identify inspection points, you can define a combination of fields in Customizing . In such a field combination, user-
defined fields as well as fixed fields based on the inspection point type are defined with individual key words and an
individual sequence. You can, for example, use key words such as "Container", "Barrel" or "Pallet" for the inspection
point Free inspection points and for example "model" for the inspection point type Physical sample . If this task list is
used in an inspection, the chosen field combination appears on the initial screen for results recording.
Data in the Routing/Inspection Plan Header
In the task list header (of application components PP and PI), you can set detail levels for assigning the produced
quantities.
 At the first and most detailed level ("Partial lots not supported"), the produced partial quantities are
assigned to the inspection points, for which inspection results are also recorded.
 At the second detail level ("Partial lot for each inspection point"), the partial quantities that were assigned
to the inspection points are combined into partial lots.
 At the third detail level ("Partial lot and batch for each insp. point"), the partial lots are collected in
batches.
You then have the following options for defining the partial lot assignment:
 In the task list header , if you do not make an entry in the partial lot assignment field, the settings are
taken from Customizing . If no value is defined in Customizing, this means that partial lots are not supported.
 If you define a partial lot assignment in the partial lot assignment field of the task list header, this
assignment takes precedence over the values defined in Customizing.