HR Requesting System User Guide

The HR requesting system user guide outlines the process for employees to request different types of time off. It allows users to select the request type from a dropdown, then provides screens to enter start and end dates. Requests require manager approval via email. The system validates that end dates are not before start dates, and checks users' time-off balances. Upon approval, confirmation emails are sent to the user and manager. Non-employee vacations also use this workflow, with the addition of an employee ID lookup.

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HR Requesting System User Guide

Uploaded by

Mahmoud

Available Formats

Download as PDF, TXT or read online on Scribd

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HR Requesting System

User Guide
Abstract:
HR requesting system is a system that enables employees to request vacations, permissions, missions
for active directory users and external vacations for non-active directory users through responsible
admin for them through sending an approval email for the direct manager to approve or reject for this
request with details and this occurs after employee login for the application and selecting the request
type from drop down list as shown in the picture below:
• In case of selecting Permission request, it will navigate to the following screen:
• After hitting request button, it will navigate to the permission request screen as follows:
• Validations:

• End date cannot be less than start date.

• If permissions more than 4 for the current month, you cannot submit request as you will not have
enough balance.

• After sending the request you will receive the following mail:
• Your manager will receive the following email:
• After approving the request, you will receive the following mail:
• In case of selecting Mission request, it will navigate to the following screen:
• After hitting request button, it will navigate to the mission request screen as follows:
• Validations:

• Mission Reason is mandatory.

• After sending the request you will receive the following mail:

• Your manager will receive the following email:

• After approving the request, you will receive the following mail:
• In case of selecting Vacation request, it will navigate to the following screen:
• After hitting request button, it will navigate to the mission request screen as follows:
• In case of selecting vacation type Sick or Death or Military or Maternity leaves, you must attach an
approved document for this to submit your request as it is mandatory.

• you cannot take 2 or more consecutive days for casual vacation.

•if your balance is 0 you cannot take anymore casual or annual vacations.
• After sending the request you will receive the following mail:

Your manager will receive the following email:

• After approving the request, you will receive the following mail:
• In case of selecting External User Vacation request, it will navigate to the following screen:
• After hitting request button, it will navigate to the external user vacation request screen as follows:
• You must enter the employee id to get his full data to enter his request as follows:
• The approval cycle emails will be the same as the vacation’s requests for active directory users.

•the validations are the same for vacation requests for active directory users.