Buddy Policy - IT

RMG-PR007, Version 2.2

Copyright © 2021, Tech M. All rights reserved.

Company-Confidential

Table of Contents

1. PURPOSE..................................................................................................................................... 3
2. SCOPE: ELIGIBILITY & EXCLUSIONS ...................................................................................... 3
3. ACRONYMS AND DEFINITIONS ................................................................................................. 3
4. BUDDY NOMINATION CRITERIA................................................................................................ 3
5. NOMINATION PROCEDURE ....................................................................................................... 4
6. BUDDY BONUS ............................................................................................................................ 4
7. PAYOUT CRITERIA ..................................................................................................................... 5
8. INTERPRETATION AUTHORITY ................................................................................................. 5
9. DOCUMENT HISTORY ................................................................................................................ 5

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Company-Confidential

1. PURPOSE

Buddy referral policy aims to encourage and reward Tech M Associates for their successful efforts
towards helping the organization in recruitment of the right talent at the right time.

2. SCOPE: ELIGIBILITY & EXCLUSIONS

Eligibility: All Associates of Tech M (including Fixed Term / Direct Contract) can refer their Buddy’s
against suitable Open Demand in Bands U2 to E1 & RG1

Exclusions: Following class of Associates will not be eligible for Buddy Referral Incentive:

- Associates in Human Resources & RMG Functions

- Associates in Band E2+ & RG2
- Subcontract
- Retainers
- Interns

However, Buddy Referrals can still be submitted on the Buddy Portal by the above class of Associates.

3. ACRONYMS AND DEFINITIONS

Term/ Acronym Explanation

Buddy / Referral Candidate referred by an Associate for employment in the company
Referrer The Associate who refers a Buddy for employment in the company
Referral/Buddy The amount payable as a token of appreciation of contribution towards
Bonus recruitment.
RMG Resource Management Group
TAG Talent Acquisition Group

4. BUDDY NOMINATION CRITERIA

i. Buddy Referrals can be submitted against all Lateral Open Demand in Bands U2 to E1 & RG1
(including for Fixed term contract (Direct contractors), as long as the contract duration is >= 9
months)

ii. The Buddy should not be a relative of the referrer. Here, the term ‘relative’ encompasses
Parents, Spouse, Children (including legally adopted ones) and Siblings.

iii. Buddy’s being referred should not have been employed with Tech M or its subsidiaries any
time in 12 months immediately preceding the referral.

iv. The referrer should not be on Selection Panel for the position for which the Buddy is being
considered, at any stage.

v. Maintaining Integrity is essential and therefore, this policy has been designed to ensure that
the Buddy being referred is known to the Referrer professionally so that we create a Talent
pool which will be a good fit to our requirements as opposed to misusing this platform by
picking up profiles from unknown sources.

vi. The referrer should not have a reporting relationship with the Buddy at the time of the Hiring
Assessment process

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vii. Candidature of Buddy will remain valid for consideration against any opening for a maximum
period of six months (180 days) from the date of the screening by the Recruiter (i.e. Applicant
id creation Date as captured in the Buddy Portal). Thus, the Referrer would be eligible for
Buddy Bonus even if the Buddy doesn’t get selected against the opening for which the Buddy
was initially referred for, but gets selected subsequently (within this six months validity period)
for another opening.

5. NOMINATION PROCEDURE

i. Associates can log in to the Buddy Portal to view Open Demand (Onsite and Offshore)

a. Buddy Portal Path : PACE HR > Main Menu> Associate Self Service > Recruiting >
Buddy Home

ii. All referrals must be through Buddy Portal to be eligible for Buddy bonus. Referrer must provide
all relevant details in the portal. Profiles referred through any other means (for e.g. email, word
of mouth) will not be eligible for consideration under the Buddy Scheme

iii. Incorrect and / or incomplete details as captured on the Buddy portal by the Referrer may lead
to disqualification of Buddy bonus

iv. Initial screening of the profile will be done within 21 days of the posting of the profile

v. Profiles found suitable for further evaluation will be tagged as ‘Screen Select”

vi. In case a profile is not found suitable, the Recruiter will reject them and these will be termed as
“Screen Reject”.

6. BUDDY BONUS

Indonesi
Band of India USA UK Europe ANZ Japan a & ROW
Buddy (INR) (USD) (USD) (USD) (USD) (USD) China (USD)
(USD)
U2 / U3 18,750 1,125 975 1,125 750 1,500 500 375
U4 37,500 1,875 1,875 1,875 1,000 2,250 750 525
P1 52,500 2,250 2,250 2,250 1,500 3,000 1,125 750
P2 / E1 /
75,000 2,250 2,250 2,250 1,500 3,000 1,125 750
RG1

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 Company-Confidential

7. PAYOUT CRITERIA

i. The Buddy bonus will be determined based on the Country / Band combination as mentioned in
Section 6 and the amount will be paid in the local payroll currency
ii. Following criteria must be fulfilled for payment of Buddy bonus:
iii. The Referred Buddy joins Tech M and serves for a minimum period of 90 days from the Date of
Joining
iv. Buddy performance meets the minimum expectations, without any PIP and / or Disciplinary action
during this 90 day period
v. Successful completion of Background Verification (BV) with a Green BV Status
vi. Both Referrer, as well as the Buddy must be on the rolls of the Company with neither of them
serving notice period at the time of payout
vii. Buddy Bonus pay-out will be subject to applicable tax deductions
viii. The Buddy Bonus is payable after the Buddy completes 90 days in Tech M subject to fulfillment
of all other criteria mentioned in this policy with the ensuing pay-roll cycle

8. INTERPRETATION AUTHORITY

i. For any queries on policy, Associates may raise a ticket in Hub or mail queries to
helpdeskbuddy@TechMahindra.com
ii. In case of any conflict, the decision of the RMG Head will be final and binding on all.
iii. Deviation to any of the policy specified in this document will require the approval of the RMG
Head.

9. DOCUMENT HISTORY

Version Date Author Reviewed Approved Nature of changes

by by
1.0 13 Aug’ 13 Process Function Function First Integrated Issue
Owner Owner Head
1.1 7-Jan-2014 Process Function Function Inclusion of clause no 5 under
Owner Owner Head exclusion category
1.2 26 May 2014 Process Function Function Replaced the terminology M Satyam
Owner Owner Head with Tech M in the section 2(Scope)
and section 5 (Exclusions)
1.3 06 Jan 2015 Process Function Function Added clarity onsite payment criteria
Owner Owner Head and defined age of CV validity. Also
removed Sub Bands of P1 and P2
Bands
1.4 4th June 2015 Process Function Function 14 days auto profile rejection clause
Owner Owner Head amended and removed contract
roles from scope of buddy scheme
1.5 10th Nov 2015 Process Function Function Changed terminology from
Owner Owner Head Peoplesoft HR to PACE HR

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Version Date Author Reviewed Approved Nature of changes

by by
1.6 10th Aug 2016 Process Function Function Modified section 9 to add case of
Owner Owner Head incorrect information.
1.7 1st Jan 2017 Process Function Function Modified section on payout process
Owner Owner Head for 30 days & changed buddy
amount for China. New Policy w.e.f
1st January, 2017
1.8 23rd Feb 2017 Process Function Function Included statement
Owner Owner Head Introducing External Buddy Referral
option at Offer Stage for India.
Referrer shall not be entitled for
referral fee if they are serving notice
period.
The Referrer should serve min
of 30 days.

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Version Date Author Reviewed Approved Nature of changes

by by
1.9 17th Dec 2018 Process Function Function Excluded Statements
Owner Owner Head i. At the time of payment of
Referral Fee, Buddy/Referrer
should not be Serving Notice
Period/ Resigned/ Separated
(i.e. <=90 days from Buddy
DOJ).

Included statement
i. BV of the referral associate
should green/NA ( Msat)

Updated the following changes:

• At the time of payment of

Referral Fee, Buddy/Referrer
should not be Serving Notice
Period/ Resigned/ Separated

• Referrer should not have

reporting relationship with
Buddy till the time payment is
made of buddy joining.

• The Background Verification

(BV) should have been
successfully completed and
the BV Status should be
Green/Green from
Red/Green from Amber. for
Buddy and BV of the referral
associate should
Green/Green from
Red/Green from Amber/NA
(ie
Rebadging/Acquisition/Grou
p co)

• Associates joined in China

location Office code for both
buddy and referrer will be
Direct contract as per labor
laws and will be considered
as Eligible for buddy reward

2.0 01st Process Function Function Annual review of buddy policy.

September Owner Owner Head Changes in contact details
2019

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Company-Confidential

Version Date Author Reviewed Approved Nature of changes

by by
2.1 06th January Process Function Function Excluded Statements
2020 Owner Owner Head
i. At the time of payment of
Referral fee,Referrer should not
be servingNotice period/
Resigned/Separated

2.1 06th January Process Function Function Annual Review. No Changes

2020 Owner Owner Head
2.2 1st April 2021 Process Function Function Entire Policy reboot. Increased
Owner Owner Head Buddy Bonus

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