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HSE MANUAL

Date of
Rev № Description of Revision Originator Approved
Revision

0 27-04-09 Initial release Hasrat Karimov Farid Madatli

GENERAL

HSE MANUAL Date: 27-04-2009

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REVISION HISTORY
Rev Description of Change Author Effective Date
0 Initial release Hasrat Karimov 27-04-09
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TABLE OF CONTENTS

1. Scope.............................................................................................................................................................................4

3 TERMS AND DEFINITIONS........................................................................................................................................4

4 OH&S MANAGEMENT SYSTEM ELEMENTS......................................................................................................6

4.1 GENERAL REQUIREMENTS......................................................................................................................................6

4.2 OH&S POLICY..................................................................................................................................................6
4.3 PLANNING..................................................................................................................................................................6
4.3.1 Planning for hazard identification, risk assessment and risk control.........................................................6
4.3.2 Legal and other requirements.....................................................................................................................7
4.3.3 Objectives.....................................................................................................................................................7
4.3.4 OH&S management programme(s).................................................................................................................7
4.4 IMPLEMENTATION AND OPERATION........................................................................................................................8
4.4.1 Structure and responsibility.............................................................................................................................8
4.4.2 Training, awareness and competence..............................................................................................................8
4.4.3 Consultation and communication....................................................................................................................9
4.4.4 Documentation..................................................................................................................................................9
4.4.5 Document and data control..............................................................................................................................9
4.4.6 Operational control.........................................................................................................................................10
4.4.7 Emergency preparedness and response.........................................................................................................10
4.5 CHECKING AND CORRECTIVE ACTION...................................................................................................................10
4.5.1 Performance measurement and monitoring..................................................................................................10
4.5.2 Accidents, incidents, non-conformances and corrective and preventive action..........................................11
4.5.3 Records and records management.................................................................................................................11
4.5.4 Audit................................................................................................................................................................11
4.6 Management review...............................................................................................................................................12
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1. SCOPE
This Occupational Health and Safety Assessment Series (OHSAS) specification gives
requirements for an occupational health and safety (OH&S) management system, to enable an
organization to control its OH&S risks and improve its performance. It does not state specific
OH&S performance criteria, nor does it give detailed specifications for the design of a
management system.

This OHSAS specification is applicable to any organization that wishes to:

a) establish an OH&S management system to eliminate or minimize risk to employees and

other interested parties who may be exposed to OH&S risks associated with its activities;
b) implement, maintain and continually improve an OH&S management system;
c) assure itself of its conformance with its stated OH&S policy;
d) demonstrate such conformance to others;
e) seek certification/registration of its OH&S management system by an external
f) organization; or make a self-determination and declaration of conformance with this
OHSAS specification.

All the requirements in this OHSAS specification are intended to be incorporated into any
OH&S management system. The extent of the application will depend on such factors as the
OH&S policy of the organization, the nature of its activities and the risks and complexity of
its operations.
This OHSAS specification is intended to address occupational health and safety rather than
product and services safety.

3 TERMS AND DEFINITIONS

3.1
Accident –
Undesired event giving rise to death, ill health, injury, damage or other loss

3.2
Audit –
Systematic e examination to determine whether activities and related results conform to planned
arrangements and whether these arrangements are implemented effectively and are suitable for achieving
«Rovshan Oguz Group» LLC’spolicy and objectives (see 3.9)

3.3
Continual improvement –
Process of enhancing the OH&S management system, to achieve improvements in overall occupational
health and safety performances, in line with «Rovshan Oguz Group» LLC’s OH&S policy

NOTE. The process need not take place in all areas of activity simultaneously.

3.4
Hazard –
Source or situation with a potential for harm in terms of injury or ill health, damage to property, damage to the
workplace environment, or a combination of these

3.5
Hazard identification –
Process of recognizing that a hazard (see 3.4) exists and defining its characteristics
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3.6
Incident –
Event that gave rise to an accident or had the potential to lead to an accident

NOTE. An incident where no ill health, injury, damage, or other loss occurs is also referred to as a “near-
miss”. The term “incident” includes “near-misses”.

3.7
Interested parties –
Individual or group concerned with or affected by the OH&S performance of an organization

3.8
Non-conformance –
A deviation from work standards, practices, procedures, regulations, management system performance etc.
that could either directly or indirectly lead to injury or illness, property damage, damage to the workplace
environment, or a combination of these

3.9
Objectives –
Goals, in terms of OH&S performance, that an organization sets itself to achieve

3.10
Occupational health and safety –
Conditions and factors that affect the well-being of employees, temporary workers, contractor personnel,
visitors and any other person in the workplace

3.11
OH&S management system –
Part of the overall management system that facilitates the management of the OH&S risks associated with
the business of the organization. This includes the organizational structure, planning activities,
responsibilities, practices, procedures, processes and resources for developing, implementing, achieving,
reviewing and maintaining «Rovshan Oguz Group» LLC’s OH&S policy

3.12
Organization –
company, operation, firm, enterprise, institution or association, or part thereof, whether incorporated or not,
public or private, that has its own functions and administration

NOTE. For organizations with more than one operating unit, a single operating unit may be defined as an
organization.

3.13
Performance –
Measurable results of the OH&S management system, related to «Rovshan Oguz Group» LLC’scontrol of
health and safety risks, based on its OH&S policy and objectives

NOTE. Performance measurement includes measurement of OH&S management activities and results.

3.14
Risk-
combination of the likelihood and consequence(s) of a specified hazardous event occurring

3.15
risk assessment-
overall process of estimating the magnitude of risk and deciding whether or not the risk is tolerable

3.16
Safety-
freedom from unacceptable risk of harm [ISO/IEC Guide 2]
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3.17
Tolerable risk-
risk that has been reduced to a level that can be endured by the organization having regard to its
legal obligations and its own OH&S policy

4 OH&S MANAGEMENT SYSTEM ELEMENTS

Figure 1 —
Elements of
successful OH&S
management

4.1 General requirements

«Rovshan Oguz Group» LLC established and maintains an OH&S management system, the
requirements for which are set out in clause 4.

4.2 OH&S policy

Attached on a separate sheet.

4.3 Planning
4.3.1 Planning for hazard identification, risk assessment and risk control
«Rovshan Oguz Group» LLC established procedures for the ongoing identification of hazards, the
assessment of risks, and the implementation of necessary control measures.
These procedures include:
— routine and non-routine activities;
— activities of all personnel having access to the workplace (including subcontractors and
visitors);
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— facilities at the workplace, whether provided by the organization or others.
«Rovshan Oguz Group» LLC ensures that the results of these assessments and the effects of these
controls are considered when setting its OH&S objectives. This information documented and kept
up to date.
«Rovshan Oguz Group» LLC’s methodology for hazard identification and risk assessment:
— defined with respect to its scope, nature and timing to ensure it is proactive rather
than reactive;
— provides for the classification of risks and identification of those that are to be
eliminated or controlled by measures as defined in 4.3.3 and 4.3.4;
— consistent with operating experience and the capabilities of risk control measures
employed;
— provides input into the determination of facility requirements, identification of training
needs and/or development of operational controls;
— provides for the monitoring of required actions to ensure both the effectiveness and
timeliness of their implementation.

4.3.2 Legal and other requirements

«Rovshan Oguz Group» LLC established and maintains a procedure for identifying and
accessing the legal and other OH&S requirements that are applicable to it and this information
kept up-to-date. It communicates relevant information on legal and other requirements to its
employees and other relevant interested parties.
4.3.3 Objectives
«Rovshan Oguz Group» LLC established and maintains documented occupational
health and safety objectives, at each relevant function and level within the organization.

4.3.4 OH&S management programme(s)

«Rovshan Oguz Group» LLC established and maintains OH&S management programme for
achieving its objectives. This includes documentation of:
a) the designated responsibility and authority for achievement of the objectives at relevant
functions and levels of the organization; and
b) the means and time-scale by which objectives are to be achieved.
The OH&S management programme reviewed at regular and planned intervals. Where
necessary the OH&S management programme amended to address changes to the activities,
services, or operating conditions of «Rovshan Oguz Group» LLC.
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4.4 Implementation and operation

4.4.1 Structure and responsibility

The roles, responsibilities and authorities of personnel who manage, perform and verify activities
having an effect on the OH&S risks of «Rovshan Oguz Group» LLC’s activities, facilities and
processes, is defined, documented and communicated in order to facilitate OH&S management.
Ultimate responsibility for occupational health and safety rests with top management. «Rovshan
Oguz Group» LLC appointed a member of top management with particular responsibility for
ensuring that the OH&S management system is properly implemented and performing to
requirements in all locations and spheres of operation within the organization.

Management provides resources essential to the implementation, control and improvement of the
OH&S management system.

NOTE: Resources include human resources and specialized skills, technology and financial resources.

«Rovshan Oguz Group» LLC’s management appointee has a defined role, responsibility and
authority for:
a) ensuring that OH&S management system requirements are established, implemented and
maintained in accordance with this OHSAS specification;
b) ensuring that reports on the performance of the OH&S management system are presented to top
management for review and as a basis for improvement of the OH&S management system.

All those with management responsibility demonstrate their commitment to the continual
improvement of OH&S performance.

4.4.2 Training, awareness and competence

Personnel are competent to perform tasks that may impact on OH&S in the workplace.
Competence defined in terms of appropriate education, training and/or experience.
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«Rovshan Oguz Group» LLC established and maintains procedures to ensure that its employees
working at each relevant function and level are aware of:
 the importance of conformance to the OH&S policy and procedures, and to the requirements
of the OH&S management system;
 the OH&S consequences, actual or potential, of their work activities and the OH&S benefits
of improved personal performance;
 their roles and responsibilities in achieving conformance to the OH&S policy and
procedures and to the requirements of the OH&S management system, including emergency
preparedness and response requirements (see 4.4.7);
 the potential consequences of departure from specified operating procedures.

Training procedures shall take into account differing levels of:

 responsibility, ability and literacy; and
 risk.

4.4.3 Consultation and communication

«Rovshan Oguz Group» LLC have procedures for ensuring that pertinent OH&S information is
communicated to and from employees and other interested parties.
Employee involvement and consultation arrangements are documented and interested parties
informed.

Employees are:
 involved in the development and review of policies and procedures to manage risks;
 consulted where there are any changes that affect workplace health and safety;
 represented on health and safety matters; and
 informed as to who is their employee OH&S representative(s) and specified management
appointee (see 4.4.1).

4.4.4 Documentation

«Rovshan Oguz Group» LLC established and maintains information, in a suitable medium such as
paper or
electronic form, that :
a) describes the core elements of the management system and their interaction; and
b) provides direction to related documentation.

4.4.5 Document and data control

«Rovshan Oguz Group» LLC established and maintains procedures for controlling all documents
and data required by this OHSAS specification to ensure that:
a) they can be located;
b) they are periodically reviewed, revised as necessary and approved for adequacy by authorized
personnel;
c) current versions of relevant documents and data are available at all locations where operations
essential to the effective functioning of the OH&S system are performed;
d) obsolete documents and data are promptly removed from all points of issue and points of use or
otherwise assured against unintended use; and
e) archival documents and data retained for legal or knowledge preservation purposes or both, are
suitably identified.
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4.4.6 Operational control
«Rovshan Oguz Group» LLC identifies those operations and activities that are associated with
identified risks where control measures need to be applied. «Rovshan Oguz Group» LLC plan these
activities, including maintenance, in order to ensure that they are carried out under specified
conditions by:
a) establishing and maintaining documented procedures to cover situations where their absence
could lead to deviations from the OH&S policy and the objectives;
b) stipulating operating criteria in the procedures;
c) establishing and maintaining procedures related to the identified OH&S risks of goods,
equipment and services purchased and/or used by the organization and communicating relevant
procedures and requirements to suppliers and contractors;
d) establishing and maintaining procedures for the design of workplace, process, installations,
machinery, operating procedures and work organization, including their adaptation to human
capabilities, in order to eliminate or reduce OH&S risks at their source.

4.4.7 Emergency preparedness and response

«Rovshan Oguz Group» LLC established and maintains plans and procedures to identify the
potential for, and responses to, incidents and emergency situations, and for preventing and
mitigating the likely illness and injury that may be associated with them.

«Rovshan Oguz Group» LLC review its emergency preparedness and response plans and
procedures, in particular after the occurrence of incidents or emergency situations.

«Rovshan Oguz Group» LLC also periodically test such procedures where practicable.

4.5 Checking and corrective action

4.5.1 Performance measurement and monitoring

«Rovshan Oguz Group» LLC established and maintains procedures to monitor and measure OH&S
performance on a regular basis. These procedures provide for:
 both qualitative and quantitative measures, appropriate to the needs of the organization;
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 monitoring of the extent to which «Rovshan Oguz Group» LLC’sOH&S objectives are met;
 proactive measures of performance that monitor compliance with the OH&S management
programme, operational criteria and applicable legislation and regulatory requirements;
 reactive measures of performance to monitor accidents, ill health, incidents (including near-
misses) and other historical evidence of deficient OH&S performance;
 recording of data and results of monitoring and measurement sufficient to facilitate
subsequent corrective and preventive action analysis.

If monitoring equipment is required for performance measurement and monitoring, «Rovshan Oguz
Group» LLC established and maintains procedures for the calibration and maintenance of such
equipment. Records of calibration and maintenance activities and results are retained.

4.5.2 Accidents, incidents, non-conformances and corrective and preventive action

«Rovshan Oguz Group» LLC established and maintains procedures for defining responsibility and
authority for:
a) the handling and investigation of:
— accidents;
— incidents;
— non-conformances;
b) taking action to mitigate any consequences arising from accidents, incidents or
nonconformances;
c) the initiation and completion of corrective and preventive actions;
d) confirmation of the effectiveness of corrective and preventive actions taken.

These procedures require that all proposed corrective and preventive actions shall be reviewed
through the risk assessment process prior to implementation.
Any corrective or preventive action taken to eliminate the causes of actual and potential
nonconformance is appropriate to the magnitude of problems and commensurate with the OH&S
risk encountered.
«Rovshan Oguz Group» LLC implemented and recorded changes in the documented procedures
resulting from corrective and preventive action.

4.5.3 Records and records management

«Rovshan Oguz Group» LLC established and maintains procedures for the identification,
maintenance and disposition of OH&S records, as well as the results of audits and reviews.
OH&S records are legible, identifiable and traceable to the activities involved. OH&S records
stored and maintained in such a way that they are readily retrievable and protected against damage,
deterioration or loss. Their retention times shall be established and recorded.
Records shall be maintained, as appropriate to the system and to the organization, to demonstrate
conformance to this OHSAS specification.

4.5.4 Audit

«Rovshan Oguz Group» LLC established and maintains an audit programme and procedures for
periodic
OH&S management system audits to be carried out, in order to:
a) determine whether or not the OH&S management system:
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1) conforms to planned arrangements for OH&S management including the
requirements of this OHSAS specification;
2) has been properly implemented and maintained; and
3) is effective in meeting «Rovshan Oguz Group» LLC’spolicy and objectives;
b) review the results of previous audits;
c) provide information on the results of audits to management.

The audit programme, including any schedule, is based on the results of risk assessments of
«Rovshan Oguz Group» LLC’s activities, and the results of previous audits. The audit procedures
cover the scope, frequency, methodologies and competencies, as well as the responsibilities and
requirements for conducting audits and reporting results. Wherever possible, audits shall be
conducted by personnel independent of those having direct responsibility for the activity being
examined.

NOTE: The word “independent” here does not necessarily mean external to the organization.

4.6 Management review

«Rovshan Oguz Group» LLC’s top management, at intervals that it determines, reviews the OH&S
management system, to ensure its continuing suitability, adequacy and effectiveness. The
management review process ensures that the necessary information is collected to allow
management to carry out this evaluation. This review is documented.
The management review addresses the possible need for changes to policy, objectives and other
elements of the OH&S management system, in the light of OH&S management system audit
results, changing circumstances and the commitment to continual improvement.