NDDB
STANDARD OPERATING PROCEDURE
Milk Collection Centre (DCS/MPI) with testing facilities
11 January 2016 
 

Objective

To facilitate the milk collection personnel at the DCS/MPI to follow the

correct procedure for collection and testing of safe and superior quality
milk in the shortest possible time.

Activities

1. Milk Collection.
2. Milk Sampling and Testing.
3. Transportation of milk to Collection Centers (DCS/MPI).

WHAT / STEPS HOW/ STANDARDS

1. Preparatory 1.1. The In-charge/ DCS personnel should report at least one
activities hour before the notified time of milk collection.

1.2. Clean and sanitize all milk collection accessories prior to

milk collection.

1.3. Ensure use of clean & dry sample bottles for milk samples.

1.4. Keep sample bottles upside down without capping in

the cleaned sample tray and allow bottles to dry. Bottle
caps also be allowed to dry in clean and dry place.

1.5. Do not keep, milk samplers, plunger or any other

articles on the floor. Put these on the shelves.

1.6. Ensure that nylon sieve and nylon/ muslin cloth used for
milk filtration is clean and not damaged.

1.7. Organize the milk reception place properly and ensure

that printer stationery and other necessary articles such
as chemicals, reagents, cleaning agents and sanitizers are
in place.

1.8. Ensure that all the chemicals/reagents being used are

under their expiry period.

1.9. Maintain good personnel hygiene as under:

1.9.1. Report to work in good health, dressed in clean

clothes and observe good hygiene.
  
NDDB
STANDARD OPERATING PROCEDURE
Milk Collection Centre (DCS/MPI) with testing facilities
11 January 2016 
 
WHAT / STEPS HOW/ STANDARDS
1.9.2. Prior to beginning milk collection, wash hands up
to the wrists, with water and soap.

1.9.3. Keep fingernails short by trimming them

regularly.

1.9.4. Avoid handling milk if there are open wounds or

sores, especially on hands and arms.

1.9.5. Avoid handling milk if suffering from cold and

cough.

1.9.6. Men should have trimmed hair (cover head with

suitable cloth/turban) and women keep their hair
ties during the milk collection activity.

1.10. Maintain high standards of general cleaning and

hygiene around the collection centre in the following
manner:

1.10.1. Post ‘No smoking’, ‘No tobacco chewing’ and ‘No

spitting’ signs or posters inside the MPP at
conspicuous places and these should be strictly
adhered to.

1.10.2. Keep stray animals away from the milk

reception area.

1.10.3. Keep the surrounding area clean by ensuring

that there is no accumulation of waste and water
around the DCS/MPI.

1.10.4. Ensure that the milk collection area is not used

for washing hands and so ‘No hand washing’
signs or posters should be posted at the
appropriate place inside the DCS/MPI.

1.10.5. Keep the DCS/MPI clean and maintain good

house keeping.

1.10.6. Do not let the unwanted material to get

accumulated at the work palce.

1.10.7. Ensure that the Centre has adequate protection

from birds, rodents, pests, lizards, insects etc.

1.10.8. Ensure that no loose electric wires are hanging

in the milk collection area. All wires must be
  
NDDB
STANDARD OPERATING PROCEDURE
Milk Collection Centre (DCS/MPI) with testing facilities
11 January 2016 
 
WHAT / STEPS HOW/ STANDARDS
neatly clipped together.

1.10.9. In all areas particularly during the evening shift

collection the In-Charge should ensure that
insects attracted to the light do not fall into the
milk.

1.10.10. All important information like milk collection

timing. Procurement rate, supervisors contact
number, AH/AI/RBP contact numbers must be
displayed at the notice boards on wall.

Milk testing 1. Keep the milk tester (EMT)/ milk analyzer (UTMA)
equipment: connected to the battery.

2. Ensures that the Data processor/computer, printer, UPS

Electronic and the electronic weigh scale function properly.
Milk-o-Tester
(EMT) and 3. Prior to milk collection, switch on the milk tester/ milk
analyser and allow to warm up for at least 30 minutes.
Ultrasound
Technology- 4. Verify (calibrate) the test results of the milk tester/ milk
based Milk analyser with the control sample.
Analyser
(UTMA) 5. Inform the supervisor if the test instruments do not
indicate results as per the control sample. Follow the
supervisor’s advice to proceed further.

6. Make a note in the log book for any action performed to

correct the calibration of the EMT/milk analyser.

7. Perform pre-operational procedures for the milk tester/

milk analyser such as de-aeration of syringes and zero
check as detailed in the supplier’s operation/ user manual.

1. Ensure that proper power supply and earthing is

Milk weighing available to the electronic weigh scale.
equipment
2. Ensure that the balancing knobs of the weigh scale are
firmly placed on the leveled surface/ floor.

3. Switch on the electronic weigh scale and allow it to

warm up for at least 30 minutes, before starting milk
collection.
  
NDDB
STANDARD OPERATING PROCEDURE
Milk Collection Centre (DCS/MPI) with testing facilities
11 January 2016 
 
WHAT / STEPS HOW/ STANDARDS

4. Ensure that the electronic weigh scale is calibrated and

certified annually by the Legal Metrology Department.

5. Ensure that the electronic weigh scale is set to auto

tare.

1 Ask pourer members to follow in a queue.

Milk
Collection, 2 Smell the milk brought by producers. Reject the milk with
sampling and off-odors.
testing
3 Check the milk for any extraneous material such as dirt,
hair, dead flies, straw etc. and warn the producer, if found
with extraneous material in milk.

4 Advise milk producers to filter milk using a clean filter

before bringing to DCS/MPI.

5 Check the milk for presence of adulterants organoleptically

and if suspected, keep it aside for test. Reject the milk if
adulterated.

6 Avoid contact with milk during milk collection.

7 Gently stir the milk in the producer’s vessel before drawing

the sample in a sampling bottle.

8 Draw the milk sample from the member’s container and

pour in the sample bottle carefully so as not to spill milk.

9 Write the member code number on the sample bottle.

10 Keep the sample in the numbered sample tray.

11 Steps – if DPMCU (REIL) is available

11.1 Operate the system in Auto mode only.

11.2 Tare the electronic weigh scale and ask member to

pour milk the container kept on the weigh scale.

11.3 Record the milk quantity with the member code in

the system.

11.4 Test the milk sample for %Fat using EMT.

  
NDDB
STANDARD OPERATING PROCEDURE
Milk Collection Centre (DCS/MPI) with testing facilities
11 January 2016 
 
WHAT / STEPS HOW/ STANDARDS

11.5 Pour the milk sample in the Lactometer Jar carefully

and take the LR reading with the help of caliberated
lactometer.

11.6 Record/capture on DP %Fat test results from EMT,

LR reading and milk quantity by EWS.

11.7 Generate and hand over the milk bill slip to the
member.

12 Step – If DPMCU with Milk Analyzer is available

12.1 Operate the system in Auto mode only.

12.2 Select the Member code.

12.3 Tare the electronic weigh scale and ask member to

pour milk in the container kept on the weigh scale.

12.4 Enter the member code and record/ capture test data
of milk sample for Fat & in the system against the
member code.

12.5 Run the programme to generate the producer milk

receipt.

12.6 Take out and hand over the slip to the member.

13 Keep a track of calving in the village and inform members

not to bring milk of recently calved animals to the center
before seven days from the day of calving.

14 Ensure that containers used by members to bring milk are

clean preferable of SS and with cover.

15 Advice producers not to bring milk in plastic containers/

jerry cans/ empty containers of paints.

16 Keep a tract of average milk quantity poured by individual

member both morning/ evening to check mixing of evening
milk with morning deliveries or vice versa.

17 Fix and follow regularly milk collection timings both

morning/ evening.
  
NDDB
STANDARD OPERATING PROCEDURE
Milk Collection Centre (DCS/MPI) with testing facilities
11 January 2016 
 
WHAT / STEPS HOW/ STANDARDS
1. Prepare/ Generate milk collection summary sheet with
Post milk total quantity of milk collected.
collection
activities 2. Draw the composite milk sample separately for Cow/
Buffalo milk, after proper plunging from the can and test it
for Fat/ SNF. Record the results in the purchase register
as well as in the dispatch challan.

3. Close and seal the milk Cans.

4. Clean all the milk collection accessories and keep in clean

and dry place.

5. Clean the sample bottles so as the bottles are free from

traces of milk solid.
6. Transport the milk cans to the BMC point following the
stipulated time scheduled or through the head load
arrangement/ or by designated route vehicle.

7. Ensure that milk from milk cans does not spill during the
transportation.

8. In case of milk transport by procurement vehicle, ensure

that the milk cans are sealed and kept ready for dispatch
before vehicle arrival. Keep the filled milk cans under
covered place/ shed.

9. On arrival of vehicle – open the can lids and place the milk
cans on the weigh scale at BMC point.

10. After the milk is poured into the BMC/ CC, collect back
the cleaned milk cans.

11. Remove the lids and keep the milk cans up side down at
the collection centre in a dry place. Lids are kept on the
cans so as no dust accumulate in the can/ lid.