CDI-M Accreditation Manual

Section 3.0
Accreditation Procedures

3.0 ACCREDITATION PROCEDURES

In compliance with EU Competition Law and US Anti-Trust Law, fees are to be agreed
between the requesting party and the individual inspector. Ship inspectors are not permitted
to collude on inspection fees.

3.0.1 Excessive Fees

Excessive fees for inspection services and costs are considered to be an abusive behaviour
likely to endanger the CDI Foundation; the Executive Board may take direct action against
inspectors whose abusive behaviour has been established.

3.1 Withdrawal of an Inspector’s Accreditation

3.1.1 Minimum Number of Inspections Required to Maintain Accreditation

Accreditation may be withdrawn if a CDI-M accredited inspector does not perform a

minimum of six inspections per year under the CDI-M inspection scheme.

3.1.2 Attendance at the Annual Refresher Training Seminar

Attendance at the annual training seminar is obligatory to maintain accreditation. Inspectors

unable to attend on the given dates, should advise in writing of their circumstance and
request alternative arrangements are made. Accreditation may be withdrawn if a CDI-M
accredited inspector fails to notify CDI-M of his/her circumstance.

3.1.3 Revalidation of Accreditation

An inspector’s accreditation will be subject to revalidation every five years from the date of
issue. Revalidation will take the form of re-issuing the Identification Document and
endorsing the certificate with the date of revalidation. Revalidation will be an automatic
process, subject to the following criteria being met:

i) Continued attendance at the annual refresher training.

ii) Sufficient and continued activity level.
iii) Continued satisfactory level of inspection performance as per the
Technical Review of ship inspection reports.

3.1.4 Special Circumstance

The Accreditation Committee may make recommendation to the Executive Board to

continue an inspector’s accreditation. It shall be the decision of the Executive Board as to
whether an inspector's accreditation be allowed to continue under special circumstances.

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Accreditation Procedures
3.1.5 Procedure to Renew Accreditation After it has been Withdrawn

An inspector whose accreditation has been withdrawn may apply to CDI-M to have his/her
accreditation re-instated. Refresher training with the latest edition of the Ship Inspection
Report must be completed and the Accreditation Committee may require the inspector to
attend an interview and/or to perform one or two supervised inspections with satisfactory
results.

3.2 Ship Operator Position with Regard to CDI-M Accreditation

Ship operator representatives cannot become accredited inspectors, but they may participate
in the accreditation process including the completion of the application form, the attendance
at a training course, sitting the examination and attending the interview. They will be
informed of the results and if successful may only apply to complete the accreditation
process of supervised inspections if they are no longer employed by a ship operator or other
organisation where a conflict of interest could arise. A CDI-M accredited inspector who was
previously employed by a ship operator cannot inspect ships connected with that ship
operator for a period of 12 months after leaving such employment.

3.3 Inspectors working as a consultant for a ship operator

Definition: For purpose of this procedure, consultancy is defined as: '' any paid work ''.

An inspector who takes up work as a consultant for a ship operator must declare ‘conflict of
interest’ and will not be permitted to carry out inspections of ships belonging to that
operator for a period of 12 months after completing such work. The conflict of interest must
be reported in writing (Section 6, Form COI-M), and must provide the following
information:

1. Name of the ship operator

2. Nature of the work to be carried out
3. The date the work will commence

On receipt, the above information will be entered to the inspector's computer records and the
records will be tagged in the inspector’s quality file, indicating they currently have a conflict
of interest with one or more ship operators. The conflict of interest tag will be removed from
the inspector’s quality file 12 months after cessation of the consultancy work; it is the
responsibility of the Inspector to advise the date of cessation.

Inspectors conducting pre-inspection of ships are prohibited from conducting the CDI
inspection that follows.

When offering an inspection under the MRS system CDI will remind the inspector of
declaring a conflict of interest as outlined in this procedure. Consequently, by accepting an

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Accreditation Procedures
inspection request the inspector will explicitly be confirming that there is no conflict of
interest with the Ship Operator requesting the inspection.

3.4 Technical Review of Ship Inspection Reports

The hard copy of the first ten Ship Inspection Reports of a newly accredited inspector must
be submitted to CDI-M for Technical Review; thereafter one in ten reports or one per year if
less than ten, will be reviewed by the Technical Manager. A review may also be carried out
following comment from a participant or associate participant and at any time decreed by
the Accreditation Committee. The purpose of the review is to check for mistakes and
inconsistencies; the review is not a subjective judgement of the inspector. The Technical
Review will consist of:

i) Checking negative answers entered in the summary of observations (ref:

section B of the current SIR), against the SIR entered into the ISIS system.
ii) A check of the inspectors’ written comment against any negative
observation.
iii) A review of ship operator’s comments.

The Review will be graded A, B, or C:

A = 90 to 100% (expected)
B = 80 to 90%
C = <80% (unacceptable)

The inspector will be advised of the grade and records will be maintained in the inspector’s
file.

In the case of 'C' Rating, the inspector will be invited to present a statement to the
Accreditation Committee. The Committee will decide on any action to be taken and may
instruct the report to be removed from the active database.

3.5 Recompense for Ship Operators

Where action against an inspector, results in the report in question being removed from the
active database, ship operator shall be entitled to compensation. CDI administration will
arrange and pay for a complete re-inspection at the next convenient port. This shall apply in
full for the re-inspection of ships with reports up to 10 months old. No compensation shall
be paid for reports over 10 months old.

3.6 Drug and Alcohol Procedures

In the event of a complaint being received from a ship operator, accompanying inspector or
terminal representative regarding the sobriety or impairment due to substance abuse of a
CDI-M inspector, the following procedure shall be followed:

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i) The Technical Manager will collect the relevant information and refer the case to the
Accreditation Committee. If the Accreditation Committee finds sufficient grounds, the
inspector will be suspended immediately pending a medical report.
ii) The inspector will be instructed to attend a doctor nominated by CDI-M for drug and
alcohol tests.
iii) Where test results indicate a high level of alcohol consumption, the use of illegal
substances or the misuse of legitimate drugs, the inspector will be required to go before
the Accreditation Committee to provide a verifiable explanation of his condition. If this
is not accepted by the Committee, the Inspector’s Accreditation shall be revoked.
iv) If, in the opinion of the Accreditation Committee, the Inspector has shown that his
condition was due to the unintentional misuse of legitimate drugs, he shall be given a
formal warning.
v) Where test results prove negative, no further action will be taken by the Committee and
the Inspector’s Accreditation shall be re-instated.
vi) Where an Inspector refuses to comply with the request for attendance for testing, his
Accreditation shall be revoked with immediate effect.

3.7 Inspectors working as an officer of CDI

Where an active inspector is working as an officer of the CDI foundation and engages in
consultancy work for a CDI participant, the inspector will not be permitted to carry out CDI
inspections requested by the particular participant.

3.8 Audited Inspections

Where the performance of an inspector is in doubt or is questioned for whatever reason, the
Technical Manager may instruct the inspector to undertake an Audited Inspection. A Senior
Inspector will be used and the full inspection will be audited. The Senior Inspector will
complete and return the Audited Inspection Appraisal Form (Section 6, Form AIAF). The
Technical Manager will inform the inspector of the audit result, which will be ‘’Pass’’ or
‘’Fail’’. In the case of a failed audit, the inspector will be suspended pending the decision of
the Accreditation Committee.

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