Avionics Parts For MI-17 Helicopter II

GOVERNMENT OF NEPAL (GoN)
MASTER GENERAL OF ORDNANCE (PROVISION)

NEPALI ARMY HEADQUARTERS
BHADRAKALI, KATHMANDU
NEPAL
BIDDING DOCUMENT
FOR
PROCUREMENT OF AVIONICS SPARE
PARTS OF MI-17 HELICOPTERS II
International Competitive Bidding (ICB)
IFB No. MGO/076/77/41
INFORMATION ABOUT BID
Last Date for Purchasing Last Date for Bid
Issued on Bid Opening Date
Bidding Document Submission
1200 Hours NST of 1300 Hours NST of
20 December, -
2019 03 February, 2020 03 February, 2020
Financing Agency: Government Budget

Bidding document submitted by: ....................................
or, On behalf of: ....................................................................
1 Price of the Bidding Document: NRs. 3,000.00

Abbreviations
BDS ....................................................Bid Data Sheet
BD .....................................................Bidding Document
DCS ....................................................Delivery and Completion Schedule
DP ...................................................... Development Partner
EQC ...................................................Evaluation and Qualification Criteria
GCC ..................................................General Conditions of Contract
GoN ...................................................Government of Nepal
ICC .....................................................International Chamber of Commerce
IFB ....................................................Invitation for Bids
Incoterms............................................International Commercial Terms
ITB .................................................... Instructions to Bidders
LGRS ................................................List of Goods and Related Services
MGO .................................................. Master General of Ordnance
NST ....................................................Nepal Standard Time
PAN....................................................Permanent Account Number
PPMO ................................................Public Procurement Monitoring Office
SBD ..................................................... Standard Bidding Document
SBQ ....................................................Schedule of Bidder Qualifications
SCC ....................................................Special Conditions of Contract
SS ......................................................Schedule of Supply
TS .......................................................Technical Specifications
UNCITRAL ....................................... United Nations Commission on International Trade Law
VAT ..................................................Value Added Tax
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Table of Contents
Invitation for Bids
PART 1 – Bidding Procedures

Section I. Instructions to Bidders .............................................................................. 6-34
Section II. Bid Data Sheet .......................................................................................... 35-41
Section III. Evaluation and Qualification Criteria ................................................... 42-46
Section IV. Bidding Forms .......................................................................................... 47-69
PART 2 – Supply Requirements

Section V. Schedule of Supply ................................................................................... 71-79
PART 3 – Conditions of Contract and Contract Forms

Section VI. General Conditions of Contract ............................................................. 81-99
Section VII. Special Conditions of Contract ........................................................... 101-106
Section VIII. Contract Forms .................................................................................... 107-114
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GOVERNMENT OF NEPAL (GoN)
MASTER GENERAL OF ORDNANCE (PROVISION)
NEPALI ARMY HEADQUARTERS, BHADRAKALI, KATHMANDU, NEPAL
Invitation for Bids for Spare Parts of MI-17 Helicopter
Contract Identification No: MGO/Spare Parts MI17 (I)/076/77/38 (DGAA), MGO/Spare Parts MI17
(II)/076/77/39 (DGAA), MGO/Avionics Spare Parts MI17 (I) /076/77/40 (DGAA)
& MGO/Avionics Spare Parts MI17(II)/076/77/41 (DGAA)
First Date of Publication: 20 December 2019
1. The Master General of Ordnance (MGO) (Provision), Nepali Army Headquarters invites electronic bids
from eligible bidders for the procurement of the following items required for the Nepali Army under International
Competitive Bidding (ICB) procedures specified in Public Procurement Act and Regulations:
Price of Bid Bid Bond
S.No. Description of Item Quantity Bid Validity
Document NRs Amount NRs
A & C Spare Parts for MI-17
1. Various 5,000.00 9,50,000.00 90 days
Helicopter I
A & C Spare Parts for MI-17
2 Various 3,000.00 36,000.00 90 days
Helicopter II
Avionics Spare Parts for MI-17

3 Various 3,000.00 2,60,000.00 90 days
Helicopter I
Avionics Spare Parts for MI-17

4 Various 3,000.00 4,40,000.00 90 days
Helicopter II
2. Eligible Bidders may obtain further information and inspect the bidding documents at the Office of MGO
(Provision), Nepali Army Headquarters, Bhadrakali, Kathmandu, Nepal (Tel. +977-1-4244059) during office
hours.or, may visit PPMO's e-GP system www.bolpatra.gov.np/egp.
3. A complete set of Bidding Documents may be downloaded from the above website by the eligible Bidders
and electronic bids must be submitted through PPMO's e-GP website www.bolpatra.gov.np/egp on or before 1200
hours NST of 03 February, 2020. The bidders are requested to submit the hardcopy of original catalogue within 7
working days from the time of Bid Opening.
4. If the Bidder wishes to submit the Bid Bond in the form of cash, the cash should be deposited at Nepal
Bank Limited, Bhugolpark Dharauti Account No. 00202000000003000001 of Treasury and Controller Office,
Sundhara Kathmandu, mentioning the code No.345013563 of this office and the receipt of the deposited amount of
cash should be submitted along with the bid.
5. Fee of bidding document must be submitted as follows.
a. Name of the Bank: Nepal Bank Ltd., Bhugol Park Kathmandu
b. Name of the Office: Master General of Ordnance (Provision.)
c. Office Code No: 345013563
d. Revenue Account No: 00101000000001001001
e. Revenue Title (Rajaswa Shirshak) no: 14229
6. Pre-bid meeting shall be held at the Office of MGO (Provision), Nepali Army HQ, Bhadrakali, Kathmandu
on 1100 hours NST of 05 January, 2020.
7. Bids shall be opened in the presence of Bidders' representatives who choose to attend on 1300 hours NST
of 03 February, 2020 at the office of MGO (Provision). Bids will be valid for as mentioned above after the date of
bid opening and must be accompanied by a Bid Bond of the amount as mentioned above (Equivalent amount in
bid currency at selling exchange rate published by Nepal Rastra Bank on bid notice publication date) with a
scanned copy of the same in PDF format. Bid Bond should be valid for at least 30 days beyond the validity period
of the bid.
8. If the last date of submission and opening of the bid falls on a government holiday, then the next working
day shall be considered the last day. In such case the bid validity and bid bond validity shall remain the same as
specified for the original last date of bid submission.
9. All the procurement procedures will be carried out under Public Procurement Act, 2007, Public
Procurement Regulation, 2007, Financial Procedure Act, 1999 and Financial Procedure Regulation, 2007. This
office reserves the right to accept or reject, wholly or partly any or all the bids without assigning reason whatsoever.
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PART 1- BIDDING PROCEDURES
5
Section I. Instructions to Bidders
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Table of Contents
A. General
1. Scope of Bid ...............................................................................................................................9

2. Source of Funds .........................................................................................................................9
3. Fraud and Corruption ........................................................................................................... 9-12
4. Eligible Bidders ................................................................................................................. 12-14
5. Eligible Goods and Related Services .......................................................................................14
6. Site Visit...................................................................................................................................14
B. Contents of Bidding Document
7 Sections of the Bidding Document ................................................................................... 14-15

8 Clarification of Bidding Document/Pre-Bid Meeting..............................................................15
9 Amendment of Bidding Document ..........................................................................................15
C. Preparation of Bids
10. Cost of Bidding ........................................................................................................................16

11. Language of Bid .......................................................................................................................16
12. Documents Comprising the Bid ...............................................................................................16
13. Bid Submission Sheet and Price Schedules .............................................................................16
14. Alternative Bids .......................................................................................................................17
15. Bid Prices and Discounts ................................................................................................... 17-19
16. Currencies of Bid .....................................................................................................................20
17. Documents Establishing the Eligibility of the Bidder .............................................................20
18. Documents Establishing the Conformity of the Goods and Related Services to the Bidding
Document .......................................................................................................................... 20-21
19. Documents Establishing the Qualifications of the Bidder ................................................. 21-22
20. Period of Validity of Bids ........................................................................................................22
21. Bid Security ....................................................................................................................... 22-24
22. Format and Signing of Bid .......................................................................................................24
D. Submission and Opening of Bids
23. Submission, Sealing and Marking of Bids ........................................................................ 24-25

24. Deadline for Submission of Bids .............................................................................................25
25. Late Bids ..................................................................................................................................25
26. Withdrawal and Modification of Bids .............................................................................. 25-26
27. Bid Opening ....................................................................................................................... 26-27
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E. Evaluation and Comparison of Bids
28. Confidentiality .........................................................................................................................27

29. Clarification of Bids .................................................................................................................27
30. Deviations, Reservations, and Omissions .......................................................................... 27-28
31. Determination of Responsiveness ...............................................................................................28
32. Nonmaterial Nonconformities ........................................................................................... 28-29
33. Correction of Arithmetical Errors ............................................................................................29
34. Conversion to Single Currency ................................................................................................29
35. Domestic Preference ................................................................................................................29
36. Evaluation of Bids.............................................................................................................. 30-31
37. Comparison of Bids .................................................................................................................31
38. Post-qualification of the Bidder ...............................................................................................31
39. Purchaser’s Right to Accept Any Bid, and to Reject Any or All Bids ....................................31
F. Award of Contract
40. Award Criteria ................................................................................................................... 31-32

41. Purchaser’s Right to Vary Quantities at Time of Award .........................................................32
42. Notification of Intention to Award .........................................................................................32
43. Performance Security ......................................................................................................... 32-33
44. Signing of Contract ............................................................................................................ 33-34
45. Complaint and Review.............................................................................................................34
46. Provision of PPA and PPR.......................................................................................................34
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A. General
1. Scope of Bid 1.1 The Purchaser indicated in the BDS issues this Bidding
Document for the supply of Goods and Related Services
incidental thereto as specified in Section V, Schedule of Supply.
The name, identification, and number of lots of the International
Competitive Bidding (ICB) are provided in the BDS.
1.2 Throughout this Bidding Document :
(a) the term “in writing” means communicated in written form

with proof of receipt;
(b) if the context so requires, singular means plural and vice

versa; and
(c) “day” means calendar day.
2. Source of 2.1 DP Funded: The GoN has applied for or received financing
Funds (hereinafter called “funds”) from the Development Partner
(hereinafter called “the DP”) indicated in the BDS toward the
cost of the project named in the BDS. The GoN intends to
apply a portion of the funds to eligible payments under the
contract(s) for which this Bidding Document is issued.
Or
GoN Funded: In accordance with its annual program and budget,
approved by the GoN, the implementing agency indicated in
the BDS plans to apply a portion of the allocated budget to
eligible payments under the contract(s) for which this Bidding
Document is issued.
2.2 DP Funded: Payment by the DP will be made only at the request
of the GoN and upon approval by the DP in accordance with the
terms and conditions of the financing agreement between the
GoN and the DP (hereinafter called the “Loan Agreement”), and
will be subject in all respects to the terms and conditions of that
Loan Agreement. No party other than the GoN shall derive any
rights from the Loan Agreement or have any claim to the funds.
3. Fraud and 3.1 The Government of Nepal (GoN) requires that the procuring
Corruption entities as well as bidders, suppliers, and contractors and their
sub-contractors under GoN/DP-financed contracts, shall adhere to
the highest standard of ethics during the procurement and
execution of such contracts. In this context , the Purchaser;
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(a) defines, for the purposes of this provision, the terms set forth
below as follows:
(i) “corrupt practice” means the offering, giving, receiving,
or soliciting, directly or indirectly, anything of value to
influence improperly the actions of another party;
(ii) “fraudulent practice” means any act or omission,
including a misrepresentation, that knowingly or
recklessly misleads, or attempts to mislead, a party to
obtain a financial or other benefit or to avoid an
obligation;
(iii) “coercive practice” means impairing or harming, or
threatening to impair or harm, directly or indirectly, any
party or the property of the party to influence improperly
the actions of a party;
(iv) “collusive practice” means an arrangement between two
or more parties designed to achieve an improper purpose,
including influencing improperly the actions of another
party.
(v) “obstructive practice” means:
(aa) deliberately destroying, falsifying, altering or
concealing of evidence material to the investigation
or making false statements to investigators in order to
materially impede a GoN/DP investigation into
allegations of a corrupt, fraudulent, coercive or
collusive practice; and/or threatening, harassing or
intimidating any party to prevent it from disclosing
its knowledge of matters relevant to the investigation
or from pursuing the investigation; or
(bb) acts intended to materially impede the exercise of
the GoN’s/DP’s inspection and audit rights provided
for under sub-clause 3.5 below.
(cc) will reject bid(s) if it determines that the bidder
has, directly or through an agent, engaged in
corrupt, fraudulent, collusive, coercive, or
obstructive practices in competing for the contract in
question;
(dd) will sanction a firm or individual, including
declaring ineligible, for a stated period of time, to be
awarded a GoN/DP-financed contract if it at any
time determines that the firm has, directly or
through an agent, engaged in corrupt, fraudulent,
collusive, coercive, or obstructive practices in
competing for, or in executing, a GoN/DP-financed
contract.
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3.2 The Bidder shall not carry out or cause to carryout the following
acts with an intention to influence the implementation of the
procurement process or the procurement agreement :
(a) give or propose improper inducement directly or indirectly,
(b) distortion or misrepresentation of facts,
(c) engaging in corrupt or fraudulent practice or involving in
such act,
(d) interference in participation of other competing bidders,
(e) coercion or threatening directly or indirectly to cause harm
to the person or the property of any person to be involved in
the procurement proceedings,
(f) collusive practice among bidders before or after submission
of bids for distribution of works among bidders or fixing
artificial/uncompetitive bid price with an intention to
deprive the Employer the benefit of open competitive bid
price,
(g) contacting the Employer with an intention to influence the
Employer with regards to the bids or interference of any
kind in examination and evaluation of the bids during the
period from the time of opening of the bids until the
notification of award of contract.
3.3 PPMO on the recommendation of the Purchaser may blacklist a
Bidder for a period of one (1) to three (3) years for its conduct
including the following grounds and seriousness of the act
committed by the bidder:
(a) if convicted by a court of law in a criminal offence which
disqualifies the Bidder from participating in the contract,
(b) if it is established that the contract agreement signed by the
Bidder was based on false or misrepresentation of Bidder’s
qualification information,
3.4 A bidder declared blacklisted and ineligible by the GoN, Public
procurement Monitoring Office (PPMO) and/or the DP in case of
DP funded project, shall be ineligible to bid for a contract during
the period of time determined by the GoN, PPMO and/or the DP.
3.5 The Supplier shall permit the GoN/DP to inspect the Supplier’s
accounts and records relating to the performance of the Supplier
and to have them audited by auditors appointed by the GoN/DP,
if so required by the GoN/DP.
3.6 DP Funded: In pursuance of the fraud and corruption policy, the
DP.
(a) will reject a proposal if it determines that the bidder
recommended for award has directly or through an agent,
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engaged in corrupt, fraudulent, collusive, coercive, or
obstructive practices in competing for the contract in
question;
(b) will cancel the portion of the loan/ credit/ grant allocated to
a contract if it determines at any time that representative(s)
of the GoN or of a beneficiary of the fund engaged in
corrupt, fraudulent, collusive, or coercive practices during
the procurement or the execution of that contract, without
the GoN having taken timely and appropriate action
satisfactory to the DP to address such practices when they
occur.
3.7 In case of a natural person or firm/institution/company which is
already declared blacklisted and ineligible by the GoN, any other
new or existing firm/institution/company owned partially or fully
by such Natural person or Owner or Board of director of blacklisted
firm/institution/company; shall not be eligible bidder.
4. Eligible 4.1 A Bidder may be a natural person, private entity, government-

Bidders owned entity (subject to ITB 4.4) or any combination of them
with a formal intent to enter into an agreement or under an
existing agreement in the form of a Joint Venture (JV). In the
case of a JV:
(a) all parties to the JV shall be jointly and severally liable;
and
(b) a JV shall nominate a Representative who shall have the
authority to conduct all businesses for and on behalf of any
and all the parties of the JV during the bidding process
and, in the event the JV is awarded the Contract, during
contract execution.
4.2 A Bidder shall not have a conflict of interest. All Bidders found
to have a conflict of interest shall be disqualified. A Bidder may
be considered to be in a conflict of interest with one or more
parties in this bidding process if, including but not limited to:
(a) have controlling shareholders in common; or
(b) receive or have received any direct or indirect subsidy
from any of them; or
(c) have the same legal representative for purposes of this Bid; or
(d) have a relationship with each other, directly or through
common third parties, that puts them in a position to have
access to information about or influence on the Bid of
another Bidder, or influence the decisions of the Purchaser
regarding this bidding process; or
(e) a Bidder participates in more than one bid in this bidding
process. Participation by a Bidder in more than one Bid
12
will result in the disqualification of all Bids in which it is
involved. However, this does not limit the inclusion of the
same subcontractor, not otherwise participating as a
Bidder, in more than one bid; or
(f) a Bidder or any of its affiliates participated as a consultant
in the preparation of the design or technical specifications
of the goods and services that are the subject of the bid.
4.3 A Bidder that is under a declaration of ineligibility by the
GoN/DP in accordance with ITB 3, at the date of the deadline
for bid submission or thereafter, shall be disqualified. The list of
debarred firms is available at the electronic address specified in
the BDS.
4.4 Government-owned enterprises in Nepal shall be eligible only if
they can establish that they (i) are legally and financially
autonomous, (ii) operate under the principles of commercial
law, and (iii) are not dependent agencies of the Purchaser.
4.5 Bidders shall provide such evidence of their continued eligibility
satisfactory to the Purchaser, as the Purchaser shall reasonably
request.
4.6 Firms shall be excluded in any of the cases, if
(a) by an act of compliance with a decision of the United Nations
Security Council taken under Chapter VII of the Charter of
the United Nations, the Purchaser’s country prohibits any
import of goods or Contracting of works or services from that
country or any payments to persons or entities in that country.
(b) DP Funded: as a matter of law or official regulation, Nepal
prohibits commercial relations with that country, provided
that the DP is satisfied that such exclusion does not preclude
effective competition for the supply of goods or related
services required;
(c) DP Funded: a firm has been determined to be ineligible by the
DP in relation to their guidelines or appropriate provisions on
preventing and combating fraud and corruption in projects
financed by them.
4.7 DP Funded: A bidder and all parties constituting the Bidder
shall have the nationality of an eligible country as defined by the
concerned DP.
4.8 Domestic Bidders shall be eligible only if the bidder has
obtained Permanent Account Number (PAN), Value Added Tax
(VAT) registration certificate(s) and Tax clearance certificate or
proof of submission of income return as stated in BDS from the
Inland Revenue office. Foreign Bidders shall be eligible only if
the bidder submits the documents indicated in the BDS at the
time of bid submission and a declaration to submit the
13
document(s) indicated in the BDS at the time of contract
agreement.
5. Eligible Goods 5.1 DP Funded: If so required in the BDS, all goods and related
and Related services to be supplied under the contract and financed by DP,
Services shall have as their country of origin an eligible country of the DP.
5.1 For purposes of this clause, “origin” means the place where the
goods are mined, grown, or produced, or the place from which the
related services are supplied.
5.2 The origin of goods and services is distinct from the nationality of
the Bidder.
6.1 For goods contracts requiring installation/ commissioning
6. Site Visit networking or similar services at site, the Bidder, at the Bidder’s
own responsibility and risk, is encouraged to visit and examine
the Site and obtain all information that may be necessary for
preparing the Bid and entering into a contract for the supply of
goods and related services.
6.2 The Bidder should ensure that the Purchaser is informed of the
visit in adequate time to allow it to make appropriate
arrangements.
6.3 The costs of visiting the Site shall be at the Bidder’s own
expense.
B. Contents of Bidding Document
7. Sections of 7.1 The Bidding Document consist of Parts 1, 2, and 3, which

the Bidding include all the Sections indicated below, and should be read in
Document conjunction with any Addenda issued in accordance with ITB 8.
PART 1 Bidding Procedures
• Section I. Instructions to Bidders (ITB)
• Section II. Bid Data Sheet (BDS)
• Section III. Evaluation and Qualification Criteria
• Section IV. Bidding Forms
PART 2 Supply Requirements
• Section V. Schedule of Supply
PART 3 Conditions of Contract and Contract Forms
• Section VI. General Conditions of Contract (GCC)
• Section VII. Special Conditions of Contract (SCC)
• Section VIII. Contract Forms
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7.2 The Invitation for Bids issued by the Purchaser is not part of the
Bidding Document.
7.3 The Purchaser is not responsible for the completeness of the

Bidding Document and its addenda, if they were not obtained
directly from the Purchaser.
7.4 The Bidder is expected to examine all instructions, forms, terms,

and specifications in the Bidding Document. Failure to furnish
all information or documentation required by the Bidding
Document may result in the rejection of the Bid.
8. Clarification 8.1 A prospective Bidder requiring any clarification of the Bidding

of Bidding Document shall contact the Purchaser in writing at the
Document/Pre Purchaser’s address indicated in the BDS. The Purchaser will
-Bid Meeting respond in writing to any request for clarification, provided that
such request is received within the time limit specified in the
BDS prior to the deadline for submission of Bids. The
Purchaser shall forward copies of its response to all Bidders who
have acquired the Bidding Document directly from it, including
a description of the inquiry but without identifying its source.
Should the Purchaser deem it necessary to amend the Bidding
Document as a result of a clarification, it shall do so following
the procedure under ITB 9 and 24.2.
8.2 The purchaser may organize a pre-bid meeting of Bidders at
least fifteen (15) days before the deadline for submission of Bids
at the place, date and time as specified in the BDS to provide
information relating to Bidding Documents, Technical
specifications and the like matters. Should the purchaser deem it
necessary to amend the Bidding Document as a result of a
clarification, it shall do so following the procedure under ITB 9
and ITB 24.2.
9. Amendment 9.1 At any time prior to the deadline for submission of the Bids, the
of Bidding Purchaser may amend the Bidding Document by issuing
Document addenda.
9.2 Any addendum issued shall be part of the Bidding Document

and shall be communicated in writing to all who have obtained
the Bidding Document directly from the Purchaser.
9.3 To give prospective Bidders reasonable time in which to take an

addendum into account in preparing their Bids, the Purchaser
may, at its discretion, extend the deadline for the submission of
the Bids, pursuant to ITB 24.2
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10. Cost of 10.1 The Bidder shall bear all costs associated with the preparation
Bidding and submission of its Bid, and the Purchaser shall not be
responsible or liable for those costs, regardless of the conduct or
outcome of the bidding process.
11. Language of The Bid, as well as all correspondence and documents relating to the
Bid Bid exchanged by the Bidder and the Purchaser, shall be written in the
language specified in the BDS. Supporting documents and printed
literature that are part of the Bid may be in another language provided
they are accompanied by an accurate translation of the relevant
passages in the language specified in the BDS, in which case, for
purposes of interpretation of the Bid, such translation shall govern.
12. Documents 12.1 The Bid shall comprise the following:

Comprising (a) Bid Submission Sheet and the applicable Price Schedules,
the Bid in accordance with ITB Clauses 13, 15, and 16;
(b) Bid Security, in accordance with ITB 21;
(c) alternative bids, if permissible, in accordance with ITB
14;
(d) written confirmation authorizing the signatory of the Bid
to commit the Bidder, in accordance with ITB 22;
(e) documentary evidence in accordance with ITB 17
establishing the Bidder’s eligibility to bid;
(f) documentary evidence in accordance with ITB Clauses 18
and 31, that the Goods and Related Services conform to
the Bidding Document;
(g) documentary evidence in accordance with ITB 19
establishing the Bidder’s qualifications to perform the
contract if its Bid is accepted; and
(h) any other required documents, which is not against the
provision of Procurement Act/Regulation/Directives and
Standard Bidding Document issued by PPMO ,required in
the BDS.
13. Bid 13.1 The Bidder shall submit the Bid Submission Sheet using the
Submission form furnished in Section IV, Bidding Forms. This form must
Sheet and be completed without any alterations to its format, and no
Price substitutes shall be accepted. All blank spaces shall be filled in
Schedules with the information requested.
13.2 The Bidder shall submit the Price Schedules for Goods and
Related Services, according to their origin as appropriate, using
the forms furnished in Section IV, Bidding Forms.
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14. Alternative 14.1 Unless otherwise indicated in the BDS, alternative bids shall
Bids not be considered.
15. Bid Prices and 15.1 The prices and discounts quoted by the Bidder in the Bid
Discounts Submission Sheet and in the Price Schedules shall conform to
the requirements specified below.
15.2 All items in the Schedule of Supply must be listed and priced
separately in the Price Schedules. If a Price Schedule shows
items listed but not priced, their prices shall be assumed to be
included in the prices of other items. Items not listed in the
Price Schedule shall be assumed not to be included in the Bid,
and provided that the Bid is substantially responsive, the
corresponding adjustment shall be applied in accordance with
ITB 32.3
15.3 The price to be quoted in the Bid Submission Sheet shall be the
total price of the Bid excluding any discounts offered.
15.4 The Bidder shall quote any unconditional discounts and the
methodology for their application in the Bid Submission Sheet.
15.5 The terms EXW, CIF, CIP, and other similar terms shall be
governed by the rules prescribed in the current edition of
Incoterms, published by The International Chamber of
Commerce, at the date of the Invitation for Bids or as specified
in the BDS.
15.6 Prices shall be quoted as specified in each Price Schedule

included in Section IV, Bidding Forms. The disaggregation of
price components is required solely for the purpose of
facilitating the comparison of Bids by the Purchaser. This shall
not in any way limit the Purchaser’s right to contract on any of
the terms offered. Prices shall be entered in the following
manner:
(a) For Goods manufactured in Nepal :

(i) the price of the goods quoted EXW (ex works, ex
factory, ex warehouse, ex showroom, or off-the-
shelf, as applicable), including all customs duties,
Value Added Tax and other taxes already paid or
payable on the components and raw material used
in the manufacture or assembly of goods quoted ex
works or ex factory, or on the previously imported
goods of foreign origin quoted ex warehouse, ex
showroom, or off-the-shelf;
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(ii) Value Added Tax and all other taxes applicable in
Nepal and payable on the Goods if the Contract is
awarded to the Bidder; and
(iii) the price for inland transportation, insurance, and
other local services required to convey the Goods to
their final destination (Project Site) specified in the
BDS.
(b) For Goods manufactured outside Nepal, to be imported:
i. the price of the goods quoted CIF (named port of
destination), or CIP(border point),or CIP(named
place of destination), named place of destination as
specified in the BDS;
ii. the price for inland transportation, insurance,
and other local services required to convey the
Goods from the named place of destination to their
final destination (Project Site) specified in the BDS;
iii. in addition to the CIP prices specified in (b)(i)
above, the price of the Goods to be imported may
be quoted FCA (named place of destination) or
CPT (named place of destination), if so specified in
the BDS;
(c) For Goods manufactured outside Nepal, already imported:
[For previously imported Goods, the quoted price shall be
distinguishable from the original import value of these
Goods declared to customs and shall include any rebate or
mark-up of the local agent or representative and all local
costs except import duties and taxes, which have been
and/or have to be paid by the Purchaser. For clarity the
bidders are asked to quote the price including import
duties, and additionally to provide the import duties and
the price net of import duties which is the difference of
those values.]
(i) the price of the Goods, including the original
import value of the Goods; plus any mark-up (or
rebate); plus any other related local cost, and
custom duties and other import taxes already paid
or to be paid on the Goods already imported.
(ii) the custom duties and other import taxes already
paid (need to be supported with documentary
evidence) or to be paid on the Goods already
imported;
18
(iii) the price of the Goods, obtained as the difference
between (i) and (ii) above;
(iv) any sales and other taxes which will be payable
on the Goods if the contract is awarded to the
Bidder; and
(v) the price for inland transportation, insurance, and
other local services required to convey the Goods
from the named place of destination to their final
destination (Project Site) specified in the BDS.
(d) For Related Services, other than inland
transportation and other services required to
convey the Goods to their final destination,
whenever such Related Services are specified in
the Schedule of Requirements:
(i) the local currency cost component of each item
comprising the Related Services; and
(ii) the foreign currency cost component of each
item comprising the Related Services,
Inclusive of all custom duties, Value Added Tax
and other taxes applicable in the Purchaser’s
country, payable on the related services ,if the
contract is awarded to the Bidder.
15.7 Prices quoted by the Bidder shall be fixed during the Bidder’s
performance of the Contract and not subject to variation on any
account, unless otherwise specified in the BDS. A Bid
submitted with an adjustable price quotation shall be treated as
nonresponsive and shall be rejected. However, if in accordance
with the BDS, prices quoted by the Bidder shall be subject to
adjustment during the performance of the Contract, a Bid
submitted with a fixed price quotation shall not be rejected, but
the price adjustment shall be treated as zero.
If so indicated pursuant to ITB 1.1, Bids are being invited for

individual contracts (lots) or for any combination of contracts
(packages). Unless otherwise indicated in the BDS, prices
quoted shall correspond to 100% of the items specified for each
lot and to 100% of the quantities specified for each item of a lot.
Bidders wishing to offer any price reduction for the award of
more than one Contract shall specify the applicable price
reductions in accordance with ITB 15.4, provided the bids for
all lots are submitted and opened at the same time.
19
16. Currencies of 16.1 Bid prices shall be quoted in the following currencies:
Bid
(a) Bidders may express their bid price in any fully
convertible currency. If a Bidder wishes to be paid in a
combination of amounts in different currencies, it may
quote its price accordingly but shall use no more than
three currencies in addition to the Nepalese currency.
(b) All expenditures that are to be incurred in Nepal for i)

inland transportation and related costs, ii) all taxes, and
iii) local currency cost component of related services
other than inland transportation and other services
should be expressed in the Bid in Nepalese currency and
will be payable in Nepalese currency.
17. Documents 17.1 To establish their eligibility in accordance with ITB 4, Bidders
Establishing shall:
the Eligibility (a) complete the eligibility declarations in the Bid
of the Bidder Submission Sheet, included in Section IV, Bidding
Forms; and
(b) if the Bidder is an existing or intended JV in accordance
with ITB 4.1 , submit a copy of the JV Agreement, or a
letter of intent to enter into such an Agreement. The
respective document shall be signed by all legally
authorized signatories of all the parties to the existing or
intended JV, as appropriate.
17.2 Bidders, applying for eligibility for domestic preference as
indicated in ITB 35 shall submit the certification of country of
origin issued by authorized agency to satisfy the offered goods
are produced in Nepal as described in section III, Evaluation and
Qualification Criteria.
18. Documents 18.1 To establish the conformity of the Goods and Related Services
Establishing to the Bidding Document, the Bidder shall furnish as part of its
the Bid the documentary evidence that the Goods and Related
Conformity of Services conform to the requirements specified in Section V,
the Goods and Schedule of Supply.
Related 18.2 The documentary evidence may be in the form of literature,
Services to the drawings or data, and shall consist of a detailed item-by-item
Bidding description of the essential technical and performance
Document characteristics of the Goods and Related Services,
demonstrating substantial responsiveness of the Goods and
Related Services to those requirements, and if applicable, a
statement of deviations and exceptions to the provisions of
Section V, Schedule of Supply.
20
18.3 The Bidder shall also furnish a list giving full particulars,
including available sources and current prices of spare parts,
special tools, etc., necessary for the proper and continuing
functioning of the Goods during the period specified in the
BDS following commencement of the use of the goods by the
Purchaser.
18.4 Standards for workmanship, process, material, and equipment,

as well as references to brand names or catalogue numbers
specified by the Purchaser in the Section V, Schedule of Supply,
are intended to be descriptive only and not restrictive. The
Bidder may offer other standards of quality, brand names, and/or
catalogue numbers, provided that it demonstrates, to the
Purchaser’s satisfaction, that the substitutions ensure substantial
equivalence or are superior to those specified in Section V,
Schedule of Supply.
19. Documents 19.1 The documentary evidence of the Bidder’s qualifications to
Establishing perform the contract, if its bid is accepted, shall establish to the
the Purchaser’s satisfaction that the Bidder meets each of the
Qualifications qualification criterion specified in Section III, Evaluation and
of the Bidder Qualification Criteria.
19.2 If so required in the BDS, a Bidder that does not manufacture or

produce the Goods it offers to supply shall submit the
Manufacturer’s Authorization using the form included in
Section IV, Bidding Forms to demonstrate that it has been duly
authorized by the manufacturer or producer of the Goods to
supply these Goods in Nepal and take care of the warranty
provided.
19.3 If so required in the BDS, a Bidder that does not conduct
business within Nepal shall submit evidence that it will be
represented by an Agent in the country equipped and able to
carry out the Supplier’s maintenance, repair and spare parts-
stocking obligations prescribed in the Conditions of Contract
and/or Technical Specifications.
19.4 A foreign Bidder wishing to have or already having a local agent

shall state the following:
a. Name and address of the Agent/Representative,
b. The Agent/Representative providing type of services,
c. Amount of commission if the Agent/Representative is
entitled to get such payment and if it participates in the
procedure of payment,
d. Other agreement with Agent/Representative, if any,
e. Bidder shall certify in the Letter of Authorization as follows:
21
"We certify that the statement and disclosure made by us on the above
are complete and true to the best of our knowledge and belief",
If the agent has not been appointed:
f. Source of information about tender invitation,
g. The remuneration given to the individual or firm/company or
organization to work on its behalf for submitting tender,
representation in the bid opening and other required action in
connection with the tender,
h. Transfer or handover an evidence of foreign currency
exchanged which required to be submitted with the tender,
i. If the bank account of any Nepali citizen has been used for
the exchange of foreign currency specify the name of the
individual and his address. If the foreign currency has been
exchanged by self then the certificate of currency exchange.
19.5 If a foreign Bidder in its Bid, has not provided the information
mentioned in ITB 19.4 or has submitted its bid stating that the
Bidder does not have a local agent and later it is proved that the
bidder has a local agent or it is proved that the commission
mentioned in the Bid is less than the commission received by the
local agent then the Purchaser shall initiate proceedings to
blacklist such bidder in accordance with ITB 3.3.
20. Period of 20.1 Bid shall remain valid for a period specified in the BDS after
Validity of the bid submission deadline date prescribed by the purchaser. A
Bids bid valid for a shorter period shall be rejected by the purchaser
as nonresponsive.
20.2 In exceptional circumstances, prior to the expiration of the bid

validity period, the Purchaser may request Bidders to extend the
period of validity of their Bids. The request and the responses
shall be made in writing. If a Bid Security is requested in
accordance with ITB 21, it shall also be extended for a
corresponding period. A Bidder may refuse the request without
forfeiting its Bid Security. A Bidder granting the request shall
not be required or permitted to modify its Bid and to include
any additional conditions against the provisions specified in Bid
Documents.
21. Bid Security 21.1 Unless otherwise specified in the BDS, the Bidder shall furnish
as part of its bid, in original form, a Bid Security as specified in
the BDS.
21.2 If a bid security is specified pursuant to ITB 21.1, the bid

security shall be in any of the following forms at the Bidder’s
option:
22
(a) original copy of an unconditional bank guarantee from
reputed commercial foreign bank or;
(b) original copy of an unconditional bank guarantee from
Commercial Bank or Financial Institution eligible to
issue Bank Guarantee as per prevailing Law in Nepal
or;
(c) original copy of cash deposit voucher in the Purchaser's
Account as specified in BDS.
In case of a bank guarantee, the Bid Security shall be submitted
using the Bid Security Form included in Section IV, Bidding
Forms. The form must include the complete name of the
Bidder. The Bid Security shall be valid for minimum thirty (30)
days beyond the end of the validity period of the bid. This shall
also apply if the period for bid validity is extended.
A bid security issued by foreign bank must be counter –
guaranteed by an Commercial Bank or Financial Institution
eligible to issue Bank Guarantee as per prevailing Law in
Nepal acceptable to the Purchaser.
21.3 If a bid Security is required in accordance with ITB 21.1, any

Bid not accompanied by an enforceable and compliant Bid
Security in accordance with ITB 21.2, shall be rejected by the
Purchaser as nonresponsive.
21.4 If a Bid Security is specified pursuant to ITB 21.1, the Bid

Security of unsuccessful Bidders shall be returned within three
(3) days upon the successful Bidder furnishing of the signed
Contract Agreement and the Performance Security pursuant to
ITB 43.
21.5 If a Bid Security is specified pursuant to ITB 21.1, the Bid

Security of the successful Bidder shall be returned as promptly
as possible once the successful Bidder has signed the Contract
Agreement and furnished the required Performance Security.
21.6 The Bid Security may be forfeited:

(a) if a Bidder withdraws its Bid during the period of bid
validity specified by the Bidder on the Bid Submission
Sheet, except as provided in ITB 20.2; or
(b) if the successful Bidder fails to:
(i) Sign the Contract in accordance with ITB 44; or
(ii) furnish a Performance Security in accordance with
ITB 43.
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21.7 The Bid Security of a JV must be in the name of the JV that
submits the bid. If the JV has not been legally constituted at the
time of bidding, the Bid Security shall be in the names of all
future partners as named in the letter of intent mentioned in ITB
17.1.
22. Format and 22.1 The Bidder shall prepare one original of the documents
Signing of Bid comprising the Bid as described in ITB 12 and clearly mark it
“ORIGINAL.” In addition, the Bidder shall submit copies of
the Bid, in the number specified in the BDS and clearly mark
them “COPY.” In the event of any discrepancy between the
original and the copies, the original shall prevail.
22.2 The original and all copies of the Bid shall be typed or written in
indelible ink and shall be signed by a person duly authorized to
sign on behalf of the Bidder. This authorization shall be
attached with the Bid.
22.3 Any amendments such as interlineations, erasures, or

overwriting shall be valid only if they are signed or initialed by
the person signing the Bid.
23. Submission, 23.1 Bidders may always submit their bids by mail or by hand or by
Sealing and courier. When so specified in the BDS, Bidders have the option
Marking of of submitting their bids electronically. Bidders submitting bids
Bids electronically shall follow the electronic bid submission
procedures specified in the BDS.
23.2 Bidders submitting bids by mail or by hand or by courier shall

enclose the original and each copy of the Bid, including
alternative bids, if permitted in accordance with ITB 14, in
separate sealed envelopes, duly marking the envelopes as
“ORIGINAL”, “ALTERNATIVE” and “COPY.” These
envelopes containing the original and the copies shall then be
enclosed in one single envelope. The rest of the procedure shall
be in accordance with ITB 23.3 and 23.4.
23.3 The inner and outer envelopes shall:

(a) bear the name and address of the Bidder;
(b) be addressed to the Purchaser in accordance with ITB
24.1;
(c) bear the specific identification of this bidding process
pursuant to ITB 1.1 and any additional identification
24
marks as specified in the BDS; and
(d) bear a warning "NOT TO OPEN BEFORE THE TIME
AND DATE FOR BID OPENING", in accordance with
ITB 27.1.
23.4 If all envelopes are not sealed and marked as required, the
Purchaser will assume no responsibility for the misplacement or
premature opening of the bid.
24. Deadline for 24.1 Bids must be received by the Purchaser at the address and no
Submission of later than the date and time indicated in the BDS.
Bids
24.2 The Purchaser may, at its discretion, extend the deadline for the
submission of Bids by amending the Bidding Document in
accordance with ITB 9, in which case all rights and obligations
of the Purchaser and Bidders previously subject to the deadline
shall thereafter be subject to the deadline as extended.
25. Late Bids 25.1 The Purchaser shall not consider any Bid that arrives after the
deadline for submission of Bids, in accordance with ITB 24.
Any Bid received by the Purchaser after the deadline for
submission of Bids shall be declared late, rejected, and returned
unopened to the Bidder.
26. Withdrawal 26.1 A Bidder may withdraw or modify its Bid after it has been
and submitted by sending a written Notice in a sealed envelope, duly
Modification signed by an authorized representative, and shall include a copy
of Bids of the authorization in accordance with ITB 22.2 (except that
Withdrawal Notices do not require copies). The corresponding
withdrawal or modification of the Bid must accompany the
respective written Notice. All Notices must be:
(a) submitted in accordance with ITB Clauses 22 and 23

(except that Withdrawal Notices do not require copies),
and in addition, the respective envelopes shall be clearly
marked “Withdrawal”, or “Modification”; and
(b) received by the Purchaser prior to the deadline prescribed

for submission of bids, in accordance with ITB 24.
26.2 Bids requested to be withdrawn in accordance with ITB 26.1

shall be returned unopened to the Bidders.
26.3 No Bid shall be withdrawn or modified in the interval between

the deadline for submission of bids and the expiration of the
period of bid validity specified by the Bidder on the Bid
Submission Sheet or any extension thereof.
26.4 Sealed envelope pursuant to ITB 26.1 shall be opened only on
25
the date and time of opening of bid.
26.5 Except in case of any modification or correction in bid document
made by procuring entity, Bidder may submit request for
withdrawal or modification only one time.
26.6 In case of hard copy bid, no bid may be withdrawn if the bid has
already been modified; except in case of any modification or
correction in bid document by procuring entity.
27. Bid Opening 27.1 The Purchaser shall conduct the bid opening in public in the
presence of bidder or its representative who chose to attend at
the address, date and time specified in the BDS. Any specific
electronic bid opening procedures required if electronic bidding
is permitted in accordance with ITB 23.1, shall be as specified
in the BDS.
27.2 Before opening the bids the purchaser shall separate the
envelopes of the bids received after the deadline of bid
submission, the envelopes containing an application given for
“WITHDRAWAL”,or “MODIFICATION” of bids and the
envelopes of bids duly registered. The bids received after the
deadline of submission shall be returned to the concerned bidder
unopened. Then envelopes marked “WITHDRAWAL” shall be
opened first, read out, and recorded, and the envelope containing
the corresponding Bid shall not be opened, but returned to the
Bidder. If the withdrawal notice is not accompanied by a copy of
the valid authorization pursuant to ITB 22.2, the withdrawal
shall not be permitted and the corresponding Bid will be opened.
Next Envelopes marked “MODIFICATION” shall be opened,
read out, and recorded with the corresponding Bid. No Bid shall
be modified unless the corresponding “Modification” Notice
contains a valid authorization to request the modification and is
read out and recorded at bid opening. Only envelopes that are
opened, read out, and recorded at bid opening shall be
considered further.
27.3 All other envelopes shall be opened one at a time, and the
following read out and recorded: the name of the Bidder and
whether there is a modification; the Bid Prices (per lot if
applicable), any discounts and alternative offers; the presence of
a Bid Security, if required; if there is discrepancy between
figure and words, description of such discrepancy; whether the
bid form is signed by the bidder or his agent; and any other
details as the Purchaser may consider appropriate. Only
discounts and alternative offers read out and recorded at bid
opening shall be considered for evaluation. No Bid shall be
rejected at bid opening except for late bids, in accordance with
ITB 25.1.
26
27.4 The Purchaser shall prepare a record of the bid opening that
shall include, as a minimum: the name of the Bidder and
whether there is a withdrawal or modification; the Bid Price, per
lot if applicable, any discounts and alternative offers if they
were permitted; and the presence or absence of a Bid Security.
The Bidders’ representatives who are present shall be requested
to sign the record. The omission of a Bidder’s signature on the
record shall not invalidate the contents and effect of the record.
A copy of the record shall be distributed to all Bidders who
submitted bids in time, and posted on line when electronic
bidding is permitted. The Bidders’ representatives who are
present shall also be requested to sign an attendance sheet.
28. Confidentiality 28.1 Information relating to the examination, evaluation, comparison,

and post-qualification of Bids, and recommendation of contract
award, shall not be disclosed to Bidders or any other persons not
officially concerned with such process until publication of the
Contract award; thereafter, information will be disclosed in
accordance with ITB 44. 2.
28.2 Any attempt by a Bidder to influence the Purchaser in the

examination, evaluation, comparison, and post-qualification of
the Bids or Contract award decisions may result in the rejection
of its Bid.
28.3 Notwithstanding ITB 28.2, from the time of bid opening to the
time of Contract award, if any Bidder wishes to contact the
Purchaser on any matter related to the bidding process, it should
do so in writing.
29. Clarification 29.1 To assist in the examination, evaluation, comparison and post-
of Bids qualification of the Bids, the Purchaser may, at its discretion,
ask any Bidder for a clarification of its Bid. Any clarification
submitted by a Bidder with regard to its Bid and that is not in
response to a request by the Purchaser shall not be considered.
The Purchaser’s request for clarification and the response shall
be in writing. No change in the prices or substance of the Bid
shall be sought, offered, or permitted, except to confirm the
correction of arithmetic errors discovered by the Purchaser in
the evaluation of the Bids, in accordance with ITB 33.
30. Deviations, 30.1 During the evaluation of bids, the following definitions apply:
Reservations, (a) “Deviation” is a departure from the requirements specified
and Omissions in the Bidding Document;
(b) “Reservation” is the setting of limiting conditions or
27
withholding from complete acceptance of the requirements
specified in the Bidding Document; and
(c) “Omission” is the failure to submit part or all of the
information or documentation required in the Bidding
Document.
31. Determination 31.1 The Purchaser’s determination of the responsiveness of a Bid is

of to be based on the contents of the Bid itself, as defined in ITB
Responsiveness 12.
31.2 A substantially responsive bid is one that meets the requirements

of the Bidding Document without material deviation,
reservation, or omission. A material deviation, reservation, or
omission is one that,
(a) if accepted, would:
(i) affect in any substantial way the scope, quality, or
performance of the Goods and Related Services
specified in Section V, Schedule of Supply; or
(ii) limits in any substantial way, inconsistent with the
Bidding Document, the Purchaser’s rights or the
Bidder’s obligations under the proposed Contract; or
(b) if rectified, would unfairly affect the competitive position
of other Bidders presenting substantially responsive bids.
31.3 The Purchaser shall examine the technical aspects of the bid in
particular, to confirm that all requirements of Section V,
Schedule of Supply have been met without any material
deviation or reservation.
31.4 In Case, a corruption case is being filed to Court against the
Natural Person or Board of Director of the firm/institution
/company or any partner of JV, such bidder’s bid shall be
excluded from the evaluation, if public entity receives instruction
from Government of Nepal.
32. Non-material 32.1 Provided that a Bid is substantially responsive, the Purchaser
Non- may waive any non-conformity in the bid that does not
conformities constitute a material deviation, reservation or omission.
32.2 Provided that a Bid is substantially responsive, the Purchaser

may request that the Bidder submit the necessary information or
documentation, within a reasonable period of time, to rectify
non-material non-conformities or omissions in the Bid related to
documentation requirements. Requesting information or
documentation on such nonconformities shall not be related to
any aspect of the price of the Bid. Failure of the Bidder to
comply with the request may result in the rejection of its Bid.
28
32.3 Provided that a Bid is substantially responsive, the Purchaser
shall rectify non-material nonconformities or omissions. To
this effect, the Bid Price shall be adjusted, for comparison
purposes only, to reflect the price of the missing or non-
conforming item or component. The adjustment shall be made
using the method indicated in Section III, Evaluation and
Qualification Criteria.
32.4 If minor differences are found such as in technical specification,
description, feature which do not make the bid to be rejected,
then the cost, which is calculated to the extent possible due to
such differences, shall be included while evaluating bid.
32.5 If the value is found fifteen percent more than the quoted
amount of the bidder on account of minor differences pursuant
to ITB 32.4, such bid shall be considered ineffective in
substance and shall not be considered for evaluation.
33. Correction of 33.1 Provided that the Bid is substantially responsive, the Purchaser
Arithmetical shall correct arithmetical errors on the following basis:
Errors (a) if there is a discrepancy between the unit price and the
total price that is obtained by multiplying the unit price
and quantity, the unit price shall prevail and the total price
shall be corrected, unless in the opinion of the Purchaser
there is an obvious misplacement of the decimal point in
the unit price, in which case the total price as quoted shall
govern and the unit price shall be corrected;
(b) if there is an error in a total corresponding to the addition
or subtraction of subtotals, the subtotals shall prevail and
the total shall be corrected; and
(c) if there is a discrepancy between words and figures, the
amount in words shall prevail, unless the amount
expressed in words is related to an arithmetic error, in
which case the amount in figures shall prevail subject to
(a) and (b) above.
33.2 If the Bidder that submitted the lowest evaluated Bid does not
accept the correction of errors, its Bid shall be rejected and its
bid security shall be forfeited..
34.1 For evaluation and comparison purposes, the price quoted in

34. Conversion to
different currency(ies) of the bid shall be converted into
Single
Nepalese Rupees using the selling exchange rates established by
Currency
Nepal Rastra Bank and on the date of bid opening.
35. Domestic 35.1 Unless otherwise specified in the BDS, domestic preference
Preference shall be a factor in bid evaluation.
29
36. Evaluation of 36.1 The Purchaser shall evaluate each Bid that has been determined,
Bids up to this stage of the evaluation, to be substantially responsive.
36.2 To evaluate a Bid, the Purchaser shall only use all the criteria
and methodologies defined in this Clause and in Section III,
Evaluation and Qualification Criteria. No other criteria or
methodology shall be permitted.
36.3 To evaluate a Bid, the Purchaser shall consider the following:

(a) evaluation will be done for Items or Lots, as specified in
the BDS; the bid price as quoted in accordance with ITB
15;
(b) price adjustment for correction of arithmetic errors in
accordance with ITB 33.1;
(c) price adjustment due to discounts offered in accordance
with ITB 15.4; and
(d) price adjustment due to application of the evaluation
criteria specified in the BDS from amongst those set out in
Section III, Evaluation and Qualification Criteria.
These criteria may include factors related to the
characteristics, performance, and terms and conditions of
purchase of the Goods and Related Services which shall
be expressed to the extent practicable in monetary terms to
facilitate comparison of bids unless otherwise specified in
Section III Evaluation and Qualification Criteria.
(e) price adjustment due to the application of a margin of
preference in accordance with ITB clause 35.
36.4 The Purchaser’s evaluation of a bid will exclude and not take
into account:
(a) in the case of Goods offered from within Nepal, all sales
tax and all other taxes, applicable in Nepal and payable on
the Goods if the Contract is awarded to the Bidder;
(b) in the case of Goods offered from outside Nepal, all
customs duties, sales tax, and other taxes, applicable in
Nepal and payable on the Goods if the Contract is
awarded to the Bidder; and
(c) any allowance for price adjustment during the period of
performance of the Contract, if provided in the Bid.
36.5 The Purchaser’s evaluation of a bid may require the
consideration of other factors, in addition to the Bid Price quoted
in accordance with ITB Clause 15. These factors may be related
to the characteristics, performance, and terms and conditions of
purchase of the Goods and Related Services. The effect of the
30
factors selected, if any, shall be expressed in monetary terms to
facilitate comparison of bids, unless otherwise specified in
Section III, Evaluation and Qualification Criteria. The factors,
methodologies and criteria to be used shall be as specified in ITB
36.3 (d).
36.6 If so specified in the BDS, these Bidding Documents shall allow
Bidders to quote separate prices for one or more lots, and shall
allow the Purchaser to award one or multiple lots to more than
one Bidder. The methodology of evaluation to determine the
lowest-evaluated lot combinations is specified in Section III,
Evaluation and Qualification Criteria.
36.7 In Case, a corruption case is being filed to Court against the Natural
Person or Board of Director of the firm/institution /company or any
partner of JV, such bidder’s bid shall be excluded from the
evaluation, if public entity receives instruction from Government of
Nepal.
37. Comparison 37.1 The Purchaser shall compare all substantially responsive bids to
of Bids determine the lowest-evaluated bid, in accordance with ITB 36.
38. Post- 38.1 The Purchaser shall determine to its satisfaction whether the
qualification Bidder that is selected as having submitted the lowest evaluated
of the Bidder and substantially responsive Bid is qualified to perform the
Contract satisfactorily.
38.2 The determination shall be based upon an examination of the

documentary evidence of the Bidder’s qualifications submitted
by the Bidder, pursuant to ITB 19.
38.3 An affirmative determination shall be a prerequisite for award of

the Contract to the Bidder. A negative determination shall result
in disqualification of the Bid, in which event the Purchaser shall
proceed to the next lowest evaluated bid to make a similar
determination of that Bidder’s capabilities to perform
satisfactorily.
39. Purchaser’s 39.1 The Purchaser reserves the right to accept or reject any Bid, and
Right to to annul the bidding process and reject all Bids at any time prior
Accept Any to Contract award, without thereby incurring any liability to the
Bid, and to Bidders.
Reject Any or
All Bids
40. Award 40.1 The Purchaser shall select for awarding the Contract to the
Criteria Bidder whose offer has been determined to be the lowest
evaluated Bid and is substantially responsive to the Bidding
31
Document, provided further that the Bidder is determined to be
qualified to perform the Contract satisfactorily.
41. Purchaser’s 41.1 At the time the Contract is awarded, the Purchaser reserves the
Right to Vary right to increase or decrease the quantity of Goods and Related
Quantities at Services originally specified in Section V, Schedule of Supply,
Time of provided this does not exceed the percentages indicated in the
Award BDS, and without any change in the unit prices or other terms
and conditions of the Bid and the Bidding Document.
42. Notification of 42.1 The Purchaser shall notify the concerned Bidder whose bid has
Intention to been selected in accordance with ITB 40.1 within seven days of
Award the selection of the bid, in writing that the Purchaser has
intention to accept his/her bid and the information regarding
name, address and bid amount of the selected bidder shall be
given to all other bidders using the “Letter of Intention” form
included in Section VIII. Contract Forms
42.2 If no bidder submits an application pursuant to ITB 45.1 within a
period of seven days of providing the notice under ITB 42.1, the
Purchaser shall accept the bid selected in accordance with
ITB 40.1 prior to the expiry of bid validity period, and notification
of award shall be communicated to the bidder to furnish the
performance security and sign the contract within fifteen days.
42.3 In Case, a corruption case is being filed to Court against the
Natural Person or Board of Director of the firm/institution
/company or any partner of JV, such bidder’s bid shall be excluded
from the evaluation, if public entity receives instruction from
Government of Nepal.
43. Performance 43.1 Within fifteen (15) days of the receipt of notification of award from
Security the Purchaser, the successful Bidder shall furnish the Performance
Security in accordance with the GCC, using for that purpose the
Performance Security Form included in Section VIII, Contract
Forms, or another form acceptable to the Purchaser.
i) If bid price of the bidder selected for acceptance is up to 15
(fifteen) percent less than the approved cost estimate, the
performance security amount shall be 5 (five) percent of the bid
price.
ii) For the bid price of the bidder selected for acceptance is more
than 15 (fifteen) percent below of the cost estimate, the
performance security amount shall be determined as follows:
Performance Security Amount = [(0.85 x Cost Estimate –Bid
Price) x 0.5] + 5% of Bid Price.
The Bid Price and Cost Estimate shall be exclusive of Value Added
Tax.
32
43.2 Failure of the successful Bidder to submit the above-mentioned
Performance Security or sign the Contract Agreement shall
constitute sufficient grounds for the annulment of the award and
forfeiture of the Bid Security. In that event the Purchaser may
award the Contract to the next lowest evaluated Bidder whose
offer is substantially responsive and is determined by the
Purchaser to be qualified to perform the Contract satisfactorily.
44. Signing of 44.1 The successful Bidder shall sign the contract in the form included
Contract in section VIII after the submission of performance security in
accordance with ITB 43.
44.2 At the same time, the Purchaser shall affix a public notice on the
result of the award on its notice board and make arrangement to
post the notice into its website, if it has; and if it does not have,
into the website of the Public Procurement Monitoring Office,
the contract award results identifying the bid and lot numbers and
the following information: (i) name of each Bidder who submitted
a Bid; (ii) bid prices as read out at Bid Opening; (iii) name and
evaluated prices of each Bid; (iv) name of bidders whose bids were
rejected and the reasons for their rejection; and (v) name of the
winning Bidder, and the Price it offered, as well as the duration
and summary scope of the Contract awarded.
44.3 The Purchaser shall promptly respond in writing to any
unsuccessful Bidder who, within thirty days from the date of
issuance of notification of award in accordance with ITB 42.2,
requests in writing the grounds on which its bid was not selected
45. Complaint 45.1 If a Bidder,, is not satisfied with the procurement process or
and Review Client’s decision provided as per ITB 42.1 and believes that the
Client has committed an error or breach of duty which has or will
result in loss to him then the Bidder may give an application for
review of the decision to the Office Chief of the procuring entity
(Purchaser) with reference to the error or breach of duty committed
by the Client. The complaint application should be given within 7
days of receipt of the information regarding the issue of intention to
accept letter by the Client. Application, for review of Client’s
decision, filed after the deadline shall not be processed
45.2 The Office chief of the Procuring Entity (Purchaser shall),
within five (5) days after receiving the complaint application,
give its decision with reasons, in writing pursuant to ITB 45.1:
(a) whether to suspend the procurement proceeding and the
procedure for further proceedings to be adopted; or
(b) Whether or not to reject a complaint application.
45.3 If the Bidder, who has submitted the complaint application, is
not satisfied with the decision of the Office Chief in accordance
33
with ITB 45.2, or the decision by the Office Chief is not given
within five (5) days of receipt of the complaint application
pursuant to ITB 45.1, then the applicant , within seven (7) days
of receipt of such decision, may file an application with relevant
supporting documents to the Public Procurement Review
Committee of the GoN, stating the reason of its disagreement on
the decision of the Office Chief provided that its bid amount is
above the amount specified in the BDS..Together with the
review application, the applicant shall furnish a guarantee, in the
form of cash or Bank guarantee equivalent to one percent (1%)
of its quoted bid amount, with the validity period of at least
ninety (90) days from the date of the filing of the review
application.
45.4 Late application filed after the deadline pursuant to ITB 45.3
shall not be processed
45.5 The Public Procurement Review Committee, shall give its
decision within 30 days after receiving the review application
filed pursuant to ITB 45.3 on the basis of i) the information and
comments received from the Purchaser, ii)evidence, documents
submitted along with the application by the applicant ,and iii)
information received on inquiring both the parties regarding the
matter.
45.6 If the claim made by the Bidder pursuant to ITB 45.3 is
justified, the Review Committee shall return the security deposit
to the applicant, pursuant to ITB 45.3, within seven (7) days of
the Public Procurement Review Committee’s decision.
45.7 If the claim made by the Bidder pursuant to ITB 45.3 is rejected
by the Review Committee, the security deposit submitted by the
Bidder pursuant to ITB 45.3 shall be forfeited.
46. Provision of 46.1 If any provisions of this document are inconsistent with Public
PPA and PPR Procurement Act (PPA), 2063 or Public Procurement
Regulations (PPR), 2064, the provisions of this document shall
be void to the extent of such inconstancy and the provisions of
PPA and PPR shall prevail.
34
Section II. Bid Data Sheet
35
Section II. Bid Data Sheet
A. Introduction
ITB 1.1 Name of the Purchaser: Master General of Ordnance (Provision), Nepali
Army Headquarters, Bhadrakali, Kathmandu
Name and identification number of the contract: MGO/Avionics Spare Parts
MI17(II)/076/77/41 (DGAA)
ITB 2.1 Name of the Project: Avionics Spare Parts for MI-17 Helicopter II, Qty-
Various
Name of the DP: NA
Implementing Agency: Master General of Ordnance, Nepali Army
Headquarters, Bhadrakali, Kathmandu
Funding : GoN Funded
ITB 2.1 Name of Contract/s: Purchase of Avionics Spare Parts for MI-17
Helicopter, Qty-Various
ITB 4.3 A list of debarred firms is available at http:\\www.ppmo.gov.np
ITB 4.8 Tax clearance certificate: Fiscal year 075/76.

Resident foreign bidder shall submit PAN/VAT certificate and tax clearance
certificate of Fiscal year 075/76.
ITB 5.1 Bidders from the following countries are not eligible: NA
B. Bidding Document
ITB 8.1 For clarification purposes only, the Purchaser’s address is:
Attention: Naresh K.C
Name of the Purchaser: Master General of Ordnance (Provision)
Address: Nepali Army Headquarters, Bhadrakali, Kathmandu
Country: Nepal Telephone: + 977-1-4244059
Facsimile Number: +977-1-4226039
Electronic Mail Address: qmo-bidesh@nepalarmy.mil.np
ITB 8.1 The purchaser will respond in writing to any request for clarification provided
that such request is received no later than 15 days prior to the deadline date
for submission of bid.
ITB 8.2 A Pre-Bid meeting shall take place at the following date, time and place:
Date: 05 January, 2020
Time: 1100 hrs NST
Place: MGO (Provision), Bhadrakali, Kathmandu
36
ITB 11.1 The language of the Bid is: English
ITB 12.1 (h) The Bidder shall submit the following additional documents with its Bid:
For Domestic Bidders
1) Firm Registration Certificate (Updated)
2) VAT/PAN Registration Certificate
3) Tax Clearance Certificate fiscal year 2075/76.
4) Citizenship Certificate
5) Business Registration License
6) Letter by Supplier Company declaring Country of Origin.
7) Original Letter of Authorization of Manufacturer Company to
Supplier. This authorization letter must clearly spell out Manufacturer's
authorization to the Supplier Company (if manufacturer itself is not the
supplier) with appropriate warranty of its product.
8) The minimum Production Capacity of the Manufacturer.
9) The minimum supply capacity of the Supplier.
10) ISO or Equivalent Certificate of the Manufacturer.
11) Letter of Assurance for the delivery of the items within 180 days
12) Self-Declaration Letter
13) Document from Chamber of Commerce, Nepal stating percentage
cost of labor, raw materials and components from within Nepal to the
unit price of the product offered.
For Foreign Bidders
1) Letter by Supplier Company declaring Country of Origin.
2) Original Letter of Authorization of Manufacturer Company to
Supplier. This authorization letter must clearly spell out Manufacturer's
authorization to the Supplier Company (if manufacturer itself is not the
supplier) with appropriate warranty of its product.
3) The minimum Production Capacity of the Manufacturer.
4) The minimum supply capacity of the Supplier.
5) ISO or Equivalent Certificate of the Manufacturer.
6) Letter of Assurance for the delivery of the items within 180 days
7) If supplier have already Local Agent or nominated the Local Agent
(i) Original Letter of Authorization/Power of Attorney by the Supplier
Company to the Local Agent
(ii) Original Letter of Acceptance by Local Agent
iii) Firm Registration Certificate (Updated) of Local Agent
iv) VAT/PAN Registration Certificate of Local Agent
v) Tax Clearance Certificate of the fiscal year 2075/76 of Local Agent
vi) Citizenship Certificate of Local Agent
vii) Business Registration License of Local Agent.
37
viii) Original letter of Commission to the Local Agent by Supplier
including the type of currency and method of payment.
ix) Self- Declaration Letter of Local Agent
ITB 14.1 Alternative Bids shall not be permitted
ITB 15.5 The Incoterms edition is : 2010
ITB 15.6 (b) i For Goods offered from outside the Purchaser’s country, the Bidder shall
quote prices using the following Incoterm: CIP (Door Delivery at Mid Air
Base, Gauchar, Tribhuvan International Airport, Kathmandu, Nepal)
ITB 15.6 (b) Final Destination: Mid Air Base, Gauchar, Tribhuvan International
ii and (c) (v) Airport, Kathmandu, Nepal
ITB 15.6 (b) In addition to the CIP price specified in ITB 15.6 (b)(i), the price of the
(iii) Goods manufactured outside Nepal shall be quoted :NA
ITB 15.7 The prices quoted by the Bidder shall not be adjustable.
ITB 18.3 Period of time the Goods are expected to be functioning (for the purpose of
spare parts):NA
ITB 19.2 A Manufacturer’s Authorization letter is required for all the items listed in
Section V: Schedule of Requirements, that the bidder is authorized by the
Manufacturer to supply these goods in Nepal and take care of the
manufacturing defects.
ITB 19.3 After sales service is required. The Bidder that does not conduct business
within Nepal "is" required to include with its bid, evidence that it will be
represented by an Agent in Nepal and equipped and able to carry out the
Supplier's maintenance, repair and spare parts-stocking obligations prescribed
in the Conditions of Contract and/or technical specifications.
ITB 20.1 The bid validity period shall be 90 calendar days from the last date of
submission.
ITB 21.1 A Bid Security is required;

The amount and the currency of the Bid Security shall be NRs 4,40,000.00
It shall be valid for 30 days beyond the validity period of the bid.
ITB 21.2 If the Bidder wishes to submit the Bid Security in the form of cash, the cash
should be deposited at Nepal Bank Limited, Bhugolpark Dharauti Account
No. 00202000000003000001 of Treasury and Controller Office, Sundhara
Kathmandu, mentioning the code No.345013563 of this office and the receipt
of the deposited amount of cash should be submitted along with the bid.
or,
If the Bidder wishes to submit the Bid Security in the form of unconditional
bank guarantee, the bidder should submit the original copy of the guarantee
along with the bid.
38
ITB 22.1 In addition to the ORIGINAL of the Bid, the number of copies is:
"Not Applicable"
ITB 23.1 Bidders must submit their bids electronically, the electronic bidding
submission procedures shall be: as per the e-GP Guidelines of PPMO
i. The bidder is required to register in the e-GP system

https://www.bolpatra.gov.np/egp following the procedure specified in e-
GP guideline.
ii. Interested bidders may either purchase the bidding document from the
Purchaser's office as specified in the Invitation for Bid (IFB) or bidders
may download the IFB and bidding document from e-GP system.
iii. The registered bidders need to maintain their profile data required during
preparation of bids.
iv. In order to submit their bids the cost of the bidding document can be
deposited as specified in IFB. In addition, electronic scanned copy (.pdf
format) of the bank deposit voucher/cash receipt should also be
submitted along with the technical bid.
v. The bidder can prepare their bids using data and documents maintained
in bidder’s profile and forms/format provided in bidding document by
Purchaser. The bidder may submit bids as a single entity or as a joint
venture. The bidder submitting bid in joint venture shall have to upload
joint venture agreement along with partner(s) Bolpatra ID provided
during bidder’s registration.
vi. Bidders (all partners in case of JV) should update their profile data and
documents required during preparation and submission of their technical
bids.
vii. In case of bid submission in JV, the consent of the partners shall be
obtained through the confirmation link sent to the registered email
address and the partners shall have to acknowledge their confirmation.
The required forms and documents shall be part of bids.

N Document Requirement Remarks
o.
1. Letter of Bid Mandatory PDF
2. Bid Security Mandatory PDF
3. Company registration Mandatory PDF
4. VAT registration Mandatory for PDF
domestic
bidders
5. Business Registration Mandatory for PDF
Certificate domestic bidders
6. Tax clearances Mandatory for PDF
certificate or evidence domestic
of tax return bidders
39
submission or
extension of time
7. Power of Attorney of Mandatory PDF
Bid signatory
8. Bank Voucher for cost Mandatory PDF
of bid document
9. Joint venture Mandatory in PDF
agreement case of JV Bid
10. Completed Price Mandatory PDF or Web
Schedule Forms
11. Qualification Mandatory PDF
Documents
12. Technical Mandatory PDF or Web
specifications Forms
13. Delivery and Mandatory PDF or Web
Completion Schedule Forms
14. Additional Documents Mandatory PDF
specified in ITB 12.1
(h)
viii. For verifying the authentic user, the system will send one time
password (OTP) in the registered e-mail address of the bidder. System
will validate the OTP and allow bidder to submit their bid.
ix. Electronically submitted bids can be modified and/or withdrawn
through system. The bidder may modify their bids multiple times
online within bid submission date and time specified in e-GP system.
Once a Bid is withdrawn, bidder won’t be able to submit another bid
response for the same bid.
x. The Bidder / Bid shall meet the following requirements and conditions
for e-submission of bids;
aa) The e-submitted bids must be readable through PDF reader.
bb) The facility for submission of bid electronically through e-
submission is to promote transparency, non-discrimination,
equality of access, and open competition in the bidding process.
The Bidders are fully responsible to use the e-submission facility
properly in e-GP system as per specified procedures and in no
case the Purchaser shall be held liable for Bidder's inability to use
this facility.
When a bidder submits electronic bid through the PPMO e-GP portal, it is
assumed that the bidder has prepared the bid by studying and examining the
complete set of the Bidding documents including specifications, drawings
and conditions of contract.
40
ITB 23.3 (c) The inner and outer envelopes shall bear the following additional
identification marks: NA
ITB 24.1 The deadline for bid submission is:

Date: 03 February 2020
Time: 1200 hrs NST
Place: For Master General of Ordnance (Provision), Nepali Army
Headquarters, Bhadrakali, Kathmandu through www.bolpatra.gov.np/egp
ITB 27.1 The bid opening shall take place at:

Date: 03 February 2020
Time: 1300 hrs NST
Place: Master General of Ordnance (Provision), Nepali Army Headquarters,
Bhadrakali, Kathmandu
ITB 27.1 The specific bid opening procedures shall be: Opening procedures as per e-
GP Guidelines of PPMO

ITB 35.1 Domestic preference shall be a factor in bid evaluation.
The methodology for calculating the margin of preference and criteria
for its application shall be as specified in section III,. Evaluation and
Qualification criteria
ITB 36. 3 (a) Evaluation will be done for Items. Bids will be evaluated for each item and
the Contract will comprise the item(s) awarded to the successful Bidder.
ITB 36.3(d) The adjustments shall be determined using the following criteria, from
amongst those set out in Section III, Evaluation and Qualification Criteria:
Deviation in Delivery schedule: No
Deviation in payment schedule: No
ITB 36.6 Bidders Shall not be allowed to quote separate prices for one or more lots
ITB 41.1 The maximum percentage by which quantities may be increased is: 25%
The maximum percentage by which quantities may be decreased is: 25%
ITB 45.3 No application can be submitted before the Review Committee for review
against the decision made by the Office Chief of the Procuring Entity
(Purchaser) for the bid amount less than the value of Twenty Million (NRs.
20,000,000)
41
Section III. Evaluation and Qualification Criteria
42
Section III. Evaluation and Qualification Criteria
Table of Criteria
1. Evaluation Criteria
1.1 Technical Criteria
1.2 Domestic Preference
1.3 Economic Criteria
1.4 Multiple Contracts
2. Qualification Criteria
43
1. Evaluation Criteria
1.1 Technical Criteria
The bids shall fully comply with the requirements of Technical Specifications. Any substantial
deviations or deficiencies from the technical requirements as specified in Section V, Schedule of
Supply shall be rejected as non-responsive.
1.2 Domestic Preference

The purchaser will grant a margin of preference to goods manufactured in Nepal. The nationality of
the manufacturer or supplier is not a condition for such eligibility. The goods must satisfy the criteria
set forth herein and must submit the evidential document to substantiate that the goods offered are
eligible for margin of preference. The methods and stages set forth hereunder shall be followed in the
evaluation and comparison of bids.
(a) For comparison, responsive bids shall be classified in one of the following three groups:
(i) Group A: Bids exclusively offering goods manufactured in for which (i) labor, raw
material, and component from within Nepal account for 30 percent or more of the EXW
price of the product offered, and (ii) the production facility in which those goods will be
manufactured or assembled has been engaged in manufacturing/assembling such goods at
least since the time of bid submission.
(ii) Group B: All other bids offering goods manufactured in Nepal.
(iii) Group C: Bids offering goods manufactured outside Nepal that have been already
imported or that will be directly imported.
(b) The price quoted for goods in bids of groups A and B shall include all duties and taxes paid or
payable on the basic materials or component purchased in the domestic market or imported, but
shall exclude the value added tax and similar taxes on the finished product. The price quoted
for goods in bids of group C shall be on DDP or CIP (place of destination), which is inclusive
of transportation, insurance, customs duties and other import taxes already paid or to be paid.
(c) In the first step, all evaluated bids in each group shall be compared to determine the lowest bid
in each group. Such lowest evaluated bids shall be compared with each other and if, as a result
of this comparison, a bid from group A or group B is the lowest, it shall be selected for the
award.
(d) If as a result of the comparison under paragraph 1.2 (c) above, the lowest evaluated bid is a bid
from group C, the lowest evaluated bid from group C shall be further compared with the lowest
evaluated bid from group A after adding to the evaluated price of goods offered in the bid from
group C, for the purpose of this further comparison only, an amount equal to fifteen (15%)
44
percent of the DDP or CIP bid price. The lowest evaluated bid determined from this last
comparison shall be selected.
1.3 Economic Criteria

1.3.1 Adjustment for Scope
1.3.1.1 Local Handling and Inland Transportation
Costs for inland transportation, insurance, and other incidental costs for delivery of the
goods from the EXW premises, or port of entry, or border point to Delivery Site as
defined in Section V, Schedule of Supply, shall be quoted in the separate column as
given in Section IV, Bidding Forms - Price Schedule. These costs will be taken into
account during bid evaluation. If a Bidder does not include such costs in its Bid, then
these costs will be considered by the Purchaser included in the unit price and/or total
price quoted by the bidder in the corresponding line item.
1.3.1.2 .Minor Omissions or Missing Items: Not Applicable.
1.3.2 Adjustment for Deviations from the Terms of Payment
Deviations from the Terms of Payment as specified in Special Conditions of Contract,
Sub-Clause 15.1, are not permitted
1.3.3 Adjustment for Deviations in the Delivery and Completion Schedule
Deviations from the Delivery and Completion Schedule specified in Section V,
Schedule of Supply, are not permitted.
1.4 Multiple Contracts: Not Applicable.
45
2. Qualification Criteria
2.1 The offered goods/equipment shall be latest and in current production for a minimum of 2 years. If
the offered model is new, the manufacturer must have experience in producing the similar model for a
minimum of 2 years.
2.2 The bidder shall furnish a list of users who had purchased same/similar goods/equipment in
last 2 years, number of equipment sold to them and the contract amount. They will be used as
references to check the performance of the offered model, if necessary.
2.3 The minimum production capacity of the Manufacturer per year for each item should be at
least double the quantity under procurement.
2.4 The minimum distribution capacity of the Supplier per year for each item should be at least
double the quantity under procurement.
2.5 Average annual turnover during last 3 Fiscal Years should be Minimum USD 80,000.00. In
case of JV, at least one partner must meet the 40 percent of the total requirement, other partners
must meet at least 25 percent of the total requirement and all partners combined must meet the total
requirement.
2.6 Pending Litigation shall represent in total not more than 50% of bidders net worth.
2.7 The warranty shall remain valid for 1(one) year from the date of arrival at the final
destination.
46
Section IV. Bidding Forms
47
Section IV. Bidding Forms
Table of Forms
a. Bid Submission Form ................................................................................................................. 49
b. Bidder's Information Form........................................................................................................ 51
c. Joint Venture Partner Information Form ................................................................................ 52
d. Financial Situation Form ................................................................................................................. 53
e. Average Annual Turnover Form ..................................................................................................... 54
f. Financial Resources Form .......................................................................................................... 55
i. Bid Security (Bank Guarantee) ....................................................................................................... 58
j. Manufacturer’s Authorization Letter ............................................................................................ 59
Goods Manufactured Outside Nepal, to be Imported ...................................................................... 62
Price Schedule: Goods Manufactured Outside Nepal, Already Imported ..................................... 64
Price Schedule: Goods Manufactured in Nepal ................................................................................ 65
Price and Completion Schedule - Related Services .......................................................................... 68
Price Schedule: Goods Manufactured Outside Nepal, to be Imported (NA) ................................. 69
Section VI. General Conditions of Contract..................................................................................... 82
Letter of Intent ................................................................................................................................... 109
Letter of Acceptance .......................................................................................................................... 110
48
a. Bid Submission Form
[The Bidder shall fill in this Form in accordance with the instructions indicated No alterations to its
format shall be permitted and no substitutions shall be accepted.]
Date: [insert date (as day, month and year) of Bid Submission]
ICB No.: [insert number of bidding process]
Invitation for Bid No.: [insert No of IFB]
Alternative No.: [insert identification No if this is a Bid for an alternative]
To: [insert complete name of Purchaser]
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Documents, including Addenda No.:
[insert the number and issuing date of each Addenda];
(b) We offer to supply in conformity with the Bidding Documents and in accordance with the Delivery
Schedules specified in the Schedule of Requirements the following Goods and Related Services [insert
a brief description of the Goods and Related Services];
(c) The total price of our Bid, excluding any discounts offered in item (d) below, is: [insert the total bid
price in words and figures, indicating the various amounts and the respective currencies];
(d) The discounts offered and the methodology for their application are:
Discounts. If our bid is accepted, the following discounts shall apply. [Specify in detail each discount
offered and the specific item of the Schedule of Requirements to which it applies.]
Methodology of Application of the Discounts. The discounts shall be applied using the following
method: [Specify in detail the method that shall be used to apply the discounts];
(e) Our bid shall be valid for the period of time specified in ITB Sub-Clause 20.1, from the date fixed for
the bid submission deadline in accordance with ITB Sub-Clause 24.1, and it shall remain binding upon
us and may be accepted at any time before the expiration of that period;
(f) If our bid is accepted, we commit to obtain a performance security in the amount of …..percent of the
Contract Price for the due performance of the contract.
(g) We, including any subcontractors or suppliers for any part of the contract, have nationality from
eligible countries [insert the nationality of the Bidder, including that of all parties that comprise the
Bidder, if the Bidder is a JV, and the nationality each subcontractor and supplier]
(h) We have no conflict of interest in accordance with ITB Sub-Clause 4.2;
49
(i) Our firm, its affiliates or subsidiaries—including any subcontractors or suppliers for any part of the
contract—has not been declared ineligible in accordance with ITB Sub-Clause 4.3;
(j) The following commissions, gratuities, or fees have been paid or are to be paid with respect to the
bidding process or execution of the Contract: [insert complete name of each Recipient, its full address,
the reason for which each commission or gratuity was paid and the amount and currency of each such
commission or gratuity]
Name of Recipient Address Reason Amount
(If none has been paid or is to be paid, indicate “none.”)
(k) We understand that this bid, together with your written acceptance thereof included in your
notification of award, shall constitute a binding contract between us, until a formal contract is prepared
and executed.
(l) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may
receive.
Signed: [insert signature of person whose name and capacity are shown]
In the capacity of [insert legal capacity of person signing the Bid Submission Form]
Name: [insert complete name of person signing the Bid Submission Form]
Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder]
Dated on ____________ day of __________________, _______ [insert date of signing]
50
b. Bidder's Information Form
[The Bidder shall fill in this Form in accordance with the instructions indicated below. No alterations
to its format shall be permitted and no substitutions shall be accepted.]
Page ________ of_ ______ pages
1. Bidder’s Legal Name [insert Bidder’s legal name]
2. In case of JV, legal name of each party: [insert legal name of each party in JV]
3. Bidder’s actual or intended Country of Registration: [insert actual or intended Country of

Registration]
4. Bidder’s Year of Registration: [insert Bidder’s year of registration]
5. Bidder’s Legal Address in Country of Registration: [insert Bidder’s legal address in country of
registration]
6. Bidder’s Authorized Representative Information
Name: [insert Authorized Representative’s name]

Address: [insert Authorized Representative’s Address]
Telephone/Fax numbers: [insert Authorized Representative’s telephone/fax numbers]
Email Address: [insert Authorized Representative’s email address]
Attached are copies of original documents of: [check the box(es) of the attached original
documents]
Articles of Incorporation or Registration of firm named in 1, above, in accordance with ITB Sub-
Clauses 4.1 and 4.2.
In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB Sub-Clause 4.1.
In case of government owned entity from the Purchaser’s country, documents establishing legal and
financial autonomy and compliance with commercial law, in accordance with ITB Sub-Clause 4.5.
51
c. Joint Venture Partner Information Form
[The Bidder shall fill in this Form in accordance with the instructions indicated below].
Page ________ of_ ______ pages
Bidder’s Legal Name: [insert Bidder’s legal name]
JV’s Party legal name: [insert JV’s Party legal name]
JV’s Party Country of Registration: [insert JV’s Party country of registration]
JV’s Party Year of Registration: [insert JV’s Part year of registration]
JV’s Party Legal Address in Country of Registration: [insert JV’s Party legal address in country of
registration]
JV’s Party Authorized Representative Information

Name: [insert name of JV’s Party authorized representative]
Address: [insert address of JV’s Party authorized representative]
Telephone/Fax numbers: [insert telephone/fax numbers of JV’s Party authorized representative]
Email Address: [insert email address of JV’s Party authorized representative]
Attached are copies of original documents of: [check the box(es) of the attached original documents]
Articles of Incorporation or Registration of firm named in 2, above, in accordance with ITB Sub-
Clauses 4.1 and 4.2.
In case of government owned entity from the Purchaser’s country, documents establishing legal and
financial autonomy and compliance with commercial law, in accordance with ITB Sub-Clause 4.5.
52
d. Financial Situation Form
Each Bidder or member of a JV must fill in this form
Financial Data for Previous 3 Years (in NRs)
Year 1: Year 2: Year 3:
Information from Balance Sheet
Total Assets
Total Liabilities
Net Worth
Current Assets
Current Liabilities
Information from Income Statement
Total Revenues
Profits Before Taxes
Profits After Taxes
Attached are copies of financial statements (balance sheets including all related notes, and income statements) for
the last three or above years, as indicated above, complying with the following conditions?
Historic financial statements must be audited by a certified accountant.
Historic financial statements must be complete, including all notes to the financial statements.
Historic financial statements must correspond to accounting periods already completed and
audited (no statements for partial periods shall be requested or accepted).
53
e. Average Annual Turnover Form
The information supplied should be the Annual Turnover of the Bidder in terms of the amounts billed to clients for each
year for work in progress or completed to NRs at the end of the period reported Each Bidder or member of a JV
must fill in this form
Annual Turn over Data for the Last 3 Years
Amount
Year
(in NRs/USD)
Average Annual Turnover
54
f. Financial Resources Form
Specify proposed sources of financing, such as liquid assets, unencumbered real assets, lines of credit, and other financial
means, available to meet the total cash flow requirements of the subject contract
Financial Resources
No. Source of financing Amount (in NRS/USD)
Note : The letter from the Bank must be in the prescribed format and stated details/terms and
conditions as per the Bid Forms “Letter of Commitment for Bank’s Undertaking for Line of Credit”
Special Note:
I. While setting the Qualification criteria of supplier, Public entity may specify the requirement
of current assets of supplier as per the nature of goods to be supplied, if needed.
II. Public entity shall consider either cash or overdraft or line of credit facilities as option as per
the nature of goods to be supplied, if needed.
III. In case, if line of credit is required for qualification purpose to demonstrate the current assets
of supplier, supplier shall furnish the line of credit in attached format.
55
g. Pending Litigation Form
Each Bidder or member of a JV must fill in this form
Value of
Value of
Pending Claim
Year Matter in Dispute Pending Claim
as a Percentage
in NRs or USD
of Net Worth
56
h. Specific Experience Form
Bidder’s Legal Name: ___________________________ Date: _____________________
IFB No.:
Page _______ of _______ pages
Similar Contract Information

Contract Identification _______________________________________
Award date
Completion date___
_______________________________________
Role in Contract
Contractor Management Subcontractor
Contractor
Total Contract amount __________________________ Currency____

Description of the57Works performed by
the Bidder
If partner in a JV or subcontractor,
specify participation of total Contract __________% _____________ Currency____
amount
Purchaser’s Name: _______________________________________
Purchaser’s Address:
Purchaser’s Telephone/fax number:
Purchaser’s E-mai___
_______________________________________
The Bidder shall complete this form for each contract completed/in progress
57
i. Bid Security (Bank Guarantee)
[The Bank shall fill in this Bank Guarantee Form in accordance with the instructions indicated.]
________________________________
[Bank’s Name, and Address of Issuing Branch or Office]
Beneficiary: ___________________ [Name and Address of Purchaser]
Date: ________________
BID GUARANTEE No.: _________________
We have been informed that [name of the Bidder] (hereinafter called "the Bidder") has submitted to
you its bid dated (hereinafter called "the Bid") for the execution of [name of contract] under Invitation
for Bids No. [IFB number] (“the IFB”).
Furthermore, we understand that, according to your conditions, bids must be supported by a bid
guarantee.
At the request of the Bidder, we [name of Bank] hereby irrevocably undertake to pay you any sum or
sums not exceeding in total an amount of [amount in figures] ([amount in words]) upon receipt by us
of your first demand in writing accompanied by a written statement stating that the Bidder is in breach
of its obligation(s) under the bid conditions, because the Bidder:
(a) has withdrawn its Bid during the period of bid validity specified by the Bidder in the Form of Bid; or
(b) having been notified of the acceptance of its Bid by the Purchaser during the period of bid validity, (i)
fails or refuses to execute the Contract Form, if required, or (ii) fails or refuses to furnish the
performance security, in accordance with the Instructions to Bidders.
This guarantee will expire: (a) if the Bidder is the successful bidder, upon our receipt of copies of the
contract signed by the Bidder and the performance security issued to you upon the instruction of the
Bidder; or (b) if the Bidder is not the successful bidder, upon the earlier of (i) our receipt of a copy of
your notification to the Bidder of the name of the successful bidder; or (ii) twenty-eight days after the
expiration of the Bidder’s Bid.
Consequently, any demand for payment under this guarantee must be received by us at the office on or
before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458.
_____________________________
[signature(s)]
58
j. Manufacturer’s Authorization Letter
[The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions
indicated. This letter of authorization should be on the letterhead of the Manufacturer and should be
signed by a person with the proper authority to sign documents that are binding on the Manufacturer.
The Bidder shall include it in its bid, if so indicated in the BDS.]
Alternative No.: [insert identification No if this is a Bid for an alternative]
WHEREAS
We [insert complete name of Manufacturer], who are official manufacturers of [insert type of goods
manufactured], having factories at [insert full address of Manufacturer’s factories], do hereby
authorize [insert complete name of Bidder] to submit a bid the purpose of which is to provide the
following Goods, manufactured by us [insert name and or brief description of the Goods], and to
subsequently negotiate and sign the Contract.
We hereby extend our full guarantee and warranty in accordance with Clause 27 of the General
Conditions of Contract, with respect to the Goods offered by the above firm.
Signed: [insert signature(s) of authorized representative(s) of the Manufacturer]
Name: [insert complete name(s) of authorized representative(s) of the Manufacturer]
Title: [insert title]
Duly authorized to sign this Authorization on behalf of: [insert complete name of Bidder]
Dated on ____________ day of __________________, _______ [insert date of signing]
59
k. Letter of Commitment for Bank’s Undertaking
for Line of Credit
Bank’s Name, and Address of Issuing Branch or Office
(On Letter head of the commercial bank or Financial Institution)
Invitation for Bids No: Date:
Contract No:
Name of Contract :
To:
[Name and address of the Procuring

Entity]
CREDIT COMMITTMENT No: [insert number]

We have been informed that [name of Bidder] (hereinafter called “the Bidder”) intends to submit to
you its Bid (hereinafter called “the Bid”) for the execution of the Contract of [description of Contract]
under the above Invitation for Bids (hereinafter called “the IFB”).
Furthermore, we understand that, according to your conditions, the Bidder’s Financial Capacity i.e.
Liquid Asset must be substantiated by a Letter of Commitment of Bank’s Undertaking for Line of
Credit.
At the request of, and arrangement with, the Bidder, we [name and address of the Bank] do hereby
agree and undertake that [name and address of the Bidder] will be provided by us with a revolving line
of credit, in case awarded the Contract, for execution of the Contract viz. [insert name of the
Contract], for an amount not less than NRs …….[in figure] ( in words) for the sole purpose of the
execution of the above Contract. This Revolving Line of Credit will be maintained by us until
Completion of Contract by the Procuring Entity.
In witness whereof, authorised representative of the Bank has hereunto signed and sealed this Letter of
Commitment.
Signature Signature
60
l. Price Schedule Forms
[The Bidder shall fill in these Price Schedule Forms in accordance with the instructions indicated.
The list of line items in column 1 of the Price Schedules shall coincide with the List of Goods and
Related Services specified by the Purchaser in the Schedule of Requirements.]
61
Price Schedules
Goods Manufactured Outside Nepal, to be Imported
(Group C bids, goods to be imported) Date:_________________________

ICB No: _____________________
Currencies in accordance with ITB Sub-Clause 15
1 2 3 4 5 6 7 8 9
Line Description of Goods Country of Delivery Quantity and Unit price CIP Price per line Price per line item for Total Price per Line item
Item Origin Date as physical unit CIP [insert place of item inland transportation and (Col. 7+8)
N° defined by destination] (Col. 5x6) other services required in
Incoterms in accordance with ITB Nepal to convey the Goods
15.6(b)(i) to their final destination
specified in BDS
[insert [insert name of good] [insert [insert [insert number of [insert unit price CIP [insert total CIP [insert the corresponding [insert total price of the line item]
number country of quoted units to be supplied per unit] price per line item] price per line item]
of the origin of the Delivery and name of the
item] Good] Date] physical unit]
1. Radio Set (VHF) 2 Pcs

Radio Altimeter
2. 2 Pcs
Transceiver
Hydrualic pressure
3 1 Pcs
switch
4 Anti Collision Light 3 Pcs
5 Tail Lamp 12 Pcs
6 Nav Light Lamp 12 Pcs
Anti collision Light
7 7 Pcs
Bulb
8 Strip Bonding 13 Pcs
62
Note : Please Proper Incoterm as mentioned in BDS Total Price
Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
63
Price Schedule: Goods Manufactured Outside Nepal, Already Imported
(Group C bids, Goods already imported) Date:_________________________

ICB No: _____________________
1 2 3 4 5 6 7 8 9 10 11 12
Line Item Description of Goods Country of Delivery Quantity and Unit price Custom Duties Unit Price net Price per line Price per line item Sales and other Total Price per line
N° Origin Date as physical unit including and Import of custom item net of for inland taxes paid or item
defined by Custom Duties Taxes paid per duties and Custom Duties transportation and payable per item (Col. 9+10)
Incoterms and Import unit in import taxes, in and Import other services if Contract is
Taxes paid, in accordance accordance Taxes paid, in required in Nepalto awarded (in
accordance with ITB with ITB 15.6 accordance with convey the goods to accordance with
with ITB 15.6©(ii) , [to © (iii) ITB 15.6©(i) their final ITB 15.6©(iv)
15.6©(i) be supported by (Col. 6 minus (Col. 5×8) destination, as
documents] Col.7) specified in BDS in
accordance with
ITB 15.6 ©(v)
[insert [insert name of Goods] [insert [insert [insert number [insert unit [insert custom [insert unit [ insert price [insert price per [insert sales and [insert total price per
number of country of quoted of units to be price per unit] duties and price net of per line item net line item for inland other taxes line item]
the item] origin of Delivery supplied and taxes paid per custom duties of custom duties transportation and payable per item
the Good] Date] name of the unit] and import and import other services if Contract is
physical unit] taxes] taxes] required in Nepal] awarded]

Radio Altimeter
2. 2 Pcs
Transceiver
Hydrualic pressure
3 1 Pcs
switch
5 Tail Lamp 12 Pcs
Anti collision Light
7 7 Pcs
Bulb
64
Total Bid Price
Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
Price Schedule: Goods Manufactured in Nepal
65
(Group A and B bids) Date:_________________________
ICB No: _____________________
1 2 3 4 5 6 7 8 9 10
Line Description of Goods Delivery Date Quantity and Unit price Total EXW Price per line item for Cost of local labor, Sales and other taxes payable Total Price per
Item as defined by physical unit EXW price per line inland transportation and raw materials and per line item if Contract is line item
N° Incoterms item other services required to components from awarded (in accordance with (Col. 6+7)
(Col. 4×5) convey the Goods to their with origin in Nepal ITB 15.6(a)(ii)
final destination % of Col. 5
[insert [insert name of Good] [insert quoted [insert number of [insert EXW [insert total [insert the corresponding [Insert cost of local [insert sales and other taxes [insert total
number Delivery units to be unit price] EXW price per price per line item] labor, raw material payable per line item if price per item]
of the Date] supplied and line item] and components Contract is awarded]
item] name of the from within the
physical unit] Purchase’s country
as a % of the EXW
price per line item]

Radio Altimeter
2. 2 Pcs
Transceiver
Hydrualic pressure
3 1 Pcs
switch
5 Tail Lamp 12 Pcs
7 Anti collision Light Bulb 7 Pcs
66
Total Price
67
Price and Completion Schedule - Related Services
Date:_________________________
Currencies in accordance with ITB Sub-Clause 16 ICB No: _____________________
1 2 3 4 5 6 7
Service Description of Services (excludes inland transportation and Country of Origin Delivery Date at place of Quantity and physical unit Unit price Total Price per Service
N° other services required in Nepal to convey the goods to Final destination (Col. 5*6 or estimate)
their final destination)
[insert [insert name of Services] [insert country of [insert delivery date at [insert number of units to [insert unit priceand [insert total priceand
number of origin of the place of final destination be supplied and name of currency per item] currency per item]
the Services] per Service] the physical unit]
Service ]
Total Bid Price

Notes :
Column 5 and 6: Currencies in accordance with ITB Clause 16
Prices are to be quoted inclusive of all custom duties, sales and other similar taxes applicable in Nepal and payable on the Related Services, if the Contract is awarded to
the Bidder
68
Price Schedule: Goods Manufactured Outside Nepal, to be Imported (NA)
Date:_________________________
(Group C bids, goods to be imported) ICB No: _____________________
Currencies in accordance with ITB Sub-Clause Alternative No: ________________

Page N° ______ of ______
15
1 2 3 4 5 6 7 8 9
Line Description of Goods Country of Delivery Quantity and Unit price CIP Price per line Price per line item for Total Price per Line item
Item Origin Date as physical unit CIP [insert place of item inland transportation and (Col. 7+8)
N° defined by destination] (Col. 5x6) other services required in
Incoterms in accordance with ITB Nepal to convey the Goods
15.6(b)(i) to their final destination
specified in BDS
[insert [insert name of good] [insert [insert [insert number [insert unit price CIP [insert total CIP [insert the corresponding [insert total price of the line item]
number country of quoted of units to be per unit] price per line item] price per line item]
of the origin of the Delivery supplied and
item] Good] Date] name of the
physical unit]
Total Price
Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
69
PART 2- SUPPLY REQUIREMENTS
70
Section V. Schedule of Supply
71
Section V. Schedule of Supply
Table of Contents
1. List of Goods and Delivery Schedule ...........................................................................74
2. List of Related Services and Completion Schedule .....................................................76
3. Technical Specifications ................................................................................................77
4. Drawings ........................................................................................................................78
5. Inspections and Tests .....................................................................................................79
72
73
1. List of Goods and Delivery Schedule
[The Purchaser shall fill in this table, with the exception of the column “Bidder’s offered Delivery date” to be filled by the Bidder]
Line Description of Goods Quantity Physical Final (Project Site) Delivery (as per Incoterms) Date
Item unit Destination as specified in
Earliest Delivery Date Latest Delivery Bidder’s offered
N° BDS
Date Delivery date [to be
provided by the
bidder]
[insert [insert description of Goods] [insert [insert [insert place of Delivery] [insert the number of [insert the number [insert the number of
item quantity of physical days following the date of of days following days following the date
No] item to be unit for effectiveness the the date of of effectiveness the
supplied] the Contract] effectiveness the Contract]
quantity] Contract]
2. Radio Altimeter Transceiver 2 Pcs
3 Hydrualic pressure switch 1 Pcs
5 Tail Lamp 12 Pcs Mid Air Base, Gauchar, Earlier than 180
180 Days
6 12 Pcs TIA,Kathmandu, Nepal Days
Nav Light Lamp
7 Anti collision Light Bulb 7 Pcs
74
15 Strip Bonding 13 Pcs Mid Air Base, Gauchar, Earlier than 180
180 Days
16 13 Pcs TIA,Kathmandu, Nepal Days
Strip Bonding
75
2. List of Related Services and Completion Schedule
[ This table shall be filled in by the Purchaser. The Required Completion Dates should be realistic, and consistent with the required Goods
Delivery Dates (as per Incoterms)]
Place where Services Final

1 shall be performed Completion
Service Description of Service Quantity Physical Unit
Date(s) of
Services
[insert Service [insert description of Related Services] [insert quantity [insert physical [insert name of the [insert
No] of items to be unit for the Place] required
supplied] items] Completion
Date(s)]
76
3. Technical Specifications
77
4. Drawings
This Bidding Document includes no drawings.
78
5. Inspection and Test
The following inspections and tests shall be performed:
(a) Post-Delivery Inspection
79
PART 3- CONDITIONS OF CONTRACT
AND CONTRACTS FORMS
80
Section VI. General Conditions of Contract
81
Section VI. General Conditions of Contract
Table of Clauses
1. Definitions .................................................................................................................. 80-81
2. Contract Documents ........................................................................................................ 81
3. Fraud and Corruption ................................................................................................. 81-83
4. Interpretation ................................................................................................................... 84
5. Language ......................................................................................................................... 84
6. Joint Venture, Consortium or Association ...................................................................... 84
7. Notices ............................................................................................................................. 84
8. Governing Law ................................................................................................................ 84
9. Settlement of Disputes..................................................................................................... 85
10. Scope of Supply............................................................................................................... 85
11. Delivery ........................................................................................................................... 85
12. Supplier’s Responsibilities................................................................................................ 85
13. Purchaser’s Responsibilities ............................................................................................. 85
14. Contract Price .................................................................................................................. 85
15. Terms of Payment ........................................................................................................... 86
16. Taxes and Duties ............................................................................................................. 86
17. Performance Security ................................................................................................. 86-87
18. Copyright ......................................................................................................................... 87
19. Confidential Information ............................................................................................ 87-88
20. Subcontracting .................................................................................................................. 88
21. Specifications and Standards ........................................................................................... 88
22. Packing and Documents .................................................................................................. 89
23. Insurance ......................................................................................................................... 89
24. Transportation ................................................................................................................... 89
25. Inspections and Tests.................................................................................................. 89-90
26. Liquidated Damages ........................................................................................................ 91
27. Warranty ..................................................................................................................... 91-92
28. Patent Indemnity......................................................................................................... 92-93
29. Limitation of Liability ..................................................................................................... 93
30. Change in Laws and Regulations .................................................................................... 93
31. Force Majeure............................................................................................................. 93-94
32. Change Orders and Contract Amendments ..................................................................... 94
33. Extensions of Time..................................................................................................... 94-95
34. Termination ................................................................................................................ 95-96
35. Assignment ...................................................................................................................... 96
82
1. Definitions 1.1 The following words and expressions shall have the meanings
hereby assigned to them:
(a) “Contract” means the Agreement entered into between the
Purchaser and the Supplier, together with the Contract
Documents referred to therein, including all attachments,
appendices, and all documents incorporated by reference
therein.
(b) “Contract Documents” means the documents listed in the
Agreement, including any amendments thereto.
(c) “Contract Price” means the price payable to the Supplier
as specified in the Agreement, subject to such additions
and adjustments thereto or deductions therefrom, as may
be made pursuant to the Contract.
(d) “Day” means calendar day.
(e) “Delivery” means the transfer of the Goods from the
Supplier to the Purchaser in accordance with the terms
and conditions set forth in the Contract.
(f) “Completion” means the fulfillment of the Related
Services by the Supplier in accordance with the terms and
conditions set forth in the Contract.
(g) “GCC” means the General Conditions of Contract.
(h) “GoN” means the Government of Nepal.
(i) “Goods” means all of the commodities, raw material,
machinery and equipment, and/or other materials that the
Supplier is required to supply to the Purchaser under the
Contract.
(j) “Purchaser’s Country” is the country of Nepal .
(k) “Purchaser” means the entity purchasing the Goods and
Related Services, as specified in the SCC.
(l) “Related Services” means the services incidental to the
supply of the goods, such as insurance, installation,
training and initial maintenance and other similar
obligations of the Supplier under the Contract.
(m) “SCC” means the Special Conditions of Contract.
(n) “Subcontractor” means any natural person, private or
government entity, or a combination of the above, including
83
its legal successors or permitted assigns, to whom any part of
the Goods to be supplied or execution of any part of the
Related Services is subcontracted by the Supplier.
(o) “Supplier” means the natural person, private or government
entity, or a combination of the above, whose bid to
perform the Contract has been accepted by the Purchaser
and is named as such in the Agreement, and includes the
legal successors or permitted assigns of the Supplier.
(p) “The Site,” where applicable, means the place named in the SCC.
2. Contract 2.1 Subject to the order of precedence set forth in the Agreement, all
Documents documents forming the Contract (and all parts thereof) are intended
to be correlative, complementary, and mutually explanatory.
3. Fraud and 3.1 Public procurement act, 2063 requires that public Entities,
Corruption Bidders, Supplies, Contractors and consultant under Public
contract to serve the hightest standard of ethics during the
procurement and execution of such contract.
3.2 If the Purchaser determines at any time that the Supplier has
engaged in corrupt, fraudulent, collusive, coercive or obstructive
practices, in competing for or in executing the Contract, then the
Purchaser may, after giving 15 days notice to the Supplier,
terminate the Supplier's employment under the Contract and the
provisions of Clause 34.1 shall apply.
(a) For the purposes of this provision, the terms set forth
below as follows:
(i) “corrupt practice” means the offering, giving,
receiving, or soliciting, directly or indirectly, of
anything of value to influence the action of a public
official in the procurement process or in contract
execution; and
(ii) “fraudulent practice” means a misrepresentation or
omission of facts in order to influence a procurement
process or the execution of a contract;
(iii) “collusive practice” means a scheme or arrangement
between two or more Bidders, with or without the
knowledge of the Borrower, designed to establish bid
prices at artificial, non competitive levels; and;
(iv) “coercive practice” means harming or threatening to
harm, directly or indirectly, persons or their property
to influence their participation in the procurement
84
process or affect the execution of a contract;
(v) “obstructive practice” means

(aa) deliberately destroying, falsifying, altering or concealing
of evidence material to the investigation or making false
statements to investigators in order to materially impede a
GoN/DP investigation into allegations of a corrupt,
fraudulent, coercive or collusive practice; and/or
threatening, harassing or intimidating any party to prevent
it from disclosing its knowledge of matters relevant to the
investigation or from pursuing the investigation; or
(bb) acts intended to materially impede the exercise of the
GoN/DP’s inspection and audit rights provided for under
ITB Clause 3.5 and GCC Clause 25.
3.3 Without prejudice to any other rights of the Purchaser under this
Contract, on the recommendation of the Purchaser, Public
Procurement Monitoring Office may blacklist a Bidder/Supplier
for its conduct for a period of one (1) to three (3) years including
on the following grounds and seriousness of the act committed by
the bidder:
(a) if it is established that the Supplier has committed acts
specified in ITB 3.2,
(b) if it is established later that the Bidder has committed
substantial defect in implementation of the contract or has
not substantially fulfilled its obligations under the contract
or the completed work is not of the specified quality as per
the contract.
3.4 Incase of DP funded bid, DP:
(a) will cancel the portion of the loan allocated to a contract if it
determines at any time that representatives of the Borrower or
of a beneficiary of the loan engaged in corrupt, fraudulent,
collusive or coercive practices during the procurement or the
execution of that contract, without the Borrower having taken
timely and appropriate action satisfactory to the Bank to
remedy the situation;
(b) will sanction a firm or individual, including declaring them
ineligible, either indefinitely or for a stated period of time, to
be awarded a Bank-financed contract if it at any time
determines that they have, directly or through an agent,
engaged, in corrupt, fraudulent, collusive or coercive
practices in competing for, or in executing, a Bank-financed
contract; and
85
(c) will have the right to require that Suppliers to permit the Bank
to inspect their accounts and records and other documents
relating to the bid submission and contract performance and
to have them audited by auditors appointed by the Bank.
4. Interpretation 4.1 If the context so requires it, singular means plural and vice versa.
4.2 Incoterms
(a) The meaning of any trade term and the rights and
obligations of parties there under shall be as prescribed by
Incoterms.
(b) EXW, CIF, CIP, and other similar terms, shall be
governed by the rules prescribed in the current edition of
Incoterms, published by the International Chamber of
Commerce at the date of the Invitation for Bids or as
specified in the SCC.
4.3 Entire Agreement

The Contract constitutes the entire agreement between the
Purchaser and the Supplier and supersedes all communications,
negotiations and agreements (whether written or oral) of parties
with respect thereto made prior to the date of Contract.
4.4 Amendment
No amendment or other variation of the Contract shall be valid
unless it is in writing, is dated, expressly refers to the Contract,
and is signed by a duly authorized representative of each party
thereto.
4.5 Non-waiver
(a) Subject to GCC Sub-Clause 4.5(b) below, no relaxation,
forbearance, delay, or indulgence by either party in
enforcing any of the terms and conditions of the Contract
or the granting of time by either party to the other shall
prejudice, affect, or restrict the rights of that party under
the Contract, neither shall any waiver by either party of
any breach of Contract operate as waiver of any
subsequent or continuing breach of Contract.
(b) Any waiver of a party’s rights, powers, or remedies under
the Contract must be in writing, dated, and signed by an
authorized representative of the party granting such
waiver, and must specify the right and the extent to which
it is being waived.
86
4.6 Severability
If any provision or condition of the Contract is prohibited or
rendered invalid or unenforceable, such prohibition, invalidity or
unenforceability shall not affect the validity or enforceability of
any other provisions and conditions of the Contract.
5. Language 5.1 The Contract as well as all correspondence and documents

relating to the Contract exchanged by the Supplier and the
Purchaser, shall be written in the language specified in the SCC.
Supporting documents and printed literature that are part of the
Contract may be in another language provided they are
accompanied by an accurate translation of the relevant passages
in the language specified in the SCC, in which case, for purposes
of interpretation of the Contract, this translation shall govern.
5.2 The Supplier shall bear all costs of translation to the governing
language and all risks of the accuracy of such translation.
6. Joint Venture, 6.1 Unless otherwise specified in the SCC, if the Supplier is a joint
Consortium or venture, consortium, or association, all of the parties shall be
Association jointly and severally liable to the Purchaser for the fulfillment of
the provisions of the Contract and shall designate one party to
act as a leader with authority to bind the joint venture,
consortium, or association. A bidder can submit only one bid
either as a partner of the joint venture or individually. The
composition or the constitution of the joint venture, consortium,
or association shall not be altered without the prior consent of
the Purchaser.
6.2 The contractor shall not handover the responsibility of the
contract to any one member or some members of Joint Venture
or any other parties, not involved in the contract.
7. Notices 7.1 Any Notice given by one party to the other pursuant to the
Contract shall be in writing to the address specified in the SCC.
The term “in writing” means communicated in written form with
proof of receipt.
7.2 A Notice shall be effective when delivered or on the Notice’s

effective date, whichever is later.
8. Governing Law 8.1 The Contract shall be governed by and interpreted in accordance
with the laws of the Nepal, unless otherwise specified in the
SCC.
87
9. Settlement of 9.1 The Purchaser and the Supplier shall make every effort to
Disputes resolve amicably by direct informal negotiation any
disagreement or dispute arising between them under or in
connection with the Contract.
9.2 If the parties fail to resolve such a dispute or difference by

mutual consultation within thirty (30) days from the
commencement of such consultation, either party may require
that the dispute be referred for resolution to the formal
mechanisms specified in the SCC.
10. Scope of Supply 10.1 Subject to the SCC, the Goods and Related Services to be
supplied shall be as specified in Section V, Schedule of Supply.
10.2 Unless otherwise stipulated in the Contract, the Scope of Supply

shall include all such items not specifically mentioned in the
Contract but that can be reasonably inferred from the Contract as
being required for attaining Delivery and Completion of the
Goods and Related Services as if such items were expressly
mentioned in the Contract.
11. Delivery 11.1 Subject to GCC Sub-Clause 32.1, the Delivery of the Goods and
Completion of the Related Services shall be in accordance with
the Delivery and Completion Schedule specified in the Section
V, Schedule of Supply. The details of shipping and other
documents to be furnished by the Supplier are specified in the
SCC.
12. Supplier’s 12.1 The Supplier shall supply all the Goods and Related Services
Responsibilities included in the Scope of Supply in accordance with GCC Clause
10, and the Delivery and Completion Schedule, as per GCC
Clause 11.
13. Purchaser’s 13.1 Whenever the supply of Goods and Related Services requires
Responsibilities that the Supplier obtain permits, approvals, and import and other
licenses from public authorities of Nepal, the Purchaser shall, if
so required by the Supplier, make its best effort to assist the
Supplier in complying with such requirements in a timely and
expeditious manner.
13.2 The Purchaser shall pay all costs involved in the performance of
its responsibilities, in accordance with GCC Sub-Clause 13.1.
14. Contract Price 14.1 The Contract Price shall be as specified in the Agreement
subject to any additions and adjustments thereto, or deductions
there from, as may be made pursuant to the Contract.
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14.2 Prices charged by the Supplier for the Goods delivered and the
Related Services performed under the Contract shall not vary
from the prices quoted by the Supplier in its bid, with the
exception of any price adjustments authorized in the SCC.
15. Terms of Payment 15.1 The Contract Price shall be paid as specified in the SCC.
15.2 The Supplier’s request for payment shall be made to the
Purchaser in writing, accompanied by invoices describing, as
appropriate, the Goods delivered and Related Services
performed, and by the documents submitted pursuant to GCC
Clause 11 and upon fulfillment of all the obligations stipulated
in the Contract.
15.3 Payments shall be made promptly by the Purchaser, no later than

thirty (30) days after submission of an invoice or request for
payment by the Supplier, and the Purchaser has accepted it.
15.4 The currency or currencies in which payments shall be made to

the Supplier under this Contract shall be as specified in the SCC.
15.5 In the event that the Purchaser fails to pay the Supplier any
payment by its due date or within the period set forth in the GCC
15.3, the Purchaser shall pay to the Supplier interest on the
amount of such delayed payment at the rate shown in the SCC,
for the period of delay until due payment has been made.
16. Taxes and Duties 16.1 For goods supplied from outside Nepal, the Supplier shall be
entirely responsible for all taxes, stamp duties, license fees, and
other such levies imposed outside Nepal. However, Tax
deduction at source shall be applied as per taxation laws of
Nepal.
16.2 For goods supplied from within the Nepal, the Supplier shall be
entirely responsible for all taxes, duties, license fees, etc.,
incurred until delivery of the contracted Goods to the Purchaser.
Tax deduction at source shall be applied as per taxation law of
Nepal.
16.3 If any tax exemptions, reductions, allowances or privileges may

be available to the Supplier in Nepal, the Purchaser shall use its
best efforts to enable the Supplier to benefit from any such tax
savings to the maximum allowable extent.
17. Performance 17.1 The Supplier shall, within fifteen (15) days of the receipt of
Security notification of Contract award, provide a Performance Security
for the due performance of the Contract in the amounts and
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currencies specified in the SCC.
17.2 The proceeds of the Performance Security shall be payable to the

Purchaser as compensation for any loss resulting from the
Supplier’s failure to complete its obligations under the Contract.
17.3 The Performance Security shall be denominated in the

currencies of the Contract, or in a freely convertible currency
acceptable to the Purchaser, and shall be in one of the forms
stipulated by the Purchaser in the SCC, or in another form
acceptable to the Purchaser.
17.4 The Performance Security shall be discharged by the Purchaser

and returned to the Supplier not later than thirty (30) days
following the date of completion of the Supplier’s performance
obligations under the Contract, including any warranty
obligations.
18. Copy right 18.1 The copyright in all drawings, documents, and other materials
containing data and information furnished to the Purchaser by
the Supplier herein shall remain vested in the Supplier, or, if
they are furnished to the Purchaser directly or through the
Supplier by any third party, including suppliers of materials, the
copyright in such materials shall remain vested in such third
party.
19. Confidential 19.1 The Purchaser and the Supplier shall keep confidential and shall
Information not, without the written consent of the other party hereto,
divulge to any third party any documents, data, or other
information furnished directly or indirectly by the other party
hereto in connection with the Contract, whether such
information has been furnished prior to, during or following
completion or termination of the Contract. Notwithstanding the
above, the Supplier may furnish to its Subcontractor such
documents, data, and other information it receives from the
Purchaser to the extent required for the Subcontractor to perform
its work under the Contract, in which event the Supplier shall
obtain from such Subcontractor an undertaking of confidentiality
similar to that imposed on the Supplier under GCC Clause 19.
19.2 The Purchaser shall not use such documents, data, and other
information received from the Supplier for any purposes
unrelated to the Contract. Similarly, the Supplier shall not use
such documents, data, and other information received from the
Purchaser for any purpose other than the design, procurement, or
other work and services required for the performance of the
Contract.
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19.3 The obligation of a party under GCC Sub-Clauses 19.1 and 19.2
above, however, shall not apply to information that:
(a) the Purchaser or Supplier need to share with the Donor or
other institutions participating in the financing of the
Contract;
(b) now or hereafter enters the public domain through no fault
of that party;
(c) can be proven to have been possessed by that party at the
time of disclosure and which was not previously obtained,
directly or indirectly, from the other party; or
(d) otherwise lawfully becomes available to that party from a
third party that has no obligation of confidentiality.
19.4 The above provisions of GCC Clause 19 shall not in any way
modify any undertaking of confidentiality given by either of the
parties hereto prior to the date of the Contract in respect of the
Supply or any part thereof.
19.5 The provisions of GCC Clause 19 shall survive completion or

termination, for whatever reason, of the Contract.
20. Sub-contracting 20.1 The Supplier shall notify the Purchaser in writing of all
subcontracts awarded under the Contract if not already specified
in the Bid. Subcontracting shall in no event relieve the Supplier
from any of its obligations, duties, responsibilities, or liability
under the Contract.
20.2 Subcontracts shall comply with the provisions of GCC Clauses 3.
21. Specifications and 21.1 Technical Specifications and Drawings

Standards (a) The Supplier shall ensure that the Goods and Related
Services comply with the technical specifications and other
provisions of the Contract.
(b) The Supplier shall be entitled to disclaim responsibility for
any design, data, drawing, specification or other document,
or any modification thereof provided or designed by or on
behalf of the Purchaser, by giving a notice of such
disclaimer to the Purchaser.
(c) The Goods and Related Services supplied under this
Contract shall conform to the standards mentioned in
Section V, Schedule of Supply and, when no applicable
standard is mentioned, the standard shall be equivalent or
superior to the official standards whose application is
appropriate to the country of origin of the Goods.
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21.2 Wherever references are made in the Contract to codes and
standards in accordance with which it shall be executed, the
edition or the revised version of such codes and standards shall
be those specified in the Section V, Schedule of Supply. During
Contract execution, any changes in any such codes and
standards shall be applied only after approval by the Purchaser
and shall be treated in accordance with GCC Clause 32.
22. Packing and 22.1 The Supplier shall provide such packing of the Goods as is required
Documents to prevent their damage or deterioration during transit to their final
destination, as indicated in the Contract. During transit, the
packing shall be sufficient to withstand, without limitation, rough
handling and exposure to extreme temperatures, salt and
precipitation, and open storage. Packing case size and weights
shall take into consideration, where appropriate, the remoteness of
the final destination of the Goods and the absence of heavy
handling facilities at all points in transit.
22.2 The packing, marking, and documentation within and outside

the packages shall comply strictly with such special
requirements as shall be expressly provided for in the Contract,
including additional requirements, if any, specified in the SCC,
and in any other instructions ordered by the Purchaser.
23. Insurance 23.1 Unless otherwise specified in the SCC, the Goods supplied
under the Contract shall be fully insured, in a freely convertible
currency from an eligible country, against loss or damage
incidental to manufacture or acquisition, transportation, storage,
and delivery, in accordance with the applicable Incoterms or in
the manner specified in the SCC.
24. Transportation 24.1 Unless otherwise specified in the SCC, obligations for
transportation of the Goods shall be in accordance with the
Incoterms specified in Sections V, Schedule of Supply.
25. Inspections and 25.1 The Supplier shall at its own expense and at no cost to the
Tests Purchaser carry out all such tests and/or inspections of the
Goods and Related Services as are specified in Sections V,
Schedule of Supply.
25.2 The inspections and tests may be conducted on the premises of

the Supplier or its Subcontractor, at point of delivery, and/or at
the final destination of the Goods, or in another place in Nepal
as specified in the SCC. Subject to GCC Sub-Clause 25.3, if
conducted on the premises of the Supplier or its Subcontractor,
all reasonable facilities and assistance, including access to
drawings and production data, shall be furnished to the
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inspectors at no charge to the Purchaser.
25.3 The Purchaser or its designated representative shall be entitled to

attend the tests and/or inspections referred to in GCC Sub-
Clause 25.2, provided that the Purchaser bear all of its own costs
and expenses incurred in connection with such attendance
including, but not limited to, all traveling and board and lodging
expenses.
25.4 Whenever the Supplier is ready to carry out any such test and
inspection, it shall give a reasonable advance notice, including
the place and time, to the Purchaser. The Supplier shall obtain
from any relevant third party or manufacturer any necessary
permission or consent to enable the Purchaser or its designated
representative to attend the test and/or inspection.
25.5 The Purchaser may require the Supplier to carry out any test
and/or inspection not required by the Contract but deemed
necessary to verify that the characteristics and performance of
the Goods comply with the technical specifications, codes and
standards under the Contract, provided that the Supplier’s
reasonable costs and expenses incurred in the carrying out of
such test and/or inspection shall be added to the Contract Price.
Further, if such test and/or inspection impedes the progress of
manufacturing and/or the Supplier’s performance of its other
obligations under the Contract, due allowance will be made in
respect of the Delivery Dates and Completion Dates and the
other obligations so affected.
25.6 The Supplier shall provide the Purchaser with a report of the
results of any such test and/or inspection.
25.7 The Purchaser may reject any Goods or any part thereof that fail
to pass any test and/or inspection or do not conform to the
specifications. The Supplier shall either rectify or replace such
rejected Goods or parts thereof or make alterations necessary to
meet the specifications at no cost to the Purchaser, and shall
repeat the test and/or inspection, at no cost to the Purchaser,
upon giving a notice pursuant to GCC Sub-Clause 25.4.
25.8 The Supplier agrees that neither the execution of a test and/or
inspection of the Goods or any part thereof, nor the attendance
by the Purchaser or its representative, nor the issue of any report
pursuant to GCC Sub-Clause 25.6, shall release the Supplier
from any warranties or other obligations under the Contract.
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26. Liquidated 26.1 Except as provided under GCC Clause 31, if the Supplier fails
Damages to deliver any or all of the Goods or perform the Related
Services within the period specified in the Contract, the
Purchaser may without prejudice to all its other remedies under
the Contract, deduct from the Contract Price, as liquidated
damages, a sum equivalent to the percentage specified in the
SCC of the Contract Price for each week or part thereof of delay
until actual delivery or performance, up to a maximum
deduction of the percentage specified in the SCC. Once the
maximum is reached, the Purchaser may terminate the Contract
pursuant to GCC Clause 34.
27. Warranty 27.1 The Supplier warrants that all the Goods are new, unused, and of
the most recent or current models, and that they incorporate all
recent improvements in design and materials, unless provided
otherwise in the Contract.
27.2 Subject to GCC Sub-Clause 21.1, the Supplier further warrants

that the Goods shall be free from defects arising from any act or
omission of the Supplier or arising from design, materials, and
workmanship, under normal use in the conditions prevailing in
the country of final destination.
27.3 Unless otherwise specified in the SCC, the warranty shall

remain valid for twelve (12) months after the Goods, or any
portion thereof as the case may be, have been delivered to and
accepted at the final destination indicated in the SCC, or for
eighteen (18) months after the date of shipment or loading in the
country of origin, whichever period concludes earlier.
27.4 The Purchaser shall give Notice to the Supplier stating the
nature of any such defects together with all available evidence
thereof, promptly following the discovery thereof. The
Purchaser shall afford all reasonable opportunity for the Supplier
to inspect such defects.
27.5 Upon receipt of such Notice, the Supplier shall, within the
period specified in the SCC, expeditiously repair or replace the
defective Goods or parts thereof, at no cost to the Purchaser.
27.6 If having been notified, the Supplier fails to remedy the defect
within the period specified in the SCC, the Purchaser may
proceed to take within a reasonable period such remedial action
as may be necessary, at the Supplier’s risk and expense and
without prejudice to any other rights which the Purchaser may
have against the Supplier under the Contract.
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28. Patent Indemnity 28.1 The Supplier shall, subject to the Purchaser’s compliance with
GCC Sub-Clause 28.2, indemnify and hold harmless the Purchaser
and its employees and officers from and against any and all suits,
actions or administrative proceedings, claims, demands, losses,
damages, costs, and expenses of any nature, including attorney’s
fees and expenses, which the Purchaser may suffer as a result of
any infringement or alleged infringement of any patent, utility
model, registered design, trademark, copyright, or other intellectual
property right registered or otherwise existing at the date of the
Contract by reason of:
(a) the installation of the Goods by the Supplier or the use of
the Goods in the country where the Site is located; and
(b) the sale in any country of the products produced by the
Goods.
Such indemnity shall not cover any use of the Goods or any part
thereof other than for the purpose indicated by or to be
reasonably inferred from the Contract, neither any infringement
resulting from the use of the Goods or any part thereof, or any
products produced thereby in association or combination with
any other equipment, plant, or materials not supplied by the
Supplier, pursuant to the Contract.
28.2 If any proceedings are brought or any claim is made against the
Purchaser arising out of the matters referred to in GCC Sub-
Clause 28.1, the Purchaser shall promptly give the Supplier a
notice thereof, and the Supplier may at its own expense and in
the Purchaser’s name conduct such proceedings or claim and
any negotiations for the settlement of any such proceedings or
claim.
28.3 If the Supplier fails to notify the Purchaser within thirty (30)
days after receipt of such notice that it intends to conduct any
such proceedings or claim, then the Purchaser shall be free to
conduct the same on its own behalf.
28.4 The Purchaser shall, at the Supplier’s request, afford all

available assistance to the Supplier in conducting such
proceedings or claim, and shall be reimbursed by the Supplier
for all reasonable expenses incurred in so doing.
28.5 The Purchaser shall indemnify and hold harmless the Supplier
and its employees, officers, and Subcontractors from and against
any and all suits, actions or administrative proceedings, claims,
demands, losses, damages, costs, and expenses of any nature,
including attorney’s fees and expenses, which the Supplier may
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suffer as a result of any infringement or alleged infringement of
any patent, utility model, registered design, trademark,
copyright, or other intellectual property right registered or
otherwise existing at the date of the Contract arising out of or in
connection with any design, data, drawing, specification, or
other documents or materials provided or designed by or on
behalf of the Purchaser.
29. Limitation of 29.1 Except in cases of gross negligence or willful misconduct :

Liability (a) neither party shall be liable to the other party for any
indirect or consequential loss or damage, loss of use, loss of
production, or loss of profits or interest costs, provided that
this exclusion shall not apply to any obligation of the
Supplier to pay liquidated damages to the Purchaser; and
(b) the aggregate liability of the Supplier to the Purchaser,
whether under the Contract, in tort, or otherwise, shall not
exceed the total Contract Price, provided that this limitation
shall not apply to the cost of repairing or replacing defective
equipment, or to any obligation of the Supplier to indemnify
the Purchaser with respect to patent infringement.
30. Change in Laws 30.1 Unless otherwise specified in the Contract, if after the date of
and Regulations the Invitation for Bids, any law, regulation, ordinance, order or
bylaw having the force of law is enacted, promulgated,
abrogated, or changed in the place of Nepal where the Site is
located (which shall be deemed to include any change in
interpretation or application by the competent authorities) that
subsequently affects the Delivery Date and/or the Contract Price,
then such Delivery Date and/or Contract Price shall be
correspondingly increased or decreased, to the extent that the
Supplier has thereby been affected in the performance of any of
its obligations under the Contract. Notwithstanding the
foregoing, such additional or reduced cost shall not be separately
paid or credited if the same has already been accounted for in
the price adjustment provisions where applicable, in accordance
with GCC Clause 14.
31. Force Majeure 31.1 The Supplier shall not be liable for forfeiture of its Performance
Security, liquidated damages, or termination for default if and to
the extent that its delay in performance or other failure to
perform its obligations under the Contract is the result of an
event of Force Majeure.
31.2 For purposes of this Clause, “Force Majeure” means an event or
situation beyond the control of the Supplier that is not
foreseeable, is unavoidable, and its origin is not due to
negligence or lack of care on the part of the Supplier. Such
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events may include, but not be limited to, acts of the Purchaser
in its sovereign capacity, wars or revolutions, fires, floods,
epidemics, quarantine restrictions, and freight embargoes.
31.3 If a Force Majeure situation arises, the Supplier shall promptly
notify the Purchaser in writing of such condition and the cause
thereof. Unless otherwise directed by the Purchaser in writing,
the Supplier shall continue to perform its obligations under the
Contract as far as is reasonably practical, and shall seek all
reasonable alternative means for performance not prevented by
the Force Majeure event.
32. Change Orders 32.1 The Purchaser may at any time order the Supplier through
and Contract Notice in accordance GCC Clause 7, to make changes within the
Amendments general scope of the Contract in any one or more of the
following:
(a) drawings, designs, or specifications, where Goods to be
furnished under the Contract are to be specifically
manufactured for the Purchaser;
(b) the method of shipment or packing;
(c) the place of delivery; and
(d) the Related Services to be provided by the Supplier.
32.2 If any such change causes an increase or decrease in the cost of,
or the time required for, the Supplier’s performance of any
provisions under the Contract, an equitable adjustment shall be
made in the Contract Price or in the Delivery and Completion
Schedule, or both, and the Contract shall accordingly be
amended. Any claims by the Supplier for adjustment under this
Clause must be asserted within thirty (30) days from the date of
the Supplier’s receipt of the Purchaser’s change order.
32.3 Prices to be charged by the Supplier for any Related Services

that might be needed but which were not included in the
Contract shall be agreed upon in advance by the parties and shall
not exceed the prevailing rates charged to other parties by the
Supplier for similar services.
33. Extensions of Time 33.1 If at any time during performance of the Contract, the Supplier
or its Subcontractors should encounter conditions impeding
timely delivery of the Goods or completion of Related Services
pursuant to GCC Clause 11, the Supplier shall promptly and at
least twenty one (21) days before the expiry of procurement
contract, notify the Purchaser in writing of the delay, its likely
duration, and its cause. As soon as practicable after receipt of
the Supplier’s notice, the Purchaser shall evaluate the situation
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and may at its discretion extend the Supplier’s time for
performance, in which case the extension shall be ratified by the
parties by amendment of the Contract.
Except in case of Force Majeure, as provided under GCC Clause

31, a delay by the Supplier in the performance of its Delivery
and Completion obligations shall render the Supplier liable to
the imposition of liquidated damages pursuant to GCC Clause
26, unless an extension of time is agreed upon, pursuant to GCC
Sub-Clause 33.1.
34.1 Termination for Default
34. Termination
(a) The Purchaser, without prejudice to any other remedy for
breach of Contract, by written notice of default sent to the
Supplier, may terminate the Contract in whole or in part:
(i) if the Supplier fails to deliver any or all of the Goods
within the period specified in the Contract, or within
any extension thereof granted by the Purchaser
pursuant to GCC Clause 33;
(ii) if the Supplier fails to perform any other obligation
under the Contract; or
(iii) if the Supplier, in the judgment of the Purchaser has
engaged in fraud and corruption, as defined in GCC
Clause 3, in competing for or in executing the
Contract.
(b) In the event the Purchaser terminates the Contract in whole
or in part, pursuant to GCC Clause 34.1(a), the Purchaser
may procure, upon such terms and in such manner as it
deems appropriate, Goods or Related Services similar to
those undelivered or not performed, and the Supplier shall
be liable to the Purchaser for any additional costs for such
similar Goods or Related Services. However, the Supplier
shall continue performance of the Contract to the extent
not terminated.
34.2 Termination for Insolvency.
(a) The Purchaser may at any time terminate the Contract by

giving notice to the Supplier if the Supplier becomes
bankrupt or otherwise insolvent. In such event,
termination will be without compensation to the Supplier,
provided that such termination will not prejudice or affect
any right of action or remedy that has accrued or will
accrue thereafter to the Purchaser
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34.3 Termination for Convenience.
(a) The Purchaser, by notice sent to the Supplier, may

terminate the Contract, in whole or in part, at any time for
its convenience. The notice of termination shall specify
that termination is for the Purchaser’s convenience, the
extent to which performance of the Supplier under the
Contract is terminated, and the date upon which such
termination becomes effective.
(b) The Goods that are complete and ready for shipment
within twenty-eight (28) days after the Supplier’s receipt
of notice of termination shall be accepted by the Purchaser
at the Contract terms and prices. For the remaining Goods,
the Purchaser may elect:
(i) To have any portion completed and delivered at the

Contract terms and prices; and/or
(ii) To cancel the remainder and pay to the Supplier an
agreed amount for partially completed Goods and Related
Services and for materials and parts previously procured by
the Supplier.
35. Assignment 35.1 Neither the Purchaser nor the Supplier shall assign, in whole or in
part, their obligations under this Contract, except with prior written
consent of the other party.
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Section VII. Special Conditions of Contract
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Section VII. Special Conditions of Contract
The following Special Conditions of Contract (SCC) shall supplement the General Conditions of
Contract (GCC). Whenever there is a conflict, the provisions herein shall prevail over those in the
GCC.
GCC 1.1(k) The Purchaser is: Master General of Ordnance (Provision), Nepali
Army Headquarters, Bhadrakali, Kathmandu
GCC 1.1 (p) The Site is: Mid Air Base, Gauchar, TIA Kathmandu, Nepal (Door
Delivery)
GCC 4.2 (b) The version of Incoterms shall be: Incoterms 2010
GCC 5.1 The language shall be: English
GCC 6.1 The individuals or firms in a joint venture, consortium or association
“shall” be jointly and severally liable.
The Manufacturer, Distributer or Supplier shall be liable towards the
purchaser through their local agents. The local agents shall be equally and
fully liable for the fulfillment of the contract.
GCC 7.1 For notices, the Purchaser’s address shall be:
Name and Address of the Purchaser: Master General of Ordnance
(Provision), Nepali Army Headquarters, Bhadrakali, Kathmandu, Nepal
Telephone number: +977-1-4244059
Facsimile number: + 977-1-4226039
e-mail Address: qmo-bidesh@nepalarmy.mil.np
GCC 8.1 The governing law shall be the law of: Nepal
GCC 9.2 In case of arbitration, the arbitration shall be conducted in accordance with
the arbitration procedures published by the Nepal Council of Arbitration
(NEPCA).
GCC 10.1 The Scope of Supply shall be defined in: Section V, Schedule of Supply
GCC 11.1 Details of shipping and documents to be furnished by the Supplier shall
be:
For Goods supplied from abroad as per Incoterms CIP:
1. Upon shipment, Supplier shall notify the Purchaser the full details of
the shipment, including Contract Number, Letter of Credit Number,
description of Goods, quantity, the vessel, the bill of lading/Airway
Bill/Motor Consignment Note number and date, port of loading, date of
shipment, port of discharge, Estimate date of delivery in port etc.
2. The Supplier shall send the following documents to the Purchaser,
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through banking channel:
a) 4 copies including 1 Original of the Supplier’s Commercial
Invoice showing the description of the Goods, quantity, unit price,
and total amount;
b) 4 copies including 1 Original of the negotiable, clean, on-board
Bill of lading/Airway Bill/Motor Consignment Note marked
“freight prepaid”.
c) 4 copies including 1 Original of the packing list identifying
contents of each package;
d) 4 copies including 1 Original of Insurance Certificate, amounting
invoice value plus 10%
e) 4 copies including 1 Original of Certificate of Origin certified by
Chamber of Commerce of the respective country.
3. The Purchaser shall receive the above documents at least 15 (fifteen)
days before arrival of the Goods at the port or place of arrival and, if not
received, the Supplier will be responsible for any consequent expenses.
For Goods from within the Purchaser’s country as per Incoterm
EXW:
1. Upon delivery of the Goods to the transporter, the Supplier shall notify the
Purchaser and send the following documents to the Purchaser:
a) Two (2) copies of the Supplier’s invoice showing the description
of the Goods, quantity, unit price, and total amount;
b) Delivery note, airway/ railway receipt, or truck receipt;
c) Manufacturer’s or Supplier’s warranty certificate;
d) Quality assurance certificate issued by QA department of
manufacturer;
e) Certificate of origin.
2. The Purchaser shall receive the above documents before the arrival of the
Goods and, if not received, the Supplier will be responsible for any
consequent expenses.
GCC 14.2 The price adjustments shall be: Not Applicable
GCC 15.1 The method and conditions of payment to be made to the Supplier under this
Contract shall be as follows:
Payment for Goods supplied from abroad (In case of goods to be

imported):
A. For Foreign Bidder:
1. Payment of foreign currency portion shall be made in quoted currency of
the Contract Price in the following manner:
(i) Advance Payment: Twenty (20) percent of the Contract Price
shall be paid within thirty (30) days of establishment of Letter of
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credit against a receipt of bank guarantee for equivalent amount in
the form provided in the bidding documents or another form
acceptable to the Purchaser through Banking Channel.
(ii) On Shipment: Forty (40) percent of the Contract Price of the

Goods shipped shall be paid through irrevocable letter of credit
opened in favor of the Supplier in a bank in its country, upon
submission of documents specified in GCC Clause 11.
(iii) On Acceptance: Forty (40) percent of the Contract Price of
Goods received shall be paid within thirty (30) days of receipt of the
Goods upon submission of claim supported by the acceptance
certificate issued by the Purchaser.
2. Payment of local currency portion shall be made in Nepalese Rupees
within thirty (30) days of presentation of claim supported by a certificate
from the Purchaser declaring that the Goods have been delivered and that all
other contracted Services have been performed.
B. For Nepali bidder:

1. Payment of foreign currency portion shall be made in Nepalese Rupees
converted at the exchange rate declared by NRB for the date of bid opening
in the following manner:
shall be paid within thirty (30) days of signing of the Contract against
a receipt of bank guarantee for equivalent amount in the form
provided in the bidding documents or another form acceptable to the
Purchaser.
(ii) On Delivery and Acceptance: Eighty (80) percent of the
Contract Price shall be paid on receipt of the Goods and upon
submission of the documents specified in GCC Clause 11 and
presentation of original invoice upon which the goods have been
received at the custom point and the custom bill of the GoN. and
good are acceptance certificate issued by the Purchaser
2. Payment of local currency portion shall be made in Nepalese Rupees
within thirty (30) days of presentation of claim supported by a certificate
from the Purchaser declaring that the Goods have been delivered and that all
other contracted Services have been performed.
Payment for Goods and Services supplied from within the Purchaser’s
country (In case of goods already imported or goods manufactured
within the purchaser’s country):
Payment for Goods and Services supplied from within the Purchaser’s
country shall be made in Nepalese Rupees, as follows:
shall be paid within thirty (30) days of signing of the Contract against
a receipt of bank guarantee for equivalent amount in the form
provided in the bidding documents or another form acceptable to the
Purchaser.
103
(ii) On Delivery and Acceptance: Eighty (80) percent of the
Contract Price shall be paid on receipt of the Goods and upon
submission of the documents specified in GCC Clause 11 and
presentation of original invoice upon which the goods have been
received at the custom point and the custom bill of the GoN. and
good are acceptance certificate issued by the Purchaser
GCC 15.5 The interest rate that shall be applied for payment delay is : NA
GCC 16.3 If any tax exemptions, reductions, allowances or privileges may be

available to the Supplier in Nepal, the Purchaser shall use its best efforts
to enable the Supplier to benefit from any such tax savings to the
maximum allowable extent.
The Purchaser shall not bear any financial responsibility for any
consequential expenses including port rent and demurrage charges
incurred while providing its best efforts to enable the Supplier to benefit
from such tax savings.
The Supplier shall provide a Performance Security as follows:
GCC 17.1
I. If bid price of the bidder selected for acceptance is up to 15
(fifteen) percent less than the approved cost estimate, the
performance security amount shall be 5 (five) percent of the bid
price.
II.For the bid price of the bidder selected for acceptance is more
than 15 (fifteen) percent below of the cost estimate, the
performance security amount shall be determined as follows:
Performance Security Amount = [(0.85 x Cost Estimate – Bid

Price) x 0.5] + 5% of Bid Price.
The Bid Price and Cost Estimate shall be inclusive of Value

Added Tax.
The amount of the Performance Security shall be in Nepalese Rupees, and
shall be valid for the period of Eighteen (18) months.
GCC 17.3 The types of acceptable Performance Securities are: “A bank guarantee
issued by a reputable bank located in the Purchaser’s country or abroad,
acceptable to the Purchaser, in the format included in Section VIII,
Contract Forms, Performance Security issued by foreign Bank must be
counter – guaranteed by a Commercial Bank or Financial Institution
eligible to issue Bank Guarantee as per prevailing Law in Nepal.
104
GCC 22.2 A complete packing list indicating the content of each package shall be
enclosed in a water proof envelope and shall be secured to the outside of
the packing case. In addition, each package shall be marked with indelible
ink/paint in bold letters, as follows:
a. Contract number :
b. Name and address of the Purchaser:
c. Country of origin:
d. Gross weight:
e. Net weight:
f. Package number of total number of packages:
g. Brief description of content:
Upright markings, where appropriate, shall be placed on all four vertical
sides of the package.
All materials used for packing shall be environmentally neutral.
GCC 23.1 The insurance coverage shall be in an amount equal to 110 percent of the
CIP or EXW price of the Goods from “warehouse” to “warehouse” on
“All Risks” basis, including war risks, riots and/or strikes. The insurance
cover shall start before the shipment date of the consignment.
GCC 24.1 Obligations for transportation of the Goods shall be in accordance with:
The responsibility for transportation shall be in accordance with Incotems.
The supplier is required under the contract to transport the Goods to a
specified place of final destination within the purchaser’s country, defined as
the delivery site, transport to such place of destination in the Purchaser’s
country including insurance and storage, shall be arranged by the supplier,
and related costs shall be considered as included in the contract price.
Tests and Inspections specified in Section V, Schedule of Requirements,
GCC 25.2
shall be carried out at the following times or milestones, and places:
S.No Particular Place Address Country Time Rmks

Gauchar,
Post-delivery Mid Air After
1. TIA Nepal
Inspection Base Delivery
Kathmandu
GCC 26.1 The applicable rate of liquidated damages shall be: 0.05 percent of the
total Contract Price per day
GCC 26.1 The maximum amount of liquidated damages shall be: Ten (10) percent of
the Contract Price.
105
GCC 27.3 The period of validity of the manufacturing defects shall be: 1 (One) year
from the date of arrival at the final destination
For the purposes of the Warranty, the place of final destination shall be:
Mid Air Base,Gauchar,TIA, Kathmandu, Nepal
GCC 27.5 The Supplier shall correct any defects covered by the manufacturing
defects within 90 days of being notified by the Purchaser of the
occurrence of such defects.
106
Section VIII. Contract Forms
107
Section VIII. Contract Forms
Table of Forms
Letter of Intent ....................................................................................................................105
Letter of Acceptance ............................................................................................................106
Contract Agreement Form .......................................................................................... 107-108
Performance Security .........................................................................................................109
Advance Payment Security .................................................................................................110
108
Letter of Intent
[on letterhead paper of the Purchaser]
. . . . . . .[insert date].
To: . . . . . . . . . . [insert name and address of the Contractor]
Subject:Issuance of letter of intent to award the contract .
This is to notify you that, it is our intention to award the contract ………. [insertdate] for execution of the . . . . . . . .
[insert.name of the contract and identification number] to you as your bid price . . . . . . . . [insert currency and .amount in figures
and words]. as corrected and modified in accordance with the Instructions to Bidders is hereby selected as substantially
responsive lowest evaluated bid.
Authorized Signature: .............................................................................................................................................
Name: .....................................................................................................................................................................
Title: .......................................................................................................................................................................
CC:
[Insert name and address of all other Bidders, who submitted the bid]
[Notes on Letter of Intent
The issuance of Letter of Intent is the information of the selection of the bid of the successful bidder by the Purchaser
and for providing information to other unsuccessful bidders who participated in the bid as regards to the outcome of
the procurement process. This standard form of Letter of Intent to Award should be filled in and sent to the successful
Bidder only after evaluation and selection of substantially responsible lowest evaluated bid.]
109
Letter of Acceptance
[on letterhead paper of the Employer]
. . . . . . . date. . . . . . .
To: . . . . . . . . . . name and address of the Supplier . . . . . . . . . .
Subject: Notification of Award
This is to notify that your Bid dated . . . .[insert date] for execution of the . . . . . . .[insert .name of the contract and
for the Contract price of ……………..[insert currency and amount in figures and words], as corrected in
identification number]
accordance with the Instructions to Bidders is hereby accepted in accordance with the Instruction to Bidders.
You are hereby instructed to contract this office to sign the formal contract agreement within 15 days. As per the
Conditions of Contract, you are also required to submit Performance Security, as specified in SCC, consisting of a
Bank Guarantee in the format included in Section VIII (Contract Forms) of the Bidding Document.
The Purchaser shall forfeit the bid security, in case you fail to furnish the Performance Security and to sign the
contract within specified period.
Authorized Signature: .............................................................................................................................................
Name and Title of Signatory:
110
Contract Agreement Form
[The successful Bidder shall fill in this form in accordance with the instructions indicated]
THIS CONTRACT AGREEMENT is made

the [ insert: number ] day of [ insert: month ], [ insert: year ].
BETWEEN
(1) [ insert complete name of Purchaser ], a [ insert description of type of legal entity, for
example, an agency of the Ministry of .... of the Government of { insert name of Country of
Purchaser }, or corporation incorporated under the laws of { insert name of Country of
Purchaser } ] and having its principal place of business at [ insert address of Purchaser ]
(hereinafter called “the Purchaser”), and
(2) [ insert name of Supplier ], a corporation incorporated under the laws of [ insert: country
of Supplier ] and having its principal place of business at [ insert: address of Supplier ]
(hereinafter called “the Supplier”).
WHEREAS the Purchaser invited bids for certain Goods and ancillary services, viz., [insert brief
description of Goods and Services] and has accepted a Bid by the Supplier for the supply of those
Goods and Services in the sum of [insert Contract Price in words and figures, expressed in the
Contract currency(ies) ] (hereinafter called “the Contract Price”).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively
assigned to them in the Conditions of Contract referred to.
2. The following documents shall constitute the Contract between the Purchaser and the
Supplier, and each shall be read and construed as an integral part of the Contract:
(a) This Contract Agreement

(b) Special Conditions of Contract
(c) General Conditions of Contract
(d) Technical Requirements (including Schedule of Requirements and Technical
Specifications)
(e) The Supplier’s Bid and original Price Schedules
(f) The Purchaser’s Notification of Award
(g) [Add here any other document(s)]
This Contract shall prevail over all other Contract documents. In the event of any discrepancy or
inconsistency within the Contract documents, then the documents shall prevail in the order listed
above.
3. In consideration of the payments to be made by the Purchaser to the Supplier as indicated
111
in this Agreement, the Supplier hereby covenants with the Purchaser to provide the Goods and
Related Services and to remedy defects therein in conformity in all respects with the provisions of
the Contract.
4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the
Goods and Related Services and the remedying of defects therein, the Contract Price or such other
sum as may become payable under the provisions of the Contract at the times and in the manner
prescribed by the Contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance
with the laws of “Nepal” on the day, month, and year indicated above.
Signed by [insert authorized signature for the Purchaser] (for the Purchaser)
Signed by [insert authorized signature for the Supplier] (for the Supplier)
112
Performance Security
[The bank, as requested by the successful Bidder, shall fill in this form in accordance with the
instructions indicated]
[insert complete name and number of Contract]
WHEREAS [insert complete name of Supplier] (hereinafter “the Supplier”) has received the
notification of award for the execution of [insert identification number and name of contract]
(hereinafter “the Contract”). ] (hereinafter “the Contract”).
AND WHEREAS it has been stipulated by you in the aforementioned notification of award that
the Supplier shall furnish you with a security [insert type of security] issued by a reputable
guarantor for the sum specified therein as security for compliance with the Supplier’s performance
obligations in accordance with the Contract.
AND WHEREAS the undersigned [insert complete name of Guarantor], legally domiciled in
[insert complete address of Guarantor], (hereinafter the “Guarantor”), have agreed to give the
Supplier a security:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the
Supplier, up to a total of [insert currency or currencies and amount of guarantee in words and
figures] and we undertake to pay you, upon your first written demand declaring the Supplier to be
in default under the Contract, without cavil or argument, any sum or sums within the limits of
[insert currency and amount of guarantee in words and figures] as aforesaid, without your
needing to prove or to show grounds or reasons for your demand or the sum specified therein.
This security is valid until the [insert day, month, year].
Name: [insert complete name of person signing the Security]
In the capacity of: [insert legal capacity of person signing the Security]
Signed: [insert signature of person whose name and capacity are shown above]
Duly authorized to sign the security for and on behalf of: [insert seal and complete name of
Guarantor]
Date: [insert date of signing]
113
Advance Payment Security
[The bank, as requested by the successful Bidder, shall fill in this form in accordance with the
instructions indicated.]
[insert complete name and number of Contract]
In accordance with the payment provision included in the Contract, in relation to advance
payments, [insert complete name of Supplier] (hereinafter called “the Supplier”) shall deposit
with the Purchaser a security consisting of [indicate type of security], to guarantee its proper and
faithful performance of the obligations imposed by said Clause of the Contract, in the amount of
[insert currency and amount of guarantee in words and figures].
We, the undersigned [insert complete name of Guarantor], legally domiciled in [insert full
address of Guarantor] (hereinafter “the Guarantor”), as instructed by the Supplier, agree
unconditionally and irrevocably to guarantee as primary obligator and not as surety merely, the
payment to the Purchaser on its first demand without whatsoever right of objection on our part and
without its first claim to the Supplier, in the amount not exceeding [insert currency and amount
of guarantee in words and figures].
This security shall remain valid and in full effect from the date of the advance payment being
received by the Supplier under the Contract until (insert day, month, year). [Contract
completion date may be a basis for this date]
Name: [insert complete name of person signing the Security]

In the capacity of: [insert legal capacity of person signing the Security]
Signed: [insert signature of person whose name and capacity are shown above]
Duly authorized to sign the security for and on behalf of: [insert seal and complete name of
Guarantor]
Date: [insert date of signing]
114

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GOVERNMENT OF NEPAL (GoN)

MASTER GENERAL OF ORDNANCE (PROVISION)

Financing Agency: Government Budget

or, On behalf of: ....................................................................

1 Price of the Bidding Document: NRs. 3,000.00

Invitation for Bids

PART 1 – Bidding Procedures

PART 2 – Supply Requirements

PART 3 – Conditions of Contract and Contract Forms

Avionics Spare Parts for MI-17

Avionics Spare Parts for MI-17

1. Scope of Bid ...............................................................................................................................9

B. Contents of Bidding Document

7 Sections of the Bidding Document ................................................................................... 14-15

10. Cost of Bidding ........................................................................................................................16

D. Submission and Opening of Bids

23. Submission, Sealing and Marking of Bids ........................................................................ 24-25

28. Confidentiality .........................................................................................................................27

40. Award Criteria ................................................................................................................... 31-32

1.2 Throughout this Bidding Document :

(a) the term “in writing” means communicated in written form

(b) if the context so requires, singular means plural and vice

(c) “day” means calendar day.

4. Eligible 4.1 A Bidder may be a natural person, private entity, government-

B. Contents of Bidding Document

7. Sections of 7.1 The Bidding Document consist of Parts 1, 2, and 3, which

7.3 The Purchaser is not responsible for the completeness of the

7.4 The Bidder is expected to examine all instructions, forms, terms,

8. Clarification 8.1 A prospective Bidder requiring any clarification of the Bidding

9.2 Any addendum issued shall be part of the Bidding Document

9.3 To give prospective Bidders reasonable time in which to take an

12. Documents 12.1 The Bid shall comprise the following:

15.6 Prices shall be quoted as specified in each Price Schedule

(a) For Goods manufactured in Nepal :

If so indicated pursuant to ITB 1.1, Bids are being invited for

(b) All expenditures that are to be incurred in Nepal for i)

18.4 Standards for workmanship, process, material, and equipment,

19.2 If so required in the BDS, a Bidder that does not manufacture or

19.4 A foreign Bidder wishing to have or already having a local agent

20.2 In exceptional circumstances, prior to the expiration of the bid

21.2 If a bid security is specified pursuant to ITB 21.1, the bid

21.3 If a bid Security is required in accordance with ITB 21.1, any

21.4 If a Bid Security is specified pursuant to ITB 21.1, the Bid

21.5 If a Bid Security is specified pursuant to ITB 21.1, the Bid

21.6 The Bid Security may be forfeited:

22.3 Any amendments such as interlineations, erasures, or

D. Submission and Opening of Bids

23.2 Bidders submitting bids by mail or by hand or by courier shall

23.3 The inner and outer envelopes shall:

(a) submitted in accordance with ITB Clauses 22 and 23

(b) received by the Purchaser prior to the deadline prescribed

26.2 Bids requested to be withdrawn in accordance with ITB 26.1

26.3 No Bid shall be withdrawn or modified in the interval between

E. Evaluation and Comparison of Bids

28. Confidentiality 28.1 Information relating to the examination, evaluation, comparison,

28.2 Any attempt by a Bidder to influence the Purchaser in the

31. Determination 31.1 The Purchaser’s determination of the responsiveness of a Bid is

31.2 A substantially responsive bid is one that meets the requirements

32.2 Provided that a Bid is substantially responsive, the Purchaser

Dated on day of , _ [insert date of signing]

Total Contract amount ______________________ Currency