Doc No: MPTCL – SO-002

MEGAWATT POWER &

TELECOMMUNICATION CO., LTD Rev: 03 Date: 2/10/2022
METHOD STATEMENT
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METHOD STATEMENT FOR PROPOSED SUPPLY, INSTALLATION, COMMISSIONING &

MAINTENANCE OF A SOLAR POWER LIGHTING MURALS AT CENTRAL BANK OF KENYA SITE
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METHOD STATEMENT
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Client Project No.

Internal Project No

Print Name Signature Date

RESPONSIBILITY MARTIN OGETO (PROJECT MANAGER)

DOCUMENT OWNER CHARLES IKENYE (PROJECT SUPERVISOR)

NB: Preparation and checking of this document will only be by an appropriately

competent Megawatt power & Telecommunication LTD employee.

1 2 3 4
Document
Issue(Revision)
Date
Amended By
H&S CHECKED BY VICTOR MUEMA (H&S
SUPERVISOR)
DETAIL OF INITIAL DRAFT
AMENDMENT
SIGNATURE
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Introduction
The project will involve the Supply, installation, Commissioning & Maintenance of a solar lit
murals at CENTRAL BANK EXTELCOM BUILDING
Scope of Work / Objectives.
The proposed works include: supply, installation of mounting structures, PV panels, inverters,
batteries, cabling, and inverter room construction.

Key Responsible Personnel on Site

1. Gichana Martin Ogeto – Project Manager Tel: 0722260464
2. Evans Akungwi – Project Technical lead Tel: 0707763733
3. Charles Ikenye – Project Technical Supervisor Tel: 0700863975
4. Victor Muema – Project HSE Supervisor Tel: 0705628289
5. Felix Msach – Project Structural/2D&3D elevations designer Tel: 0718299728

(1)SITE CONTACT MAIN CLIENT CENTRAL BANK OF KENYA

DETAILS

CLIENT PROJECT MANAGER (incl. ANTHONY AHUYA 0721329721

mobile number)
GICHANA MARTIN OGETO 07222600464
Authorized person (incl.mobile
number) CHARLES IKENYE 0700863975

Site engineer & supervisor (incl.

mobile number)

(2) Location of Site

EXTELCOM BULIDING
(2) Location of RAMs
EXTELCOM BUILDING ROOF AND
specific works within
WALL MOUNTED LIGHTS
the site

(3) Start Date TBD Finish Date TBD

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Scopes of works for this This covers offloading,

RAMs Distribution and installation of
Solar PV Modules, DC Cable tray
installation and management of
DC cables on Roof.
 Inverter room construction
 Mounting Structure.
 PV modules.
 DC Cables.
 Cable Trays.
 Battery Installation
 AC Cabling

(5) Equipment and

materials to be • Hacksaw +blade.
installed or used: • Scaffolding
• Ladders.
• Portable/Cordless drills.
• Personal Protective
(6) What safety Equipment shall be
arrangements will be provided to every worker
in place? involved in the process
and at least a hard hat, Hi-
Viz reflector and safety
boots shall be worn at all
times on site.
• All workers shall undergo
a safety induction and
RAMS toolbox talk before
start of the work.
• All workers MUST report
any accident or injury to
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supervisor, no matter
how minor and proper
treatment to be obtained
if required.
• Task specific PPE will be
required depending on the tasks,
as detailed below.
• The site shall be kept clean and
clear of unnecessary obstruction
(housekeeping)
• First aid kit boxes will be kept
at site office and a portable one
on site
• Pedestrian segregation to be
put in place as part of the works.

(7) Sequence of All RAMS are to be read and

Operations & Project understood, and signed by the
Methodology operatives before any works
(Attach drawings & commence
sketches if appropriate) MATERIAL AND EQUIPMENT
HANDLING AND OFFLOADING
Deliveries
• Pelleted Boxes of PV
Modules shall be
offloaded from the Truck
using a Forklift.
• The inverters and
mounting Rails shall be
delivered in boxes
secured to pallets.
• All other goods shall be
delivered to the site
secured and removable
via forklift or onsite plant.

Storage
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• Solar modules, inverters,

and Mounting Rails shall
be securely stored in an
area identified by the
Project manager.
• PV module packaging
must be kept dry to avoid
collapse or compression
of the packaging which
might lead to damage to
the modules or other
equipment.
• All other equipment shall
be stored and secured
until the Start of
installation.
• Distribution of Goods
• PV modules shall remain
in their packaging until
they are ready for
installation.
• The Mounting Rails and
modules will need to be
manually handled;
protective gloves should
be used for this.
• All packaging to be
disposed from site on a
Daily basis.

Risk Assessments All involved

parties will undergo a
mandatory Tool Box talk before
offloading starts, during which
Methodology, Risk assessment,
Risk Mitigation, Site specific
hazards (such as utility Services,
ground conditions, weather,
among others) emergency
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procedures (e.g. first aid,

overhead or other services
adjacent to their work area,
environmental factors) will be
addressed. Following of relevant
client site rules will be insisted
upon at this juncture.
Tool box talk will be conducted
every day before any activities is
carried out on site. All members in
attendance will have to sign and
the form filed in site safety file.

Inverter room construction

The construction of the inverter room will begin by preparing the current slab surface to receive
the concrete blocks. The surface will first be roughened and wetted to receive mortar (cement
and sand 1:3 mortar). The solid concrete blocks of compressive strength 3.5N/mm2 will be cast
using a 1:3 mortar and supported with a 25mm × 20 Gauge hoop iron reinforcement and
column-wall ties; one end cast into concrete; other end built 500mm into walling in alternate
courses.
Steel works for the inverter room’s roof will include girder of 40 × 40 × 2mm SHS and purlins of
50 × 25 × 2mm to support 26-gauge box profile IT5 roofing sheets, fixed with self-taping screws.
The roofing system will also include a 9m half round steel gutters of 600mm held in position
with gutter hangers brackets. A louvered mild steel double door size 3000mm wide × 2200mm
high, with all necessary iron monger will be fixed for the inverter room.
The internal wall finishes will include steel troweled plaster of 9mm first coat of cement/lime
putty/sand (1:2:9) and 3mm second coat of cement/lime putty/sand (1:1:6). The wall surfaces
will then be prepared and painted with undercoat and two finishing coats permaplast Crown
paint. The floor is then finished with a 32mm thick cement/sand screed and wood floated
finish.
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1. SOLAR PANELS
Procedure and Measures to be taken during offloading process;
• The distance between storage areas and the area the materials are to be used have been
identified (as shown in the image). The distance selected is the most appropriate and
convenient.
 Unloading of all the material will take place ONLY in a designated area away from
other site operations and will be supervised by the site supervisor. This area will be
barricaded and marked using visible signage.
 The offloading of the modules from the truck will be done by a forklift handled by a
qualified and certified personnel.
 From the temporary storage area, the modules will be moved using a forklift to the
location where the scaffolding will be erected.
 Only one module will be lifted at any given time. The process is explained in detail
under panel distribution.

When picking up items with a powered industrial truck, the following must be considered:
 The material being ferried must be centered on the forks as close to the mast as
possible to minimize the potential for the truck tipping or the load falling.
 Avoid overloading a lift truck because it impairs control and causes tipping over,
 No extra weight will be placed on the rear of a counterbalanced forklift to avoid an
overload,
 Appropriate signs showing unloading operations will be in place and visible
wherever appropriate.
 Before loading the interior of the truck will be inspected for the following: trash,
loose objects and obstructions, holes, or weak floors.
 Items which are stacked will be fastened properly to ensure they are stable and
cannot fall.
 The height and speed limits from the storage area to roof will be observed at all
times on site.

MOVING MATERIAL FROM TEMPORARY STORAGE PARKING BAY TO SCAFFOLDING

Methodology
o Route shall be kept clear and free from obstructions.
o Visual safety check will be carried out by an employee of MEGAWATT POWER
&TELECOMMUNICATION LTD.
o The banksman shall ensure that no other person (or traffic), either public or site, are
within an unsafe distance of any lifted materials in the process of being moved.
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o The forks will be inserted under the pallet of the rail boxes making sure they are
maintained in balanced position.
o When moving loose load with a forklift, the load will be tied using slings before
lifting.
o Only approved lifting slings suitable for the purpose will be used in lifting. The
weight of the load to be lifted will be taken into consideration in the selection of
slings. The sling shall be inspected for any damage.
o The unloading will be started from the top. The Load will be lifted upwards in a
horizontally aligned position. Make sure that lifting straps are equally tensioned
while lifting.
o The forklift driver shall, under no circumstances, move any Load until he has
checked that it is safe to do so from his banksman.
o On an uneven route, a low speed will be maintained so that the Load or the pallet of
accessories cannot move about on the fork.
o The trained driver will under no circumstances leave the forklift unattended for any
reason whilst the load remains suspended.
o All offloaded items will be stacked in accordance with the manufacturers’ Quality
procedures; the supervisor will ensure that each stack is stable and unlikely to
collapse.

Risks involved in offloading

o Fractures and internal damage if struck by trucks or forklifts.
o Falling off the container while attempting to open it.
o Load falling off the forks
o Getting hit by turning/Reversing Vehicles
o Getting crushed by the load
o Lower back pains due to lifting
o Cuts and bruises

Mitigation
a. There will proper planning of the work process to minimize any incidents
and accidents.
b. There will be strict adherence to good pedestrian/vehicle segregation
measures on site
c. Workers will be sensitized to always be alert and aware of what they are
doing.
d. Drivers and forklift operators will have to have proper training and be
physically fit.
e. There will be a checklist that will be used to guide the process of lifting
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f. The forklifts route will be always kept clear.

g. No-one will be allowed under the load during lifting, and sufficient distance
from the load will be maintained. The path and safe distance from the forklift
will be properly demarcated.
h. When doing manual lifting, workers will receive adequate information on the
weight of the load and the maximum weight that should be lifted by one
worker.

SCAFFOLDING.
Before using the scaffolding, the team will be properly inducted on its safe use.
The use of safety harness on the scaffolding will be mandatory.
The harness at all times will be properly hooked onto the scaffolding frame
The harness will be inspected daily before use.
Before use, the scaffolding will be thoroughly inspected to ensure that design of all
working platforms, their supporting structures and means of protection from falling
material or objects, to be used on this project must comply with the local
Construction Health and Safety & Welfare Regulations.
All working platforms, supporting structures and edge protection shall be erected
by competent personnel who possess the adequate training, knowledge and
experience.
Before Using the Scaffolding, a handover Certificate must be issued and tagged with
“SCAFFOLDING SAFE FOR USE” Signage.
Lights, or colored tapes, shall be used to segregate the scaffold area so that other
people within the premises are protected from accidentally injuring themselves or
destroying the scaffold.
The scaffolding shall be checked every morning to ensure it has not been interfered
with.
All Scaffolding shall be left in a manner to prevent unauthorized access and use at
the end of each Day. It must also be tagged with an “NO UNAUTHORIZED
PERSONNEL BEYOND THIS POINT” at ground Level.
Ladders are to be locked away or removed from site at the end of each working day.
A mandatory perimeter, properly reinforced anti-fall Edge protection must be done
before roof access can be granted to the installing team.
All Skylights within the Work area will be covered to prevent anyone from falling
down if accidentally stepped on
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Risks involved in distributing modules on roof

 Since the area is surrounded by parking lot and heavy traffic as it is in town, there
will be banks man at all times to guide the forklift and truck operator to avoid any
form of accident or traffic delays.
 PV modules are made of glass, and are therefore at risk of fracture or cracking. Care
of handling shall be a priority.
 Any damaged modules shall be wrapped and repackaged to avoid any further
damage and risk of injury to persons. They shall be clearly marked as damaged and
returned to the storage area. The site manager shall be notified.
 The modules are pre-wired with touch-proof connectors which isolate the current
and care shall be taken not to interfere with or expose the terminals.
 Any suspected faulty modules shall be set aside for return.

PANEL DISTRUBUTION.
o PV modules shall remain in their packaging until they are Distributed using a
Forklift to the ground level of the Scaffolding.
o The forklift operator shall be assisted by a banks man in moving the panels
and also diverting traffic. Traffic signage must also be used to warn truck
drivers and other machinery operators of the works taking place.
o After safe positioning of the pellet on the ground, it will be unwrapped. This
will involve cutting of the straps using a hacksaw blade. The team doing this
will have to always wear hand gloves. The team will comprise of a minimum
number of 2 technicians.
o The modules will then be removed from the pellets in a systematic manner
starting by the topmost module to the bottom module.
o Each module will strictly be carried by at least a team of two technicians.
o The modules will be manually lifted on to the roof there will 2 at least 2
technicians at every working platform of the scaffolding. The modules will be
passed successively up the scaffolding to the roof top.

The following key points being taken into consideration;

I. Keeping loads as close to the body as possible and not twisting while lifting,
carrying, or setting down a load. Nose, shoulders, hips, and toes should all be facing
the same direction.
II. The scaffolding platform shall be spaced in a manner to minimize reaching.
III. Use personal protective equipment where needed, such as gloves with good grip
and steel-toed boots where appropriate.
IV. Implement rest breaks and job rotation for frequent and/or heavy lifting.
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V. The team shall be getting toolbox talks with emphasis awkward positions and on
how to Place items to be lifted within the “power zone” i.e., close to the body,
between the mid-thigh and mid-chest of the person doing the lifting. This is the area
where the arms and back can lift the most with the least amount of effort.
VI. PV modules weigh approximately 23kg, but have a large wind uplift area and
therefore will be handled by two people. Works must discontinue in adverse
weather conditions.
All Packaging disposal shall be done on daily basis.
The support framework and modules will need to be manually handled;
protective gloves shall be used for this.

MARKING OF THE AREAS

o All the zones which will be clearly marked using barrier tape. Only authorized
persons will be allowed access to these areas. They include.
a. loading and offloading zones
b. The route from the storage area to the roof
c. The scaffolding
d. The roof
o The access route to the site will not change and no other route shall be used without
prior approval by the site supervisor.
o The movement in and around site will be systematic. Running is not permitted on
site.
o In case of emergency such as fire, everyone on site will assemble at a marked central
place guided by the site supervisor.

PV MODULE INSTALLATION.
a. Mounting rails shall be fixed on the Roof as per instructions on the Drawings.
With the aid of a String and a Tape measure to make sure that the Rail is
within the Mounting Zone of the Module.
b. The Rails will be mounted on the roof by Self drilling bolts using a portable.
c. The PV modules will then be mounted on the mounting Rails using mid and
end clamps depending on the position of the panel.
d. Torque values shall properly be observed during the exercise to avoid over
or under tightening the panels.
e. Gloves are to be worn by personnel whilst installing the mounting rails to
protect against sharp edges and hot/cold surfaces and final connections to
complete works.
f. Cloves should be worn when lifting and carrying modules to protect against
sharp edges and corners.
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g. PV modules are made of glass, and are therefore at risk of fracture or

cracking. Care of handling shall be a priority.
h. Any damaged modules shall be wrapped and repackaged to avoid any further
damage and risk of injury to persons. They shall be clearly marked as
damaged and returned to the storage area. The site manager shall be notified.
i. The modules are pre-wired with touch-proof connectors which isolate the
current and care shall be taken not to interfere with or expose the terminals.
The voltage generated from one module is not considered dangerous
(approximately 48 Volts). As the modules are connected to each other, the
voltage increases and so does the risk of a harmful shock.
j. Any suspected faulty modules should be set aside for return.

NB
No Panels shall be left on the Roof Un-mounted. All panels/Modules on the Roof must be
mounted to avoid being blown away by wind. At the end of each day, arrangements must be
done to return all loose panels back to the Store.

DC CABLING AND CABLE TRAY WORKS

a. When handling cable drums, precautions shall be taken to avoid damage to
the cable and injury to people. Due regard shall be paid to the mass of the
drum, the method and direction of rolling and the method of lifting.
b. The cable drum shall have sufficient clearance from the ground and be able
to turn freely.
c. Cable management on Cable Trays shall be as shown in the drawing, paying
keen attention to the drawing separation requirements.
d. All Isolators shall be on ‘OFF’ position during installation for safety purposes.
e. Cable tightness shall be thoroughly inspected after all terminations with an
infrared camera.

2) Cable Termination procedure shall strictly be followed on all terminations.

a. After that the conductive part of the cable will be stripped a short piece
enough for the connector Pin. The pin will be inserted in the connector
before tightening.
b. All cables shall be properly marked with color codes and labels indicating
their destinations.
c. DC Cable Trays running across the Roof shall be mounted on the roof using
Self tapping screws and EPDM Rubber to maintain water ingress on the roof.
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d. Modified edges of the Cable trays shall be filed to protect the Cables from
sharp edges which may puncture the cables or even the gloves of the
technicians hence exposing them to injuries.
e. Cable management shall be done in a way to protect the cables from stress
(i.e. ensure they are not trapped or trodden on) during installation as well as
during storage prior to installation.
f. Cable management shall be done with UV Rated Cable ties.
g. All cable terminations must be done on Dead Circuits at both ends before
connection to the modules is made to prevent the possibility of personnel
being exposed to bare live conductors.
h. DC connectors shall be kept as dry where possible.
i. As the modules are installed, they will be cabled up in series-connected
‘strings’. As each string is connected, a string voltage and polarity check will
be carried out to ensure that all connections are sound, and findings
recorded on a DC test sheet.
j. All DC cables shall be labelled at both ends with the string number.
k. All DC cables shall be tested and logged on test sheets.

Emergency Procedures & First Aid facilities

First Aid:
Notices with First Aid procedures shall be displayed at all times at the site office. The name
of the site first aider at work and the location of the accident book and first aid kit shall also
be distributed within the site induction with notices again being displayed within
prominent positions. In the event of an injury:
If someone is seriously injured, we take the following steps.
1. Protect the area from hazards.
2. Prevent further injury to the casualty.
3. Administer first aid.
4. Call an ambulance or rescue unit.
5. Have someone direct the ambulance or rescue unit to the accident scene.

Emergency telephone numbers — ambulance, fire, local utilities, senior management—

will be posted in the field office for quick reference.
Staff training: Our staff are experienced and adequately trained in emergency procedures:
i.e. practicing evacuations, identifying assembly points, location of emergency equipment,
first aid arrangements and how to safely shut down machinery.
Site First Aider: Contact details for local emergency personnel
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Accident reporting procedures:

1. Injured person or the first-aider to report accident to designated first aider giving all
relevant details.
2. Designated first aider will enter the detail in the accident book taking care to ascertain
exactly what occurred.
3. All Injuries including the ones that require the first aider to refer the injured person to
hospital or to their doctor shall be immediately notified to Megawatt/CBK site manager.
4. In such cases, Megawatt representative, must investigate all the circumstances of how
the injury was sustained and a company accident investigation report completed.
5. The findings of the investigation will be examined by Megawatt and CBK representative
with the objective of identifying measures to avoid a repetition.

These control measures will be introduced after consultation with staff on site.
Permits required to complete the works
Daily Work Permits:
• Lifting works
• Roof PV installation
• Hot works.

Waste disposal arrangements

Any waste generated will be placed in the appropriate waste bin that will be brought onto
site by Megawatt, as detailed above.

Task Specific PPE Items needed

a. Safety boots
b. Hard hats
c. High visibility
d. Safety gloves
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Risk Assessment
HAZARD Person at Risk L S R L S R
Setting up of site Passers-by, 3 3 9 - Access to site should be restricted to authorized 2 2 4
Workers, personnel. All site areas to be kept free of any
Trespassers. article likely to cause a person to slip, trip or fall.

Site access and Passers-by, 3 4 12 - All persons on site to wear high visibility vest in 2 1 2
egress Workers, addition to other PPE specified.
Trespassers.
- All plant or vehicles only to be operated by
licensed operators and under the constant
supervision by a nominated member of the team
to avoid collisions.
-Cordon off working areas with barrier tapes

Manual Handling Workers. 4 3 12 - Reduce human involvement by using 2 1 3

of equipment and mechanical handling methods, where
materials appropriate.

- Ensure personnel to be used for manual

handling are properly trained in manual handling
techniques and are physically capable of the task
required.

- Use all PPE required to limit risks from cuts and

abrasions.

- Hard hats, high visibility vests and safety

footwear should be used at all times.

Access to Passers-by, 2 3 12 Existing Controls. 1 2 4

roof/plant room Workers, - Only Authorized persons are permitted access,
by unauthorized Trespassers via their College ID card.
persons - Roof (and plant room) access doors are color
coded and signed to indicate restricted access
and/or hazards.

Further actions
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- Take care to secure access points to prevent

unauthorized persons accessing roof areas. It is
recognized that this can be problematic, e.g.,
when frequent irregular access is required such
as when transporting materials onto roofs.

Hazardous Workers. 2 3 8 Existing Controls 1 2 3

emissions from - Workers are advised not to work for extended
fume periods of time within a 3 meter radius of a fume
stacks/Chimneys. stack unless this has been approved by their
Manager.

Further actions.
- In the event that it is necessary to work at
height on a roof adjacent to e.g. within a 3 meter
radius of a fume stack vent this should only be
undertaken via a permit to work. In the event
that a fume stack is less than 3 meters above the
primary roof surface workers must not go onto
the roof without the permission of their manager.

No or limited Workers. 4 5 12 - Where fully compliant collective edge 2 3 4

edge protection protection does not exist access will only be
permitted by adherence to the following:
• A safe system of work which sets out the
precautions to be taken by operatives.
• No person to be within 2 meters of an
unprotected roof edge unless they are using fall
arrest / restraint apparatus and working in
compliance with a permit to work.
• Operatives to give full regard to weather
conditions when planning works on unprotected
roofs.
Further actions.
- A temporary guard rail shall be installed during
construction on roofs with above 10 Degrees
pitch
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Sloping Roof Workers. 3 5 12 - Sloping roofs are not to be walked on by staff 2 4 4

(>10%) unless access arrangements are included in a safe
system of work as agreed via a permit to work.
- Any operative permitted to walk or work on
these roofs shall be trained and certified.
- A temporary guard rail shall be installed during
installation works to prevent any likelihood of
accidents.

Slippery Workers. 3 5 12 - Staff/contractors to wear appropriate footwear 2 3 4

roofs/Adverse when accessing roofs and exercise caution where
weather. roofs are wet.
- Do not work at height in storms or strong
winds. Site Managers granting permission for
roof access shall consider the implications the
weather could have on the safety of operatives.
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Fixed vertical Workers. 2 4 9 - Staff / contractors shall exercise caution when 1 3 4

Jacobs. using these ladders. Maximum number of
contacts shall be maintained. Tools and
equipment shall not be carried on these ladders.
- Great caution shall be exercised where ladders
are not fitted with hoop protection.

Roof access Workers. 2 3 8 - Roof access hatches pose openings that must be 1 2 3
hatches protected. The simplest approach to controlling
this hazard is to simply close the hatch cover
once on the roof. However, precautions shall be
taken to ensure that the cover will not latch in a
way that prohibits exit.

Falling objects Workers, 2 4 9 - Where tools or equipment are being used 1 3 3

Pedestrians adjacent to a roof edge and there is a risk of them
falling and injuring those below those items shall
be attached to a safety lanyard.
- Be particularly mindful of the ‘sail’ effect which
large work materials can produce e.g., Drill
Chippings, Dust while drilling the walls. This can
be very hazardous when light winds blow them
off the roof.
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RISK ASSESSMENT MATRIX

Assessed Risk Levels
The likely severity of the harm caused by the hazard can be used as a guide to the risk
potential.
Hazard - is the potential to cause harm Risk - is the likelihood of that harm being realized.
Making a sensible judgement about the risk from a hazard involves considering (at least)
two elements;
1. Likelihood (the probability of the harm occurring).
2. Consequence (the likely severity of the harm to a person resulting either from an
accident or ill -health due to the hazard.

By using the following levels:

Likelihood: Severity:
1. Unlikely 1. Slight (minor injury, first aid required).
2. Possible 2. Moderate (minor injury, first aid/medical attention).
3. Likely 3. Serious (injury, medical attention, hospitalization (7 day)).
4. Probable 4. Major (serious injury/death).
5. Imminent 5. Catastrophic (number of casualties/deaths).
Multiply the LIKELIHOOD by the SEVERITY to determine the RISK RATING.
5 5 10 15 20 25
4 4 8 12 16 20
3 3 6 9 12 15
2 2 4 6 8 10
1 1 2 3 4 5
1 2 3 4 5

o 1-4 May be ignored (LOW)

o 5- 9 Control measures required (MED)
o 10 & above Design out if possible (HIGH)