Material Control Procedure

Doc Code: MC-QP-001 Prepared by: Wilson L. De Jesus Effective Date: February 10, 2021
Rev. No.: 01 Approved by: Pee-Jay P. Escoto Page 0 of 9

Amendment Record

This procedure is reviewed to ensure its continuing relevance to the systems and process that it describes. A
record of contextual additions or omissions is given below:

Page Revision Date Date

Description of Change/s Initiator Approval
No. No. Initiated Approved

All Initial Release 00 01/02/19 W. De Jesus 01/02/19 P. Escoto

All Narrative description of flowchart 01 02/10/21 W. De Jesus 02/10/21 P. Escoto

The printed version of this procedure is uncontrolled, except when provided with a document reference number and revision.
The electronic version of this procedure is the latest revision. Check Master List of Controlled Document for current validity.
 Department Procedure
Material Control
Doc Code: MC-QP-001 Prepared by: Wilson L. De Jesus Effective Date: February 10, 2021
Rev. No.: 01 Approved by: Pee-Jay P. Escoto Page 1 of 9

1.0 OBJECTIVE:

1.1 To establish a standard procedure to monitor and check the incoming and outgoing
materials, more especially the monthly production consumption.
1.2 To provide adequate and proper inventory procedure.

2.0 SCOPE:

2.1 Consumable/Consign materials are the materials or items that commonly used at the
production process.
2.2 Incoming receiving procedure is the acceptance and determination of good and rejects
which are check by the part number and the quantity.

3.0 RESPONSIBILITIES:

3.1 The Material Controller distributes the supplies being requested by an employee.
He/she verifies that the supply/ies requested and being distributed is/are match with
that of the receiving form signed by the requesting employee.

3.2 Creates and update inventory control plan and reports of materials.

3.3 Controls stock room in and out flow of materials.

4.0 DEFINITON OF TERMS:

4.1. Material Issuance Log – a document that shows the release of supplies to employees.
4.2. Purchase Requisition Form (PRF) - a document filled out with data by a material
controller or any employee to notify the purchasing department of the supplies it
needs to order.
4.3. Material Inventory Log Sheet – a documentation of the stocks of supplies which is
checked by the material controller to determine the availability and inadequacy of
supplies.
4.4. Receiving Quality Control Report (RQCR) - a document filled out by the material
controller in accordance to the Purchase request form.
5.0 FORMS:

The printed version of this procedure is uncontrolled, except when provided with a document reference number and revision.
The electronic version of this procedure is the latest revision. Check Master List of Controlled Document for current validity.
 Department Procedure
Material Control
Doc Code: MC-QP-001 Prepared by: Wilson L. De Jesus Effective Date: February 10, 2021
Rev. No.: 01 Approved by: Pee-Jay P. Escoto Page 2 of 9

5.1 MC-FS-01 Rev.00 Material Issuing Log Sheet

5.2 2PI-QF-17 Rev.00 Receiving Quality Control Report (RQCR)
5.3 MC-FS-02 Rev.00 - Inventory Control Plan
5.4 MC-FS-03 Rev.00 Preform Issuance Log
5.5 MC-FS-04 Rev.00 Gold Wire and Ribbon Issuance Log
5.6 MC-FS-05 Rev.00 Core and Wire Issuance Log

6.0 PROCEDURE FOR CONSUMABLE MATERIALS:

6.1 Receiving Items

6.1.1 Do the receiving of items from Purchasing.

6.1.2 Then check the items thoroughly against the requisition and the relevant
Purchase order to ascertain that the items meet the specifications and are
correct in quantity.
6.1.3 Then do the RQCR Form (Receiving Quality Control Report) for receiving
checking.
6.1.3.1 The Purchasing Department will be submitting the Purchase Requisition
Form (PRF) together with the Purchase Order copy (if applicable), Sales
Invoice or Official Receipt, and the actual material/s to the Material
Controller.
6.1.3.2 The material controller will start filling out the Receiving Quality Control
Report (RQCR).
6.1.3.3 Once filled up, the material controller will sign the Receiving Quality
Control Report (RQCR) and will have it verified and countersigned by the
requestor or purchasing department for the production supplies, and by
the material controller itself for the other above-stated supplies. A copy
of the said form will be given to the Purchasing Department and the
Accounting Department for keeping. The original copy will be left to the
material controller for keeping.
6.1.3.4 Keeping/ storing of material received.

The printed version of this procedure is uncontrolled, except when provided with a document reference number and revision.
The electronic version of this procedure is the latest revision. Check Master List of Controlled Document for current validity.
 Department Procedure
Material Control
Doc Code: MC-QP-001 Prepared by: Wilson L. De Jesus Effective Date: February 10, 2021
Rev. No.: 01 Approved by: Pee-Jay P. Escoto Page 3 of 9

6.1.4 If the item is good upon receipt, the items should be stored in the stock room.
6.1.5 Then, if the item is not good – along with RQCR, report the item to Purchasing
Department.
6.1.6 Purchasing will assess and report to supplier.

6.2 Inventory / Monitoring Control Items

6.2.1 The Material Controller will regularly check the inventory and record to Physical
Inventory Count Sheet to determine for the availability of Administrative,
Production, Facilities/ Maintenance supplies.
6.2.2 Once inadequacy or unavailability of supplies is noted, the Material Controller
will be requesting for purchase of supplies to the Purchasing Department.
6.2.2.1 A Purchase Requisition Form (PRF) will be filled out by the Material
Controller.
6.2.2.2 When the form has been completely filled up, the Material Controller
will submit the copies to the Director Head to have it checked and
consigned.

6.3 Issuance of Items

6.3.1 An employee in need of any of the supplies available will approach the material
controller to acquire the material/s he/she will need.
6.3.2 The material controller will confirm the item/s and quantity needed by the
requestor. Once confirmed, he/she will distribute the said item/s to the
requestor and will have the requestor to countercheck the given item/s.
6.3.3 The material controller will hand out a Material Issuance log which must be
properly filled.
6.3.4 After the distribution, the material controller will update the inventory in which
the item/s requested was/were designated.

7.0 PROCEDURE FOR CONSIGN MATERIALS:

7.1 Receiving Materials

7.1.1 Received the cargo/ box from Impex.

The printed version of this procedure is uncontrolled, except when provided with a document reference number and revision.
The electronic version of this procedure is the latest revision. Check Master List of Controlled Document for current validity.
 Department Procedure
Material Control
Doc Code: MC-QP-001 Prepared by: Wilson L. De Jesus Effective Date: February 10, 2021
Rev. No.: 01 Approved by: Pee-Jay P. Escoto Page 4 of 9

7.1.2 Check the picklist document.

7.1.2.1 Picklist is a written documents w/c itemized the material inside the box
& this is always paste at the top of the box.
7.1.2.2 Write the date received as your reference for the future documentation.

7.1.3 Upon checking your actual material always priority the shortages material to be
first issue to QA.
7.1.4 Do receiving report in excel file and send to Planner/ Production Director,
Impex, Production, and Engineering.
7.1.5 Check the actual quantity, part number and lot number vs documents.
7.1.6 If it has discrepancy, start filling up the DMR (Discrepant Material Report).
7.1.7 Run folder will be given to DCO for drawing verification and distribution.
7.1.8 Issue the finish kit to QA along the copy Shop Docs and DMR form these will be
your receiving form to QA.
7.1.9 Advice the Planner/Production Director for the material shortages.

7.2 Dock to Stock

7.2.1 Received the cargo/ box from Impex.

7.2.2 Check the picklist document.
7.2.3 After checking the materials give the materials for floor stock along with the log
sheet for QA Inspection.
7.2.4 If it’s complete the QA the materials will return to stock room.
7.2.5 Keep the materials.

7.3 Issuance of Materials

7.3.1 The requestor in need of materials will approach the material controller to
request the material/s he/she will need.
7.3.2 The material controller will confirm the material/s and quantity needed by the
requestor.
7.3.3 The material controller will hand out a material issuance log sheet form which
must be properly filled.

The printed version of this procedure is uncontrolled, except when provided with a document reference number and revision.
The electronic version of this procedure is the latest revision. Check Master List of Controlled Document for current validity.
 Department Procedure
Material Control
Doc Code: MC-QP-001 Prepared by: Wilson L. De Jesus Effective Date: February 10, 2021
Rev. No.: 01 Approved by: Pee-Jay P. Escoto Page 5 of 9

8.0 PROCEDURE FOR CORE KITTING:

8.1.1 Provide the core and wire part number.

8.1.2 Check the stock core and wire if it filled the required P.O quantity.
8.1.3 If the materials are available:

8.1.3.1 See the Core, Vendor Name, Type of Core and Wire at Core and Wire Inventory.
8.1.3.2 Write the complete filled-up Core Part Number, Wire Part Number, Type of
Core and Core Vendor, to the Purchase Order Document – given by the Planner.
8.1.3.3 Prepare the core & cut the wire by size required.
8.1.3.4 Log all the issue kit on the core & wire log sheet.
8.1.3.5 Issue to production for core winding.

8.1.4 If the materials are not available:

8.1.4.1 Reflect on google report the shortages core and wire and the affected P.O.
8.1.4.2 Request additional quantity for floor stock.
8.1.4.3 Advise Production Director to update the WIP plan.

9.0 PROCEDURE FOR KW WIRE KITTING:

9.1 Provide the wire part number.

9.2 Check the stock wire if it filled the required P.O quantity.

9.3 YES (with stock available) advise the Production Director with material (ok stock).

9.4 Issue the wire to QA for quality assurance.

9.5 Log the wire part number to KW Wire Logsheet.

9.6 Update the KW wire inventory at Teledyne KW (inductors) Wire Inventory.

9.7 NO, reflect on your google report KW wire inventory and the affected P.O.

9.7.1 Request additional quantity for floor stock.

9.7.2 Do a feedback to Production Director (no stock).

The printed version of this procedure is uncontrolled, except when provided with a document reference number and revision.
The electronic version of this procedure is the latest revision. Check Master List of Controlled Document for current validity.
 Department Procedure
Material Control
Doc Code: MC-QP-001 Prepared by: Wilson L. De Jesus Effective Date: February 10, 2021
Rev. No.: 01 Approved by: Pee-Jay P. Escoto Page 6 of 9

10.0 FLOW CHART FOR CONSUMABLE MATERIALS:

Material Controller

Controls and
monitor the quantity Requestor
balance of stock

Check the received

supplies
if yes
Do PRF (Purchase
Check available
Out of stock? Requisition Form
supplies

if no
if yes
RQCR (Receiving
Quality Control
Not needed PRF Report
Do PRF (Purchase Out of stock?
Requisition Form
(Purchase Requisition
Form)
if no

Report to Issue supplies to

Supplies if yes
Purchasing Requestor
defective?
Department

if no

Log the issue supplies

to Issuance Form
Keep supplies to
stock room

The printed version of this procedure is uncontrolled, except when provided with a document reference number and revision.
The electronic version of this procedure is the latest revision. Check Master List of Controlled Document for current validity.
 Department Procedure
Material Control
Doc Code: MC-QP-001 Prepared by: Wilson L. De Jesus Effective Date: February 10, 2021
Rev. No.: 01 Approved by: Pee-Jay P. Escoto Page 7 of 9

11.0 FLOWCHART FOR CONSIGN MATERIALS:

Material Controller:
Receiving of materials

Check the received

parts. BOM vs. actual Do receiving report in
part (e.g. quantity, part excel file
no., lot no.)

if yes Make a DMR, and then QA department: to

any
forward the report to QA review the DMR.
discrepancy?
dept.

if no

Route the DMR to Production

Forward the Make a report to for the
dept. and/or to all affected
documents to Requested Shortages
departments.
DCS. Materials Route the DMR to
Process Eng'g if the
discrepancy needs to
evaluate.
DCO: for drawing
verification and
distribution.

Place all the old

revision drawings to
run folder

Forward the Run

Folder to Engineering
Department.

Materials Dept:
Forward the lot to IQA.

The printed version of this procedure is uncontrolled, except when provided with a document reference number and revision.
The electronic version of this procedure is the latest revision. Check Master List of Controlled Document for current validity.
 Department Procedure
Material Control
Doc Code: MC-QP-001 Prepared by: Wilson L. De Jesus Effective Date: February 10, 2021
Rev. No.: 01 Approved by: Pee-Jay P. Escoto Page 8 of 9

12.0 FLOWCHART FOR CORE KITTING:

The printed version of this procedure is uncontrolled, except when provided with a document reference number and revision.
The electronic version of this procedure is the latest revision. Check Master List of Controlled Document for current validity.
 Department Procedure
Material Control
Doc Code: MC-QP-001 Prepared by: Wilson L. De Jesus Effective Date: February 10, 2021
Rev. No.: 01 Approved by: Pee-Jay P. Escoto Page 9 of 9

13.0 FLOWCHART FOR WIRE KITTING:

Material Controller

Provide the wire

part number

Check wire stock

if yes
Advise the Director Issue the Wire to QA Log the wire part #
Wire available?
Head (ok stock) for quality assurance to KW Wire
logsheet

if no

reflect the shortages on Update the KW wire

teledyne KW (inductors inventory at teledyne
wire inventory KW (inductors) wire
inventory

Request additional
quantity for floor stock

Do a feedback to
Director Head (no
stock)

The printed version of this procedure is uncontrolled, except when provided with a document reference number and revision.
The electronic version of this procedure is the latest revision. Check Master List of Controlled Document for current validity.