Sample GCMS File

(Global Case Management System)

Updated January 6, 2020

Web GcmsNotes.com
E-mail support@caipsnotes.com
About us

Thank you for requesting this sample GCMS file.

CAIPS Notes Services founded in 2002 is a service for those who applied for a Canadian visa (Immigration,
Student, Visitor or Work visa).

This service allows applicants to obtain information contained in their visa file. This visa file is often referred
to as CAIPS and/or GCMS. It is the most comprehensive and up-to-date information that can be legally
obtained from Citizenship and Immigration Canada (CIC).

A hands-on team ensures a prompt, interactive and trustworthy service beside assistance in understanding
CAIPS/GCMS procedures and processes, which prior to the launch of CaipsNotes.com was too scant.

CAIPS Notes Services ascribe their outstanding success to providing an honest, transparent and an affordable
service which is user friendly and reliable.

Should you have any questions or concerns about our service please feel free to contact us and we will be only
too pleased to address them.

Sincerely,

The Team at CAIPS Notes Services

CaipsNotes.com and GcmsNotes.com

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APPLICATION: Immigration file number
Created Date: Date local embassy received files from CIC
Created by: Visa officer’s code name
Updated Date: Time/date when the application was last updated
Updated by: Visa officer’s code name
Primary Office: Local embassy
Secondary Office:
App#: Immigration file number
App Status: Open or closed
App Status Reason: In- progress, open, closed, refused
Rec'd Date: Date when the local embassy received the application
Rec'd Via: Mail (How the application was received at the local embassy)
Lock-In Date: Date when CIC received/opened the application
Category: Immigration category (Family class, Skilled worker, etc)
Sub-Category:
Group Name:
Group#:
Special Program(s):
Correspond Lang: English, other language
Interview Lang: English, other language
Cost Recovery: Complete, deferred, etc
RPRF: (Right of Permanent Residence Fee) Complete, deferred, Outstanding
Overpayment: No, Yes
Restricted Notes: No, Yes
Prospective App Delete Date: If application is withdrawn
Name: Name of sponsored applicant
DOB: Date of birth (yyyy/mm/dd)
# of Client: Number of applicants
# of Potential Visas: Depends on number of clients
Province of Destination: Destination of landing declared in application
City of Destination:
CSQ File#:
FOSS Doc#:
Associated App:

FAMILY CLASS SPONSORSHIP

SPR Correspond Lang:
CSC Date:
If eligible:
Misrepresentation:
Family Size:
SA's Met for:
Status:

REFUGEE
Processing Priority
Financial Support
Access Via:
Referral #:

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ECONOMIC
HRSDC File#: Human Resources & Skills Development Canada confirmation #
Available Funds (CAD):
Net Worth (CAD):
Sub Eval:
Facilitator:
Ministerial Instruction Criteria:
Ministerial Instruction:

PNC INFORMATION
PNC#:
Issuance Date:
Valid To:
Stream:
Other Stream Description:

ASSESSMENTS Summary of the application

Eligibility: Not started, started, complete
Security: Not started, started, complete, cancelled
HIRV: Not started, started, complete, cancelled
Criminality: Not started, started, complete, cancelled
Org Crime: Not started, started, complete, cancelled
Medical: Passed, failed, complete, cancelled
Misrepresentation: Not started, started, complete
Other Reqs:
Final: Overall assessment decision (Refused, etc)

PAPER FILE
Office:
Paper File #:
Location: Visa office

APPLICATION ASSIGNMENT
Assigned To: Visa officer’s code name
Assigned By: Visa officer’s code name
Due Date:

SECONDARY OFFICE(S)
SECONDARY OFFICE(S): 1
Created Date:
Created By:
Updated Date:
Updated By:
RC Code:
Office Name:

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SPECIAL PROGRAM
SPECIAL PROGRAM: 1
Created Date:
Created By:
Updated Date:
Updated By:
Primary: Yes, no
Description:

MINISTERIAL INSTRUCTION CRITERIA

MINISTERIAL INSTRUCTION CRITERIA: 1
Created Date:
Created By:
Updated Date:
Updated By:
Primary: Yes, no
Description:

CLIENT DETAILS
CLIENT DETAILS:1 For Primary applicant
Created Date: Date when application was received by CIC
Create By: Visa officer’s code name
Updated Date:
Updated By: Visa officer’s code name
Client/Party: Primary applicant (PA)
UCI/Party ID:
Relationship:
Other Relationship Desc:
Acc:
Name: Name of sponsored person
Gender: Male, female
DOB: Date of birth
DEP Type:
Dep Type Other Desc:
Effective Date: Date when CIC received application
Expiry Date:
Disassoc Reason:
Other Disassoc Desc:
Counterfoil Required: Yes, no (click here to learn more)
Security: Started, not started, complete, cancelled
HIRV:
Criminality: Started, not started, complete, cancelled
Medical : Passed, failed, cancelled
Misrepresentation:
Min Relief - Security:
Min Relief - HIRV:
Min Relief - Org Crime:
Citizenship: Country of citizenship
CoR: Country of origin
Place of Birth (City/Town):

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Country of Birth:
Marital Status: Spouse, common-law, conjugal
Country of Refuge:
Sponsor Length (months):
Searched By: Visa officer’s code name
Searched Date:
Travel Doc #: Passport number
Travel Doc Expiry Date: Passport expiry date
Travel Doc Country of Issue : Country where passport was issued
Official Language: English or other language
Can Communicate English: Yes, no
Can Communicate French: Yes, no
# of Years of Education:
Level of Education:
NOC: National Occupational Classification (NOC) number
Occupation: Applicants occupation
Telephone #:
Fax #:
E-mail:

CSQ INFORMATION Québec selection certificate

Individual Ref#:
Issuance Date:
Valid To:

ADDRESS
Type: mailing
Country:
Apt/Unit#:
Street #:
Street Address:
Street Address2:
PO Box:
City/Town:
Province/State:
District:
Postal Code:

CLIENT DETAILS: 2 For dependants, etc

Created Date: Date when application was received by CIC
Create By: Visa officer’s code name
Updated Date:
Updated By: Visa officer’s code name
Client/Party: DEP (Dependant)
UCI/Party ID:
Relationship: Spouse, child, etc
Other Relationship Desc:
Acc: (Accompanying), Yes, no
Name: Name
Gender: Male, female

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DOB: Date of birth
DEP Type: Dependant type
Dep Type Other Desc:
Effective Date: Date when CIC received application
Expiry Date:
Disassoc Reason:
Other Disassoc Desc:
Counterfoil Required: Yes, no
Security: Started, not started, complete
HIRV:
Criminality: Started, not started, complete
Medical : Passed, failed
Misrepresentation:
Min Relief - Security:
Min Relief - HIRV:
Min Relief - Org Crime:
Citizenship: Country of citizenship
CoR: Country of origin
Place of Birth (City/Town):
Country of Birth:
Marital Status: Spouse, common-law, conjugal
Country of Refuge:
Sponsor Length (months):
Searched By: Visa officer’s code name
Searched Date:
Travel Doc #: Sponsor’s passport number
Travel Doc Expiry Date: Passport expiry date
Travel Doc Country of Issue : Country where passport was issued
Official Language: English or other language
Can Communicate English: Yes, no
Can Communicate French: Yes, no
# of Years of Education:
Level of Education:
NOC: National Occupational Classification (NOC) number
Occupation:
Telephone #:
Fax #:
E-mail:

CSQ INFORMATION Québec selection certificate

Individual Ref#:
Issuance Date:
Valid To:

ADDRESS
Type: mailing
Country:
Apt/Unit#:
Street #:
Street Address:
Street Address2:

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 PO Box:
City/Town:
Province/State:
District:
Postal Code:

PARTY DETAILS Details of the immigration consultant

PARTY DETAILS: 1
Created Date:
Created By:
Updated Date:
Updated By:
Client/Party:
UCI/Party ID:
Relationship:
Other Relationship Desc:
Acc:
Name:
Gener:
DOB:
Effective Date:
Expiry Date:
Disassoc Reason:
Other Disassoc Descrip:

AUTHORIZED REPRESENTATIVE
Status:
Province/Territory:
Membership #:
Expiry Date:

ADDRESS
Type:
Country:
Apt/Unit #:
Street #:
Street Address:
Street Address 2:
PO Box:
City/Town:
Province/State:
District:
Postal Code:
Telephone #:
Fax #:
E-mail:

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ELIGIBILITY
ELIGIBILITY ASSESSMENT
ELIGIBILITY ASSESSMENT: 1
Created Date:
Created By: Visa officer’s code name
Updated Date:
Updated By: Visa officer’s code name
UCI:
Family Name: Surname of sponsored person
Given Name: Name of sponsored person
Type: Eligibility, Selection, etc
Status: Started, not started, complete
Status Updated by: Visa officer’s code name
Status Date:
Updated By: Visa officer’s code name
Due Date: Bring forward date
Assigned To: Visa officer’s code name
Assigned Date:
Assigned By: Visa officer’s code name
Activity # :
Total Points:

WORK EXPERIENCE
WORK EXPERIENCE: 0

ARRANGED EMPLOYMENT
ARRANGED EMPLOYMENT: 0

ADMISSIBILITIES
SECURITY
SECURITY:1
Created Date:
Created By:
Updated Date:
Updated By:
UCI #:
Family Name: Surname of sponsored person
Given Name: Name of sponsored person
Type: Security
Status: Started, not started, complete
Validity Date:
Status Updated by: Visa officer’s code name
Status Updated Date:
Assigned By: Visa officer’s code name
Assigned To: Visa officer’s code name
Due Date: Bring forward date
Activity # :

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 ATTACHMENTS
ATTACHMENTS: 0
SUB ACTIVITES
SUB ACTIVITIES: 0

HIRV
HIRV: 0

CRIMINALITY
CRIMINALITY
CRIMINALITY:1
Created Date:
Created By:
Updated Date:
Updated By:
UCI #:
Family Name: Surname of sponsored person
Given Name: Name of sponsored person
Type: Security
Status: Started, not started, complete
Validity Date:
Status Updated by: Visa officer’s code name
Status Updated Date:
Assigned By: Visa officer’s code name
Assigned To: Visa officer’s code name
Due Date: Bring forward date
Activity # :

ATTACHMENTS
ATTACHMENTS: 0

CRIMINALITY HISTORY
CRIMINALITY HISTORY: 0

POLICE CERTIFICATES
POLICE CERTIFICATES: 0

SUB ACTIVITIES
SUB ACTIVITIES: 0

ORGANIZED CRIME
ORGINAZED CRIME: 0

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 MEDICAL Did you know you can also request your “Medical File”?
MEDICAL: 1
Created Date:
Created By:
Updated Date:
Updated By:
UCI #:
Family Name: Surname of sponsored person
Given Name: First name of sponsored person
Type: Medical
App Status: PASSED
Validity Date:
Status Updated by: Visa officer’s code name
Status Updated Date:
Assigned By: Visa officer’s code name
Assigned To: Visa officer’s code name
Due Date: 1 year from when the application was filed
Activity #:
IME #: Immigration Medical Examination #
UMI:
Assessed For: PR
Reason For Closure:
RMO: Regional Medical Office
M Profile:
Description: EDE, ED, IMA, IME, EFE,EFC (Medical decision by Visa Officer)
S Profile:
Description:
MOF Rationale Exist: Yes, no (MOF = Medical Observations & Furtherance)
MOF Review:
Valid Until: 1yr from date of medical exam

MISREPRESENTATION
MISREPRESENTATION: 0

MINISTERIAL RELIEF
MINISTERIAL RELIEF: 0

FINALIZE APPLICATION
DOCUMENT ISSUANCE
DOCUMENT ISSUANCE: 0

REFUSAL GROUND
REFUSAL GROUND: 0

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CORRESPONDENCE
OUTGOING Document request come from CIC to applicant
OUTGOING: 1
Created Date:
Created By:
Updated Date:
Updated By:
Create Office: Local embassy
UCI #:
Request to Issue: Letter
Document Type: AOR (Acknowledgement of Receipt)
Status: Sent
Assigned To: Visa officer’s code name
Assigned By: Visa officer’s code name
Due Date:
All Rec'd: Yes, no
Via:
Via Details:
Name: Name of sponsored person
Status Updated by: Visa officer’s code name
Status Updated Date:
Sent By: Visa officer’s code name
Sent Date:
Printed By:
Printed Date:

ITEM(S) REQUESTED
ITEM(S) REQUESTED: 0

ATTACHMENTS
ATTACHMENTS: 0

INCOMING Documents received by CIC/Visa office from applicant

INCOMING: 1
Created Date:
Created By:
Updated Date:
Updated By:
Create Office: Local embassy
Item: Passport/Travel Documents
Item For: Primary applicant (PA)
Comments:
Due Date:
Status: Started, not started
Via:
Via Details:
Received By:
Received Date:
Replied By:
Replied Date:

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 Status Updated By: Visa officer’s code name
Status Updated Date:
Letter ID:

OTHER REQS
H&C
H & C: 0

A39-A41
A39-A41:0

VERIFICATION
VERIFICATION: 0

MATCHING CENTRE
MATCHING CENTRE: 0

EVENTS
EVENTS: 0

PAYMENTS
PAYMENTS: 0

FEES
FEES: 1 FPC for processing fee

FEES: 2 RPRF

ASSOCIATIONS
APPLICATIONS & CASES
APPLICATION & CASES : 0

ORGANIZATIONS & ENTITIES

ORGANIZATION & ENTITIES: 0

GROUPS

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HISTORY
APPLICATION STATUS Remarks: Application sequence is arranged from the most recent
application to the oldest

APPLICATION STATUS: 1
App Status: Open, close
App Status Reason: In progress, completed
Other Reason Desc:
Leave Decision:
Leave Decision Date:
Decision:
Decision Date:
Office:
Updated Date:
Updated By: Visa officer’s code name

APPLICATION STATUS: 2
App Status: Open, close
App Status Reason: In progress, completed
Other Reason Desc:
Leave Decision:
Leave Decision Date:
Decision:
Decision Date:
Office:
Updated Date:
Updated By: Visa officer’s code name

APPLICATION:
APPLICATION:1
Field Name: Medical
Action: Updated
Old Value: In Progress
New Value: PASSED
Updated Date:
Updated By: Visa officer’s code name
Office: Visa office

APPLICATION:2
Field Name:
Action:
Old Value:
New Value:
Updated Date:
Updated By: Visa officer’s code name
Office: Visa office

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ACTIVITY Remarks: Activity sequence is arranged from the most recent
activity to the oldest

ACTIVITY: 1
UCI:
Name: Name of sponsored person
Sub Activity/Activity Type: Medical
Status: Passed
Updated Date:
Updated By: Visa officer’s code name
Office: Visa office

ACTIVITY: 2
UCI:
Name: Name of sponsored person
Sub Activity/Activity Type: Medical
Status: In-Progress
Updated Date:
Updated By: Visa officer’s code name
Office: visa office

PAPER FILE
PAPER FILE: 1
Created Date:
Create By: Visa officer’s code name
Updated Date:
Updated By: Visa officer’s code name
Primary: Yes, no
Office: Visa office
Paper File#:
Location:
App Status: Open, close
Archive Date:
FOSS: Yes, no

PAPER FILE HISTORY Remarks: Paper file history sequence is arranged from the most
recent history to the oldest

PAPER FILE HISTORY: 1

Created Date:
Created By: Visa officer’s code name
Updated Date:
Updated By: Visa officer’s code name
Office: Visa office
Paper File#:
File Status:

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 Location: Registry
Archive Date:
Transfer ID:
Transfer Outcome: Received

PAPER FILE HISTORY: 2

Created Date:
Created By: Visa officer’s code name
Updated Date:
Updated By: Visa officer’s code name
Office: CPP Ottawa
Paper File#:
File Status:
Location: In transit
Archive Date:
Transfer ID:
Transfer Outcome: Transferred

NOTES Remarks:

1. Arranged from very recent - Notes to the oldest

2. The “TEXT” in the last line of NOTES are
information / assessment written by Visa Officer
3. Every inquiry or follow-up on the application are logged as
notes in the application file

NOTES: 1
Created Date:
Created By: Visa officer’s code name
Updated Date:
Updated By: Visa officer’s code name
Restricted: No, yes
Label: General
Office: Visa office
Text: Information/assessment written by Visa Officer

NOTES: 2
Created Date:
Created By: Visa officer’s code name
Updated Date:
Updated By: Visa officer’s code name
Restricted: No, yes
Label: General
Office: Visa office
Text: Information/assessment written by Visa Officer

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